ONS-OTS-MNT-003

UNCONTROLLED IF PRINTED ONS-OTS-MNT-003 Procedure

Spare Parts and Material Identification, Procurement, Delivery, Receipt and Payment-OTS-OED Supported Projects PROCEDURE APPROVAL

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REVISION HISTORY

Rev No.

Issue Date

Revision Description

Valid Until Date

04 NOV 2019

First issue. This procedure has been developed by including projects scope content from the following procedures as part of OTS/OED harmonization:  ONS-MNT-PLNG-004 – Rev.01  RG-DFO-003 – Rev.00

14 NOV 2024

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CONTENTS

1 GENERAL … 5 1.1 Purpose … 5 1.2 Scope … 5 1.3 Criticality … 6 1.4 Key Risks and Controls … 6 2 DESCRIPTION OF THE PROCUREMENT PROCESS … 7 2.1 Capital Spares and Special Tools … 7 2.1.1 Identification … 7 2.1.2 Approval … 7 Entry into SAP System … 7 2.1.3 2.1.4 Shipping, Freight, and Markup Cost … 8 2.1.5 Warehouse Receipt … 8 2.1.6 Payment for Materials … 8 2.1.7 Reporting … 8 2.2 Materials Purchased by QG Supply … 8 2.3 Material Purchased by the Project Contractor and Delivered to QG Warehouse … 8 Identification of Materials … 8 2.3.1 2.3.2 Material Approval and PO Placement … 9 Entry of Material into the SAP System … 9 2.3.3 Shipping, Freight, and Markup Costs … 9 2.3.4 2.3.5 Warehouse Receipt … 9 2.3.6 Payment for Materials … 9 2.3.7 Reporting … 9 2.4 Commissioning Spares … 10 2.5 Operating Supplies List … 10 2.6 Loan Process … 10 3 DETAILED SPARE PARTS LIST COORDINATION … 11 3.1 Roles and Responsibilities … 11 3.1.1 QG Maintenance Project Focal Point (OTS/OED) … 11 3.1.2 QG Material Focal Point (OTS/OED) … 11 3.1.3 Project Spares Single Point of Contact (PMT) … 12 3.1.4 Warehouse Division … 12 3.1.5 QA/QC Engineering Division … 13 3.1.6 Process Engineering Division … 13 3.1.7 Reliability and Maintenance Engineering Support Division … 13 3.1.8 Qatargas Project Accounting … 13 3.1.9 Qatargas Financial Accounting … 13 3.1.10 Contractor … 14 3.1.11 Supplier Responsibilities … 15 3.2 Projects Communication … 16 3.3 Projects Spare Parts/Operating Supplies Schedules … 16 3.4 Spare Parts Review Process and Documentation Requirements … 16

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A5.1 A5.2 A5.3 A5.4

3.4.1 Spare Parts Review Process … 16 3.4.2 Documentation Requirements and Numbering … 17 3.5 Receiving and Inspection … 18 3.5.1 Upon Arrival at the Contractor’s Warehouse… 18 3.5.2 HPO Creation … 18 3.6 Spare Parts and Materials Handover to QG Warehouse … 19 3.7 Activities at QG Warehouse … 19 APPENDICES … 21 Appendix 1 – References and Relevant Documents … 22 Appendix 2 – Glossary of Terms: Definitions, Acronyms, and Abbreviations… 23 Appendix 3 – Projects Review Organization and Key Personnel … 25 Appendix 4 – RACI Chart for Projects … 26 Appendix 5 – Workflows … 27 Spare Parts Process Management Workflow … 27 Receiving/Inspection Spare Parts Workflow … 29 Loan Process Workflow … 30 Template (Loan process) … 31 Appendix 6 – Finance and Reporting … 32 A6.1 Milestone Payments (If applicable) … 32 Payment of Final Goods Invoice … 33 A6.2 Payment of invoices for Material Delivery Related Costs … 34 A6.3 A6.4 GR/IR Account Management … 35 A6.5 Management Reporting … 36 Appendix 7 – Spare Parts Template … 37 Cover Sheet Information … 37 Cover Sheet Template … 38 Equipment Detail Sheet Information … 41 Equipment Detail Sheet Template … 42 Spare Parts Sheet Header Information … 44 Spare Parts Sheet Template: … 47 Spare Parts Sheet Template … 50 Spare Parts List Review Report … 51 Appendix 8 – Qatargas Spare Parts: QA/QC Requirements … 53 Appendix 9 – Operating Supplies List (OSL) … 54 Lube Template … 54 Chemical Template … 55 Appendix 10 – Special Tools Template … 56 Appendix 11 – Blinds & Spacers Template … 58 Appendix 12 – Piping Gasket Template … 59 Appendix 13 – Manual Valve Guidelines … 60 Appendix 14 – SKID Sample for Contractor/Vendor Reference – Incomplete vs. Complete Data … 61

A7.1 A7.2 A7.3 A7.4 A7.5 A7.6 A7.7 A7.8

A9.1 A9.2

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1 GENERAL

PURPOSE

1.1 This procedure describes processes and responsibilities for identifying materials and spare parts, including data and documentation requirements, for the development of Spare Parts Lists for all maintainable equipment (tagged and untagged), as well as creation, ordering, procurement, delivery, and payment for all projects under Qatargas (QG) Operations Technical Support (OTS) and Operations Expansion Department (OED).

SCOPE

1.2 This spare parts procedure applies to projects covered by OTS/OED (Onshore and Offshore facilities).

The main scope of the procedure includes:



Instruction for submission of Spare Parts List Dossiers

 Methodology and workflows

 Spare parts templates

 Payment milestones

It is the responsibility of the Project Management Team to incorporate the intent of this procedure, as well as the overall spare parts process defined herein, within the Contractor scope of work.

As part of OTS/OED integration and harmonization, this procedure derives project-related content from the following:

 QG procedure ONS-MNT-PLNG-004 Spare Parts and Material Identification, Procurement,

Delivery, Receipt and Payment

 QG procedure RG-DFO-003 Instructions for Spare Parts Requirements and Documentation

 QG procedure PGS-INV-PRC-010 Master Data Governance



Input from lessons learned

This procedure includes spare parts processes beginning with creation of the Spare Parts List by the Vendor in QG standardized templates through to handover of spare parts and acceptance certification provided by the QG Warehouse.

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CRITICALITY

1.3 This procedure has been determined to be a Medium Criticality document.

Criticality Level: Medium

1.4

KEY RISKS AND CONTROLS

Key Risks

Key Controls

Unavailability of spare parts for safety and high/business critical equipment that has potential impact on SHE and production loss in QG Operations

 Spare parts process is a key control element for

spare parts identification and availability

Failure to identify risks as a result of nonconformance to this procedure

 Ensure that procedural requirements are

communicated to the relevant stakeholders

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2 DESCRIPTION OF THE PROCUREMENT PROCESS

 Capital Spares and Special Tools: Capital spares and special tools are to be identified and included in the lump-sum agreement of main equipment Purchase Orders (POs); ordered by the Contractor; preserved and stored in the Contractor’s Warehouse; and delivered to the QG Warehouse.

 Pre-Commissioning and Commissioning Spares and Materials: Pre-commissioning and commissioning spares and materials are to be ordered by the Contractor and delivered to the Project Management Team or Contractor’s Warehouse (not to the QG Warehouse).

 Startup Spares and Materials: Startup spares and materials are to be ordered by the Company (PMT) through the Contractor and delivered to the Project Management Team or Contractor’s Warehouse (not to the Qatargas Warehouse).

 2-year Operating Spares (i.e., already in existence within the QG system): Spare Parts List are to be compiled by the Contractor/Vendor, and Reviewed and Identified by Company OTS/OED. Only additional quantities are to be purchased through Qatargas Supply Department.

 2-year Operating Spares (i.e., newly created): Spare Parts Lists are to be compiled by the Contractor/Vendor; Reviewed, Identified and Approved by Company OTS/OED; ordered by PMT; and purchased and delivered to the Qatargas Warehouse by the Contractor.

