Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-004 Procedure
FACILITIES ENGINEERING AND VENDOR DOCUMENT NUMBERING PROCEDURE
APPROVAL
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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-004 Procedure
REVISION HISTORY
Rev No.
Issue Date
Revision Description
00
30 MAR 2017
First Issue The following documents have been combined into this procedure and withdrawn: • 01.50.06.02: Document Numbering • 02.50.06.05: Engineering Document Numbering for Existing Qatargas 1 Upstream Facilities
Valid Until Date
30 MAR 2020
01
01 JAN 2018 Minor changes applied to Section 2.2.8 and Appendix
01 JAN 2021
02
17 JUL 2018
3 Section 5 and 7 added
Document restructured The following document has been combined into this procedure: • RG-DFO-002: Facilities Document Metadata and
Numbering Procedure (only Document Numbering part)
03
04
30 OCT 2018 Minor changes applied to Appendix 14
18 AUG 2019 Minor changes applied to:
05
02 DEC 2019
06
15 NOV 2020
07
29 AUG 2021
Sections 4.1.1.2, 4.1.1.5, 4.2.3 and 4.3 Appendix 11 (Table 11.2), 14 and 15
Document updated to reflect Document Numbering for all new Facilities Engineering and Vendor Documentation deliverables
Section 1.7 updated to reflect latest requirements Sections 2.3 - 2.5 restructured Section 2.3 updated to reflect latest requirements Appendix 4 - Document SubTypes Pipe Support Schedule and Tie-In List added for Document Type Code LIS
Section 2.4 updated to reflect latest requirements Appendix 4 - Document SubType Master Document Register removed for Document Type Code LIS Appendix 4 - Document Type Code REQ removed
17 JUL 2021
30 OCT 2021
17 AUG 2022
01 DEC 2022
29 NOV 2023
12 SEP 2024
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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-004 Procedure
CONTENTS
1 GENERAL … 4
1.1 Purpose … 4
1.2 Scope … 4 1.3 Criticality … 4
1.4 Key Risks and Controls … 4 1.5 Classification … 4
1.6 Compliance … 5 1.7 Roles and Responsibilities… 5
1.7.1 Lead of Technical Documentation…5
1.7.2 Project Management Team (PMT) / Project Engineer (PE) …5
1.7.3 Contractor …5
2 DOCUMENT NUMBERING … 6
2.1 Engineering Document Numbering … 6
2.1.1 Document Numbering Structure …6
2.2 Vendor Document Numbering … 7 2.2.1 Qatargas Contract/Project Number …7
2.2.2 Purchase Order Number …7
2.2.3 Sequence Number…7
2.3 Allocation of New Engineering and Vendor Document Numbers … 8
2.4 Numbering of Multi-Sheet Drawings … 8 2.5 Project Modifications to Existing Qatargas Documents … 9
APPENDICES …10
Appendix 1 - References and Relevant Documents…10 Appendix 2 - Glossary of Terms: Definitions, Acronyms and Abbreviations …11
Appendix 3 - Discipline Codes …12 Appendix 4 - Document Type Codes…13
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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-004 Procedure
1 GENERAL
1.1 PURPOSE This procedure describes the numbering methodology for technical documents issued by all types of projects. The term document(s) means both documents and drawings.
1.2 SCOPE This procedure shall be applied for the numbering of the Technical Documents produced and/or modified for all Qatargas projects.
In the context of this procedure, “Technical Documents” refers to Engineering Documents, Vendor Documents, Manufacturer Documents, Construction Documents and Fabrication Documents produced by Contractors, their Subcontractors, Vendors and Manufacturers.
1.3 CRITICALITY This Procedure has been determined to be a Medium Criticality document.
Criticality Level : Medium
1.4 KEY RISKS AND CONTROLS The key risks and controls associated with this procedure are listed below. This is not intended to be an exhaustive list of all possible risks and controls, but highlights the most common inherent risks and most basic controls which need to work to deliver the intended objective of the process.
Key Risks
Key Controls
• Documents with duplicate document
• Assign Unique Document Number as per
numbers
• Users cannot find valid copies of
documents
• Obsolete documents may be in use
procedure.
• All valid documents with unique document
numbering are made available to authorized users through COMPANY EDMS
• End user shall refer to COMPANY EDMS for
latest revision of the document.
Table 1 - Key Risks and Controls
1.5 CLASSIFICATION This Procedure has been classified as Classification Policy.
Internal based on INF-ISG-POL-001 Information
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1.6 COMPLIANCE All projects shall comply with the requirements as defined in this procedure for the effective handover of Project Information to Company.
Compliance with this procedure is verifiable by Company Technical Documentation section at any time during project execution.
1.7 ROLES AND RESPONSIBILITIES
1.7.1
LEAD OF TECHNICAL DOCUMENTATION
The Lead of Technical Documentation guides and ensures this Document Numbering procedure is applied correctly in Projects.
The Lead of Technical Documentation reviews and approves all assigned document numbers by the Project to ensure individual deliverable document numbers are unique.
