COMP2-SPM-QM-PRC-00005

NFPS Offshore Compression Complexes Project COMP2

COMPANY Contract No.: LTC/C/NFP/5128/20

CONTRACTOR Project No.: 033734

Document Title

: SOURCE INSPECTION PROCEDURE

COMPANY Document No.

: COMP2-SPM-QM-PRC-00005

Saipem Document No.

: 033734-Z-Z-00-SPM-QA-P-10006

Discipline

: QUALITY MANAGEMENT

Document Type

: PROCEDURE

Document Category/Class

: 1

Document Classification

INTERNAL

04-MAY-2023

Issued for Approval

18-FEB-2023

Issued for Review

Manoj Raut (QCMP) Manoj Raut (QCMP)

DN: cn=sergio, o=Saipem, ou=Quality Dept., email=sergio.mezzotero@saipem.com, c=QA Date: 2023.05.05 07:52:37 +02’00’

sergio Digitally signed by sergio Sergio Mezzotero (PQM) Sergio Mezzotero (PQM)

Ennore Paoli (PD) Ennore Paoli (PD)

REV.

DATE

DESCRIPTION OF REVISION

PREPARED BY

CHECKED BY

APPROVED BY

Saipem S.p.A.

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REVISION HISTORY

Revision

Date of Revision

Revision Description

06-FEB-2023

18-FEB-2023

04-MAY-2023

Issued for Inter-Discipline Check

Issued for Review

Issued for Approval

HOLDS LIST

Hold No

Hold Description

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TABLE OF CONTENTS

INTRODUCTION …4

1.1 PROJECT OBJECTIVE …4 1.2 PROJECT SCOPE …4

DEFINITIONS AND ABBREVIATIONS …6

2.1 DEFINITIONS …6 2.2 ABBREVIATIONS …8

REFERENCE, RULES, CODES AND STANDARDS … 10

3.1 COMPANY DOCUMENTS … 10 3.2 PROJECT DOCUMENTS… 10 INDUSTRY STANDARDS … 10 3.3

PURPOSE … 11

AREA OF APPLICATION … 11

RESPONSIBILITIES … 11

6.1 PROJECT MANAGER (PM) … 12 6.2 PROJECT MATERIAL MANAGER (PMM) … 12 6.3 PROJECT QUALITY MANAGER (PQM) … 12 6.4 QUALITY CONTROL MANAGER PROCUREMENT(QCMP) … 12 6.5 PROJECT SPECIALIST LEADER (PSL) … 13 6.6 CONTRACTOR’S ASSIGNED INSPECTOR … 13

QUALITY CONTROL REQUIREMENTS FOR VENDOR’S … 14

7.1.1 PRE-INSPECTION MEETING (PIM) … 14 7.1.2 INSPECTION AND TEST PLAN (ITP) … 15 7.1.3 INSPECTION LEVEL ASSIGNMENT … 17 7.1.4 INSPECTION AND TEST ADVANCE NOTICE … 18 7.1.5 INSPECTION WORKS … 19 7.1.6 TEST REPORTS (CERTIFICATES) … 19 7.1.7 NON-CONFORMITY MANAGEMENT … 20 7.1.8 INSPECTION AT VENDOR’S PREMISES … 22 7.1.9 MANAGING PUNCH LIST / INSPECTION RELEASE NOTE … 22 PROCUREMENT INSPECTION DATA BASE … 23 7.1.10

TPI ASSIGNED BY SUPPLIER … 24

INSPECTION AND TESTING REQUIREMENTS … 24

9.1.1 INSPECTION AND TESTING … 24 9.1.2 INSPECTION NOTIFICATION (IN) … 24

CONTRACTOR’S TPI SOURCING PROCESS… 25

10.1.1 10.1.2

SOURCE INSPECTION PROCESS … 25 SOURCE INSPECTION FLOW CHART … 27

ANNEX … 30

11.1 INSPECTION RELASE NOTE SAMPLE (MINIMUM REQUIREMENT) … 30 11.2 NON-CONFORMITY REPORT SAMPLE (MINIMUM REQUIREMENT) … 32 11.3 PUNCH LIST FORM SAMPLE (MINIMUM REQUIREMENT) … 34 11.4 INSPECTION NOTIFICATION FORM SAMPLE (MINIMUM REQUIREMENT) … 35 11.5 ITP TYPICAL FORMAT FORM SAMPLE (MINIMUM REQUIREMENT) … 36 11.6 INSPECTION REPORT SAMPLE (MINIMUM REQUIREMENT) … 37 11.7 PRE-INSPECTION MEETING REPORT SAMPLE (MINIMUM REQUIREMENT) … 38

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INTRODUCTION

The North Field is the world’s largest natural gas field and accounts for nearly all of the state of Qatar’s gas production. The reservoir pressure in the North Field has been declining due to continuous production since the early 1990s. The principal objective of the NFPS Project is to sustain the plateau from existing QG South Operation (RL Dry Gas, RGE Wet gas) and existing QG North Operation (QG1 & QG2) production areas by implementing an integrated and optimum investment program consisting of subsurface development, pressure drop reduction steps and compression. Refer to the figure below for a schematic of the North Field.

Qatargas Operating Company Limited is leading the development of the North Field Production Sustainability (NFPS) Project.

1.1 Project Objective

The objective of this Project includes:

• Achieve standards of global excellence in Safety, Health, Environment, Security and Quality

performance.

• Sustain the Qatargas North Field Production Plateau by installing new Compression Complex facilities CP6S & CP7S in QG south with integration to the existing facilities under Investment #3 program.

• Facility development shall be safe, high quality, reliable, maintainable, accessible, operable,

and efficient throughout their required life.

