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VENDOR DRAWING AND DATA REQUIREMENTS (VDDR) GENERAL NOTES

REVISION CONTROL PAGE

MAIN DOCUMENT REV. DATE

ISSUE CODE DESCRIPTION

PARAGRAPH

11-27-23

02-09-24

IFA

Issue For Approval

PREPARED

REVIEWED

APPROVED

CHECKED

V. Núñez

F.Prieto

H. Sahabi

J.L. Holgado

Document Control Leader

Engineering Manager

Project Director

Quality Manager

This document is property of UTE TR Jafurah and Consortium of Técnicas Reunidas Saudia for Services and Contracting Co Ltd. and SINOPEC Engineering (Group) Co., Ltd. Saudia. Its reproduction without previous permission in writing is strictly forbidden

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INDEX

PURPOSE AND SCOPE … 3
DEFINITIONS … 3
DEVELOPMENT … 4

3.1 GENERAL … 4 3.1.1 Responsibilities … 4 3.1.2 Vendor Drawings and Data Requirements … 5 3.1.3 Critical Data for PO Development … 6 3.1.4 Native File Submissions … 6 3.2 DOCUMENT SUBMISSION BY VENDOR … 7 3.2.1 Document Requirements … 8 3.2.2 Drafting Requirements … 9 3.2.3 Document Numbering and Reviews … 10 3.3 DOCUMENT REVIEW BY CONTRACTOR … 11 3.3.1 Conditions for CONTRACTOR Data Review … 11 3.3.2 VENDOR Actions Following CONTRACTOR Documentation Review … 12 3.3.3 Documentation Returned with status F “Reviewed without comments” … 13

ATTACHMENTS AND TEMPLATES … 13

10651-00-DOC-PD-0003-ATT01 CONTRACTOR VENDOR DOCUMENT CODES AND MINIMUM INFORMATION REQUIRED … 13 10651-00-DOC-PD-0003-ATT02 EGESDOC VENDOR MANUAL … 65

10651-00-DOC-PD-0003-ATT03 CONTRACTOR TITLE BLOCK GUIDE ............ 88

10651-00-DOC-PD-0003-TMP01 CONTRACTOR TITLE BLOCK TEMPLATE ... 92

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PURPOSE AND SCOPE

The purpose of this document is to describe and define, together with the template “Vendor

Drawings and Data Requirements” (VDDR) form, the CONTRACTOR requirements for

vendor documents and data to be supplied.

If VENDOR is unable to comply with these requirements shall detail all exceptions in their

bids.

Failure to provide adequate preliminary documents and data may cause a bid to be declared

“Not Accepted“.

Documents sent by VENDOR (especially critical documents) must be sent the first time

according to the schedule established with the minimum quality and contents defined in

paragraph 3.2.1 of this document. Documents that do not fulfil this requirement will be

rejected as well as the milestone linked to those documents.

Except for special circumstances or force majeure causes, no changes are allowed by

VENDOR

those critical documents returned “Reviewed without comments” by

CONTRACTOR.

No documents will be accepted without a fully completed CONTRACTOR Title Block as

described in 10651-00-DOC-PD-0003-TMP01.

VENDOR shall progressively compile the Final Quality Dossier and/or the Equipment Data

Books during manufacture so that they are complete when the item is ready for Final

Inspection prior to shipment.

The scope of this document includes all technical vendor documents within the Project.

DEFINITIONS

UTE TR Jafurah.

OPERATING CENTER:

Av. Burgos, 89 – Edificio Adequa 6

28050 Madrid, Spain

E-Mail:

eGESDOC:

Document Control Department

docum10651@tecnicasreunidas.es

CONTRACTOR web portal for the management of vendor documents.

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CONTRACTOR:

Entity that places the Purchase Order, as described in the Purchase Order document.

COMPANY

Aramco Overseas Company B.V. (OOK)

ORIGINATOR:

Engineer development of a Purchase Order.

responsible of

the

technical aspects of

the

ELECTRONIC FILES:

All technical documentation as well as the files used to manage submissions sent in electronic support.

CRITICAL DOCUMENTS:

All technical documentation key for the development of the Purchase Order. It is defined by ORIGINATOR on the VDDL.

QUALITY DOSSIER:

Compilation of certificates, test, etc. prepared and sent by VENDOR according to the Purchase Order.

PO:

VENDOR:

VDDR:

VDDL:

Purchase Order

Any person, firm, partnership, company, corporation or combination thereof with whom the CONTRACTOR has sent the QUOTATION REQUEST or placed the PURCHASE ORDER.

Vendor Drawings and Data Requirements.

Vendor Drawings and Data List. It is a list of all drawings and data which VENDOR plans to provide to CONTRACTOR through eGesdoc to satisfy the PO. Is the screen where VENDOR will operate.

DEVELOPMENT

3.1

GENERAL

3.1.1 RESPONSIBILITIES

VENDOR should carry out the dispatch of documentation to CONTRACTOR according to this

document and in the documents of the Requisition for Purchase (RFP).

The VDDR is a document which includes all the minimum technical documentation to be

provided by VENDOR and their requirements. VENDOR should carry out the dispatch of

documentation to CONTRACTOR according to this document and the documents from the PO.

The official channel of document exchange is eGesdoc. An eGesdoc guide for VENDOR users

is included as 10651-00-DOC-PD-0003-ATT02 of this procedure.

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Even if the Egesdoc sends notification, it´s VENDOR responsibility to access frequently to

Egesdoc to verify if any return document has been submitted by CONTRACTOR.

VENDOR shall be totally satisfied with the completeness and accuracy of documents in

respect to the goods or the fabricated items to be delivered and they should include no holds

or omissions. VENDOR shall review sub-vendor documents prior to submitting them and shall

only submit documents that conform to all specified requirements.

3.1.2

VENDOR DRAWINGS AND DATA REQUIREMENTS

The VDDR attached to PO defines the following:

• Document types and their codes. After the PO award, the VDDL will include all the

documents of each type to be provided.

• The need to include the document on the bid and/or shipment. All needed

documents will be sent in the bid as a set.

• Document criticality level and if it shall be sent for CONTRACTOR review or

information.

• Data delivery lead time for VENDOR, in calendar days after the PO award when the

document shall be provided. The exact date will be defined on the VDDL.

• The file format in which the document has to be provided during its lifecycle.

Major changes to the VDDR made by VENDOR will require CONTRACTOR approval.

VENDOR shall manage VDDR data loaded in eGesdoc, that means adapt it and personalize

each document code to each vendor specific document in order to generate a list of all

drawings and documents (VDDL) which VENDOR plans to provide to CONTRACTOR in

order to satisfy the Requisition for Purchase (RFP) requirements.

The minimum information required for each document code is described in the Attachment

01 of this procedure. Non-compliance by the VENDOR with these requirements for the

documents marked as Critical will result in the rejection of the milestone payment associated

with critical documentation.

The Quality Dossier shall be sent to CONTRACTOR after Final Inspection.

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3.1.3 CRITICAL DATA FOR PO DEVELOPMENT

The critical data required for the correct development of the PO is:

• Critical documents marked as such on the VDDR.

• VDDL (Document List), which shall be filled up on eGesdoc within 10 days after PO

has been loaded.

• Dates:

o First issue: the document shall be received by CONTRACTOR within the

established period defined on the VDDR.

o Following issues: when a new revision of a document needs to be submitted

by VENDOR to reflect changes, it shall be done within a period no longer than

fifteen (15) calendar days after CONTRACTOR comments. This period may be

reduced according to Project needs. Except for force majeure causes, no

changes are allowed by VENDOR in those critical documents returned as

“Reviewed without comments” by CONTRACTOR.

• Only one type of document per electronic file.

• During the PO development, the documentation will be sent in electronic format,

PDF searchable converted from the native, and additionally in paper whenever

required in the VDDR (Operation Manuals, Final Quality Dossier, etc.)

• The Final Quality Dossier will be developed according to PO requirements.

VENDOR shall submit the index for CONTRACTOR review within thirty (30) days

after the Purchase Order, and will be developed according to the Template 05 ‘Final

Quality Dossier Index’ of the document 10651-00-QAC-PD-0003 “QUALITY REQ.

FOR SUBCONTRACTORS ”.

• CONTRACTOR title block dully filled in, including Document Code, according to

Template 01 of this procedure, 10651-00-DOC-PD-0003-TMP01 and NMR Code.

3.1.4 NATIVE FILE SUBMISSIONS

All documentation shall be sent in native electronic format, at least once documents are sent

to VENDOR by CONTRACTOR with the F “Final” code in compliance with SAEP-334,

paragraph 19.3.

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• The applicability of this submission will be indicated on the VDDL line in eGesdoc for

each document with a colored “N”:

Light gray: Not applicable

Orange: Applicable, but the document has not reached status F yet

Red: Applicable and the document has reached status F. VENDOR may proceed

with the submission

Green: Native received

• Data sheets, lists and other documentation will be sent in Word or Excel.

• Drawings will be submitted in Autocad or Microstation in the latest version

• Electronic copy of manuals and dossiers shall be presented in PDF, searchable (must

allow text searches inside the document) and with bookmarks. For Final Quality

Dossier, signed Inspection cover sheet shall be included as second page of the

document after the Title Block.

• Smart Instrumentation (INTOOLs) or PDS Data Bases will be submitted, if required

and applicable, according to the scope of supply.

• During the PO development some documents will be required, also, in native format.

3.2

DOCUMENT SUBMISSION BY VENDOR

• VENDOR shall adapt and customize the VDDR data in eGesdoc in order to generate

the Drawings and Documents List, which VENDOR shall provide CONTRACTOR to

satisfy the PO requirements.

• VENDOR documents listed in the VDDL from eGesdoc are considered part of

VENDOR’s scope of supply. Hence, it is mandatory for all Vendors to fulfil this data

in eGesdoc web portal.

• Documents will be sent in electronic format, in PDF, during the reviewing stage and

native when they are final, although natives may be required earlier according to

Project needs. Additional copies in paper will be required as defined in the VDDR

(Operation Manuals, Final Quality Dossier, etc.). In some cases, the native file will be

required during the PO development.

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• Vendor shall submit all of the Final Documentation in order to be consider the PO as

closed for Document Control purpose. As Final documentation is understood the

following:

All documents Return as “Review without comments”, “As built” or “For

Information” status.

o And all lines in the Egesdoc are either submitted or Discarded.

o Native files required have been submitted.

3.2.1 DOCUMENT REQUIREMENTS

3.2.1.1 DOCUMENT SIZES

Documents sizes shall be metric. For ease of handling the largest shall be DIN-A1 (594 x 841

mm) and the smallest DIN-A4 (210 x 296 mm). Exceptions will be granted prior

CONTRACTOR’s approval.

Specific requirements are:

• Piping and Instrumentation Diagrams (P&ID’s) shall be DIN-A1.

•

Isometrics, Logic Diagrams, Single line Diagrams and Link Diagrams, shall be DIN-

A3.

3.2.1.2 DOCUMENT QUALITY

• All documents shall be clearly legible and shall be in the language requested in the

PO.

• All pdf files must be searchable, created from the native file.

• All pages from the PDF files shall be oriented right way up.

• All prints larger than A4 size must be fan folded in a format that allows insertion into

A4 size plastic wallets.

• Computer generated drawings may be accepted as reduced size prints, provided they

comply with the above requirements.

• VENDOR shall be totally satisfied with the completeness and accuracy of documents

regarding to the goods or the fabricated items to be delivered as well as not holds or

omissions exist. VENDOR shall review sub-vendor documents prior to submitting

them and shall only submit documents that conform to all specified requirements. This document is property of UTE TR Jafurah and Consortium of Técnicas Reunidas Saudia for Services and Contracting Co Ltd. and SINOPEC Engineering (Group) Co., Ltd. Saudia. Its reproduction without previous permission in writing is strictly forbidden

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• The information included on the Title Block will be consistent and will grant the

traceability between the Title Block and the rest of the document through the needed

references, i. e. sub-orders PO numbers, sub-supplier document numbers, third party

NDT procedures etc.