 Life Cycle Spares: Spare Parts List will be compiled by the Contractor/Vendor; Reviewed and Identified during the Project Spare Parts List review phase by Company OTS/OED; Ordered and purchased by QG OPCO through QG Supply after facility handover to the Operating Asset. Such spares are required to cover one (1) full maintenance cycle (i.e., one complete overhaul of the equipment).

 Operating Supplies: Operating supplies are to be compiled by the Contractor/Vendor and reviewed by OTS/OED. The initial fill and consumption is a project scope and shall last until an Operational Acceptance Certificate (OAC) is granted (for details on OAC, refer to OGO- OTS-OVR-002 Project System Completion and Handover Procedure), typically 1 month for Offshore and 2 months for Onshore.

2.1

CAPITAL SPARES AND SPECIAL TOOLS

2.1.1

IDENTIFICATION

Capital spares and special tools are usually included in the Lump Sum Agreement of main equipment Purchase Orders.

2.1.2 APPROVAL

The Project PMT shall consult the Maintenance Projects Focal Point (MPFP) prior to PO placement, and RCS tools shall be used to identify Capital Spares requirements wherever applicable.

2.1.3 ENTRY INTO SAP SYSTEM

The Project (PMT) Material Single Point of Contact (SPOC) provides the Capital Spares and Special tools lists to the QG Material Focal Point (MFP) in QG’s dedicated template format for Material Creation in the MDG system (refer to PGS-INV-PRC-010 Master Data Governance (MDG) For Materials and PGS-INV-PRC-013 Material Control procedure).

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2.1.4 SHIPPING, FREIGHT, AND MARKUP COST

The Project Contractor handles and pays for all costs associated with delivering materials to the QG Supply Warehouse.

The Cost of shipping shall be included in the lump-sum agreement or in the main equipment PO.

2.1.5 WAREHOUSE RECEIPT

 The Project PMT shall coordinate with the QG warehouse for Historical Purchase Order

(HPO) creation

 The Warehouse will create a Historical Purchase Order (HPO) in SAP to allow posting of

Goods Receipts (GRs)

 The Contractor will ensure that items being handed over to the Warehouse are correctly

marked with Qatargas SAP Material numbers for easy identification

 Material without quarantine – the Warehouse shall accept and create a Goods Receipt in

SAP for such inventory

 Material with quarantine/shortage/damaged etc. – the Warehouse will inform the

PMT/Contractor to resolve all discrepancies

For detailed Warehouse Receiving and Inspection process, refer to Section 3.5.

2.1.6 PAYMENT FOR MATERIALS

The Project will pay for materials through the lump-sum agreement, or through Contractor Purchase Orders (PO) for the main equipment.

QG Warehouse Supply/Operations will not pay for capital spares and special tools, as providing these materials is an obligation of the project. Materials will be entered as “Full Value” in SAP

2.1.7 REPORTING

The QG Warehouse will provide status reporting to the Project Spares SPOC and QG MFP. Reporting will contain material delivered, material inspected, materials Quarantined, and handover status, against respective HPOs.

2.2 MATERIALS PURCHASED BY QG SUPPLY Operating spares (i.e., existing stock) and Operating Supplies are purchased by QG Supply. This does not include newly created 2-year operating spares, as they are purchased by the Project unless approved by the Supply Manager under special requirements.

2.3 MATERIAL PURCHASED BY THE PROJECT CONTRACTOR AND DELIVERED TO QG

WAREHOUSE

Materials covered under this section include all spare part types (i.e., Capital, Start up, 2-year, Special tools, and Piping/Insulation gaskets).

2.3.1

IDENTIFICATION OF MATERIALS

 Approved Spare Parts against each PO are purchased by the Project Contractor and

delivered to the QG Warehouse

 Refer to Appendix A5.1 Spare Parts Process Management Workflow

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2.3.2 MATERIAL APPROVAL AND PO PLACEMENT

 Reliability and Maintenance Engineering Support (RMES) review the material and recommend 2-year Operating spares quantities to be purchased by the Contractor, PO-wise

 QG Material focal point submits the recommended quantity to the PMT Single Point of

Contact for purchase, PO-wise

 The PMT approves placement of the order with the Contractor

 The Contractor places the order with the Vendor(s) and provides PO copies to the PMT

SPOC

2.3.3 ENTRY OF MATERIAL INTO THE SAP SYSTEM

 The QG OTS/OED Material team raises Change Requests (CRs) in MDG and submits for

approvals

 Pricing for items entered into MDG will be according to the Spare Parts List

 The Product Specialist (e.g., QA/QC Engineering, Hygienist, etc.) will review item

specification and its document/certificate

 RMES will provide the recommended quantity to purchase

 The QG Warehouse (i.e., Integrity and Material Control team) will review and create stock

codes, stock levels, etc., in the MDG SAP system

 QG OTS/OED will receive MDG notification once material codes are created in the MDG

SAP system

2.3.4 SHIPPING, FREIGHT, AND MARKUP COSTS

 The Project Contractor handles and pays for all costs associated with delivering the

materials to the Warehouse

 The Project Contractor will instruct the Vendors that partial shipments are not permitted without advance written approval by the Company; thus, each shipment will complete the Vendor scope of supply under a given PO

2.3.5 WAREHOUSE RECEIPT

 Refer to Section 3.5, Receiving and Inspection

2.3.6 PAYMENT FOR MATERIALS

 After acceptance of materials, the Warehouse creates a GR entry in the SAP system for

inventory and payment purpose

 The Project will be invoiced by the Contractor, and payments will be made as applicable

(refer to Section 3.1.10 for the Contractor Responsibilities Milestone table)

2.3.7 REPORTING

 The Contractor will provide all status reporting to the PMT SPOC from issuance of the

Spare Parts List - PO wise, until acceptance of materials by the Warehouse

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 The PMT SPOC will distribute reports monthly to the Project Management Team (PMT),

Project Maintenance Focal Point and QG MFP

COMMISSIONING SPARES

2.4 Commissioning spares are ordered by the Contractor and delivered directly to the Contractor’s Warehouse site.

Project Engineers will be responsible for the identification of commissioning spares (i.e., items and quantities) to be purchased, including required delivery dates.

Commissioning material that is not consumed by the Project (i.e., surplus material of critical/high value, with relevant supporting documents, certificates, preservations, etc.) shall be reviewed by the respective Asset Maintenance Focal Point in consultation with the PMT Project focal point, with final approval by the Maintenance Manager, for acceptance in the QG Warehouse.

2.5 OPERATING SUPPLIES LIST An Operating Supplies List (OSL) is arranged by the EPC Contractor in a QG-approved format, and shall include Lubes/Oils, Greases, Solvents, Buffer Solutions, Chemicals, etc.

Project scope is only Initial fill and shall last until Operational Acceptance Certificate (OAC is granted.

Lubes/Oils purchase recommendations are provided by RMES Engineering, and Chemicals purchase recommendations are provided by the QG Process Engineer, and all these items are purchased through the QG Supply Department by the receiving entity.

LOAN PROCESS

2.6 The loan process shall be used to support a project when there is an emergency or unavoidable circumstanceduring the commissioning and startup phase.

For Spares and Materials, the PMT shall take approval from the Project Maintenance focal point in the agreed-upon format.

For the Loan process workflow and Template, refer to Appendix A5.3 and Appendix A5.4, respectively.

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3 DETAILED SPARE PARTS LIST COORDINATION The Spare Parts Template shall list all tagged/untagged equipment and its spare parts that make up each piece of equipment covered by a Vendor’s Purchase Order or subcontract scope of supply.

NOTE: The Vendor must list all parts that are applicable for the subassemblies, assemblies of Equipment/Instruments (e.g., Complete Bills of Material) required for Life Cycle Maintenance).

Spare Parts and Operating Supplies are early deliverable documents by Vendors through contractor/licensors to Company, and are critical to plant Start-up and Operations.