1.2 Project Scope

The Project Scope includes detailed engineering, procurement, construction, transportation & installation, hook-up and commissioning, tie-in to EXISTING FACILITIES and provide support for start-up activities of the following facilities and provisions for future development. The WORK shall conform to the specified regulations, codes, specifications, and standards, achieves the specified performance, and is safe and fit

purpose in all respects.

for

Offshore

‐

CP6S and CP7S Compression Complexes that are part of QG-S RGE facilities as follows:

• CP6S Compression Complex • Compression Platform CP6S, Living Quarters LQ6S, Flare FL6S • Bridges BR6S-2, BR6S-3, BR6S-4, BR6S-5 • Bridge linked Tie-in to RP6S

Production from existing wellheads (WHP6S & WHP10S) and new wellhead (WHP14S) are routed via riser platform RP6S to compression platform CP6S to boost pressure and export to onshore via two export lines through the existing WHP6S pipeline and a new 38” carbon steel looping trunkline from RP6S (installed by EPCOL). CP6S is bridge-linked to RP6S.

• CP7S Compression Complex • Compression Platform CP7S, Living Quarters LQ7S, Flare FL7S

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• Bridges BR7S-2, BR7S-3, BR7S-4, BR7S-5 • Bridge linked Tie-in to RP7S

CP7S shall receive production from existing wellheads (WHP5S & WHP7S) and new wellhead (WHP13S). There is only one export line for CP7S through the existing export pipeline from WHP7S. CP7S is bridge-linked to RP7S.

RGA Complex Destressing

Migration of the Electrical power source, Telecoms, Instrumentation and Control systems from WHPs and RHPs hosted by RGA to the respective Compression Complexes listed below:

• WHP6S, WHP10S, WHP14S, RP6S and RP10S to CP6S Compression Complex • WHP5S, WHP7S, WHP13S and RP7S to CP7S Compression Complex

Destressing of Telecoms, Instrumentation and Control system in RGA Complex Control Room, which would include decommissioning and removal of telecom system devices and equipment that would no longer be required post migration and destressing activity.

Onshore

An Onshore Collaborative Center (OCC) will be built under EPC-9, which will enable onshore based engineering teams to conduct full engineering surveillance of all the offshore facilities. The OCC Building will be located in Ras Laffan Industrial City (RLIC) within the Qatar Gas South Plot. MICC & Telecommunication, ELICS related scope will be performed in the OCC building.

Figure 1.2.1: NFPS Compression Project COMP2 Scope

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2 DEFINITIONS AND ABBREVIATIONS

2.1 DEFINITIONS

Definition

Description

COMPANY

Qatargas Operating Company Limited

CONTRACTOR

Saipem S.p.A.

CONTRACT

PROJECT

DELIVERABLES

A voluntary, deliberate, and legally binding agreement between two or more competent parties.

Engineering, Procurement, Construction, Installation (EPCI) for NFPS OFFSHORE COMPRESSION COMPLEXES PROJECT - COMP2. All products (drawings, equipment, services) which shall be submitted by CONTRACTOR to COMPANY at times specified in the contract.

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GOODS

Inspection and Test Plan

Inspection Release Note

Inspection Report

Material Certificates

MAY

Non-Conformity Report (NCR)

Notification of Tested Material

Packing List

Project Material Manager

Punch List

Purchase Order (P.O)

Quality Control Manager Procurement

Material, component, device, functional unit, machine, equipment, subsystem or system manufactured by a Vendor and required to carry out Saipem Group activities. The list of inspection activities provided by Vendors, completed with reference documents, acceptance criteria, verification documents, inspection frequency and witnessing parties Document identifying Goods that have passed the inspection and the purchase order requirements (drawings and that meet specifications). The document issued by inspector which describes the surveillance activities performed by the inspector; it shall be issued after each examination, inspection, or test visit. Documentation and certificates intermediate and final Specification, QG and International Standard

issued by the Vendors after ITP,

tests, as required by approved

Verbal form used to indicate a course of action permissible within the limits of the document.

Document prepared and issued by the Inspector showing the non- conformities observed, the possible solutions and the clearance of the corrective actions. Upon acceptance of material and receipt of IRN from Inspector, Contractor shall issue Notification of tested material acceptance to vendor for further shipment. Document containing all the information related to the shipment (lot numbers, weight, size, marking, packaging, description of items, etc.). Person within a project responsible for planning and coordinating post order management for materials up to their delivery to the site. The Project Material Manager also ensures the integration of these activities with project objectives, liaising with the Project Manager, the Procurement, Engineering, Management and Construction functions and their representatives on the project, as well as with the Client. Document issued by the Inspector during inspections in order to track the missing activities that need to be completed on the Material prior to shipment or accepted by the CONTRACTOR to be completed at Site with open NCR Document issued by the Procurement Department for the purchase relevant of materials and equipment. This document and attachments, defines the parties’ mutual obligations of CONTRACTOR and Vendors. Person within a project responsible for Purchased Materials Quality Control activities.

SHALL

Verbal form used to indicate requirements strictly to be followed to conform to the document.

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SHOULD

Verbal form used to indicate that among several possibilities one is recommended as particularly suitable, without mentioning or excluding others, or that a certain course of action is preferred but not necessarily required.

Technical Documents

Drawings, calculations, specifications, procedures, technical reports, etc.

TIER-SUPPLIER

A party who is providing subcontracted services specified and ordered by SUPPLIER.

SUPPLY / WORK

The provision of goods / the performance of services, or both.

SUB-SUPPLIER/ SUB-VENDOR

SUPPLIER/ VENDOR

A person, company, or group that is the recipient of an “indirect” purchase order who sells materials and equipment that are manufactured, fabricated, assembled, and / or packaged for a SUPPLIER. A person, company, or group that is the recipient of a “direct” purchase order who sells materials and equipment that are manufactured, fabricated, assembled, and / or packaged for COMPANY through CONTRACTOR. In this context, a “direct” order is one issued to a Supplier by a CONTRACTOR or COMPANY; an “indirect” order is one issued by a Supplier (recipient of a direct order) for materials and equipment, fabricated components or sub-assemblies to another Supplier.