• Only when electronic files cannot be created from the native files and are scanned

copies, their image quality shall be enough to allow a legible second scanned image

out of a printed copy.

• All revisions must be clearly identified within the body of the document.

3.2.1.3 CONTRACTOR TITLE BLOCK

• All documentation sent by VENDOR shall incorporate the CONTRACTOR TITLE

BLOCK according to the Guide (10651-00-DOC-PD-0003-Att03) using the Templates

provided. The native files are included in the Purchase Order. This title block shall be

included in the ORIGINAL document.

• On drawings size DIN-A2 and larger the title block should be located in the lower right

side. In sizes DIN-A3 and DIN–A4 it will be added as cover sheet of the submitted

document.

• VENDOR shall complete the following items in the title block, prior to submission,

according to 10651-00-DOC-PD-0003-Att03.

3.2.2 DRAFTING REQUIREMENTS

In order to maintain the consistency among the documentation produced during the project

execution, the following requirements shall be met:

• Height of Drawing Registration Numbers. Height of Drawing Number figure shall not

be less than 7 mm for A1 formats and not less than 5 mm for A2 and A3, and 4 mm

for A4 formats.

• Character Size. To obtain a readable lettering, the minimum height, in mm, shall be

as follows:

Format

Character Size

3.5

2.5

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• Spaces between lines of lettering shall not be less than half the character height, but

in titles closer spacing may sometimes be unavoidable due to the length of the title

and the restricted space.

• Enough space shall be kept above the title block at the top-right of the drawing, for

notes, references, etc., in a sequential order.

• Reference drawings used in the preparation of a drawing shall be listed in the space

between Notes and Title Block. In exceptional cases Notes and Reference Drawings

may be placed elsewhere in the drawing preferably to the left to Title Block.

• The presentation shall be clear, with enough space between views and sections.

• The scale shall be indicated on the drawing in the appropriate box of the title block.

• Notes shall be self-explanatory and shall be located in the area directly above the

Title Block.

• The use of self-adhesive labels or stickers for general notes is not acceptable.

3.2.3 DOCUMENT NUMBERING AND REVIEWS

• Each document will be allocated with an unique number. CONTRACTOR revision will

be alphabetic starting with A.

• The documents shall include CONTRACTOR’S documentation code (see 10651-00-

DOC-PD-0003-ATT01).

• All drawings sized DIN-A3 or larger shall have individual drawing numbers.

• Multi-sheets documents, e.g., Isometrics, Logic Diagrams, Wiring Diagrams, Loop

Diagrams etc., shall be compiled as sets or books.

o Sets or books shall be allocated a single document number, each sheet being

identified “Sheet _ of _”. Each set or book shall include a table of contents which

shall clearly identify the individual revision of each document in the set. Face/index

sheets may be provided for all size drawing sets having the same drawing number

and more than ten sheets. The first face sheet is numbered FS1. The subsequent

face sheets will be designated as FS2, FS3, and FS9.

o When revisions are made to individual sheet of multi-sheet set, the complete

revised document shall be reissued together with the revised index(s), showing the

issue status of each sheet and the front sheet, which shall have its revision

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sequence number updated to reflect the highest revision sequence number of the

document which has been revised. It is not permissible to revise only the affected

sheet and re-submit.

• All changes made by the VENDOR must be clearly marked (exceptions will be granted

prior CONTRACTOR’s approval):

o Texts/Word documents: with a vertical line next to each modification in the case

of texts.

o Drawings: with a circle (cloud). A triangle showing the number of revisions shall

be put near the cloud.

o Excel documents (such as data sheets) will be identified using red and bold

characters. If there is a column for revisions also include this revision in the

column.

3.3

DOCUMENT REVIEW BY CONTRACTOR

3.3.1 CONDITIONS FOR CONTRACTOR DATA REVIEW

• CONTRACTOR reserves the right to review and comment all documents submitted

by VENDOR, including those “For Information”, as well as any other that have

previously been accepted with or without comments. The review is primarily

concerned with interfaces and with conformance to the PO.

• Advice of CONTRACTOR’s disposition on VENDOR drawings or data does not relieve

the VENDOR for complying with all terms, conditions and requirements of the PO nor

from his responsibilities under the Order.

• Comments on submitted VENDOR data shall not be considered as authorization to

change the scope or specifications of the PO. Changes to the scope or specification

will only be communicated via revisions to CONTRACTOR drawings or other written

communication such as letter, fax, etc., and will be formalized by PO revisions.

Comments on VENDOR data are limited to identifying requirements within the scope

of the PO as revealed by the review.

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3.3.2

VENDOR ACTIONS FOLLOWING CONTRACTOR DOCUMENTATION REVIEW

After CONTRACTOR review, documents will be returned to VENDOR with one of the codes

described below. At that moment, VENDOR will proceed in accordance with the following

table:

Code

The document

VENDOR should

“Rejected”

Is incomplete and is considered by CONTRACTOR as not valid, hence, not accepted

Submit a new document as specified in the VDDR form

“Reviewed with major comments”

Is incomplete and should be corrected incorporating the comments

Submit a new issue of the document for CONTRACTOR review

“Reviewed with minor comments”

“Reviewed without comments”

Should be corrected, incorporating the comments.

VENDOR must take these comments into account for fabrication

Submit the document as FINAL

Has no comments

Not submit the document again for review, only As Built if required

“For information”

Has been considered only for information

“Reviewed As Built”

Has reached the needed development level according to CONTRACTOR

Hold the dispatch of the FINAL document until the work is completed on Site

Void

Is cancelled and its document number cannot be reused

Issued for Certification

Should be updated, incorporating the comments and updating the NMR to the next level.

Cancel the voided document number.

If any, send the new revision as a new document referencing the voided document number inside: “New revision of voided document […]”

A new revision with the NMR updated must be submitted and proceed with the cycle until the document reaches final stages.

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3.3.3 DOCUMENTATION RETURNED WITH STATUS F “REVIEWED WITHOUT COMMENTS”

•

In the event VENDOR is required to revise a document previously reviewed without

comments (“F” status), VENDOR shall:

o Amend the original document.

o Update Vendor/Subvendor revision.

o Appropriately update the CONTRACTOR title block.

o Resubmit the document as specified in the VDDR form, together with the reason

for amendment.

• Following receipt of CONTRACTOR comments on revised documents, VENDOR

shall take the appropriate action in accordance with section 3.3.2 of this document.

•

In the event VENDOR is required to revise a document already included within a

dossier that has been issued to CONTRACTOR, VENDOR shall submit sufficient

replacement copies including revised table of contents together with the instructions

on removing each superseded document and its replacement with the new one.

• NOTE that CONTRACTOR may require to VENDOR the implementation of comments

made by COMPANY or CONTRACTOR on a document already closed and sent to

VENDOR with code F. VENDOR shall incorporate commented changes on the

document and send the document back to CONTRACTOR in a higher revision.

ATTACHMENTS AND TEMPLATES

10651-00-DOC-PD-0003-ATT01 CONTRACTOR VENDOR DOCUMENT CODES AND MINIMUM INFORMATION REQUIRED

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Code

Description

Information

CAL-0001

Expansion Calculations

Joints

This document shall include the calculations performed for the design of expansion joints. At least it shall contain:

•

Internal and external pressure calculations

• Stress results

• Cycles of life

• Spring rates

CAL-0002

Thermal Calculations This document shall include the thermal calculations that the correct dimensioning of cryogenic or hot justifies equipment / piping, including magnitude and direction of thermal movements and location of “fixed” ends or baseplates.

CAL-0003

Hydraulic Pneumatic Calculations

This document shall include the hydraulic and/or pneumatic calculations that justifies the correct dimensioning of the equipment.

CAL-0004

Civil Calculations

Work

Document including the calculations for the equipment or structure foundations based on design codes specified in material requisition. Calculations results shall include as minimum:

• Baseplate thicknesses and dimensions

• Anchor bolts locations

• Shims

• Location and magnitudes of loads (static and dynamic)

transmitted to foundations

• Center of gravity

• Thickness of grouting required by Vendor

CAL-0005

Mechanical Calculations

This document must describe all the calculations performed for the design of vessels and other equipment working under pressure. At least it shall contain:

• Applicable codes and project specifications as

contractually agreed

•

Internal and external pressure calculations

• Wind and earthquake loads calculations

• Nozzle and flanges calculations

• Lugs calculations and equipment supports

CAL-0006

Metallic Calculations

Structure

Calculation of metallic structures such as pipe racks, main or auxiliary structures, platforms, ladders, etc, according to design codes and criteria specified in material requisition.

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Code

Description

Information

CAL-0007

Equipment Calculation Sheets

Design calculations for equipment which has not been considered in mechanical calculations CAL-0005.

This document may also refer to instrumentation equipment calculations such as orifices, control valves, relief valves or thermowells.

CAL-0008

CAL-0009

CAL-0010

CAL-0011

Power Calculation

Heat Calculation

Load

Calculations of the power required (active and reactive).

Load

Calculations of the total heat dissipated by indoor equipment in order to consider the need of HVAC or ventilation system.

Motor Calculations

Calculations of the power required by electric motors.

Cable Calculations

Sizing

Calculations of the power cable section required to feed the motors and other electric loads.

CAL-0012

Electrical Calculations

CAL-0013

Pipe Stress Analysis Report

This document shall include the calculations of the special equipment: DC-UPS, AC-UPS, Electrical Heat Tracing, Cathodic Protection, Capacitors Bank, Motorized Valve Panels, Lighting Panels, etc.

This document shall include the pipe stress analysis of piping as defined in material requisition indicating the specific pipes to be analyzed or according to a criteria of pressure and temperature.

CAL-0014

Seismic Calculations This document shall include the calculations related to the seismic impact in equipment and structures considering the seismic loads and design criteria specified in material requisition.

CAL-0015

Drainage Calculations

This document shall include the calculations referred to the drain system of an equipment. Results of calculations shall include as minimum the required pipe size, pressure drop, etc.

CAL-0016

Insulation Material Calculations

Calculations related the equipment, piping, etc. Results shall include as minimum insulation material, thickness, etc.

the required

insulation

for

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Code

Description

Information

CAL-0017

Special Finite Analysis

Studies, Elements

This document must describe all the special calculations performed for the design of vessels and other equipment working under pressure which are not included in the Mechanical Calculations (CAL-0005). Some of these special calculations could be the followings:

• Finite Element Analysis for mechanical elements

regarding thermal stresses (hot-box calculations, quench nozzles on reactors under temperature changes, etc.).

• Finite Element Analysis regarding fatigue analysis (Cyclic

Service).

• Calculations about banana effects and bulging on Coke

Drums.

CAL-0018

Joint Steel Structure Calculation

This document includes calculations related to joints, bolts, plates, welding, etc, in a steel structure. This document is typically produced by a structure subcontractor.

CAL-0019

Concrete Joint Structure Calculation

includes calculations related

joints, This document reinforcement, coupling elements, etc, in a concrete structure. This document typically produced by a structure subcontractor.

CAL-0020

Concrete Structure Calculation

This document includes calculations of concrete structure or building. It is typically produced by a structure or building subcontractor.

CAL-0021

Fast Calculations

Loop

To verify sample transport lag time requirement and pressure drop enable sample stream circulation.

CAL-2001

Permissible Changes of Load

This document includes the maximum permissible change of load vs the parameters that have influence.

CAL-2002

Maximum Permissible Rate of Temperature Changes

This document includes the maximum permissible rate of temperature change vs load and other parameters that have influence.

CAL-2004

Rotor Shaft Data for Calculation

This document foundation design.

includes data required

for civil works

CAL-2005

Freeze Calculations

This document includes the considerations and calculations to justify the adopted freeze protection.

CAT-0001

Catalogues with Main Dimensions and Characteristics

These documents are Vendor technical information / leaflets of equipment included in the material requisition.

The document shall include an index of the equipment, elements or materials followed by the catalogues of each one, separated by cover pages with their names.

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CER-0001

Electrical Protection Certificates

CER-0002

Certificates Declarations Conformity

and of

include

This document shall the electrical protection certificates of electrical equipment or instrument (in case of VSD driven motors, if VSD is supplied with the equipment, a single certificate VSD/motor shall be provided). It is referred to enclosure protection and explosion protection.