The intent is to have a Complete List of Equipment and its parts for the equipment that can be loaded into the Company’s SAP Maintenance Management and Material Master Modules.

3.1

ROLES AND RESPONSIBILITIES

3.1.1 QG MAINTENANCE PROJECT FOCAL POINT (OTS/OED)

 Serves as custodian of spare parts process management

 Ensures ORP spares deliverables are achieved in a timely manner

 Ensures that required resources are in place

 Liaises with the PMT to ensure capital spares are identified

 Reviews final quantities to proceed for purchase, wherever applicable

 Communicates between QG OPCO and projects

 Approves QG materials that are requested by projects on a loan basis

3.1.2 QG MATERIAL FOCAL POINT (OTS/OED)

 Manages the day-to-day process of the QG Project (OTS/OED) Project Material Team

 Ensures timely loading of all electronic PO-wise spare parts lists to the allocated share

drive

 Manages, reviews, and approves by specified due dates, and ensures review reports

include all observations/queries forward to the PMT SPOC

 Manages MDG SAP processes for Material Master creation

 Liaises with RMES Engineering for quantity recommendations (i.e., new and existing

material)

 Submits approved PO-wise Spare Parts Lists to the Project Spares SPOC for purchase

 Coordinates with the PMT to expedite spares to ensure a timely delivery to the

QG Warehouse

 Manages and ensures Bill of Materials (BOMs) are created and uploaded in MDG/SAP

 Liaises with other responsible parties (e.g., meeting/reports)

 Follows up and closes out all Spare Parts action items after facility handover to the Asset,

if any are pending

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3.1.3 PROJECT SPARES SINGLE POINT OF CONTACT (PMT)

 Manages the day-to-day spare parts process for the project, which includes the management of all spare categories (refer to Appendix 2, Glossary of Terms: Definitions and Abbreviations)

 Reviews the scope of supply in the Contractor’s Unpriced Purchase Orders, Sub-Contracts, subsequent amendments, and related Vendor documents, to ensure that all Equipment and Parts are included in the Spare Parts List and OSL prior to official submission

 Ensures the Contractor is delivering an accurate and fully populated Spare Parts List, OSLs, Capital Spares, and/or Special tools lists in terms of specification and data integrity, along with all supporting documents (refer to Sections 3.1.11 and 3.4.1)

 Loads electronic Spare Parts Lists, OSLs, and Special tool lists, with supporting documents,

to the relevant project share drives (location and name of folder to be advised)

 Follows up with the Contractor/Vendors and resolves all clarifications submitted by the

QG Material Focal Point

 Ensures that all Project Design Change Notifications (DCNs), Field Change Notifications (FCNs), deviations/modifications, etc., in the plant are reviewed, and coordinates with the Contractor/Vendor to submit revised Spare Parts Lists

 Ensures that all tagged and maintainable equipment and its spares are covered in the

Project Spare Parts List

 Ensures that spare parts lists are provided with necessary supporting document for all

zero-recommended equipment spares

 Provides spare parts volume for Warehouse storage requirements

 Liaises with other responsible parties (e.g., meeting, HPO creation, etc.)

 Reports late submission of Spare Parts Lists, OSLs, and Special tools lists to the QG

Material Focal Point

 Follows up for delivery with the Contractor and submits reports to the QG Material Focal

Point

 Ensures that all Ordered Spares are purchased and delivered to the QG Warehouse

 Submits reports to the Project Maintenance Focal Point and QG Material Focal Point

 Follows up and closes out all Spare Parts action items after facility handed over to the

Asset, if any are pending

3.1.4 WAREHOUSE DIVISION

 Creates stock numbers for newly added items

 Update Stock levels (i.e., new and existing material)

 Creates Purchase Requisitions for spares to be ordered by Supply (i.e., existing material)

 Creates a Historical Purchase Orders (HPO) for new spare parts purchased by the

Contractors

 Receives spare parts at the QG Warehouse

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 Creates a GR in SAP for payment purposes after acceptance of the material into inventory,

and acknowledge the HPO certificate

3.1.5 QA/QC ENGINEERING DIVISION

 Reviews pressure-containing and lifting equipment spares and documents/certificates

(e.g., CRs)



Inspects received pressure-containing and lifting equipment spares with relevant certificates

3.1.6 PROCESS ENGINEERING DIVISION

 Reviews Operating Supplies Lists (OSLs)

 Provides required volume of Operating Supplies for operations

3.1.7 RELIABILITY AND MAINTENANCE ENGINEERING SUPPORT DIVISION

 The Discipline Engineer should refer to the criticality rating of the equipment, while

reviewing the Spare Parts

 Determines spare parts criticality for all disciplines (including firefighting and telecom)

 Recommends quantities (e.g., Demand Max) for purchase of new spares (i.e., 2-year

operation)

 Optimizes stock levels for existing materials

 Recommends storage conditions

 Recommends Lifecycle spares quantities for future requirements that are to be purchased

by the Asset through QG Supply after project handover to the receiving entity

3.1.8 QATARGAS PROJECT ACCOUNTING

 Determines if a new SAP vendor master is required and, if so, raises a request



If applicable, ensures that required HPO “Header Conditions” and markup accounts are in place and communicated to the impacted stakeholders

 Codes milestone invoicing

 Submits milestone invoices for payment

 Codes final goods invoices with reference to the HPO

 Submits final goods invoices for payment

 Codes invoices for material delivery related costs

 Reviews balances in the markup account

 Provides GR/IR accounts management

3.1.9 QATARGAS FINANCIAL ACCOUNTING

 Updates the “Cut-back” report to include new storage locations (if required), and

communicate to the impacted parties

 Arranges for payments of milestone invoices by QG OPCO

 Arranges for payment of final goods invoices by QG OPCO

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 Provides GR/IR accounts management

3.1.10 CONTRACTOR

The Contractor shall include instructions for completing and submitting Spare Parts List, OSLs and Special tools within the “Call for Tender”, and then within the relevant purchase orders.

The Contractor shall include clauses explicitly in the equipment purchase orders and subcontractor scope, to ensure that Suppliers do not neglect their responsibilities regarding spare parts and materials, as follows

 Spare Parts List shall be classified for approval by the Company

 Milestone Payment associated with Spare Parts acceptance, as illustrated in the table

below:

Milestone Steps

Milestone Description

Receipt of Spare Parts List and OSL from VENDOR

COMPANY approval to proceed for purchase (Approved with Comments)

COMPANY approval for receipt of As-Built PO PO-wise Spare Parts Lists and Supporting document (Approved with No Comments)

CONTRACTOR Purchase and delivery of spares to QG WH (HPO) Wise)

HPO-wise Acceptance Certificate

Cumulative Progress

20%

50%

60%

75%

100%

Engage CONTRACTOR’s person in charge post-Contract Award to achieve the following:

 Fully compliant Spare Parts List, OSL, Capital Spares, and Special Tools provided by the

Vendor/Supplier

 The Contractor shall ensure a forecast plan is provided for the Spare Parts List , OSL,

Capital Spares and Special Tools

 Ensure all maintainable equipment are covered in the project Spare Parts PO

 Each PO Spare Parts Dossiers are to be reviewed by the Contractor (relevant engineering discipline-wise, e.g., Mechanical, Electrical, Instrumentation, etc.) for completeness, including all relevant supporting documents (i.e., all required information is provided, such as Scope of Supply covered, Tag references are shown in P&IDs and the Equipment Database, relevant Drawings/document numbers for all Equipment and Parts). Vendor-recommended quantities for Commissioning and Operating Spares are to be reviewed by the Contractor, with recommendations updated as appropriate.

 Check that interchangeability lists for parts that are listed in Spare Parts List, OSLs and

Special Tools List are furnished.

 Contractor shall prepare Spare Parts List, OSLs, and Special Tools lists in cases where the

Supplier has failed to submit such documents.