2.2 ABBREVIATIONS

Code

Definition

SPM

FTC

IRN

ITP

KOM

MRB

NCR

QATARGAS

SAIPEM S.p.A

Final Test Certificate

Inspection Release Note

Inspection Test Plan

Kick Off Meeting

Material Requisition

Manufacturing Record Book

Non-Conformity Report

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NDT

NTM

PMI

PMM

PMT

PCR

PIM

PMC

PQM

PSL

Non-Destructive Testing

Notification of Tested Material

Project Manager

Positive Material Identification

Project Material Manager

Project Management Team

Procurement Criticality Rating

Project Director

Pre-Inspection Meeting

Project Manager

Project Material Classification

Purchase Order

Project Quality Manager

Purchase Request

Project Specialist Leader

QCMP

Quality Control Manager - Procurement

RFQ

QMS

SAP

WPS

PQR

TPI

Request for Quotation

Quality Assurance

Quality Control

Quality Management System

Integrated company software system

Technical Manager

Welding Procedure Specification

Procedure Qualification Record

Third Party Inspection Organization

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3 REFERENCE, RULES, CODES AND STANDARDS

3.1 COMPANY DOCUMENTS

Ref

Document Number

Title

/1/

/2/

/3/

/4/

/5/

/6/

Exhibit 5 FINAL Incl. Appendices PROJECT Instructions

Exhibit 6 FINAL

Scope of Work

200-20-QM-PRC-00098

Quality Assurance Requirements for Suppliers

200-20-QM-PRC-00099

Quality Control Requirements for Suppliers

COMP-QG-QM-PLN-00002

Procurement Criticality Matrix

COMP-QG-QM-PLN-00003

Procurement Quality Surveillance Plan

3.2 PROJECT DOCUMENTS

Ref

Document Number

Title

/1/

/2/

/3/

COMP2-SPM-QM-PLN-00001

COMP2-SPM-QM-PRC-00002

COMP2-SPM-QM-SPC-00002

PROJECT QUALITY PLAN PROJECT NON-CONFORMITY MANAGEMENT PROCEDURE PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

3.3

INDUSTRY STANDARDS

Ref

Document Number

Title

/1/

/2/

ISO 9000:2015

“Quality Management Systems - Fundamentals and Vocabulary”

ISO 9001:2015

“Quality Management Systems – Requirements”

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4 PURPOSE

This document describes the Source Inspection Requirements defined by Contractor that are to be followed and complied to ensure that the level of Quality specified for the Scope of Supply will be achieved.

The purpose of this procedure defines the criteria and functional responsibilities for planning, implementation, and execution of QA/QC activities during Manufacturing, Inspection and testing at vendors locations and to ensure that all purchased equipment, materials and services required for this project are fully in compliance with project specification and quality requirements.

In addition to above, vendors shall comply and ensure that pertinent information, documents and records are made available to the various involved functions on the project and to the CONTRACTOR and COMPANY Representative.

VENDOR shall notify Contractor for resolution, if there is a conflict between this procedure and other applicable documents / projects specification.

This document shall be made available to all project personnel including Vendors / Third parties / agencies and shall be attached to Material purchase requisitions.

5 AREA OF APPLICATION

This document applies to all Quality Requirements for VENDOR/SUPPLIER activities to be conducted during this project execution and shall be updated according to project needs if necessary.

This document shall be considered as an integral part of the PO/ MR along with documents herewith referenced in Section 3.

6 RESPONSIBILITIES

SUPPLIER is responsible for the implementation and management of the work process for Quality Assurance and Quality Control relevant to his work scope on the Project and to apply the Quality Requirements stated in this document and in the COMPANY/Project documents referenced in the Purchase Order between Saipem and SUPPLIER and in the Project Documentation.

It is supplier responsibility to control and supervise their sub-suppliers that Sub-supplier comply with the quality requirements. CONTRACTOR to ensure and supervise that SUPPLIER(s) comply with the Quality requirements expressed in this document.

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6.1 PROJECT MANAGER (PM)

He is responsible for the following:

Coordinate the engineering and construction activities liaising with relevant disciplines

mangers.

Support the Project Director in the coordination of the procurement activities.
Manage subcontracts.

Involved in Interface management both external and internal.

6.2 PROJECT MATERIAL MANAGER (PMM)

Reporting to Supply Chain Manager,

He is responsible for the following:

Planning and coordinating post order management for materials up to their delivery to the

site.

Ensures the integration of these activities with project objectives, liaising with the Project Manager, Procurement, Engineering, Management, Construction functions and their representatives on the project, as well as with the Client.
Ensures delivery of project material to site as per project schedule.

6.3 PROJECT QUALITY MANAGER (PQM)

Reporting to Project Director,

He is responsible for the following:

The Quality Manager is responsible for overseeing of all quality-related activities of the

CONTRACTOR in particular, his responsibilities include the following:

Plan and Implement Project Quality Management System activities within the project.
Plan and ensure the project quality Control activities implementation.
Act as focal point for quality related matters within the project

6.4 QUALITY CONTROL MANAGER PROCUREMENT(QCMP)

Reporting to Project Quality Manager,

He is responsible for the following:

Manage and coordinate with all Procurement QC Supervisors assigned to the project.
Review and assign Inspection level as per Procurement Criticality rating for materials.
Review and update PCR during Monthly meeting and liaise with COMPANY for risk

assessment findings.

Communicate / coordinate with QG Representative for all procurement quality related issues

and suggestions for improvement.