Certificate shall include the equipment / instrument reference number.

In this document the following shall be included:

• Quality and manufacturing certificates not sent as a

separate document.

• Declarations of conformity signed, showing the

compliance with the requirements of the applicable directives.

CER-0003

Type and Special test Certificates

Certificate of type or special tests conducted before FAT or when type test can be avoided by means of test certificates submission of identical equipment tested before.

CER-0004

Test and Certification of Materials

CER-0006

Calibration Certificates for Supplied Instruments

CER-0007

Technical Passport

Certificate included as follows:

• Material Test Certificate Type 2.1, 2.2, 3.1 or 3.2 as

specified in material requisition.

• NACE MR/01/75 Certificate of conformance.

• Material Traceability Records.

Calibration Certificate must be provided for of all instrument that has local and/or remote indication, as well as Cold Test certificate for Relief Valves. For all cases the corresponding identification of each item with Project TAG and calibration range shall be included. All these certificates must be sent in a document under the coding CER-0006 at the time of Final Inspection as maximum, and must be included in the corresponding section of the “Final Quality Dossier”.

This document includes the technical data of equipment. Depending on Project requirements it may include drawings, certificates, manuals, etc. In some countries as Russia this document is necessary to obtain permission for equipment operation.

Material Requisition shall detail the content of this document.

CER-0008

Set Certificate

Pressure

This document shall include the instrument tag number, the instrument type, the pressure that has been tested, the code that has been followed and the results as OK.

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CER-0009

Safety Integrity Level (SIL) Certificate

This document shall include the manufacturer and model for the equipment that is being certificated. The systematic capability level, the failure rates, the third-party Company name with the stamp and the issue date. Normally, the valid period is also included.

CER-0010

TSSA Documentation These documents are required in projects located in Canada (Ontario region) to receive the approval of equipment by government.

CER-0011

ABSA Documentation

CER-0012

Equipment Machinery Party Inspection

and Third

These documents are required in projects located in Canada (Alberta region) to receive the approval of equipment by government. It applies to boilers, pressure vessels and pressure piping systems.

It includes a report from a third party where equipment and machinery supplied by Vendor is inspected.

CER-0013

Third Certificate / Stamp

Party

This document represents a set of stamped drawings (with a drawings index dossier included), duly certified by a Third- Party Agency.

CER-0014

Local Certification

Authorities

It includes all certifications required by local authority to ensure the legalization of equipment.

CUR-0001

Calibration Curves

Document showing the actual calibration results obtained in an approved laboratory versus the expected values.

It shall be either provided by Vendor or by instrument’s manufacturer and shall be signed by an authorized representative of the laboratory.

CUR-0002

Overload Curves

This document shall Synchronous Electric Motors.

include

the overload curves

for

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CUR-0003

Equipment Performance Curves

Predicted curves showing the correlation between different design parameters (power, capacity, head, efficiency…) of the equipment. Guarantee points and correction factors to be included, if any.

• For rotating equipment, curves shall indicate discharge pressure, shaft power, head and efficiency versus inlet capacity. The range of capacities required shall be as per project specifications.

• For reciprocating compressors, curve shall indicate and

cover the entire range of pocket settings.

•

In the case of turbo generators, electrical generator’s curve shall be included:

o Generator capacity

o Excitation system capacity

o De-rated capacity versus temperature and

operation time

“V” curves

o Dynamic analysis

for saturated and not

saturated conditions.

CUR-0004

Starting Curve and Moment of Inertia

Predicted curves during motor’s start-up. The following curves can be included, depending on the starting method (DOL or others) used:

• Torque vs Speed

• Current vs Speed

• Time vs Speed

• Current vs Time

• Efficiency / Power Factor / Slip vs Load Percentage

• Power Factor vs Speed

CUR-0005

Steam Consumption Curve

Predicted curves showing the correlation between output power and steam consumption of a turbine.

CUR-0007

Protection Setting Curves

Relay

This document provides information to fix the set point of protection relays. It can be delivered separately but it can also be included in the Installation and Operation Manual.

CUR-0008

CT Saturation Curves This document provides information to be used in the calculations of current transformers and it is submitted by the Electrical Panels Manufacturers.

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CUR-0009

Cold Curve

Alignment

CUR-0010

Isodose Curves

Document indicating required misalignments of two or more components in a train at ambient temperature, so that the shafts connecting them are collinear when stabilized operating conditions have been reached.

As minimum, this drawing shall include radiation area calculations and general information about the source that we are purchasing: Applicable tag numbers, source Type, Isotope chemical composition, state, activity, quantity, Manufacturer, description of the application and instruction for disposal.

CUR-2001

CUR-2002

Reverse Curves Motor)

Oxygen Curves

Rotation (Pump and

Performance curves of pump under negative rotation.

Content

This document includes the curves showing the allowable Oxygen content

CUR-2004

Start-Up Curves

This document includes the curves showing the Load, Flow, Temperature, Pressure and Speed along the start-up time

CUR-2003

Pressure Curves

Loss

CUR-2005

Correction Curves

This document includes the curves showing the pressure loss vs the flow. For condensers/heat exchangers, two curves with 0% plugged tubes and maximum plugged tubes to comply with thermal performance will be provided.

The package shall include all the curves needed to obtain the corrected values If performance values are guaranteed at different reference conditions or cases, correction curves shall include all conditions or cases.

for all performance guarantees.

CUR-2006

Bypass Curves

The document shall include the curves showing the flow of steam vs pressure

CUR-2007

Sparger Curves

Steam

This document includes the curves showing the flow of steam vs the pressure

CUR-2008

Characteristic Curves Kv/L Vs L/G And Cold Water Vs. Wet Bulb Temp

The document shall include the Characteristic Curves Kv/L Vs L/G And Cold Water Vs. Wet Bulb Temp including all the operation range of the Cooling Tower. The document shall also include a table reporting all the data shown in the curve.

CUR-2009

Fog Spray Curve

This document includes the curves showing the pressure vs the flow

CUR-2010

Drift Loss Curve as a Function of Air Speed

The document shall include the Drift Loss Curve as a Function of Air Speed including all the operation range of the Cooling Tower. The Vendor shall also include a table reporting all the data shown in the curve.

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CUR-2011

Deflector /Diffuser/Distribution Header Pressure Drop Curves

DES-0001

Process Description and Guarantees

The document include the curves Pressure drop (Cooling Tower Frictional pump head) vs Circulating water flow rate for each Cooling Tower Cell. The pressure drop curve shall include all the dynamic pressure losses in a cooling tower cell from the terminal point including, the risers piping (if applies), distribution piping, deflectors, diffusers. It shall be reported the pressure drop @design flowrate for each Cooling Tower Cell. The Vendor shall also include a table reporting all the data shown in the curve.

This document describes:

•

It describes the process theory and the involved process variables.

• Guarantees in accordance with project requirements

shall be included.

DES-0002

Functional Specification (FDS)

Design

Vendor shall describe the control system operation during the different scenarios of the equipment /package outlining the function of each logic circuit with relevant inputs, actions and interlocks.

The following shall be included:

• Simplified block logic diagram

• Operating conditions in all possible scenarios: start-up, power failure, line breakage, communication failure, maintenance, etc.…

•

Input, output, permissive signals, including internal logic signals required to accomplish start-up, platform equipment monitoring and alarm, shutdown, etc.

• Display of information, operator and maintenance

interface and access to the package control system shall be described

• Listing of pre-alarm and shutdown alarm trip

requirements and the failure mode of all valves and equipment must be clearly indicated

• Communication / data transfer arrangements shall be

fully defined showing hardware standards and software protocols

DES-0003

Operation General Description

Document that describes the principle of operation of the equipment and the main steps of operational sequences corresponding to the process flow diagram.

DES-0004

Anti-Surge System Control Description

Document describing the operation of the control system protecting compressors from surge.

DES-0005

System 1 Data

To ensure the correct configuration of Bently Nevada System 1 supplied by others, Vendor will fill out an Excel file provided by Contractor (project format) with essential compressor data.

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DES-0006

RBI Methodology

Guidance to detail how the RBI (Risk Based Inspection) study is going to be developed

DES-0007

Data Base Validation Guidance to detail how the Data Base Validation is going to be

developed

DES-0008

Baseline Thickness Methodology

Guidance to detail how the Baseline Thickness is going to be developed

DES-0009

CRA Methodology

Guidance to detail how the CRA (Corrosion Risk Assessment) study is going to be developed.

DES-0010

MAC Methodology

Guidance to detail how the MAC (Material Corrosion Audit) is going to be developed.

DES-0011

FAS Methodology

Guidance to detail how the FAS (Failure Analysis Study) is going to be developed.

DES-0012

under System Consideration (SuC), Perimeters and Entry Points Description

DES-2001

Control Narrative

DES-2002

Technical Description of The Generator

Includes the system under consideration (SuC) and the boundaries to other systems and their access points. Compiles the information of all endpoint devices in the system.

It shall be associated to each Logic Diagrams, although is not part of documentation used to program the DCS (DCS has to be programmed only with Logic Diagrams and Screen Displays).

It shall provide coherent with functional and control description of the logic and controls in the logic Diagram, allowing the detail reviewing of those by Contractor.

Technical description of the components of the generator, including as a minimum:

• Cooling system

• Bedplate

• Stator assembly (core and inner plate, windings and end turns, main and neutral leads, temperature detectors, etc.)

• Rotor assembly (rotor shaft, rotor winding, etc.)

• Bearing and pedestals

• Collector ring assembly

• Collector housing

• Rotating components

• Stationary components

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DES-2003

Technical Description of The Excitation System and Avr

Technical description of the components of the excitation system, including as a minimum:

• Static excitation equipment

• Transformer

• SEE cubicle (breaker, rectifier, control and monitoring

DES-2006

Technical Description of The Starting System

equipment)

• Operation during starting

• Normal operation

Technical description of the components of the starting system, including as a minimum:

• Static frequency converter

• Transformer

• Static excitation system

• Turning gear

• Starting time

• Normal starting process

• Fast starting process

• Synchronization

• Loading

• Shutdown

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DIA-0001

Process Piping and Instrument Diagrams

Process P&ID’s that convey the overall inter relationship of components within the Vendor’s scope shall be provided including at least:

• Equipment name and tag numbers

•

Instrument tag numbers

• Service description of each equipment with relevant

design conditions

• Piping indicating size, rating, material, service, line

number, piping class and insulation.

• Levels in vessels: NLL, LSL, LSH, LSLL, LSHH, etc.

• Battery limits of Vendor’s scope

• Valves and fittings

• Representation of control functions (according to the

symbolism and requirements of the project)

• Representation of signals and interlocks (according to the

symbolism and requirements of the project)

• Particular data or notes relevant to equipment /

instruments installation

Note: Symbolism in accordance with project requirements

DIA-0002

Systems Auxiliary and Piping Instrument Diagrams

Secondary or auxiliary Systems (i.e. lube oil system, seal system…) P&ID’s that convey the overall inter relationship of components within the Supplier’s scope shall be provided including at least:

• Equipment name and tag numbers

•

Instrument tag numbers (Symbolism in accordance with project requirements)

• Service description of each equipment with relevant

design conditions

• Piping indicating size, rating, material, service, line

number, piping class and insulation.

• Levels in vessels: NLL, LSL, LSH, LSLL, LSHH, etc.

• Battery limits of Vendor’s scope

• Valves and fittings

• Representation of control functions (according to the

symbolism and requirements of the project)

• Representation of signals and interlocks (according to the

symbolism and requirements of the project)

• Particular data or notes relevant to equipment /

instruments installation

Note: Symbolism in accordance with project requirements

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DIA-0003

Block Diagrams

DIA-0004

Flow Diagrams with Heat and Material Balance

Diagram of a system in which the principal parts or functions are represented by blocks connected by lines that show the relationships of the blocks.