 The Contractor shall review the Spare Parts List and OSL Review Report comments and ensure that the Supplier clarifies all queries, and submit the revised Spare Parts List and, Supporting documents, and reply underneath each company comment in the Spare Parts Review Report as required (refer to Appendix 7.8).

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 The Contractor shall schedule/manage issuance of Spare Parts List POs based on lead-time sequence and issue to the Company for review and approval within 15 weeks after issuance of the equipment purchase order, or at a given date specified in the PO.

 This will allow sufficient time for the Company to review and approve the Purchase quantity PO-wise, and the Contractor can thereby place the Purchase Order and ensure the delivery of spares prior to “Ready for Startup” (RFSU).

 The Contractor shall issue a Spare Parts List/OSL Status Report to the Company (PO-wise)

that confirms the following:

 Received, Submitted, Reviewed and Approved or Clarification Status

 Re-scheduled Status of Under Clarifications Spare Parts List

 PO placement and ETA Status

 The report should reflect the benchmark(s) against contractual requirements, to

be issued on a weekly basis and/or as per Company requirements

 Meeting shall be in place as agreed between the PMT, Contractor, and QG Focal Point.

3.1.11 SUPPLIER

Submission of Spare Parts List, Operating Supplies List, and Special Tool List:

All requirements specified hereunder are for Suppliers and Sub-vendors under their responsibility. However, the Contractor shall ensure that Equipment and Material Data is fully populated and accurate, utilizing Vendor documentation.

The Supplier shall prepare a detailed Spare Parts List dossier (per equipment type) covering all types of Spares and Material in the Company format. The Spare Parts Dossier shall include Spare Part List (for Commissioning, Start-up, 2-year operation, and Life Cycle spares), Operating Supplies List, Special tools List and Capital Spares Lists. For definitions and templates, refer to Appendices 2, 7, 8, 9, 10, and for supporting documents refer to Section 3.4.2.

The Supplier shall ensure that a Spare Parts List dossier is submitted as outlined below:

 The Spare Parts List shall be submitted in an electronic spreadsheet format.

 The language used shall be English.

 List all equipment (tagged/untagged) and its parts within their scope of supply, and this shall include all Priced Spare Parts, repairable and replaceable, whether recommended for stock or not.

 All relevant datasheets, drawings, catalogues, and manuals shall be provided against each PO Spare Parts dossier. Highlight or otherwise mark so that the parts on the Spare Parts List can be easily found in the documentation.

 Conduct a QA/QC check prior to submission in order to ensure all references datasheets, drawings, catalogues, and/or manuals are available against each PO Spare Parts dossier.

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 Ensure that all mandatory requirement are filled in the Spare Parts dossier, i.e., “Equipment Model Number”, “Part Description”, “Material Specification”, “EPC Contractor/Manufacturer Drawing Number”, “Part Quantity Per Equipment”, “OEM and OPM Part Number”, “OPM Name (i.e., real manufacturer name)” ” Unit of Measure (UOM)”, and “Unit Price”. These shall be indicated in the appropriate columns of the Spare Parts List dossier.

 For the purchase of Bulk Piping Materials (e.g., Manual Valves/Non Return Valves/Strainers/Traps/etc.) for each PO release, a Spare Parts List dossier shall be issued utilizing the same part number across all PO releases for spare parts that are interchangeable. Supplier must also provide piping specifications and valve identification numbers assigned by the Company, total valve quantity, etc., as per Company template (refer to Appendix 7.4).

 For the Spare Parts Review Report (refer to Appendix 7.8), and follow the instructions

given below when submitting revised documents:

 A Clarification or Reply shall be given underneath each Company comment

 Add a new line or change data in one (or more than one) cell of a line, highlight the line in yellow, and define the changes in the last column of the template

 When submitting a revised Spare Parts List and/or OSL, ensure the revision

number is changed before submission

The Supplier shall define and complete the Spare Parts List, OSLs, and Special tools list no later than 3 months or 12 weeks after issuance of the equipment purchase order, or at a given date specified within the purchase order

PROJECTS COMMUNICATION

3.2 Official communication shall be between the projects Maintenance Focal Point and the project Spares SPOC for each project.

3.3

PROJECTS SPARE PARTS/OPERATING SUPPLIES SCHEDULES

 An equipment database shall be available for the first Criticality Assessment, 24 months

prior to RFSU (based on best practices and QG experience)

 Submission of the Spare Parts List and Operating Supplies is to start 18-24 months prior

to RFSU

 Spares are to be delivered and accepted by the QG Warehouse 3 months prior to RFSU

3.4

SPARE PARTS REVIEW PROCESS AND DOCUMENTATION REQUIREMENTS

3.4.1 SPARE PARTS REVIEW PROCESS

 Refer to Appendices 3, 4, and A 5.1 for project Spare Parts List/OSL organization and

workflow

 The Spare Parts List and OSL review timeline:

 Shall be a maximum of 15 working days/3 weeks for clarification and rejection

 Shall be a maximum of 21 working days/1 month for approval with quantities

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

If no appropriate clarification is provided by the Vendor(s) within 30 calendar days, the QG MFP shall escalate the concern to the Projects Spares Focal Point. One solution is to arrange for a face-to-face/teleconference meeting or issue a letter to the contractor with the relevant Vendor(s).

 For each Spare Parts List, POs shall be dealt with on a standalone basis and shall have an

assigned number for tracking.

3.4.2 DOCUMENTATION REQUIREMENTS AND NUMBERING

The Contractor shall apply the following document numbering convention in the cover sheet when making a submission:

As a mandatory requirement, the Contractor need to ensure to submit the following documents (not limited to) along with Spare Parts List (PO-wise):

For Spare Parts List

The following documents shall be arranged to each Spare Parts List, as applicable: Datasheets, Drawings, or equivalent showing the location of parts quoted and referenced in the Spare Parts List, Bill of Materials, Assembly drawings, Part List, product manuals/brochures, Vendor P&IDs for package units, Pipe Class documents, etc.

For Special Tools

Manufacturing assembly drawings along with parts number reference

For Blind and Spacers

Piping Class Document, Isometric drawing, and if any non-standard is followed for Blind and Standard the Manufacturing drawing

For Piping Gasket

For OSLs (Chemicals & Lubes)

Manufacturer documents for non-standard gaskets Arrange supporting documents for Insulation gasket kits

Product Datasheet/Specifications and Material Safety Datasheet (MSDS)

NOTE: The Contractor’s review shall not be considered as final until the Company has confirmed all documents against respective Spare Parts List (PO-wise) and OSL are provided. The Company reserves the right to withhold applicable contractor payment(s) until the Contractor provides complete documentation and hands over all spares to QG against each HPOs.

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3.5

RECEIVING AND INSPECTION

3.5.1 UPON ARRIVAL AT THE CONTRACTOR’S WAREHOUSE

 The Contractor shall be responsible for preservation of Capital Spares and Operating Spares, as per vendor specification, until it is completely handed over and accepted at the QG warehouse.

 The Contractor shall carry out a visual inspection of the packaging for damage and general condition before off-loading. If damage is found, it shall be documented to assist in the resolution.

 Unload the spare parts at the Contractor’s warehouse and conduct a visual inspection of

all delivered spare parts.

 Ensure that all items are correctly marked/labeled with a QG stock number prior to

handover to the QG Warehouse.



If damages are found after the Contractor’s inspection, the Contractor shall act to replace the damaged or broken spare parts.

 Any materials with discrepancies (i.e., OS&D) shall be resolved by the Contractor prior to

handover to the QG Warehouse.

 The Contractor shall prepare an inspection report and this is the first stage of inspection

by the Contractor, prior to transfer of spares to the QG Warehouse.

 Ensure that all documents related to delivery of spares/consignment shall be provided in proper correlation against each SAP code, including CoC/MTC/SAT/FAT Certificates, etc., where applicable.

 All items that are delivered to the QG Warehouse shall meet project specifications listed

in the Spare Parts List.