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Coordinate with project personnel and vendors / manufacturer for discussion and resolution of non-compliances arising with vendors and manufacturers Communicate inspection results with QG and also recommend corrective actions, if any
Shall ensure approval of any repair procedure from COMPANY prior to commencement of

repair work.

Shall ensure any disposition to “USE-AS-IS” is approved by COMPANY and documented on

a concession request.

6.5 PROJECT SPECIALIST LEADER (PSL)

Reporting to Technical Manager
He is responsible for the following:
Manage Engineering Project team and technical documentation.
Ensure timely issue and approval of MR and relevant technical procedures / plans,

Specifications, Drawings etc. Issue of correct PRs & TBEs.

Ensure all technical, quality & Inspection requirements are included in MR/PR/PO.
Suggest and approve Corrective actions for the non-compliances, if any.

6.6 CONTRACTOR’S ASSIGNED INSPECTOR

Contractor’s assigned inspector at vendor/sub-vendor premises shall report to the Contractor’s Inspection Officer / Quality Lead / QCMP. Within the limits of the relevant specialization and qualifications, his responsibilities include but are not limited to below:

Verify the established quality on materials and equipment.
Verify the implementation of the applicable inspection requirements as per approved ITP,

Purchase order and CONTRACTOR material requisition.

Attending Pre-Inspection Meetings as applicable and witnessing the inspections and tests to

monitor the work performance at the manufacturer’s shop.

Demonstrate by documented records that the work has been carried out and inspected to

satisfy the required technical prescriptions.

Verify the adequacy of Vendor’s QC activities and methods used during manufacture and

inspection.

Sign and endorse all the inspection and test records and issue inspection reports & inspection

release notes.

Contractor’s assigned inspector shall use inspection report format attached to this document

as attachment # 6 to issue the inspection report.

CONTRACTOR Inspector shall submit Inspection report to CONTRACTOR with results of all inspection activities performed in accordance with approved Inspection and Test Plan with in 48hrs of inspection date.

INSPECTOR assigned on behalf of CONTRACTOR shall sign the Interim, FAT and Final Inspection assessment check list / Vendor Test reports (prepared by the SUPPLIER) as per Inspection Test

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Plan and submit along with Inspection Reports to CONTRACTOR.

CONTRACTOR Inspection Report/s shall be submitted weekly to COMPANY.

7 QUALITY CONTROL REQUIREMENTS FOR VENDOR’S

The execution by VENDOR / SUPPLIER Quality Control shall be in accordance with, but not limited to, the requirements and instructions of all applicable Company requirements, International Codes and Standards, and project specifications mentioned in the purchase order including requirements specified under the clause 8 of Exhibit 5.

All activities shall be fully documented and finalized to the scope of inspection as per purchase order requirements.

SUPPLIER shall ensure all works necessary for the preparation and performance of inspections, examinations and tests, including equipment, tools (i.e.: pressure gauges, temperature measuring equipment, NDE equipment, measuring device, etc.), scaffolding and protection to enable CONTRACTOR / COMPANY representatives to safely witness the activities.

SUPPLIER shall issue inspections, examinations and tests reports immediately after the completion of each activity. All reports shall be approved by the SUPPLIER QA/QC approved personnel prior submission to CONTRACTOR for REVIEW or APPROVAL. The signature of CONTRACTOR or other Parties on the inspection, examination and test documents (certificates, records, etc.) do not release the SUPPLIER from its responsibilities.

SUPPLIER shall make available to CONTRACTOR / COMPANY representative the applicable international standards / codes required for the execution and validation of inspection, examination and tests.

SUPPLIER shall not commence any QC activities until the relevant Quality Control procedures are at least approved with Code B (approved with comments) by CONTRACTOR.

When local laws apply, SUPPLIER shall be responsible to comply with all mandatory regulations and provide relevant certification to the full satisfaction of local authorities.

7.1.1 PRE-INSPECTION MEETING (PIM)

The purpose of the meeting is to promote and co-ordinate effort by CONTRATOR and VENDOR, to transfer previous experiences and to prevent problems which might result in rejection or Non- Conformance such to compromise the quality level and the final delivery schedule. Also, to verify and highlight, if any, potential discrepancies among the order requirements, specifications, and VENDOR interpretation of those requirements. The meeting is also intended to clarify and confirm all requirements and criteria for any inspection and tests before commencement of fabrication and to check and finalize the ITP.

CONTRACTOR shall call for a Pre-Production/Pre-Inspection Meeting for Inspection Level 1+, 1, 2, and 3 items- (case to case basis).

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Vendor shall notify the PIM 15 calendar days in advance using project notification form.

The meetings shall be held at VENDOR location or, where decided by QCMP, may be performed at major Sub-VENDOR premises.

It is a VENDOR duty to have appropriate personnel available (specialist engineer and QC representative) for the PIM.

Fabrication or manufacturing activities shall not start prior to Pre-Inspection Meeting.

A typical PIM agenda is as follows:

Introduction and registration of contact persons responsible for P.O.

  Project Organization  Inspection Notification  Third party Inspection Authority involvement  Sub Order Review  Document Status and review.  Review of vendor’s QA system and application to this P.O.  Review of inspection and test plan (ITP)  Vendor’s traceability and certification of parts and products.  List of sub-suppliers and sub-order schedule used for this P.O.  Production & test schedule (Monthly progress report issue/review)  Welding procedures / qualification and welder’s records  Equipment testing procedure.  Concession request procedure (exceptions / deviation)  NCR procedure  Any other business  Lessons learned (if any)  Shop tour

This agenda is a general standard only. QCMP/Quality Lead with the assistance of the specialist inspectors, should amend and/or adapt the agenda as necessary to reflect the specific type of materials/equipment in question. Refer typical Pre-Inspection meeting agenda & form attached to this document as attachment # 7. Decisions taken during the PIM must be accepted and confirmed in writing by all the parties involved: VENDOR, CONTRACTOR, COMPANY and any THIRD PARTIES. All actions decided and agreed during the PIM must be followed up on and monitored, with reports on their status provided in the inspection reports produced during the fabrication phases, up until the complete closure of the actions.