Scheme including the following information, as a minimum:

• Main equipment (all the itemized ones)

• Design conditions of main equipment

• Process lines between equipment

• All control loops and main instruments

• For each stream, indication of:

o Temperature

o Pressure

o Composition

o Specific gravity

o Operating density

o Heat content

o Flow rate (relevant to each phase)

DIA-0005

Hydraulic / Pneumatic Diagrams

Scheme components including at least:

that convey

the overall

inter relationship of

•

Instrument tag numbers and auxiliaries

• Lines indicating size and material

• Battery limits of Vendor’s scope

DIA-0006

Single-Line Diagrams This document is a schematic drawing of the electrical

installation.

DIA-0007

Logic Diagrams

DIA-0008

Block Diagrams for Alarms and Shutdowns

The logic diagrams shall describe in a grafcet format or the equivalent following:

ladder diagram, ordinogram)

(logigram,

• Functions shown in the PIDs

• All possible scenarios sequences: start-up, shutdown,

abnormal operations, maintenance, etc.

• Description of interlocks

A simplified overview where the alarms are generated and where the corresponding action shall take place.

DIA-0009

Block Diagrams for Sequential Control

A simplified architecture visualized in type block diagram to reflect the setup of the system.

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DIA-0010

Willans Diagram

Line showing the correlation between the output power and steam consumption of a turbine.

DIA-0011

Two-line Diagrams (ILD’s)

Loop

This diagram should show as a minimum:

• Details of wiring on a loop by loop basis

• Termination and inter-connections from primary element

to final (field, control room, board, and rear board instruments)

• Numbering of junction boxes and cables

• Terminal color coding of wires and locations

• Ferruling details

• Software to be configured

DIA-0012

One-line Diagrams (Typical)

Loop

Instrument loop diagram in project format.

DIA-0013

Dynamic Graphics (DCS/PLC Screen)

Displays shown on the monitors of the different control systems: DCS, PLC, SIS, HMI, etc…

DIA-0014

DIA-0015

DIA-0016

System Architecture Diagram

This document is an overview of the system architecture showing various communication networks and various hardware equipment.

and Schematic Connection Diagram

Any drawing needed to visualize and identify any connection to other systems and / or local panels etc. in detailed format to identify any component for this interface.

Campbell, Blading Goodman and Soderberg Diagrams

Report of experimentally measured vibration response spectrum as a function of the shaft’s rotation speed including:

• Description of method used

•

Input data

• Graphic display

• Vendor conclusion

DIA-0017

Machinery Alignment Diagram

DIA-0018

Critical Diagram

Speed

Document describing in detail the procedure that should be followed during the installation of a certain equipment and its auxiliaries (coupling, baseplate, motor…) in order to avoid misalignments, which could lead to vibrations and noise.

speeds,

A Critical Speed Diagram is a plot of natural frequencies, operating frequencies. The and excitation intersections of excitation frequencies, radiating from the origin, and the horizontal natural frequencies are the critical speeds.

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DIA-0019

DIA-0020

Corrosion Diagram

Inventory Diagram

Loops

Groups

DIA-0021

Zone and Conduit Diagrams

Drawing with system and their assets grouped into zones and conduits. Based on network architecture drawings.

DIA-2001

Control Diagrams

Loop

Schematic per systems containing all loops.

DIA-2002

Protection, Metering and Synchronizing Single Line Diagram

Single line diagram showing all relaying, metering and synchronizing devices included in the scope of supply and their connections with the DCS and the turbine control system.

DOS-0001

Welding Dossier

This document includes the following:

• Welding map: A schematic sketch showing the position of all different typologies of welds to be performed and a table indicating, for each weld position, the applicable Welding Procedure Specification (WPS) and the Procedure Qualification Record (PQR).

• Welding Procedure Specification define shop, field and repair welding procedures according to project and international standards. It shall be cross-referenced to the PQR.

• Procedure Qualification Record: Procedure describing the parameters used in qualification of WPS. It shall be cross-referenced to the WPS.

DOS-0002

Final Quality Dossier Compilation of certificates, records and quality procedures to be sent by Vendor in accordance with “QA / QC suppliers requirements” of each project. Amongst others it shall include:

• Test certificates

• Approved IAP (Inspection Activity Plan)

• Reports of non-conformities

• Welding reports

• Material certificates

• Test protocols

DOS-0003

Index Quality Dossier

Index of the Final Quality Dossier. It will be sent by Vendor in accordance with “QA / QC requirements for Vendors” of each project.

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DOS-0004

Official Project

Document that includes all required information for the legalization of the equipment/material included in the material requisition.

DOS-0005

HSE Dossier

This document includes all HSE plans and procedures to be developed by Vendors with activities to be performed at site.

DOS-0006

Training Records

DOS-0007

Video Documentary

Documents related to Vendor trainings to be generated after these trainings. Detailed content to be specified in material requisition.

It shall be produced to chronicle the development of the order. Details about duration, content, etc, shall be provided by Contractor.

DOS-0008

Welders List

This is the list of welders working for subcontractor.

DOS-0009

Personnel Control

includes C.V., organization chart, accreditations of

It subcontractor personnel

DOS-0010

Process Package

Design

This document compiles the Basic Engineering developed by Vendor and includes the following documents, as minimum:

DOS-2001

Commissioning Documentation

• Process Flow Diagram

• Process piping and instrument diagram for design

• Material Selection Diagram

• Preliminary Plot plan

• Preliminary utility consumption

•

Instrument list for design

• Preliminary equipment list with main data

• Equipment data sheet for design

•

Turnover packages (TOP) definition (marked-up P&ID´s / SLDs…)
Components lists with TOP identification (*.xlsx file to be provided):

• Piping

• Mechanical

• Electrical equipment

• Cables

• Instrumentation

• Communication, signals (PLC / DCS)

• Other elements

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ESP-0001

Heat Specification

Treatment

ESP-0002

Painting Specification

Document identifying:

• Heat Treatment scope of application

• Applicable codes and specifications

• Procedure

Document identifying:

• Painting scope of application

• Applicable codes and specifications

• Painting system applicable and final color

• Procedure

ESP-0003

ESP-0004

Specifications Technical Data

and

Specifications developed specifically for the scope of the requisition and other technical information not included in other documents.

Purchase

Material Technical Specifications

Technical specification that describes Vendor requirement for the purchase of materials.

Document shall be reviewed without comments by TR previous to the purchase of materials by Vendor.

ESP-0005

Cybersecurity Requirements Specification

Compilation of all applicable Cybersecurity Requirements including general cybersecurity requirements; zone and conduit specific requirements; countermeasures, detailed cybersecurity specifications for access control requirements (identification and authentication of users; roles and privileges); confidentiality-integrity-availability requirements; detection-monitoring-reporting requirements; physical security requirements; response time requirements; OS and device hardening requirements; applicable policies and procedures; and security level targets.

ESP-0006

Cybersecurity Design Specification

Describe and define the design, configuration, and programming of network devices; and cybersecurity system and functionalities.

ESQ-0001

Junction Boxes and Strips Terminal Connections

Descriptive scheme for wiring connection in Junction boxes. Document shall indicate:

• Position of each cable connection and elements (cables,

junction boxes).

• TAGs of Junction Boxes and Terminals blocks

ESQ-0002

Auxiliary Schemes

Circuits

This document is a schematic drawing of the wiring and connections of the auxiliary circuits.

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ESQ-0003

Process and MTO

Hook-ups

Identify the instrument tags with the associated material to for correct installation in the process lines according to project requirements.

ESQ-0004

Pneumatic Hook-ups and MTO

Identify the instrument tags with the associated material for to project correct pneumatic requirements.

installation according

This drawing must include the instrument air distribution to all the users inside the equipment.

ESQ-0005

Switchboard Electrical Schemes

This document is a schematic drawing of the electrical operation for motor starters and feeders.

ESQ-0006

Earthing Schemes

System

This document is a schematic drawing of the wiring and connections of the earthing system.

ESQ-0007

Instruments Power Supply and Wiring

Drawing including connection terminal strips, “from” and “to”, cable type and power supply, as minimum.

ESQ-0008

Complete Intercomponent Wiring

ESQ-0009

ESQ-0010

AC/DC Power Distribution

Instruments Supply

Strips Terminal Drawings including instruments TAG per each signal

ESQ-0011

MMS Rack Configuration

File

ESQ-0012

Rebar Schedule

Bending

Drawing including connection terminal strips, “from” and “to” and cable type, as minimum.

Drawing including connection terminal strips, “from” and “to”, cable type and power supply, as minimum.

Drawing for JB and/or panels, including terminal strips type, cable glands sizes, cable tag and type.

To ensure the correct configuration of the Bently Nevada System 1 supplied by others, proprietary Native RAK configuration files of the 3500 racks of the equipment built by Vendor must be supplied.

Detailed design of reinforcement steel for concrete structures.

Schematic details of rebars to allow quantities estimation, procurement and fabrication.

ESQ-2001

Cable Pulling Cards (Cable Runs)

Template provided by TR

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ESQ-2003

Wiring Typical for Diagrams Electrical Motors and Actuators

EST-0001

Torsional Analysis

EST-0002

Pulsation Study

Typical internal wiring diagrams for all the switchgears and motor control centers included in the scope of supply

This analysis shall determine the torsional critical speeds for driver/transmission/driven equipment trains.

It shall clearly indicate number and details of the finite elements that the system has been divided into for the calculation, and a table of stiffness’ and inertias for each element shall be included.

Results shall be presented in graphical and narrative form. Conclusions must be clearly supported and justified.

Pulsation study shall report all actions to be taken in piping or dampers in order to guarantee that fluid system will operate safely over all possible speed ranges or with different fluids.

Main actions must be clearly stated and justified.

EST-0003

Lateral & Damped Unbalance Response Analysis

Calculations shall determine the natural frequency of the shaft assembly and identify reactions to the forcing frequencies over the operating speed range. Results shall be presented in graphical and narrative form, and shall include:

• Rotor drawings showing each shaft segment clearly

numbered

• Table of masses and stiffness values for each segment

• Plot of critical speed against support stiffness with stiffness both in the vertical plane and horizontal plane to be shown for each support point

• Plot of speed against vibration amplitudes (Campbell diagrams) to demonstrate the specifications of operating modes from harmonic regions

• Plot of shaft vibration mode shape, showing displacement against axial length and bearing locations with the rotor excited at its critical speeds

• Plot of unbalanced test response, clearances for minimum

and maximum temperature

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EST-0004

Hazop Study

EST-0005

Dynamic Simulation

EST-0006

Harmonic Study

EST-0007

Determination

SIL Study Report

EST-0009

SIL Verification Study Report

EST-0010

Vibration Studies

It is a structured and systematic examination of a complex planned or existing process or operation in order to identify and evaluate problems that may represent risks to personnel or equipment. The document shall include all the nodes reviewed during the study and actions generated with the resolution.

It analyses the machine and system response in case of different scenarios as shutdown, start-up, etc. It also evaluates if machine protection systems (for example anti-surge) are correctly sized to protect the machine.

Harmonic studies are performed to determine harmonic distortion levels and filtering requirements within a facility and to determine if harmonic voltages and currents are at acceptable levels.

Usually, harmonic distortion levels are present in the Variable Frequency Drives (VFD’s), UPS’s and other non-linear loads.

As minimum this report shall include a general process list description, assumptions, worksheets and identifying initiators, final elements and SIL assigned for each SIF.

the SIF

This document shall be according to IEC 61511, including a project general description with the assumptions that have been considered and the parameters that have been defined. A table with the SIF tag numbers, initiators tag, type and voting, final elements tag, type and voting. The calculations for PFD avg, for architecture constraints. Recommendations with the new calculations for achieve the SIL (if apply), drawing to show the architecture and the detailed calculation for every SIF.

the calculations

These studies are usually issued to detect faults in rotating equipment such as Unbalance, Misalignment, rolling element bearing faults and resonance conditions.

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EST-0013

Monthly Execution

This document shall be provided by Vendor to Expediting department in a monthly basis. The following information shall be included:

• Overall progress status

•

Item by item progress status

• Highlights matters

• Pending matters

• Areas of concern

• Next inspection activities

• Digital pictures

• Updated project schedule

A file with the format will be provided by TR to use as a template for this document.