3.5.2 HPO CREATION

In order for transfer of spares from the Contractor’s premises to the QG Warehouse to take place, a Historical Purchase Order (HPO is required to allow the QG Warehouse to receive the spares.

The PMT SPOC shall provide the following for the creation of the HPO:

 Vendor’s Name (EPC Contractor): complete name, address and vendor reference number

 Spare Parts List Template: in Excel format, with the approved quantities, SAP codes, and

Unit price and currency in USD

 The following additional activities shall be arranged during HPO creation with Header

condition (ZMSC):

 Transportation, warranty, and documentation charges

 Customs duties, legalization, and clearance charges

 5% Contractor handling fees

 Reference: Spare Parts List, PO number

The Warehouses raises the GR with exact/all prices provided by the PMT SPOC in the Spare Parts List to avoid any discrepancy at the payment stage.

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SPARE PARTS AND MATERIALS HANDOVER TO QG WAREHOUSE

3.6 Notice of Handover to QG Warehouse

To minimize congestion, the QG Warehouse must be notified by the Contractor 7 days in advance of delivery.

Notification email shall include the following:

 HPO number

 Number of Items

 Package size and number of consignment wherever applicable

Delivery Location

QATARGAS OPERATING COMPANY LIMITED

Ras Laffan Industrial City

P.O. Box 22666, State of QATAR

Attention: Warehouse Receiving Officer, Warehouse Receiving Section

Upon confirmation of delivery date with the Company, the Contractor shall transfer the spare parts to the above location or to any other location designated at that time by the QG Warehouse.

3.7

ACTIVITIES AT QG WAREHOUSE

 The Project Contractor and the QG Warehouse shall jointly verify all materials along with

a delivery note at the time of delivery to the QG Warehouse

 Prior to delivery to the QG Warehouse, all items shall be correctly marked with a QG stock

number, HPO number, and HPO item number(s) for easy identification

 Documents and Conditions shall be followed by PMT/EPC at all steps (i.e., Vendor site/EPC

site, etc.) until handover to the QG Warehouse, to include the following:

 A packing list or delivery note referencing the HPO number, including the number

of packages containing the material delivered

 The original inspection documents related to the receiving process

 A first-pass inspection report conducted at the Contractor’s warehouse shall be

enclosed

 A Material Test Certificate (MTC) for pressure-containing parts

 MSDS sheets for chemical and dangerous goods

 Shelf-life and expiry date (80% of shelf-life requirement should be available at the

receipt of item)

 All Capital Spares shall be handed over in a suitable preservation container

 All pressurized containers shall have purge/vent and gauges located at accessible

locations

 A Certificate of Conformity (CoC)

 Special storage requirements

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 Preservation procedures along with evidence shall be furnished to ensure materials are preserved in at the Vendor/Contractor site, as per manufacturer recommendation

 Calibration certificates

 Valve Test certificates, etc.

 Material without quarantine – the QG Warehouse shall accept the material and create

Goods Receipt in SAP for inventory

 Material with quarantine/shortage/damaged/etc. – the QG Warehouse will inform the

PMT/contractor to resolve all discrepancies

 The Contractor shall resolve all discrepancy issues within 7 working days; otherwise, the

items shall be collected from the QG Warehouse by the Contractor

 After acceptance of spare parts, the QG Warehouse raises the GR for accepted material

and stores the goods at specified locations

 PMT/Contractor should resolve all items having Quarantine/Rejection/Damage/Shortage,

etc., until all HPO line items are accepted by the QG Warehouse

The following are the storage condition codes used at the QG Warehouse:

Air Conditioned Area

Non-Air Conditioned Area

Dehumidified Storage Area

Yard (Open)

Cylinder Storage

Inert Nitrogen

Air conditioned + Inert G. Purged

OTHER

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APPENDICES

Appendix 1 – References and Relevant Documents Appendix 2 – Glossary of Terms: Definitions, Acronyms, and Abbreviations Appendix 3 – Projects Review Organization and Key Personnel Appendix 4 – RACI Chart for Projects Appendix 5 – Workflows

A5.1 A5.2 A5.3 A5.4

Spare Parts Process Management Workflow Receiving/Inspection Spare Parts Workflow Loan Process Workflow Template (Loan process) Appendix 6 – Finance and Reporting

Payment of Final Goods Invoice Payment of invoices for Material Delivery Related Costs

A6.1 Milestone Payments (If applicable) A6.2 A6.3 A6.4 GR/IR Account Management A6.5 Management Reporting Appendix 7 – Spare Parts Template

A7.1 A7.2 A7.3 A7.4 A7.5 A7.6 A7.7 A7.8

Cover Sheet Information Cover Sheet Template Equipment Detail Sheet Information Equipment Detail Sheet Template Spare Parts Sheet Header Information Spare Parts Sheet Template: Spare Parts Sheet Template Spare Parts List Review Report

Appendix 8 – Qatargas Spare Parts: QA/QC Requirements Appendix 9 – Operating Supplies List (OSL)

A9.1 A9.2

Lube Template Chemical Template

Appendix 10 – Special Tools Template Appendix 11 – Blinds & Spacers Template Appendix 12 – Piping Gasket Template Appendix 13 – Manual Valve Guidelines Appendix 14 – SKID Sample for Contractor/Vendor Reference – Incomplete vs. Complete Data

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APPENDIX 1 – REFERENCES AND RELEVANT DOCUMENTS

Number

PRT-PRC-000-012

FIN-ACC-PRC-014

Title

SHE Handbook

Spare Parts & Capital Spares Accounting

PGS-MWO-PRC-004

Warehouse Management

PGS-INV-PRC-009

RSK-IMR-POL-001

PGS-INV-PRC-010

02.18.50.04

Lifecycle Spares Management Process

Delegation of Financial Authority

Master Data Governance (MDG) for Materials

QA/QC Requirements for Material Receiving Inspection

PGS-MWO-PRC-002

Preservation of Warehouse Stock

PGS-INV-PRC-013

OGO-OTS-OVR-001

OGO-OTS-OVR-002

Material Control Management and Stock Analysis

Defects Management Process during Project Startups

Projects System Completion and Handover

OGO-MNT-PLNG-001

Asset Register Procedure

TCH-ASV-PRC-036

TCH-REL-PRC-013

ONS-MNT-PLNG-004

Asset Criticality Assessment Process Procedure

Capital and Critical Spares Review and Reordering Process

Spare Parts and Material Identification, Procurement, Delivery, Receipt and Payment Procedure

OGO-OTS-OVR-002

Projects System Completion and Handover Procedure

RG-DFO-003

ONS-OTS-MNT-001

TCH-AIG-PRC-088

Instructions for Spare Parts Requirements and Documentation

Bill of Material Procedure for Projects

Lifting Lug Welding & Testing – for Spades, Spacers and Blind Flanges

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APPENDIX 2 – GLOSSARY OF TERMS: DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

Term

2-year Operating Spares

BOM

Capital Spare

Description

Parts required to safeguard the operation of equipment during the first 2 years of operation

Bill of Materials

Major individual items or sub-assemblies of the equipment (e.g., Compressor Rotor, Special Valves, etc.) that are required for replacement of items not subject to deterioration by normal use, but the failure of which is critical for continued safe operation of the plant/facilities. Generally, capital spares are items of Business/High Critical Equipment with high value (> US $250k) and/or long-lead time (> 1 year). Also known as Insurance Spares.