7.1.2

INSPECTION AND TEST PLAN (ITP)

VENDOR shall issue an Inspection and Test Plan (ITP) as per the requirement and instructions of the applicable Codes and Standards, Contractor’s specifications and other requirements called for

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in the Purchase Order. Refer typical ITP form provided in this document as attachment # 5.

Vendors shall identify the minimum inspection and testing requirements to ensure that all purchased equipment, material and services are fully compliant with specified requirements.

The form to be used shall be such to accommodate in chronological way / construction sequence from initial drawing to final testing the appropriate activities including, for each of them:

• Controlling specifications

• Acceptance criteria

• Certification / documentation / verifying records required

• Frequency of inspections / tests

•

Involvement of various parties including hold and witness points.

Provision shall be made for mark-up for Company, Third Party Certification Agency (if any), CONTRACTOR, VENDOR related witness, review and hold points.

VENDOR’s and Sub-VENDOR’s ITP shall be submitted to CONTRACTOR and COMPANY for review and approval prior to starting of manufacturing activities.

Inspection Release activity shall be a ‘HOLD POINT’ for CONTRACTOR in all vendor Inspection and Test Plan.

The following categories of “intervention / governance” points shall be used on the Inspection Test Plan (ITP) for all involved parties:

N°

Inspection Point

Witness Point

Random Witness

Description

100% Witness. CONTRACTOR, or other involved party, shall be timely notified by the SUPPLIER with a forward notice regarding the time and place of performance of the inspection(s) or test(s); SUPPLIER shall perform the inspection or test irrespectively of the non-attendance of the notified party.

Indicates a percentage of the quantity to be witnessed randomly.

Hold Point

CONTRACTOR, and other involved party, shall be timely notified by the SUPPLIER with a contractually agreed forward notice regarding the time and place of performance of the inspection or test; unless the SUPPLIER receives a written waiver in this respect, such inspection or test shall be performed only with the attendance of the notified party.

REVIEW

100% REVIEW. SUPPLIER shall submit for REVIEW the indicated documentation and/or quality records.

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N°

Inspection Point

5 Surveillance

Description

SUPPLIER shall communicate to the involved party by writing the start date and time of the relevant activity, to allow it to conduct proper surveillance of the ongoing activities.

7.1.3

INSPECTION LEVEL ASSIGNMENT

Inspection level shall be assigned based Procurement Criticality Rating (PCR) derived from procurement criticality matrix (COMP-QG-QM-PLN-00002). The type and amount of source inspection required are defined by the inspection level that is assigned to each product.

CONTRACTOR shall determine inspection levels and obtain approval of inspection levels from COMPANY prior to placement of purchase order.

Procurement Criticality rating and Inspection level shall be specified in MR and made as part of RFQ, Purchase order documents.

Procurement Criticality rated (I) through to (IV) with corresponding COMPANY and Contractor Inspection Levels. A combination of which; are used to prioritize Contractors and COMPANY oversight and surveillance for procured equipment and materials as per below table.

PCR Inspection

Inspection Level Definition

Level

COMPANY

CONTRACTOR

Lead QC Inspector:

Resident Inspection:

Documentation verification and attends all ITP points

Full stage Inspection as below plus full-time resident Inspector(s)

QC Inspector:

Full Stage Inspection:

I or II

Documentation verification and attends all ITP points

Minimum 2 inspection visits per week and all selected ITP points

III

QC Inspector:

Systematic Stage Inspection:

Documentation verification and attends selected ITP points

Minimum 1 inspection visit per week and all selected ITP points

QC Inspector:

Selected Stage Inspection:

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Random visits for documentation and the witness of selected ITP points and tests.

Selected ITP points, Factory Inspection Test & Final Inspection

QC Inspector:

Random visits and final inspection

Final Inspection only

No Inspection

Document review where required

No Source Inspection – Document review only (No Issuance of IRN)

COMPANY reserves the right to increase inspection levels at its sole discretion with no cost or schedule impact.

7.1.4

INSPECTION AND TEST ADVANCE NOTICE

VENDOR shall notify CONTRACTOR’s Inspection Coordinator / Quality Control Manager / PMM about equipment/materials readiness for testing.

Notification requirements are as follow:

VENDOR shall submit for each material, equipment or part of it, the inspection notification in advance for every agreed ITP’s hold and witness intervention points.

For all Witness points, vendor shall provide 15 Calendar days advance notice where there is no resident CONTRACTOR/COMPANY Inspector or 24 hours’ notice where there is a resident CONTRATOR/COMPANY inspector.

For all Hold points, vendor shall provide 15 Calendar days advance notice where there is no resident CONTRACTOR/COMPANY resident CONTRATOR/COMPANY inspector.

Inspector, or 48 hours’ notice where

there

is a

For all Monitoring / Surveillance Point, vendor shall notify CONTRACTOR as per agreed ITP, however CONTRACTOR / COMPANY may choose to attend activity at any time at its own discretion, VENDOR may proceed with activity.

It is CONTRACTOR’S responsibility to inform Company and any other attendant about schedule and confirm to the VENDOR the agreed date of intervention.

Notification of inspection shall be done via e-mail by means of the attached Inspection Notification Form. Supplier shall use inspection notification form attached to document as attachment # 4.

Any delay or impact arising from late Vendor’s notification/cancellation shall be at VENDOR responsibility and charges.