1.7.2
PROJECT MANAGEMENT TEAM (PMT) / PROJECT ENGINEER (PE)
PMT / PE to obtain engineering and vendor document numbers from the Technical Documentation section and ensure assigned document numbers are utilized by Contractor into the Project.
1.7.3
CONTRACTOR
Contractor shall populate Engineering Document Register (EDR) and Vendor Document Register (VDR) templates in accordance with the attributes required as specified in the Procedure PRJ-PJL- PRC-048 (Facilities Documentation Metadata Requirements) to obtain engineering and vendor document numbers.
Contractor shall ensure all Technical deliverable documents are numbered as specified in this procedure.
Contractor shall ensure all their Subcontractors, Vendors and Manufacturers incorporate required Qatargas Document Numbering system into all deliverables.
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2 DOCUMENT NUMBERING This section describes the Document Numbering to be applied to all facilities and related modifications to these facilities.
2.1 ENGINEERING DOCUMENT NUMBERING This section provides details for the Qatargas Engineering Document Numbering requirements.
2.1.1
DOCUMENT NUMBERING STRUCTURE
Qatargas uses a structured five (5)-segment Engineering Document Number. Each segment in the document number is separated by a hyphen (-). Each Document Number must be unique.
System Number
-
Unit Number
-
Discipline
-
Document Type
-
Sequence No.
(X)XX
XX(X)(X)
XX
XXX
XXXXX
2.1.1.1 System Number
Two (2) or Three (3) Characters - System number code identifies the system to which a document or drawing belongs. For system numbers, refer to Procedure PRJ-PJL-PRC-005 (System Number and Unit Number Codes and Descriptions).
2.1.1.2 Unit Number
Two (2) - Four (4) Characters - Unit number code identifies the unit to which a document or drawing belongs. For Unit numbers, refer to Procedure PRJ-PJL-PRC-005 (System Number and Unit Number Codes and Descriptions).
2.1.1.3 Discipline
Two (2) Characters - Engineering discipline codes to be used are listed in Appendix 3.
2.1.1.4 Document Type
Three (3) Characters - Document Type codes to be used are listed in Appendix 4.
2.1.1.5 Sequence Number Five (5) characters - Sequence number shall start from 00001 and shall be unique for a combination of ‘System Code’ - ‘Unit Number’ - ‘Discipline’ - ‘Document Type’.
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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-004 Procedure
2.2 VENDOR DOCUMENT NUMBERING Contractor shall ensure that a Qatargas Vendor Document Number is assigned to all document deliverables prepared by Vendors / Manufacturers.
Vendor / Manufacturer shall assign a three (3) segment numbering structure to their documents. Each segment in the document number is separated by a hyphen ( -). Each Document Number must be unique.
QG Contract/Project Number
XXXXA_YY
Purchase Order Number
XXXXXXXXXX
Sequence Number
XXXXX
2.2.1
QATARGAS CONTRACT/PROJECT NUMBER
The numeric part of the Contract Number and the corresponding year assigned by Qatargas or the Qatargas Project Number shall be used as per the examples in the tables below.
QG Contract Number (full) LTC/VEN/2330A/15 LTC/LRN/1834/12
QG Contract/Project Number (within Vendor Document Number) 2330A_15 1834_12
QG Project Number
P.0732 P.0823
QG Contract/Project Number (within Vendor Document Number) P732 P823
2.2.2
PURCHASE ORDER NUMBER
The logical part of the Purchase Order Number issued by Contractor, up to a maximum of ten (10) characters, shall be used.
2.2.3
SEQUENCE NUMBER
Five (5) characters - Sequence number for all documents shall start from 00001 and shall be unique for a combination of ‘QG Contract/Project Number’ - ‘P.O. Number’ - ‘Sequence Number’ for respective P.O Number. Ensure that each Document Number is unique.
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2.3 ALLOCATION OF NEW ENGINEERING AND VENDOR DOCUMENT NUMBERS When the Contractor is adding new Engineering and / or Vendor documents, Contractor shall populate the mandatory fields within the Engineering Document Register (EDR) and / or Vendor Document Register (VDR) template as defined in Procedure PRJ-PJL-PRC-048 (Facilities Documentation Metadata Requirements) and provide to Qatargas for validation / allocation of complete Document Numbers.
Validation / allocation of Contractor proposed document numbers shall be initiated by PMT / PE through
- a Request for New Document Numbers (RNDN) for Projects managed through the
Projects Information Management System (PIMS)
- a Technical Documentation Service Request - AIMS Support Request (Type of Support:
New Document Number Allocation / Verification) for all other Projects
2.4 NUMBERING OF MULTI-SHEET DRAWINGS
Multi-sheet drawings must have a cover sheet and an index sheet. The index sheet shall clearly identify the total number of sheets and the revision indicator for each individual sheet. Each sheet of a multi-sheet drawing shall carry the Qatargas Document Number, Sheet Number and Revision Indicator.
The Sheet Number shall be a 4-digit number, i.e. the highest permissible sheet number is 9999; the Sheet Number is not part of Document Number. Each sheet shall be sequentially numbered, including the cover sheet and index sheets, starting at sheet 0001 for the cover sheet, followed by the index sheet in the form 0002, 0003, 0004, etc. The principal Document Number and the sequential Sheet Number will uniquely identify each individual sheet. Alpha characters shall not be used for sheet numbering, and sheet numbers shall not be appended in the form 001A, 001B, etc.