CoC

Certificate of Conformity

Commissioning Spares

Spare parts required for commissioning of new facilities, which may be consumed due to worn out, broken, plugged up or otherwise fail while the systems being commissioned (example: gaskets, seals, bearing, filters, miscellaneous instruments and various electrical items)

DCN

DNR

EDL

EPCC

EPL

ETA

FAT

FCN

GR/IR

HPO

Change Request

Design Change Notification

Do Not Re-order

Equipment Detail List

Engineering, Procurement, and Construction Contractor

Equipment Part List

Estimated Time of Arrival

Factory Acceptance Test

Field Change Notification

Goods Receipt/Invoice Receipt

Historical Purchase Order

Invoice Receipt

Kilograms

Lifecycle Spares

For normal operation beyond the first 2 years of operation, these spares are required to cover one (1) full maintenance cycle (one complete overhaul of the equipment)

MDG

MDR

MPFP

MRP

MSDS

MTC

NRV

OAC

Master Data Governance

Material Discrepancy Report

Material Master

Qatargas Maintenance Projects Focal Point (OTS/OED)

Material Requirement Planning

Material Safety Datasheet

Material Test Certificate

Non-return Valve

Operational Acceptance Certificate

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Term

Description

Operations Expansion Department

Original Equipment Manufacturer

Operating Company

Original Part (Component) Manufacturer

Operations Readiness Plan

Overage/Shortage/Damage

Operating Supplies List (e.g., Project consumables such as chemicals, catalysts, lube oil, etc.)

Operations Technical Support

Product Datasheet

Project Information Management System

Project Management Team

Purchase Order

Purchase Requisition

OED

OEM

OPCO

OPM

ORP

OS&D

OSL

OTS

PDS

PIMS

PMT

Project SPOC

Project Spares Single Point of Contact (PMT)

QA/QC

QG MFP

QG OPCO

RACI

RFSU

RMES

RSPL

SAP

SAT

SHE

Spare Parts List

Special Tools

Startup Spares

UOM

Quality Assurance/Quality Control

Qatargas

Qatargas Material Focal Point – i.e., erson designated by the Company (OTS/OED)

Qatargas Operating Company

RACI defines persons or groups who are Responsible (R), Accountable (A), Consultation (C), Information (I)

Ready for Startup

Reliability and Maintenance Engineering Support

Recommended Spare Parts List

Systems, Applications, Products (in Data Processing)

Site Acceptance Test

Safety, Health, and Environment

A complete spare parts and interchangeability list from a Vendor containing all parts for a piece of equipment that are replaceable and repairable within their scope of Supply

Tools specifically designed and fabricated by an equipment manufacturer/vendor to be used for installation, onsite repair, and/or dismantling/maintenance purpose

Spare Parts required for efficient startup of the facility until normal operations i.e. from RFSU till OAC approved, .

Unit of Measure

Warehouse

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APPENDIX 3 – PROJECTS REVIEW ORGANIZATION AND KEY PERSONNEL

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Project Manager (QG)Project Maintenance Focal Point (QG)Material Focal Point (MFP)(QG)Reliability Maintenance Engineering Support TeamProcess EngineeringQA/QC Engineer QG Warehouse - Material Integrity Section - Material Control Section - Warehouse OperationsPMT (SPOC) Spares Coordinator

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APPENDIX 4 – RACI CHART FOR PROJECTS

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APPENDIX 5 – WORKFLOWS

A5.1 SPARE PARTS PROCESS MANAGEMENT WORKFLOW

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Project Manager (PMT) discuss spares parts strategy with QG MPFP and agrees on ownership and schedule Contractor provides Spare Parts List / OSL to PMT Spares SPOC based on QG Spare Parts ProcedurePMT Spares SPOC reviews and Submit Spare Parts List / OSL to QG MFPQG MFP reviews Spare Parts List / OSL data fields for Completeness Satisfactory Review?QG MFP carries out detailed review of Spare Parts List / OSL items with given documents for completenessSatisfactory Review?QG MFP compares Spare Parts List / OSL items against existing SAP MM to avoid DuplicationQG MFP generates query and submit to PMT to obtains clarification from ContractorNOYESNO YESContinued on next Page

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Note for OSL:

Project scope is only Initial fill and it shall last until the Operational Acceptance Certificate (OAC) is granted. OSLs requirements after OAC shall be handled by the receiving entity with QG Supply.

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Continued from Previous PageQG MFP raise Change Request (CR) in MDG for 2 years and above 2 years Operating spares and OSLsProduct Specialist (QA/QC Engineering, Hygienist & etc.) review specification, document / certificate requirements RMES review and update Demand max (Quantity recommendation), Storage Condition, and Spares Criticality in MDG Note: Chemicals consumption requirements are provided by Process Engineer QG Warehouse carryout Quality check and create New Stock codes in MDG SAP QG MFP update Spare Parts List with Recommended Quantities and SAP stock codes and submit to PMT Spares SPOC for Purchase PMT Spares SPOC inform Contractor to place PO, follow up delivery process and handover to QG WH HPO wise for inspection and acceptanceQG MFP develop Bill of Materials for all equipment covered in the Project Spare Parts List

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A5.2 RECEIVING/INSPECTION SPARE PARTS WORKFLOW

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Vendor Delivers Goods FOB to Contractor site – PO wiseContractor Inform PMT to initiate HPO creation thru QG WH Material Control Section Contractor conduct Visual & First phase inspection and generate report HPO wiseContractor resolve clarifications with vendor, if any prior delivering to QG WH (with reference to Contractor PO)Contractor transfer Goods to QG WH Receiving Section with all documents, certificates, first pass inspection report & etc.- HPO wiseConduct Material Inspection (QG Warehouse, QA/QC, end user)Inspection Ok?QG Warehouse accept material into inventory and post GRContractor to resolve DiscrepanciesQG Warehouse will inform PMT/Contractor for items having quarantine, shortage, rejection etc. YESNO

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A5.3

LOAN PROCESS WORKFLOW

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A5.4 TEMPLATE (LOAN PROCESS)

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APPENDIX 6 – FINANCE AND REPORTING

A6.1 MILESTONE PAYMENTS (IF APPLICABLE)

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A6.2 PAYMENT OF FINAL GOODS INVOICE

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A6.3 PAYMENT OF INVOICES FOR MATERIAL DELIVERY RELATED COSTS

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A6.4 GR/IR ACCOUNT MANAGEMENT

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A6.5 MANAGEMENT REPORTING

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APPENDIX 7 – SPARE PARTS TEMPLATE

A7.1 COVER SHEET INFORMATION

Details on information required for the cover sheet are described below:

Item

Heading

Required Information

COVER SHEET

Tracking Number

Single tracking number to be agreed at the beginning of each project

Equipment Purchase Order Number

PO Date

Ordered Item(s)

Vendor Reference

Contractor assigned Doc. No. (CTEP Doc. No. Assigned to Spare Parts List)

Vendor’s Spare Parts List Revision Designation

Number on the contractor Purchase Order for the equipment

Date shown on the Purchase Order

Short description of equipment on order, e.g., Centrifugal Pumps in recycle service

Vendor reference number required to be mentioned in correspondence. This will facilitate future communications

Number assigned by the contractor

Initial issue is Rev 0. Thereafter use Rev 1, Rev 2, etc.

Vendor Name

COMPANY named as vendor or seller on the Purchase Order

Vendor Address

Address shown on the Purchase Order and contacts

Original Equipment Manufacturer (OEM)

Companies whose items are listed on each Spare Parts List

OEM Address

Original manufacturer OEM address

Qatar Agent (if any)

If a Qatar Agent is representing the Vendor or OEM, include the Agent’s address and contact

Price Validity per EPC PO

Indicate date of expiration as stated in the Purchase Order

Comments

Any other information that the Vendor wants to provide

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A7.2 COVER SHEET TEMPLATE

COVER SHEET

Equipment PO No.

PO Date

Ordered Item(s)

Vendor Reference

CTEP Doc. No. Assigned to Spare Parts List

Vendor’s Spare Parts List Revision Designation

Vendor Name

Vendor Address

Street

City

ZIP Code

Country

Company

Dept.

Contact Person

Phone (include Country Code)

Email Address

FAX (include Country Code)

Original Equipment Manufacturer

OEM Address

Street

City

ZIP Code

Country

Company

Dept.

Contact Person

COVER SHEET

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Phone (Include Country Code)

Email Address

FAX (Include Country Code)

Qatar Agent (if any)

Street

City

ZIP Code (not applicable for State of Qatar)

Sample

Company

Dept.