VENDOR and Sub Vendor’s shall grant free access to working place and relevant premises to Contractor/Company representative/inspector, or any nominated Third-Party Inspection Agency entrusted by Contractor/Company for all QC activities relevant to the work.

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7.1.5

INSPECTION WORKS

VENDOR, as a minimum, shall carry out and certify all the inspection activities required in the approved ITP to ensure effective control at required quality level. Contractor, Company, Third Party Inspection Agency when foreseen by the ITP, will attend the inspection and tests.

SUPPLIER to provide VDR with list of applicable documents to inspector during inspection assignment including earlier approved deviations/ concession request / TQ if any and it is responsibility of supplier to ensure and use correct latest approved documents/drawings during the inspection and verified by Inspector.

VENDOR shall provide approved copy of ITP, technical documentation, procedures, and any other document pertinent to the inspection and test to the inspector.

Contractor will determine the levels of inspection to be implemented, by the use, service, safety criteria, complexity of the equipment and materials based on Company procurement criticality matrix and requirement.

In cases where an operating and/or performance test is required, VENDOR shall issue for Contractor/Company review and acceptance, a Factory Acceptance Procedure which details description, methodology and acceptance criteria.

Prior to performing any weld repair on wrought material or any major weld repair on cast material, the VENDOR shall submit details of the proposed weld repairs for Contractor/Company approval along with the relevant Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR).

If required by the specific material specification, after weld repair the material shall be suitably heat– treated and shall undergo the required NDT.

The Contractor/Company or their TPI may require that additional Inspection and testing be made in the event of:

 A material used in the project cannot be identified.  A reasonable doubt exists about its authentically of its identity.

7.1.6 TEST REPORTS (CERTIFICATES)

SUPPLIER shall issue all certificates/reports for the performed tests.

SUPPLIER shall submit all the certificates/reports and Quality records listed and referenced in the ITP(s) to the Contractor’s Inspector for review & sign-off.

The Test Report/Certificates shall be filled up with all information required to record the details of the Test activity performed. For this purpose, the Certificates/Test Report shall be compiled with all information below indicated, as well as traceability and numbering information and data relevant to the test performed such as but not limited to:

 Test checklist.  Test details and condition.

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 Applicable parameters.  Reference acceptance criteria.  Tolerances.  Test results and/or evaluation.  Test date.  etc.

The Certificate shall be univocally coded.

SUPPLIER shall distribute copies of Certificate to all signatory and provide for an orderly collection, filing and distribution of all Certificates and prepare quality records for final documentation hand over.

Any certificate produced after inspections shall be color scanned at the minimum resolution of 300 dpi, producing a PDF file. This is also applicable to all scanned documents to ensure documents readability.

SUPPLIER shall scan the certificates daily, just after the last signature, and send them immediately to CONTRACTOR’ Quality department by the means agreed at their facility, (EMAIL, CD Rom, etc..) for the electronic filing.

7.1.7 NON-CONFORMITY MANAGEMENT

All Non-Conformities on materials and/or equipment detected during fabrication will be handled in accordance with CONTRACTOR PROJECT NON-CONFORMITY MANAGEMENT PROCEDURE- COMP2-SPM-QM-PRC-00002 issued for this project.

Material physical deficiencies related to procurement shall be recorded on a Non-Conformity Report, this shall record all relevant details including but not limited to location, system, sub-system, specification requirements, actual situation, proposed solution.

CONTRACTOR to maintain a log of Non-Conformities for the NCRs issued to the VENDORs. The log shall include the material and/or equipment identification, the description of the non- conformity, the originator, the location, non-conformity disposition and corrective action description, NCR issuing status and close out dates.

VENDORs shall segregate all non-conforming materials and assemblies to a clearly designated rejection area or, as appropriate, to ensure identification and traceability of the item subjected to non-conformity procedure.

VENDORs shall rework or repair and re-inspect items in accordance with approved non-conformity disposition and CONTRACTOR approved method statement and procedures.

VENDOR NCRs with resolution as “Accept as is “shall be approved by CONTRACTOR and COMPANY through concession request.

If SUPPLIER fail to identify, record or act on non-conforming or defective Work, then CONTRACTOR reserves the right to issue a Non-Conformance Report against the SUPPLIER, Contractor’s assigned inspector or representative shall use the NCR form attached to this document as attachment # 2 to issue the NCR.

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Non-conforming items detected by the SUPPLIER shall be addressed by issue of a supplier’s own internal Non-Conformity Report and shall be managed in compliance with supplier internal non - conformity management procedure. The supplier shall maintain a project dedicated NCR Control Log for all NCR issued. Any eventual corrective action shall be identified, recorded, authorized, and REVIEWED by competent qualified personnel and forwarded to CONTRACTOR.

The CONTRACTOR Assigned Inspector shall:

Prepare the Non-Conformity Report as per project NCR template and attach the relevant

inspection reports detailing the occurred non-conformity and possible solution.

Issue the Non-Conformity Report directly to the Manufacturer/VENDOR.

Manufacturer/VENDOR shall propose its action within 48 hours and send copy of NCR to QCMP & Responsible Function.

Verify that the VENDOR has taken all action required to solve the non-Conformity and

report it.

Ensure that Manufacturer/VENDOR follow NCR disposition and sign the NCR after

satisfactory check.

Send copy to QCMP and Responsible Function for final NCR file close out.
Ensure that close out NCR received and signed by Responsible Function, QCMP & PQM

and will be enclosed in dedicated section of the MRB.

Note: - When NCR is raised by the CONTRACTOR Assigned Inspector, Vendor representative shall sign the report to acknowledge receipt whether he agrees with the content or not.

The QCMP shall:

Evaluate with Project Specialist Leader the proposed VENDOR solutions, as for their impact

on final quality of materials and their conformity.