EST-0015

General Studies

Studies not covered by other documents.

EST-0016

Cathodic Protection Reports

This document shall be included when any equipment requires cathodic protection. The document shall include all the reports after Cathodic Protection test.

EST-0017

Flare Noise and Radiation Modelling Study

EST-0018

Dispersion Study

Flare Modelling Study Report addressing Noise Modelling and Radiation Modelling, including detailed list of calculation parameters temperature, pressures, flow rate, exit diameter and velocity, F Factor, height, etc). Modelling Maps, values at specified target location, native files, etc.

/ concentration,

(composition

Dispersion Study shall include an initial register listing all information related with emitting equipment (e.g. composition / concentration, flow rate, exit temperature, pressures, diameter and velocity, etc) for characterization purposes. This list shall address all possible combustible to be fired and the different operating modes defined for the equipment.

For main emitting equipment, Detailed Dispersion Modelling shall be performed including representation on plot, dispersion calculations, immission values at specified target location and native files.

target pollutants,

for

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EST-0019

Reliability, and

RAM: Availability Maintainability Analysis

EST-0020

Concrete Mix Design Study

The RAM Study will aim to predict the availability, operational performance of the facility and provide recommendations to improve performance based on equipment reliability, planned maintenance, unit interdependencies. It will identify key equipment that is likely the to drive effectiveness of mitigation strategies that are afforded by the design.

refinery’s performance and quantify

operational

mitigation

and

the

It describes ingredients selection of of concrete and their relative proportions with the object of producing concrete of certain minimum strength and durability

suitable

EST-0021

Geotechnical Study

It includes borehole execution, laboratory test and issue of preliminary and final report.

EST-0022

Soil Improvement

This study will include the method to be used, previous tests carried out on site, the results reached and the final report.

EST-0023

Topographical Survey

3D model ground surface including existing fences, manholes, buildings, walls, culverts, ditches, sewer, powerline, etc.

EST-0024

Equipment Maintenance Handling Study

It includes the procedures and tools required to carry out the maintenance of equipment.

EST-0037

System Vulnerability Report

Compilation of recognized vulnerabilities or flaws of the system that weaken the overall security of the device/system. Hardware and/or software vulnerabilities.

EST-0038

Cybersecurity Risk Assessment Report

EST-0039

RCM Study

Includes the results of the Cybersecurity Risk Assessment.

Study prepared to determine the best maintenance techniques to consider in the Project. Normally this study is used to improve the Maintenance Plan.

EST-2001

Sump Model Test Report

Report with main finding and recommendations after the sump model test performed by Vendor

EST-2006

Noise Report

Noise Contour map

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EST-2007

Lighting Engineering

System

Including:

• Calculation

• Layout drawings

• Lighting material data sheets

• Bill of materials

• Aircraft warning lights details, if applicable

EST-2010

Emission Summary Report

Report including all gaseous emissions from the stack.

EST-2013

Performance Report

Test

The report shall include all information needed to evaluate the stability during the test, the uncertainty and the corrected values of the guaranteed values.

EST-2014

Stability Studies

PSS Tuning Study

EST-2015

Protection Settings Coordination and Study

AVR Dynamic Response Study

Generator protection study.

the Protection settings and coordination study switchgears and motor control centers included in the scope of supply.

for all

EST-2016

EST-2017

HDD-0001

HDD-0002

Study of Burden of Instrument Transformers

Study of the rated burden of all current and voltage transformers included in the scope of supply (both for metering and protection purposes).

Grid Compliance Statement

Code

Statement of compliance of all the requirements included in the Grid Code, such as voltage and frequency variations, P/Q and voltage regulation, etc.

Specific grid code test procedures (for tests that are not covered within standard commissioning procedures).

Equipment data sheets fully completed in accordance with formats and conditions established in the material requisition.

Auxiliary equipment data sheets fully completed in accordance with formats and conditions established in the material requisition.

Data for Main

Completed Sheets Mechanical Equipment

Completed Data Sheets for Auxiliary Mechanical Equipment

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HDD-0003

Data for Sheets Electrical Consumers

Electrical consumers equipment (as electric motor, etc.) data sheets fully completed in accordance with formats and conditions established in the material requisition.

HDD-0004

Noise Data Sheets

HDD-0005

Safety Data Sheets

This document shall include the information about acoustic emissions of the equipment / package in order to certify that sound levels comply with the project requirements.

In case sound levels are higher than specified, noise remedial (silencers, acoustic insulation) shall be considered by Vendor as part of the scope.

Document shall be completed in accordance with the formats and requirements of the project.

These data sheets shall include the technical information related to equipment safety. Document shall be completed in accordance with the formats and requirements of the Project.

HDD-0006

Instrument Sheet

Data

Instruments data sheets fully completed in accordance with formats and conditions established in the material requisition.

HDD-0007

Sheets

Data Equipment Hydraulic Pneumatic Devices

for and /

HDD-0008

Communication Equipment Sheet

Data

VENDOR has the responsibility of editing data sheets for all instruments in their scope as shown in the PIDs.

Data sheets related to hydraulic/pneumatic devices fully completed formats and conditions established in the material requisition.

in accordance with

Data sheets related completed established in the material requisition.

in accordance with

to communication equipment

fully formats and conditions

HDD-0009

Vessels Data Sheets Vessels data sheets fully completed in accordance with formats and conditions established in the material requisition.

HDD-0010

Electrical Equipment Data Sheets

Electrical equipment (as electric motor, etc.) data sheets fully completed formats and conditions established in the material requisition.

in accordance with

HDD-0011

Fired Heaters API Data Sheets

Fired heaters data sheets fully completed in accordance with API and conditions established in the material requisition.

HDD-0012

Burners API Data Sheets

Burners data sheets fully completed in accordance with API and conditions established in the material requisition.

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HDD-0013

Air Coolers Data Sheets

Air coolers data sheets fully completed in accordance with formats and conditions established in the material requisition.

HDD-0014

Insulation Material Data Sheets

Data sheets related to insulation material fully completed in accordance with formats and conditions established in the material requisition

HDD-0015

CMMS/ERP Templates

Client templates used for loading data into the client’s management and maintenance computer system and ERP.

HDD-2001

Piping Support Data Sheet

Spring

• Data sheet

• Dimensional Drawing

HDD-2004

Expansion Data Sheet

Joints

• Data sheet

HDD-2005

Shock Piping Absorber Supports Data Sheet

• Dimensional Drawing

• Data sheet

• Dimensional Drawing

LIS-0002

Recommended Spare Parts List

Recommended spare parts by VENDOR for each equipment shall be sent in project’s template.

LIS-0003

Materials Components with Identification

and List

It is also known as Bill of Material (BOM), it consists in the list of parts with identification and material that forms part of the equipment included in the material requisition. It has to match with the equipment detailed drawing where the parts are shown with the same identification.

LIS-0004

I/O List per each Card Tag assignment per System IO card.

LIS-0005

Lubricant List

The lubricant list shall include all the recommended lubricants for each equipment / package.

The following shall be included:

• Type of oil / grease • Preferably, three equivalent commercial brands • First fill quantity • Refilling quantities • Frequency of refilling for maintenance

It shall be completed in the project format attached to the material requisition.

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LIS-0006

Instrument List

Vendor shall provide an instrument list in compliance with P&ID. It shall include, at least the following information:

• TAG Number: Tag number of the instrument

• Service: Purpose of the instrument

•

Instrument Type: description of the type of instrument

• P&ID Number: Process flow diagram project number

where the instrument is shown

• Location: Equipment, circuit, etc., where the instrument is

installed

• Data Sheet: Reference to the number of sheet where the instrument appears in the “Instruments Data sheet” document

• CS TYPE: Output signal of the instrument (0 to 10 V,

0…20 mA, …)

• Signal Type: analogical or digital, input or output.

• Wiring: Type of cable and section.

• Gland Size: type and size of the gland.

• Manufacturer

• Model

•

Instrument Range: measuring range.

Instrument Calibration Range

• Area: indoor or outdoor, area where it is placed.

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LIS-0007

Utility Consumption List

This document shall include the list of utility consumptions. The information to be provided will be the following:

• Electrical Consumption: A list of all the electrical

consumers with their characteristics including the following fields:

− Equipment TAG

− Equipment Type

− Location

− Power Supply: Power supply characteristics (voltage,

phases and frequency) of the equipment.

− Breaking Power: Operating power consumption

− Rated Power

− Nameplate amperage rating of the equipment.

− Power Factor: At 50%, 75% and 100% of rated load

− Efficiency: At 50%, 75% and 100% of rated load

− Start-up Current

− Start-up Power Factor

• Utilities consumption: Required water, nitrogen, air, etc., required for the operation of the equipment. It shall consider all operating conditions including start-up, shutdown, etc.

• Chemical consumption: Required chemical for the

operation of the equipment. It shall consider all operating conditions including start-up, shutdown, etc. It will define the initial quantity (if any) and refiling period. It will also specify if a specific brand is required.

This is a table that includes all piping connections between equipment and Contractor pipes. As minimum it shall include pipe size, connection type (flange, weld, screw, …), rating, flange face, connection design code, material, etc.

LIS-0008

Connection List with Characteristics

LIS-0009

Communication Data Base

Communication database (Modbus, OPC, etc.) identifying all required fields, including tag assignment. All in project format.

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LIS-0010

Cable List

LIS-0011

List of Set Points Values for Alarms and Shutdowns

LIS-0012

Interlocking List

List identifying all the cables supplied by Vendor related to the control system (including power, grounding, FO, network, etc) and electrical system.

Separate lists shall be provided for control and for electrical systems.

Alarm and trip settings list in project format.

This list shall contain as a minimum, but not limited to, all causes, all effects, etc. including an index list identifying the interlock numbers.

LIS-0013

PLC Data Base and I/O List

After conclusion of the FAT, the Vendor shall submit as a backup file the PLC database.

LIS-0014

Drum List

List including as minimum, but not limited to, drum tag number and the cable tag number per drum with lengths.

LIS-0015

Special Tool List

This document shall include a list of required tools necessary for equipment installation and maintenance.

A brief description of each tool shall be given and, where necessary, a drawing shall be provided.

LIS-0016

Spare Parts List for Pre-commissioning, Commissioning and Start-up

Recommended spare parts by VENDOR commissioning, commissioning and start-up equipment shall be sent in project’s template.

for pre- for each

LIS-0017

Spare Parts List for 2 Years Operation

Recommended spare parts by VENDOR for 2 years operation for each equipment shall be sent in project’s template.

LIS-0018

Capital Spare Parts List

Capital spare parts list for each equipment shall be sent in project’s template.

LIS-0019

Sub-suppliers List

This document shall include the list of sub-suppliers which provide equipment, components or materials to Vendor.

The information to be provided is:

• Name of the vendor • Factory location • Description of provided equipment / material

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LIS-0020

Packing List & Crate Content List

It is the list of pieces or boxes that Vendor will use to deliver the scope of supply included in the material requisition. It will include as minimum:

• Piece or crate content • Weight • Dimensions

LIS-0021

Line List

LIS-0022

Customs Classification

It is the list of lines included in equipment P&ID. Line designation will be the same of P&ID following Project template shall be used. Minimum symbology. Project information will include material, operating and design conditions, origin and end, etc.

Numbered category in a country’s customs tariff schedule to which goods being imported or exported. Most countries classify goods in accordance with a harmonized commodity description and coding system.

LIS-0023

Package Unit Equipment and Skid List

It is the list of skids and loose equipment that Vendor will deliver the equipment included in the package units included in the material requisition. The list will include as minimum:

LIS-0024

Preliminary List

Cargo

LIS-0025

Material Safety Data Sheets

• Equipment included in the skid (or loose equipment) • Skid identification (where applicable) • Weight • Dimensions

The cargo list is a list of the goods that are on board of the vessel upon arrival in a port. The list gives a detailed description of the goods to need to be unloaded off the vessel in that port. Upon arrival, the cargo list must be submitted to Customs.