Drawings where each sheet is independent of its nature and where an update of each sheet during the operational phase can be required are not allowed to be created as multi-sheet Drawings. Qatargas Lead of Technical Documentation shall approve any new multi-sheet Drawing prior initiation of a Request for New Document Number(s) and utilization within a Project.
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2.5 PROJECT MODIFICATIONS TO EXISTING QATARGAS DOCUMENTS When the Contractor is modifying an existing Qatargas document, the original Qatargas document number shall be retained. In these cases, a numeric increment shall be appended to the existing revision indicator.
Where the modification is extensive and the Contractor decides to produce a new document, the numbering method described in this procedure shall apply. In this case, the Contractor shall include a note referring to the original document number and revision issue that the new document is based on. Before proceeding, Contractor shall obtain approval from Lead of Technical Documentation.
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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-004 Procedure
APPENDICES
APPENDIX 1 - REFERENCES AND RELEVANT DOCUMENTS
Number
Title
PRJ-PJL-PRC-005
System Number and Unit Number Codes and Descriptions
PRJ-PJL-PRC-048
Facilities Documentation Metadata Requirements
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APPENDIX 2 - GLOSSARY OF TERMS: DEFINITIONS, ACRONYMS AND ABBREVIATIONS
Term
EDMS
EDR
EPCC
PE
PIMS
PMT
RNDN
VDR
Description
Electronic Document Management System
Engineering Document Register
Engineering, Procurement, Construction & Commissioning
Project Engineering
Projects Information Management System
Project Management Team
Request for New Document Numbers
Vendor Document Register
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APPENDIX 3 - DISCIPLINE CODES
Code
Discipline
SubDiscipline
AB CC CE CL DR EL GS HV IC
Architectural Construction and Commissioning Corrosion Engineering Civil Drilling Electrical Geosciences HVAC ICS Security
IN
Instrumentation
ME
Mechanical
MO
Marine Operations
PE
Administrative, Engineering Management
PI
PL
PR QM
Piping
Pipelines
Process Quality Management
SH
HSEQ
SS ST TC
Subsurface Structural Telecommunications
Control Systems Fire & Gas Instruments Measurement
Rotary Static
Contracts Finance Information Technology Project Management Planning Procurement
Pipelines Subsea
Emergency Management Services Environmental Loss Prevention
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APPENDIX 4 - DOCUMENT TYPE CODES
Code Document Type
ANL
Analysis
BLD
Block Diagram
BOK
Book
CAL
CED
Calculation
Cause & Effect Diagram
DEC
Design Criteria
DID
Ducting & Instrument Diagram (HVAC)
DIG
Diagram
DTS
Data Sheet
DWG Drawing
Document SubType
Stress Analysis Structural Analysis
Fabrication Records Book Manufacturing Records Book Ready for Commissioning (RFC) and Ready for Start-up (RFSU) Dossier
Design Philosophy
Design Basis Process Description
Operating Philosophy
Trouble Shooting Diagram Loop Diagram
Logic Diagram Wiring Diagram
Network Diagram (ICS) System Architectural Diagram (ICS)
ICS Security Diagram Pressure Relief Valve Data Sheet
Pressure Safety Valve Data Sheet Rupture Disc Data Sheet
Material Safety Data Sheet Instrument Data Sheet
Mechanical Data Sheet Process Data Sheet
Detail Drawing Dimensional Drawing
Foundation Drawing Cladding Drawing
Framing Drawing
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Code Document Type
DWG
Drawing
GAD General Arrangement Drawing
Hazardous Area Classification
HDZ HUD Hook-Up Drawing
ISO ITP
Isometric Inspection Test Plan
Document SubType
Standard Drawing
Section Drawing Elevation Drawing
Assembly Drawing General Arrangement (Piping)
Alarm Set Point List Bill of Material Building List
Cable Schedule
Chemical List Equipment List IO List
Instrument Index
Line List Load Summary Motor List
Pipe Support Schedule
Tie-In List Spare Parts List
Utility Line List
Equipment User Manual Facilities Process Description Manual Installation, Operation and Maintenance Manual Marine Transportation and Installation Manual Operation and Maintenance Instructions Manual
LIS
List
MAB
Mass Balance Heat & Material Balance Utility Balance
MAN Manual
MSD Material Selection Diagram
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Document SubType
Key Plan Layout Drawing
Alignment Drawing
Code Document Type
MTO Material Take Off
PFD PID
Process Flow Diagram Piping & Instrumentation Diagram
PLN
Plan (Drawings)
PLP
POR PRC
PSD REP
SCD SLD
Plot Plan
Purchase Order Procedure
Pipe Support Drawing Report
Schematic Drawing Single Line Diagram
SOW
Scope of Work
SPC
Specification
UFD Utility Flow Diagram
UGD Underground Drawing
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Project: Q-21699 - Saipem COMP2 Folder: RFQ Files