Inform MM, Expediter, PQM about non-conformity and shall copy it to the Company for

approval of suggested corrective actions.

Ensure that the non-conformity has been managed in a controlled manner.
Approve the NCR.
Sign the NCR close-out and send / transmit a copy of NCR closeout to Company for

information.

Ensure that, the Vendor repair of non-conforming item(s) shall be in accordance with

documented procedure acceptable to the Contractor and Company.

Non-conformance shall be resolved by one of the following actions:

Reject and replace.
Rework to a conforming standard and re-inspect.

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Repair to an acceptable standard and re-inspect – a Method Statement or Quality Procedure shall be prepared for each repair method, including acceptance criteria, and submitted for Contractor and Company approval.
Accept as-is as a Concession. This shall be documented on a Concession Request

which shall be submitted for Contractor and Company approval.

7.1.8

INSPECTION AT VENDOR’S PREMISES

During the manufacturing phase when the inspections are foresees as per approved inspection and test plan, vendor shall issue the inspection notification to CONTRACTOR project inspection coordinator with schedule of inspection activities, agrees frequency / Interventions and dates of inspection as per approved inspection and test plan.

The internal and/or Agency Inspector carries out the inspections/tests assigned, ensures the inspection status of inspected Goods can be identified and stamps/signs the Test Report issued by the Vendor and relevant Material Certification. Inspector then prepares a complete Inspection Report using the appropriate project inspection forms and sends it to the project inspection coordinator.

The project inspection coordinator is responsible to check, enter in system and distribute IR.

The IR result can be:

Acceptable – If the outcome of the inspection / test is positive.

Not complete - missing activities and/or materials, missing or non-approved documentation and/or unresolved issues emerge during inspection/testing, if it is the final inspection the inspector issues a Punch List, refer to below paragraph 7.1.9

Not ready (pending) - it is not possible to perform the inspection/test, the internal/Agency Inspector must promptly inform the project inspection coordinator and report to him the reasons why these activities could not be carried out. The project inspection coordinator alerts Expediter in charge of PO, records and enters the no-inspection and the reasons on the system. project inspection coordinator agrees with the Vendor on the new date on which the activities will be carried out, and supplies instructions to the internal/Agency Inspector accordingly,

Not acceptable – If the outcome of the inspection /test is not positive, and if required / applicable, it is requested the issuance of an NCR, refer to paragraph 7.1.7

Material/Inspection Release Note (IRN) shall be prepared by CONTRACTOR after the verification that the results of relevant tests are in conformance to Purchase Order requirements. This verification is performed on the results of witnessed tests and/or VENDOR documentation review.

Contractor’s assigned inspector shall use IRN form attached to document as attachment # 1.

Inspection Release activity shall be a ‘Hold Point’ for CONTRACTOR Inspector.

7.1.9 MANAGING PUNCH LIST / INSPECTION RELEASE NOTE

Punch List issued by Inspector during final Inspection/Testing lists the activities to be completed by the Vendor. This punch list is to be signed by the Vendor and the Inspector during final inspection in

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order to agree and common understanding of the actions to be performed by Vendor at its own cost to complete the PO technical requirement. The Punch List is attached to the Inspection Report. In this case IR is issued as “not ready / pending”.

Inspection Release Note and NTM shall be issued only when, vendor has provided evidence that the pending issues in the Punch List have been closed out, if deemed necessary by the CONTRACTOR, once an additional inspection has been performed with a positive outcome.

In the event of any incomplete or non-conforming work is required to be transferred to Site, this shall be clearly documented on a Punch List and shall require prior authorization by CONTRACTOR. Contractor’s assigned inspector shall use the Punch List form attached to this document as attachment # 3 to issue the Punch List.

Any outstanding work shall be captured on an approved Punch List, a Carry-over Work Plan and shall be documented in CONTRACTOR mechanical completion’s database.

CONTRACTOR shall submit outstanding or carry-over work punch list to Company prior to Release. CONTRACTOR & COMPANY inspector shall verify and endorse the Punch List.

CONTRACTOR shall ensure all the vendor documents are approved as minimum in Code A or at least in Code B. In case, the documents are still in Code B, CONTRACTOR & Vendor shall ensure that Code B comments are implemented & fulfilled. CONTRACTOR shall also ensure that all the ITP stages are fully verified and NCRs/SDRs if any are closed prior to issuance of IRN.

All IRN’s shall be reviewed, signed, and approved by CONTRACTOR representatives prior to release from Vendor Facilities.

Notification of tested material acceptance (NTM) (sample in attachment # 1) shall be issued only after issue of Inspection Release Note (IRN) stamped and signed by the Contractor, and by Company representative only when Company’s intervention is envisaged.

7.1.10 PROCUREMENT INSPECTION DATA BASE

CONTRACTOR shall establish and maintain a Procurement Inspection Data base as required by COMPANY.

Procurement Data base shall contain minimum:

 A list of all tagged equipment numbers  Their associated purchase order number  Criticality level for engineering and inspection  Suppliers (and sub-suppliers) name and manufacturing location  Forecast fabrication start and finish dates  Anticipated inspection and test dates  Reference to any NCRs raised including disposition status

CONTRACTOR shall update and submit an overall Project Procurement Inspection Status Report to COMPANY on weekly basis.

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8 TPI ASSIGNED BY SUPPLIER

Supplier shall ensure that, whenever TPI is being assigned by Supplier for their scope of work including 3.2 material certification (as applicable), It shall not be in conflict (Conflict of Interest) with CONTRACTOR & COMPANY TPI.

INSPECTION AND TESTING REQUIREMENTS

9.1.1

INSPECTION AND TESTING

The SUPPLIER shall prepare documented procedures consistent with the requirements of Purchase Order (PO). The procedures shall incorporate the methodology and quantitative / qualitative acceptance criteria and shall specify acceptance criteria for all testing activities applicable to the work scope.