The data sheets shall include:

• Summary of physical and chemical properties of the

substance

• A description of its harmful nature including potential

impact on the health and safety of personnel and of the environment

• Precautions necessary to ensure its safe use and

eventual disposal

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LIS-0029

List of Hazardous Substances

It is a list of dangerous substances as solids, liquids, or gases that can harm people, other living organisms, property, or the environment. They are often subject to chemical regulations.

LIS-0030

Material Take Off

It includes quantities of steel or concrete structure. It is typically produced by structure subcontractor.

LIS-0031

Equipment List

LIS-0032

Cathodic Protection Facility Test Schedule

This document shows technical characteristics of equipment supplied by Vendor. It will be completed in the project format.

the

In projects which include pipelines, it is necessary that Cathodic Protection Vendor issue a test facility schedule, where it is indicated the type of test station/junction box, associated elements, kilometer point and length to previous and following test point.

LIS-0035

System Inventory

Asset

List of system asset including all endpoint devices.

LIS-0036

Digital Twin Lists

LIST-0037

Assets List

The content is related to Requirements regarding Digital Twin. Usually, but depends on the Project Specs, is a Tag List, Attribute List for each Tag, Relations between Tags and a relation between Documents and Tags.

Excel document, normally in client format, that compiles a list of all the assets that make up the project, ordered by systems and subsystems.

LIS-2001

Process Point List

Terminal

Include, for all BUYER`s interconnections, the connection type, size, process design conditions and normal operating conditions (pressure, temperature and flow), coordinates.

TR columns template as minimum information.

LIS-2002

Hoist List

Lifting loads & beam sizes

LIS-2003

Hazardous Equipment List

CONTRACTOR columns template as minimum information

LIS-2004

Expansion Joints List This document shall include the list of the expansion joints of

the package.

LIS-2008

Manual Valve List

This document shall include the list of the valves of the package.

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LIS-2009

Control System Hw I/O List

Hardwired Signals List, for each Control System, PLC or Controller in VENDOR scope. (DCS, TCS, BCS, BMS, BPS, ESD, VMS, and other PLCs).

As per CONTRACTOR template.

LIS-2010

Control Communication List

System I/O

Communicated Signals List, for each Control System, PLC or Controller in VENDOR scope. (DCS, TCS, BCS, BMS, BPS, ESD, VMS, and other PLCs).

LIS-2014

Effluents and Drains Data List

As per CONTRACTOR template.

• CONTRACTOR columns template as minimum

information

• Effluents quality

• Continuous and intermittent flow

• Drain time calculations

LIS-2016

Instrument List Performance Test

for

This document shall include the list of the instruments for the performance test.

MAN-0001

Installation, Operation and Maintenance Manual

Detailed description and procedures for installation, operation and maintenance of equipment to be used at site. The following information shall be included:

•

Installation: erection assembly drawings, instructions on special tools to be used, tolerances allowed on setting dimensions, handling & unpacking instructions

• Operation descriptions: description of equipment,

operating procedures for start-up, steady state, shut down, emergency and fault conditions, function of protective devices and controls, copies of all relevant cause and effect diagrams and block diagrams and fault- finding guidelines

• Maintenance Operations: instructions & drawings for maintenance disassembly, repair, overhaul & re- assembly. Description of complicated removal replacement disassembly/assembly procedure clearances and tolerance between moving parts

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MAN-0002

Design Manual

MAN-0003

Commissioning and Start-up Manual

Specific document only applicable in equipment which are proprietary equipment or requires a specific know-how from the Vendor. Detailed description about the design procedure including process and Project requirements to perform the design.

This document shall include as minimum:

• Method Statement (to be included the temporary items in

the P&ID’s)

• Sequence to follow to perform the pre-commissioning

and Startup in the equipment or package:

o Pre-requisites o Safety conditions o Preparations o Step-by-step procedure o Final situation o Main emergency situation

• Marked-up drawings for each phase of the sequence

(P&IDs, SLDs…)

• List of required temporalities including operating and

design conditions

• Additional requirements required by other parties.

(general services or equipment required to carry out the startup which it’s not included)

• Chemical products to be used during the activities and

SDS’s applicable.

• Operational Risk Assessment for these activities.

• Required resources: supervisors, operators, hand tools,

special tools, consumables

• List of necessary fluids and energies

• Clear division of responsibilities for all steps of the

procedure

• Report templates

MAN-0004

Configuration Manual The Vendor standard manual how to configure the control

system

MAN-0005

Software Package

The Vendor shall submit as part of their delivery any software package / tool which is needed to configure / visualize / etc. the control system

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MAN-0006

Training Manual

Detailed description of trainings to be carried out by Vendor. As minimum it shall include the topics, schedule, attendees, document support, etc.

MAN-0007

Maintenance Manual Manual that details how to implement maintenance in the

project.

MAN-0008

Maintenance Strategy Philosophy

And

Manual based on client standards that compiles how Maintenance Plan have been prepared in order to ensure total compliance with Client Standards.

MAN-2001

Chemistry Manual / Recommendations

• Chemical dosing recommendation

• Scale inhibitor dosing to steam drum

PLD-0001

Detailed Drawings for Main Equipment

Drawings with equipment details weights and parts/components identification.

including dimensions,

PLD-0002

PLD-0003

PLD-0004

PLD-0005

PLD-0006

Detailed Drawings for Auxiliary Equipment and Elements

• Drawings with auxiliary equipment details

including

dimensions, weights and parts/components identification.

Drawings for Internal Elements

• Drawings of internal elements details including dimensions,

weights and parts/components identification

Sectional Drawings with Parts Identification

These drawings shall include different sections of the equipment including a Bill of Material (BOM) identifying all parts. The BOM shall include the following information:

• TAG or description • Quantity • Spare quantities • Material • Weight and dimensions • Reference in the sectional drawing

Drawings for Mechanical Seal or Packing

These drawings shall include the details of the mechanical seal or packing of the equipment.

Clear identification of each seal shall be made on this drawing when more than one seal is used.

• These drawings include details of equipment Baseplate and of Drawings Equipment Anchor Bolts Details and Mounting Plates

• This information can be contained inside of drawing PLG-0003

anchor bolts locations and details.

(General Arrangement Drawing).

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PLD-0007

PLD-0008

Fixing and Mounting Details Equipment Drawing

• Details for the fixing and assembly of equipment, including

base plate dimensions, drill holes and mounting type.

Drawings for Equipment Transport Preparation

Detailed drawings of transportation preparation including main dimensions, weights and lifting tools required (if any).

PLD-0009

Shop Drawings Ducts and Chutes

for

PLD-0010

Drawings of Metallic Structure, Platforms and Ladders

• Drawings for ducts and chutes including dimensions, weights

and parts/components identification.

Drawings for metallic structure, platform and ladders including:

• General arrangement of the structure and platforms

• Standard drawings and general notes applicable for

metallic structure

• Detail drawings for those items which are different from

typical standard items

PLD-0011

Civil Work Drawings • Foundation drawings including all required details about concrete, rebars, anchor bolts, etc.

PLD-0012

Piping Plan Drawings and Isometrics

This document shall include all piping isometrics for piping included in Vendor scope. The isometric shall include dimensions and a Bill of Material (BOM) identifying all piping parts. The BOM shall include as minimum:

• Part description • Material • Weight

PLD-0013

Piping Drawings

Supports

This document shall include all details of piping supports for piping included in Vendor scope. The drawings shall include dimensions and a Bill of Material (BOM) identifying all piping parts. The BOM shall include as minimum:

• Part description • Material • Weight

PLD-0014

Junction Boxes and Terminal Drawings

JBs drawing detailed including the electrical certificate, material, terminal strips number and type. Number and size of holes for cable glands installation.

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PLD-0015

Control System General and Detailed Drawings

Any general arrangement drawing which is needed for the hardware input documents provided by the Contractor and needed by the Vendor to compile the system documentation.

/ software arrangement

to reflect

the

PLD-0016

Local Control Panel Drawings

Panel layout specifying electrical certificates, materials, internal components, number and type of terminal strips. Number and size of holes for cable glands installation.

PLD-0017

Instruments Detailed Drawings

PLD-0018

Analyzer Sampling conditioning System Drawings

Instruments layout with parts identification and sizes.

This drawing does not apply for every analyzer.

It has to show the analyzer tag number, the dimensions of the enclosure (cabinet or rack), the accessories that are included (ie heater box, insulation, etc.). The utilities specifying the connections that are needed. The instrumentation that has been included. The P&ID and the BOM.

PLD-0019

PLD-0020

PLD-0021

Nameplate Drawings Drawings of equipment nameplates. The nameplates shall to satisfy code and project

include all requirements. Project template (if any) shall be followed.

information

Card (applicable DCS/PLC)

Built

As Drawings

Layout for

The Vendor to generate the rack layouts identifying in detail all system cards in the racks (f.e. but not limited to, power supply cards, CPU, network cards, IO cards, etc).

Final

Compilation of documents in As-Built status.

PLD-0022

Refractory Drawings

This document shall include all details of refractory included in Vendor scope. The drawings shall include dimensions of the area where refractory has to be installed and a Bill of Material (BOM) including as minimum refractory material and weight.

PLD-0023

PLD-0024

PLD-0025

Drawings Termination Arrangements

all

This document shall include the disposition of the terminal strips in the different equipment (panels, electrical motors, consumers, local control stations, etc.)

Foundation Drawing including Foundation Loading

External Connections and Terminal Drawing

Foundation drawings including all required details about concrete, rebars, anchor bolts, etc, and foundation loading data.

that

includes

location of piping/electrical and Drawing instrumentation and between Vendor CONTRACTOR. It shall also include identification and main characteristics of the connections.

connections

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PLD-0026

Architectural Drawings

Drawings with architectural details of buildings.

PLD-0027

Service Drawings

Piping drawings of utilities (steam, nitrogen, air, water, etc.).

PLD-0028

Identification Plan for Loose and BOM

Items

PLD-0029

Precast Pipe Racks Drawings

PLD-0030

Precast Drawings

Buildings

PLD-0031

Pre-Engineering Building Drawings

Document including the list of loose items supplied by Vendor with a Bill of Material (BOM).

include general Drawings of precast pipe racks arrangement, anchor bolts, bar coupling, reinforcement, floors, frames, embedded plates. They will include elevations, sections and details.

that

Drawings of precast buildings include general arrangement, anchor bolts, bar coupling, reinforcement, floors and roof, panels definition, connections, embedded plates, etc. They will include elevations, sections and details.

that

Drawings of pre-engineering buildings that include general arrangement, anchor bolts, base plate, floors and roof, purlins, panels definition, connections, etc. They will include elevations, sections and details.

PLD-0032

Interface Drawings

Points

It represents the interface points with other Sub-contractor or Contractor (Battery Limits). It is used for telecommunications equipment.

PLD-0033

Equipment Drawings with CML Locations

Drawings of the equipment including locations of Condition Monitoring devices

PLD-0034

Isometric Drawings with CML Locations

Isometric Drawings including locations of Condition Monitoring devices in the piping

PLD-2001

Required Areas for Overhaul

Laydown

This drawing shall include with detail the clearance and spaces required for maintenance or operation access.

PLD-2002

Hazardous Drawings

Areas

Drawing in which the classified zones (cones, spheres, etc.) with distances have to be included.

PLD-2008

Manual Valve Outline Drawings

Including:

• Datasheets • Unit weight (kg)

PLD-2009

I&C Drawings

Equipment

Instruments, Automatic Valves and other drawings.

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PLD-2012

Noise Drawing

Enclosure

This document shall include as minimum:

• Outline dimensions. • Doors • Clearances required for maintenance or operation

access.

• Foundation loading data.

Details for embedment of conduits.

PLD-2013

Embedded Conduits Arrangement Drawing

PLG-0001

Plot Plans

Plot plan drawings.

PLG-0002

Instruments Layout

General Arrangement including instruments location.

PLG-0003

General Arrangement with Dimensions and Loading Data

This document shall include as minimum:

• Outline dimensions.

• Summary of connections including size, flange rating,

facing, etc.

• Location and orientation of all connections.

• Nozzle allowable forces and moments.

• Location of panels, consoles, junction boxes.