Person

Phone

Email Address

Fax

Spare Parts Price Validity as per Contractor Purchase Order

Comments

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Sample:

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A7.3 EQUIPMENT DETAIL SHEET INFORMATION

EQUIPMENT DETAIL LIST

Col.

Heading

Description

Comment

Seq. No.

Sequential number. Fill in as required.

Equipment Model Number

Equipment Model Number associated with Equipment Tag. No. on the Equipment Detail Sheet. The same Equipment Model Number may be listed more than once if it has more than one Equipment Tag No/Equipment Model Number must also appear on Spare Parts List Templates.

Must also match with Purchase Order information.

Serial No.

Serial Number of the equipment assigned to Equipment Tag No. on the Equipment Detail Sheet.

Serial Number must only appear once.

Equipment Tag No. Provided by EPC CONTRACTOR. This is only one number. (Functional Location is SAP term for Equipment Tag No.)  All Equipment Tag Nos. within the PO scope of supply shall be listed.  Each applicable Tag Number/Functional Location should be listed in an individual

row (e.g., if three Functional Locations are applicable for the same Model Number, they should be listed in three different rows in the EDL). For guidance on untagged items, consult the Qatargas focal point.

 Bulk Piping Materials purchased under a Blanket Agreement without tag numbers

(manual valve, strainers, NRVs, etc.) must list the piping specification, identification number and size in the Equipment Detail List

Equipment Service

Short description of equipment service.

Piping Class

Valve Piping Class Specification shall be arranged.

Installed Quantity

Valve Installed quantity shall be arranged.

See Purchase Order or contact the Contractor. Note for Manual Valves:

With tag numbers the Contractor/Vendor need to arrange the Valve Identification code and Piping Class.
Without tag numbers the Contractor/Vendor need to arrange the Valve Identification code, Piping Class, and Installed Quantity.

See Data Sheets or other sources.

This is applicable only for manual valves.

This is applicable only for manual valves. This installed Quantity is required to evaluate the recommended quantity of spare parts

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A7.4 EQUIPMENT DETAIL SHEET TEMPLATE

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Sample

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Equipment Details Sheet Sample – Exclusively for Manual Valves

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A7.5 SPARE PARTS SHEET HEADER INFORMATION

Heading

Description

Seq. No.

Sequential number. Complete as required.

Equipment Model Number

Part Description

Equipment Model Number associated with Parts Description on the same line. It must also exist on Equipment Details List.

Use the most complete description available. The cell wraps to fit the complete PO description. Follow the format of noun, noun modifier, type, size, class, grade, and standards authority (as applicable). Note: The PO description shall be in Characteristics and Value format (wherever applicable and especially for Valves, O-Rings, Gaskets, Stud Bolts, generalized items/Consumables. etc.). Example: Gasket, Type: Spiral wound, Size: 2”, Rating: 150#, Winding Material: SS316L, Filler Material: Graphite, Inner/Outer ring Material: SS316/CS, Thickness: 4.5mm, Flange Standard: ASME B16.5, Gasket Design Standard:B16.20.

Material and Dimensions

Required for all items, e.g., bag size, grade, etc.

Assembly/Cross Section Dwg. No.

Contractor number with reference to the Manufacturers Operating Supplies Document.

Pos. No./Item Reference No.

Reference on the drawing that identifies the part. If there are multiple identical parts on the drawing, then all Pos. Nos./Item Reference Nos. are listed.

Manufacturer Assembly/Cross Section Dwg. No.

Manufacturer Operating Supply document reference number.

Quantity of this Part Per Model

Number of times this part is used on this Equipment Model Number (the total installed quantity of that part)

OEM Part Number

OPM Part Number

OPM Name

Delivery

Effective 15 NOV 2019

Part Number used by manufacturer or supplier of equipment sold to buyer. Specifically, it is the Part Number that is used when purchasing the part from the company that sold the equipment or package.

Part Number used by the real manufacturer of the part, not the supplier’s Part Number for the equipment or package. OPM Part Number and OEM Part Number are same only if: OEM actually manufactured the part, or OEM incorporated OPM Part Number intact into its Part Number system.

Name of the company that manufactured the part. OPM Name and OEM Name are only the same if OEM actually manufactured the part.

Number of weeks for item to be ready to ship - ARO (After Receipt of Order). Do not include shipping.

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Heading

Description

Shelf Life

Weight

Storage Dimension

Storage Code

This field is only required if the part deteriorates over time. Show in weeks after shipment. Default is blank. Plant location is subject to extremes of heat and humidity.

This field is only required if weight of part is over 20 kg. Show weight to nearest KG. Default is blank.

This field is only required if part cannot be placed in a parts bin or on a shelf. Default is blank.

Insert correct code: 1 Air Conditioned Area 2 Non-Air Conditioned Area 3 Dehumidified Storage Area 4 Yard (Open) 5 Cylinder Storage 6 Inert Nitrogen 7 AC+Inert G. Purged 8 OTHER

Hazardous Material

If the material is hazardous, insert the four-digit U.N. Number Code here, e.g. “UNxxxx”. The United Nations assigns this code to dangerous, hazardous, and harmful substances, and is available from the Material Safety Data Sheet (MSDS).

Capital Spares

Refer to Definitions of Spares Categories. (Refer to Section 2 and Appendix 2.)

Commissioning Spares

Refer to Definitions of Spares Categories (refer to Section 2 and Appendix 2) and update recommendation.

Start Up Spares

Refer to Definitions of Spares Categories (refer to Section 2 and Appendix 2) and update recommendation.

2 Years and Life Cycle spares

Repairable Y/N

Unit of Measure

Refer to Definitions of Spares Categories (refer to Section 2 and Appendix 2) and update recommendation. Note: Only 2-year spares recommendation shall be filled in OEM column and above 2-year spares (life cycle spares) recommendation shall be kept BLANK.

Is part/equipment repairable?

Total approved amount by the Company, which is automatically calculated and the value indicated in this column.

UNIT OF MEASURE DEFINITIONS

UOM in SAP DEFINITION

UOM in SAP

DEFINITION

UOM in SAP DEFINITION

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Heading

ASSY

ASSEMBLY

BOX

CAN

CAT

CYL

BAG

BALE

BOX

BOTTLE

CAN

CARTRIDGE

CYLINDER

DRM

DRUM

EACH

FOOT

KIT

LEN

LOT

Description

KILOGRAM

ROL

KIT

LENGTH

LOT

METER

SET

SHT

SQF

SQUARE METER

TIN

CUBIC METER

TNK

TUB

PIECE

PACK

PAIL

PAIR

ROLL

SET

SHEET

SQUARE FEET

TON

TIN

TANK

TUBE

Pricing Per Agreement

Unit price and currency.

Total Approved Amount by Company

Total cost/value of each item.

SAP Stock No.

QG allocated material number in SAP MM.

QA/QC Requirements

For QA/QC spare parts requirements, refer to Appendix 8.

Item Previously Recommended PO Number and Item number

If the item was previously recommended for other POs, please provide the PO numbers in which this Item was recommended with item number

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A7.6 SPARE PARTS SHEET TEMPLATE:

NOTE: The Spare Parts List shall be reviewed for Lifecycle spares, and purchase is only for 2-year Operating spares. The PMT will purchase

the OTS/OED-approved 2-years Operating spares and hand over to the QG Warehouse.