Activities that are identified as special processes shall be controlled via specific procedure. These procedures shall be reviewed and approved by the CONTRACTOR prior to commencement of the activity.

Factory Acceptance Tests (FAT) shall not be conducted prior to the REVIEW and APPROVAL by the CONTRACTOR of all Testing Check Lists and relevant FAT Procedures / Work Instructions.

Site Acceptance Tests (SAT) shall not be conducted prior to the REVIEW and APPROVAL by the CONTRACTOR of all Testing Check Lists and relevant SAT Procedures / Work Instructions.

9.1.2

INSPECTION NOTIFICATION (IN)

Inspection Notification shall be issued via e-mail thru the Inspection Notification (IN) Form, refer attachment # 4.

IN shall be numbered progressively. The IN shall be identified with Project name (COMP2), PO Number (#), Progressive numbers - (5 digit)” (e.g.: COMP2-(PO #)-IN-0000X) and SUPPLIER shall submit to CONTRACTOR the Inspection Notification by filling up the IN Form. Any delay or impact arising from late notification / cancellation by the SUPPLIER shall be at SUPPLIERs cost.

The SUPPLIER and any SUB-SUPPLIERs shall grant free access to workplace and relevant premises to the CONTRACTOR, COMPANY representative / inspector, or any nominated Third- Party Inspection Agency entrusted by CONTRACTOR or COMPANY for all QC activities relevant to the work.

The CONTRACTOR, COMPANY representative / inspector, or any nominated Third-Party Inspection Agency entrusted by CONTRACTOR or COMPANY shall be provided access to photograph any part of the work scope being undertaken as part of the Purchase Order (PO). Every effort shall be taken to prevent photographs or images containing other work of the SUPPLIERs and/or customers.

The SUPPLIER shall provide office accommodation to CONTRACTOR, COMPANY representative

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/ inspector, or any nominated Third-Party Inspection Agency entrusted by CONTRACTOR or COMPANY in SUPPLIER’s or TIER-SUPPLIERS/SUB-Suppliers’ premises where the work is being undertaken.

The SUPPLIER shall provide the relevant Contract documentation, applicable codes, standards, ITP’s and procedures, including calibrated instruments and measuring tools for CONTRACTOR, COMPANY representative / inspector, or any nominated Third-Party Inspection Agency entrusted by CONTRACTOR or COMPANY for all QC activities relevant to the work as deemed necessary.

All relevant testing certificates & records shall be available in the SUPPLIERs / TIER- SUB- SUPPLIERs s works for REVIEW and / or checking as required by the CONTRACTOR, COMPANY representative / inspector, or any nominated Third-Party Inspection Agency entrusted by CONTRACTOR or COMPANY.

10 CONTRACTOR’S TPI SOURCING PROCESS

10.1.1 SOURCE INSPECTION PROCESS

Overall source inspection process is mapped down in the form of representation of “FLOW CHART”.

 Source inspection activity start with Purchase Order review process.

 Review of purchase order along with material requisition including its associated

specification.

 Review / Define and assign the inspection level based on criticality rating of equipment/item.

 Selection of Inspection agencies by CONTRACTOR.

 Selection & approval of Inspectors CV based on competency verification and their related

domain experience based on the scope of work.

 Submission of Inspector CV to COMPANY for Information.

 Assignment of Inspectors at vendor premises based on notification issued by SUPPLIER.



Issuance of IN/NOI to COMPANY for review and COMPANY’s inspector assignment.

 Perform Inspection at designated location/ supplier/ sub-supplier premises.

 CONTRACTOR records the inspection result in the inspection report. Based on the satisfactory result, CONTRACTOR will issue the IRN to COMPANY for information. If the inspection is not in compliance with ITP and/or relevant specification, then SUPPLIER shall rectify/replace/rework the respective material / equipment / item to ensure compliance with the ITP/Standard, and SUPPLIER shall re-propose thru official IN for Final Inspection CONTRACTOR and COMPANY.

 After IRN issuance/release, CONTRACTOR provides the Notification of Tested Material

(NTM) to Expediting and Shipping Department for further shipment and delivery.



Items procured through Ex-Stock are considered as Level 4 as per the MR. The Source Inspection activity shall be carried out at SUPPLIER location accordingly.

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

ITPs (as/if applicable) provided by the Ex-Stock suppliers shall be reviewed by CONTRACTOR and submitted to COMPANY for Approval. Inspections shall be carried out as per the ITP interventions.

 For the items supplied under “No Source Inspection” category, where Inspection is Not Applicable, Material Test Certificates and Test Reports shall be Reviewed by CONTRACTOR and shall provide the Notification and Tested Material (NTM) to Expediting and Shipping Department for further shipment and delivery.

Note- All documents and drawings shall be in English language.

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10.1.2 SOURCE INSPECTION FLOW CHART

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11 ANNEX

11.1 INSPECTION RELASE NOTE SAMPLE (MINIMUM REQUIREMENT)

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11.2 NON-CONFORMITY REPORT SAMPLE (MINIMUM REQUIREMENT)

Page 1 of 2

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11.3 PUNCH LIST FORM SAMPLE (MINIMUM REQUIREMENT)

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11.4 INSPECTION NOTIFICATION FORM SAMPLE (MINIMUM REQUIREMENT)

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11.5 ITP TYPICAL FORMAT FORM SAMPLE (MINIMUM REQUIREMENT)

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11.6 INSPECTION REPORT SAMPLE (MINIMUM REQUIREMENT)

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11.7 PRE-INSPECTION MEETING REPORT SAMPLE (MINIMUM REQUIREMENT)

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Project: Q-21699 - Saipem COMP2 Folder: Information Management and Document Control

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