• Details of acoustic or other enclosures.

• Clearances required for maintenance or operation access.

• Auxiliary systems flushing plans and auxiliary sealing

systems of the mechanical seal.

• Foundation loading data.

• Steam/Electrical tracing details.

PLG-0004

Cabinets Layout

Drawing including cabinets overall dimensions and weight.

PLG-0005

Overall Drawing with Principal Dimensions and Weights

PLG-0006

3D Model

This drawing shall include main dimensions of equipment and weights.

This document shall include the 3D Model of the equipment. Software to be used, file requirements and formats shall be according to Project requirements specified in material requisition.

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PLG-0007

Tekla 3D Model

It includes structural steel 3D model with details of grating, platforms, handrails and ladders. It is typically produced by a structure subcontractor.

PLG-0008

Gas Equipment Layout

Detection

It will indicate where the gas detection equipment will be placed on.

PLG-0009

Fire Equipment Layout

Detection

It will indicate where the fire detection elements will be placed on.

PLG-0010

Fire Equipment Layout

Protection

It will indicate where the fire protection equipment will be placed on.

PLG-0011

Cable Routing Layout

It will indicate where the cable routing for the elements will be placed on.

PLG-0012

Control Layout

It will show the control distribution of HVAC equipment.

PLG-0013

Equipment Layout

It will indicate where the HVAC equipment will be placed on.

PLG-0014

Power Distribution Layout

PLG-0015

Telecommunications Equipment Layout

It will show the power distribution of HVAC equipment.

It represents the telecommunications & security Layout, telecommunications indicating equipment.

the distribution

the

for

PLG-0016

Hydraulic Profile

Hydraulic profile is the graphical representation of the hydraulic grade line through the treatment plant.

PLG-2002

Turbine Layout

Enclosure

This document shall include as minimum:

• Outline dimensions.

• Location and orientation of all connections.

• Location of equipment

PLG-2003

Container Arrangement (Enclosure)

This document shall include as minimum:

• Outline dimensions and equipment overall dimensions.

• Doors

• Clearances required for maintenance or operation

access.

PLG-2004

Outline Drawings of The Terminals for External Connections

Motor terminal detailed drawing

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PLN-0001

Quality Control Plan

PLN-0002

Project Quality Plan

Definition, in a chronological manner, of the list of operations of fabrication, controls and tests in accordance with VENDOR “know-how” and the requirements specified in the RFP.

This document will include all the inspection activities defined in the Inspection Activities Plan (IAP), attached to the material requisition. For further details refer to “QA, QC/Inspection and Expediting Requirements for VENDORs”, attached to the material requisition.

This document sets out the overall strategy for managing the project quality, describing who does what and how, and defining the policies, procedures and priorities that will be adopted

PLN-0003

Inspection and Test Plan

This is the list of inspections and tests activities carried out by subcontractors.

PLN-0004

Construction Environmental Management Plan

This document sets out the overall strategy related to environmental management to be followed by subcontractors. It will define the policies, procedures and priorities that will be adopted.

PLN-0005

Health, Safety and Environmental Plan

This document sets out the overall strategy related to HSE to be followed by subcontractors. It will define the policies, procedures and priorities that will be adopted.

PLN-0006

Emergency Response Plan

This document describes the activities and procedures to be followed by subcontractors in case an emergency happens.

PLN-0007

Materials Management Plan

PLN-0008

Maintenance Plan

Plan in client format that compiles all the maintenance tasks to be executed on the Assets List.

PLN-0009

Mobilization Plan

PLN-0010

Construction Execution Plan

Detailed mobilization plan for equipment and personnel (direct and indirect), temporary facilities and materials required for construction.

The document is to detail how the construction phase will be executed and to detail the procedures and construction strategies to be followed, in order to meet all contractual requirements to achieve satisfactory Project Completion.

PRC-0001

Test Procedures

Compilation of all applicable test procedures not included in any other PRC code.

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PRC-0002

Erection Procedure

Description of all activities to install the equipment at site.

PRC-0003

Factory Acceptance Test (FAT) Procedure

Description of different tests applicable to the hardware and software of equipment control systems as functionality test and integration test to be carried out in Vendor workshop.

PRC-0004

Procedure Transportation Heavy Cargo

for of

Description of the way the equipment is transported, including loading and unloading operations, safety measures, auxiliary equipment required, etc.

PRC-0005

Cleaning and Drying Procedure

This document must describe how the equipment will be cleaning and drying after hydro-test. Document will detail mechanicals/compressed air or others to be used.

PRC-0006

Non-Destructive Test (NDE) Procedure

This document must in accordance to ASME V (when ASME applies as construction code) or European Standards. In case of ASME applicability:

include all NDT procedures

• RT test in accordance to ASME V ART 2

• UT test for welds in accordance to ASME V ART 4 (art 5

for materials)

• LP test for welds in accordance to ASME V ART 6.

PRC-0007

Pickling Passivation Procedure

and

This document must describe how activities for pickling and passivation will be done. Except otherwise specified, ASTM A 380 will be the basis for assess this document.

PRC-0008

Positive Identification Procedure

Material (PMI)

This document must describe all the instructions followed by vendor to carry out all the PMI activities at workshop. At least it shall contain:

• Applicable codes and project specifications

• Components to be PMI tested

•

Instruments to be used during the test with calibration certificates available

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Chemical elements to be verified depending on the

material

• Sample report

PRC-0009

Preservation Storage Instructions

and

Description of activities to keep the equipment preserved at site until it is commissioned and started-up.

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PRC-0010

Hydrostatic Procedure

Test

This document must describe all the instructions followed by vendor to carry out a hydrostatic test at workshop. At least it shall contain:

PRC-0011

Post Weld Treatment Procedure

• Applicable codes and project specifications

• Components to be tested

• Test conditions: Test Pressure according to component

data sheet, minimum temperature test, etc

•

Instruments to be used with calibration certificates available

• Test time

• Liquid to be used with wetting agent if needed

• Sample report

Heat (PWHT)

PWHT procedure must include, as a minimum, following information:

• Type of PWHT (local or furnace)

• Place of PWHT (field or shop)

• Thermocouple types, number, method of attachment,

locations and calibration method

• Full treatment cycle including heating and cooling methods, heating, cooling rates holding time and temperature

• Sketch of location of thermocouples

Description of how requirements of transport.

the material will be packed and

PRC-0012

Packing Transportation Procedure

and

PRC-0013

Visual Dimensional Examination Procedure

and

Visual procedure must be done in accordance with applicable Code (ASME V, European Standards…).

ASME V Article 9 will be followed.

Relevant tolerances included in applicable design Codes must be included in this document.

PRC-0014

Tube to Tube-sheet Expansion Procedure

This document must be issued only in case of strength expansion.

Essential and non-essential variable definition may consider ASME VIII div 1 appendix HH as a guideline.

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PRC-0015

Step Procedure

Cooling

This procedure must describe step cooling test per P-Number 5 as defined in ASME IX (Cr-Mo materials). Procedure shall describe following elements:

• Scope of test (per plate/forging, per heat, …).

•

If possible to waive test and under what conditions (substitution for an impact test at -62ºC).

• Steps and temperatures to be consider (holding time and

temperature).

• Acceptance criteria.

The procedure can use API 934 A as a guideline.

This document must describe all the instructions followed by vendor to carry out painting activities at workshop. The painting procedure shall contain the following information as minimum, if any of the information below is not included, the procedure will be rejected:

PRC-0016

Painting Procedure

• A detailed and clearly painting Scope of Work, showing number(s) (or tag(s)) and name of item(s) to be painted including and to material temperature/insulation.

coated

• Applicable Codes and Project Specifications.

• Surface preparation procedures, which as minimum shall include, cleaning before surface preparation, methods of surface preparation, abrasive to be used, surface degree of clean, and surface roughness.

• Application methods and procedures.

• Paint system(s) and DFT (Dry Film thickness) per coat for each item or component, which shall be based on parameters to, substrate material, operating temperature, insulation condition, fireproofing. These parameters shall be clearly identified in Painting Procedure.

including, but not

limited

• Components Final Color.

• Quality control requirements.

• Recording format.

• Coating Materials Data Sheets

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PRC-0017

Performance Procedure

Test

This document must describe all the instructions followed by vendor to carry out performance activities at test bench. At least it shall contain:

• Applicable codes and project specifications

• Components to be used during the test

•

Instruments to be used during the test with calibration certificates available

• Summary of test conditions: Points to be tested, test

speed, etc.

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Special considerations

• Test bench sketch

• Sample report

PRC-0018

Mechanical Run Test (MRT) Procedure

This document must describe all the instructions followed by vendor to carry out MRT activities at test bench. At least it shall contain:

• Applicable codes and project specifications

• Components to be used during the test

•

Instruments to be used during the test with calibration certificates available

• Test conditions

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Test time

• Test bench sketch

• Sample report

PRC-0019

Rotor Mechanical and Electrical Run Out

This document must describe all the instructions followed by vendor to carry out rotor mechanical and electrical run out at workshop. At least it shall contain:

• Applicable codes and project specifications

• Components to be measured

• Summary and sketch of test conditions

•

Instruments to be used during the test with calibration certificates available

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Sample report

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PRC-0020

Complete Unit Test (CUT) Procedure

This document must describe all the instructions followed by vendor to carry out MRT activities at test bench. At least it shall contain:

PRC-0021

Lube Oil System (LOS) Running Test Procedure

• Applicable codes and project specifications

• Components to be used during the test

•

Instruments to be used during the test with calibration certificates available

• Test conditions

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Test duration and readings time

• Test bench sketch

• Sample report

This document must describe all the instructions followed by vendor to carry out LOS running activities at test bench. At least it shall contain:

• Applicable codes and project specifications

• Components to be used during the test

•

Instruments to be used during the test with calibration certificates available

• Test conditions

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Test time

• Test bench sketch

• Sample report

PRC-0022

Lining Procedure

Installation

Description of all required activities to install the lining in the equipment

PRC-0024

Traceability Procedure

This document must describe all the instructions followed by vendor to carry out traceability between raw materials and material certificates at workshop.

PRC-0025

Calibration Procedure

Test

This document has to describe the procedure to calibrate the instruments to be used in any test.

PRC-0026

Site Acceptance Test (SAT) Procedure

This document must describe the tests required to be carried out at site to demonstrate the equipment performance is complying with PO requirements

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PRC-0027

System Integration Test (SIT) Procedure

This document must describe the tests required to ensure compatibility and integrality between equipment and plant control systems. It can be carried out at site or in Vendor workshop

PRC-0028

Mock Procedure

Test

Description of tests required to validate the performance of the mock up.

PRC-0029

Hardness Procedure

Test

This document must describe all the instructions to carry out hardness measurements during production. As minimum, following points shall be included:

PRC-0030

Net Positive Suction Test (NPSH) Procedure

• Scope of test (how many test, per equipment, per WPS,

…)

• Location (base metal, HAZ, weld metal, …)

• Surface preparation

• Equipment and verification/calibration method

• Test method (Brinell, Vickers, …)

• Test Report sample

This document must describe all the instructions followed by vendor to carry out NPSH activities at test bench. At least it shall contain:

• Applicable codes and project specifications

• Components to be used during the test

•

Instruments to be used during the test with calibration certificates available

• Test conditions

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Test time

• Test bench sketch

• Sample report

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PRC-0031

Balancing Procedure This document must describe all the instructions followed by vendor to carry out balancing activities at workshop. At least it shall contain:

• Applicable codes and project specifications

• Grade to be balanced. Balancing type: Static or dynamic

(one or two planes).

• Components to be balanced: Impeller only, complete

rotor, coupling, etc.

•

Instruments to be used during the test with calibration certificates available

• Operation speed and Balance speed

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Sample report

PRC-0032

Routine Procedure

Test

This document must describe the scope of the routine tests applicable to electric motors. Also, it shall contain as minimum the applicable codes and project specifications and the acceptance criteria.

PRC-0033

Type Test Procedure This document must describe the scope of the type tests applicable to electric motors. Also, it shall contain as minimum the applicable codes and project specifications and the acceptance criteria.