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SPARE PARTS LIST1234Seq NO.EQUIP. MODEL NUMBER (Matches Equipment Details List)PART DESCRIPTION Noun, Noun Modifier, Type, Size, Class, Grade, Standards Authority MATERIAL & DIMENSIONSEPC CONTRACTOR’SASSY./CROSS SECTION DWG. NO.DELIVERY (Ready to Ship) Weeks ARO (After Receipt of Order)SHELF LIFE In Weeks, If PerishableASSY./CROSS SECTION DWG. NO.MANUFACTURER’SQTY. OF THIS PART PER MODELOriginal Equipment Mfr.’s “OEM” PART NUMBEROriginal Part Mfr.’s “OPM” (Real Manufacturer) PART NUMBER Original Part Mfr.’s “OPM” (Real Manufacturer) NAME POS. NO. / ITEM REF. NO. (List All)

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SPARE PARTS LIST112X16X21-3STG HSB(52-P0201A/B/C, 53-P0201A/B/C)ROTATING ELEMENTSUS329J1/SCS14AQCSR1A0107-A-0007009, 009-02, 009-03, 93, 167, 176, 201, 202, 203, 204, 205, 218, 249, 249-02, 251, 256, 257, 658, 676-1, 676-03, 676-04, 676-05, 676-06, 676-09PR050773201/905(ITEM No.009, 009-02, 009-03, 93, 167, 176, 201, 202, 203, 204, 205, 218, 249, 249-02, 251, 256, 257, 658, 676-1, 676-03, 676-04, 676-05, 676-06, 676-09)1R040945901-ROTR040945901-ROTEBARA CORP.64520212X16X21-3STG HSB(52-P0201A/B/C, 53-P0201A/B/C)VOLUTE-IN HALVESSUS316QCSR1A0107-A-0007 013, 013-01, 026, 060, 060-01PR050773201/905(ITEM No. 013, 013-01, 026, 060, 060-01)1R040945901-VOLUTER040945901-VOLUTEEBARA CORP.64520312X16X21-3STG HSB(52-P0201A/B/C, 53-P0201A/B/C)IMPELLERSCS14QCSR1A0107-A-0007176PR050773201/905(ITEM No. 176)1R040945901-176-1R040945901-176-1EBARA CORP.64520412X16X21-3STG HSB(52-P0201A/B/C, 53-P0201A/B/C)IMPELLER-2ND.STG.SCS14QCSR1A0107-A-0007176PR050773201/905(ITEM No. 176)1R040945901-176-02R040945901-176-02EBARA CORP.64520512X16X21-3STG HSB(52-P0201A/B/C, 53-P0201A/B/C)IMPELLER-3RD.STG.SCS14QCSR1A0107-A-0007176PR050773201/905(ITEM No. 176)1R040945901-176-03R040945901-176-03EBARA CORP.64520DELIVERY (Ready to Ship) Weeks ARO (After Receipt of Order)Seq NO.EQUIP. MODEL NUMBER (Matches Equipment Details List)PART DESCRIPTION Noun, Noun Modifier, Type, Size, Class, Grade, Standards Authority MATERIAL & DIMENSIONSEPC CONTRACTOR’SASSY./CROSS SECTION DWG. NO.POS. NO. / ITEM REF. NO. (List All)ASSY./CROSS SECTION DWG. NO.SHELF LIFE In Weeks, If PerishableMANUFACTURER’SQTY. OF THIS PART PER MODELOriginal Equipment Mfr.’s “OEM” PART NUMBEROriginal Part Mfr.’s “OPM” (Real Manufacturer) PART NUMBER Original Part Mfr.’s “OPM” (Real Manufacturer) NAME

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A7.7 SPARE PARTS SHEET TEMPLATE

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A7.8 SPARE PARTS LIST REVIEW REPORT

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APPENDIX 8 – QATARGAS SPARE PARTS: QA/QC REQUIREMENTS

For QA/QC requirements for material receiving inspection, refer to procedure 02.18.50.04 QA/QC Requirements for Material Receiving Inspection.

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APPENDIX 9 – OPERATING SUPPLIES LIST (OSL)

A9.1

LUBE TEMPLATE NOTE: The project shall arrange the Lubes list in this format, which includes Oil, Grease, Solvent, Solution, etc.

NOTE: Initial fill and consumption is project scope, and it shall last until the Operational Acceptance Certificate (OAC) is granted.

Sample:

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A9.2 CHEMICAL TEMPLATE

NOTE: The Project shall arrange the Chemicals/Catalyst list in this format.

NOTE: Initial fill and consumption is project scope, and it shall last until the Operational Acceptance Certificate (OAC) is granted.

Sample:

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APPENDIX 10 – SPECIAL TOOLS TEMPLATE

NOTE: The Project shall arrange the Special tools list in this format.

PMT to follow:

All lifting tools shall have parent equipment load test certificates
Arrange supporting documents for all special tools
The Project shall handover all Tools identified and purchased with main Equipment PO to QG Warehouse for future maintenance

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Sample:

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Procedure

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APPENDIX 11 – BLINDS & SPACERS TEMPLATE

NOTE: The Project shall arrange the Blinds/Spacers list in this format.

PMT to follow:

The Project shall ensure to manufacture all Blinds and Spacers in line with procedure TCH-AIG-PRC-088 Lifting Lug Welding and Testing

– for Spades, Spacers and Blind Flanges

Blinds/spacers shall have lifting lugs and be load-tested as per procedure TCH-AIG-PRC-088 prior to handover to the QG Warehouse for

future maintenance

All relevant Certificates shall be arranged during handover

Sample:

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ItemTagPiping SpecTypeSizeRatingMaterialRemarksDimensional StandardHand over QtyItemTagPiping SpecTypeSizeRatingMaterialRemarksDimensional StandardHand over Qty08-PC811003C3AS1XBlind10”150#ASTM A515 GR 70FEMALE RING-JOINTASME B16.48108-PC811013C3AS1Xspacer3”900#ASTM A240 Gr 316LASME B16.48108-PC811023C3AS1XBlind20”600#ASTM A516 Gr 70N + S5 + NACE MR0175 + PWHTImpact test temperature -46°CASME B16.481

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APPENDIX 12 – PIPING GASKET TEMPLATE

NOTE: The Project shall arrange the Piping Gaskets list in this format.

PMT to follow:

The PMT shall purchase new Piping and insulation gaskets identified by OTS/OED and hand over to the QG Warehouse for future

maintenance

All relevant Certificates shall be arranged during handover

Sample:

NOTE: Update installed quantity if item tag is not available.

NOTE: Insulations gasket kit shall be included in the Piping Gasket List.

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ItemTagPiping SpecGasket TypeSizeRatingThicknessMaterialDimensional StandardInstalled QuantityItemTagPiping SpecGasket TypeSizeRatingThicknessMaterialDimensional StandardInstalled Quantity00-BD020013C3AS1XFlat6”150#3MMEPDMASME B16.2100-BD020023C3AS1XSpiral Wound3”150#4.5MMFiller: GraphiteInner Ring: 316SSOuter Ring:316SSWinding: 316SSASME B16.2000-BD020033C3AS1XRING JOINT-OVALR65600#316LSSASME B16.20

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APPENDIX 13 – MANUAL VALVE GUIDELINES

Manual Valves Strategy

Equipment

Size

Requirements

Manual Valve For Cryogenic and Operational Critical Valves

Manual Valve For Non-Cryogenic and Non-Critical Valves

Less than 2 IN

Complete Valve and Repair Kit/Soft Goods

2 IN and above

All Spare Parts (Life Cycle Spares) including Actuated device (Example: Gear, etc.)

Less than 2 IN

Complete Valve and Repair kit/Soft Goods

2 IN and above

Packing, Gasket and required maintainable spares including Actuated device (Example: Gear, etc.)

NOTE: Process and Operational critical valves shall be identified during initial the EPC phase to follow

above guidelines in the Spare Parts List by EPC/Supplier.

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APPENDIX 14 – SKID SAMPLE FOR CONTRACTOR/VENDOR REFERENCE – INCOMPLETE VS. COMPLETE DATA

Sample Pump Skid without Auxiliary Equipment – Incomplete Data

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Sample Pump Skid with Auxiliary Equipment – Complete Data

This document shows tagged (Functional Locations) equipment. If there is an Equipment that is not tagged, then that equipment and its Spares shall be listed in the Spare Parts List worksheet.

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Project: Q-21699 - Saipem COMP2 Folder: RFQ Files

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