PRC-0034

Strip Down Procedure

Test

This document must describe all the instructions followed by vendor to carry out the equipment dismantling at workshop.

PRC-0035

Eddy Current Test Procedure

Description of Non Destructive Testing (NDT) method making use of electromagnetic induction to detect and characterize surface and sub-surface flaws in conductive materials

PRC-0036

PRC-0037

Screening Procedure

Ferrite Procedure

Test

This procedure must include additional chemical and/or mechanical test for qualification of filler metals.

Check

This procedure must include requirements to carry out ferrite checks. Minimum requirements:

• Scope of test

• Material to be tested

• Equipment and verification/calibration method

• Test sample report

PRC-0038

Pneumatic Procedure

Test

This procedure must describe reinforcing pads.

the pneumatic

test

for

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PRC-0039

Leak Test Procedure

This document must describe all the instructions followed by vendor to carry out leak test activities at workshop. At least it shall contain:

• Applicable codes and project specifications

•

Instruments to be used during the test with calibration certificates available

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

PRC-0040

Torque Procedure

Test

This document must describe all the instructions followed by vendor to carry out torque test activities at workshop. At least it shall contain:

• Applicable codes and project specifications

•

Instruments to be used during the test with calibration certificates available

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

Description of all activities to install the equipment at site.

PRC-0041

Site Procedure

Assembly

PRC-0042

Load Test Procedure This document must describe all the instructions followed by vendor to carry out load test activities at workshop. At least it shall contain:

• Applicable codes and project specifications

•

Instruments to be used during the test with calibration certificates available

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

PRC-0043

Seal Test Procedure

This document must describe all the instructions followed by vendor to carry out the test of the final cartridge assembly using pressurized air.

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PRC-0044

Impeller Over-speed Test Procedure

This document must describe all the instructions followed by vendor to carry out the impeller over-speed test at workshop.

• Applicable codes and project specifications

• Dimensional checks

•

Instruments to be used during the test with calibration certificates available

• Test speed

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Non-destructive test to be done before and after test

• Sample report

PRC-0045

Impact Procedure

Test

This procedure must describe how Production Test Plate will be done (when required as per Code or applicable specifications).

PRC-0046

Noise Level Test Procedure

This document must describe all the instructions followed by vendor to carry out Noise level measurement at test bench. At least it shall contain:

• Applicable codes and project specifications

• Components to be noise level measured

•

Instruments to be used during the test with calibration certificates available

• Test conditions

• Acceptance criteria: Test tolerance against applicable

codes and project specifications

• Sample report

PRC-0047

PRC-0048

Heat Procedure

Weld Procedure

Treatment

This document shall describe the method to carry out the local or intermediate heat treatment in the equipment.

Repair

This procedure must describe the method statement for weld repairing. Document shall include:

• Sketch of repairing: location and dimensions.

• Method of remove of the defect.

• NDT to guarantee that the defect has been fully

removed.

• WPS/PQR to be used for repairing.

• NDT to guarantee that new welding has no defect.

• Test format report.

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PRC-0049

Cathodic Protection Procedure

Document to describe how the cathodic procedure shall be carried out by vendor.

PRC-0050

External Anticorrosion Coating Procedure

Installation

Document that describes the instructions to be followed to install external anticorrosion coating.

PRC-0052

Final Procedure

Inspection

This document must describe all the instructions followed by vendor to carry out the Final Inspection at workshop prior to packaging.

PRC-0053

Fugitive Test

Emission

This document defines the procedure or tests that will be carried out by Vendor to determine the compliance with international standards regarding the gas emissions or liquids leaks.

PRC-0054

Risk Assessment

PRC-0055

Manufacturing Procedure

PRC-0056

PRC-0059

PRC-0060

PRC-0061

Advance NDT Procedures (PAUT & TOFD)

Cybersecurity Risk Assesment Procedure

Cyber FAT Inspections and Test Procedures (CFAT)

SAT Cyber Inspections and Test Procedures (CSAT)

It includes the process or method where Vendor identifies hazards and risk factors that have the potential to cause harm (hazard identification) evaluates the risk associated that hazard (risk analysis, and risk evaluation).

and with

analyzes

and

Description of the different stages of Manufacturing Process to be followed for the awarded Scope of Supply, with reference to applicable standards. It shall match with the agreed Overall Manufacturing Program.

Procedure to perform advances NDT techniques as PAUT and TOFD

Includes a description of the cybersecurity risk assessment methodology and stages, and the risk assessment as an annex of this document.

templates

for

the

Establish security capabilities/configurations before sending the equipment to site.

applicable

verify

test

Establish the applicable test to address the validation of the IACS based on the Process and Cybersecurity requirements specification.

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PRC-0062

Party

3rd Cybersecurity Procedures

This document shall include the guidelines to 3rd party vendors to perform the backing up, patching, antivirus, firewall authentication, password creation, hardening, configuration and other cybersecurity configurations in their systems/devices according to OT cybersecurity requirements as applicable.

PRC-2001

Site Test Procedures This document describes all the instructions to be followed on site to carry out the acceptance tests as established by Contract, including the acceptance criteria, how it is measured, data correction, report templates…

PRG-0001

Progress Report

This document shall be provided by Vendor to Expediting department. The following information shall be included:

• Overall progress status

•

Item by item progress status

• Highlights matters

• Pending matters

• Areas of concern

• Next inspection activities

• Digital pictures

• Updated project schedule

A file with the format will be provided by CONTRACTOR to use as a template for this document.

PRG-0002

Suborders and Field Erection Monthly Program

Schedule in bar chart form, showing all activities related to Field erection. It shall include suborders status. It shall be issued in a monthly basis.

PRG-0003

Overall Manufacturing Program

Schedule in bar chart form, showing design, manufacture, inspection, testing and delivery, referencing calendar dates, for all equipment, materials and components to be delivered by Vendor and Sub-Suppliers. Earliest and latest completion dates alongside each activity with float indicated.

Once agreed, the “planned” dates shall only be changed with the prior approval of Client.

Progress to date shall be clearly shown against each activity. Procurement and delivery of Sub-Supplier items with names and references is to be included.

PRG-0004

Tie-in Schedule

Planning of Tie-Ins to be performed by Vendor.

PRG-0005

Training Program

Description of training to be carried out by vendor including as minimum the content and the schedule.

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SUB-0001

Copies of un-priced Suborders

Copy of Purchase Order of main equipment without prices. Material shall be identified and include quantity and delivery date.

These shall include, as a minimum, all technical and quality related requirements embodied in the PO and a list of pertinent purchaser documents that are to be included by the Vendor with these sub orders. It remains the Vendor’s responsibility to comply fully with the Purchase Order requirements. Any sub orders placed which do not include all of the Clients Order requirements may be rejected by the Client, with all costs and delays to the Vendor’s account.

This document includes the maximum allowable forces and moments in all nozzles connected to Contractor piping. This in PLG-0003, General included information Arrangement Drawing.

is usually

This document defines the interlocks and trips showing in a table the causes, initiator and description, (rows) and the effects (columns). The document has to be consistent with P&IDs and prepared according to Project format.

TAB-0001

Moments and Forces Table

TAB-0002

Cause and Effect Diagrams

TAB-0003

& Maintenance Preservation Matrix (MPM)

It is table where all activities related to equipment preservation and maintenance at site are detailed to keep the equipment in good condition before starting commissioning operations.

VDB-0001

Index Vendor Data Book

VDB-0002

Vendor Data Book

Index of the Vendor Data Book (VDB).

Compilation of all final documentation. To be sent once documentation has been closed in “As Built” status or reviewed without comments.

DocuSign Envelope ID: AB3DABA5-B51B-4319-9023-C36675018964

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Code

Description

Information

VDB-0003

Licensor Documentation

Include information related to Basic Engineering required to be provided by Licensor of a Process Unit. As minimum the following documents shall be included:

• Process Flow Diagrams

• Process & Instrument Diagrams

• Material Selection Diagrams

• Equipment List

•

Instrument List

• Equipment Data Sheets

•

Instruments Data Sheets

• Operation Manual

• Plot Plan

• Utility Consumption List

• Licensor Specifications

• Hazardous Area Classification

• HSE Documents

Non-compliance by the VENDOR minimum information required for the documents as critical

in the VDDR template, will result the rejection of the milestone payment associated with

CRITICAL DOCUMENTATION.

DocuSign Envelope ID: AB3DABA5-B51B-4319-9023-C36675018964

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10651-00-DOC-PD-0003-ATT02 EGESDOC VENDOR MANUAL

INDEX

OBJECT AND SCOPE … 66
DEFINITIONS AND ACRONYMS … 66
DEVELOPMENT … 67

3.1 RESPONSIBILITY … 67 3.2 ICONS … 67 3.3 GENERAL … 69 3.4 HOME DASHBOARD … 70 3.5 METHODOLOGY … 71 3.5.1 Documents List … 73 3.5.2 Documents Submission … 82

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OBJECT AND SCOPE

This procedure describes the process for uploading, controlling and monitoring VENDOR

documentation through the new portal named eGesdoc.

It applies to Project vendor engineering documents.

DEFINITIONS AND ACRONYMS

The applicable definitions to this procedure are as follows:

• eGesdoc: New application designed

to submit, control and monitor

the

documentation of those VENDORs to which the POs are awarded.

• VENDOR: Company being awarded the PO.

• CONTRACTOR: Entity that places the Purchase Order, as described in the Purchase

Order document.

• VDDR: (VENDOR Drawings and Data Requirements): Document included in the RFI

and RFP listing all the documents required by Engineering from VENDOR.

• VDDL: (VENDOR Drawings and Data List): List of documents available on eGesdoc

for VENDOR who will have to complete according to the PO requirements.

• Document Code: Code assigned to each type of document.

• Critical Document: Essential document for the engineering development within a

Project and/or for the manufacturing start.

•

Individual/Common Document: It defines if a document is required for each

Equipment (Individual Document) or if a document is required for all Equipment

(Common Document) within the same PO.

• Native Document: Document required, if applicable, on the native format for the

Project needs. This document is usually sent during its last stage once it is completed

in PDF.

• Document As-Built: Document required, if applicable for the Project purposes, in

As-Built status.

• Document for translation: Document required, if applicable for the Project purposes,

to be translated in the appropriate language.

• Document format: Electronic/hard copy format of the document to be submitted by

VENDOR (PDF, XLS, DOC).

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• Delivery time: Period given to VENDOR to submit the documents since the PO is

awarded.

• PO: Purchase Order.

• RFI: Requisition for Inquiry.

• RFP: Requisition for Purchase.

DEVELOPMENT

RESPONSIBILITY

CONTRACTOR is responsible for sending an invitation to VENDOR granting the access to

eGesdoc, so they can check VENDOR documents required for the PO.

VENDOR is responsible for keeping the information updated and filling all the data required

for the documents through the whole process of the PO. All required documents for the PO

must be sent through eGesdoc, always having the possibility of controlling the required

documentation for such PO.

eGesdoc portal possibilities will be detailed down below.

ICONS

eGesdoc main functions are:

ICON

FUNCTION

Configuration

Exit the application

Critical document for design

Critical document for invoicing

Critical document for design and invoicing

Critical document

Delete

Split

Cross References

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ICON

FUNCTION

Merged Codes

Document added by VENDOR

Document rejected

Details information

Notification alert

Address book

Information

Non editable

Bulk PO

Equipment PO

Document Status for register

Document Status pending to be uploaded

Document Status: Document agreed

Document Status: Document registered

Document Status: Circulating

Document Status: Rejected

Document Status: accepted with major comments

Document Status: accepted with minor comments

Document Status: accepted without comments

Document As Built

Native file

Table 1: eGesdoc main functions

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GENERAL

To access eGesdoc launch TR website (http://www.tecnicasreunidas.es) and click on

“SUPPLIERS AND SUBCONTRACTORS PORTAL”.

Image 1: VENDORs and Subcontractors Portal

After that, click on “eGESDOC”:

Image 2: eGesdoc banner

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The next step will be to log in:

Image 3: Access to eGesdoc

IMPORTANT: Before entering the portal, vendors must have received an invitation email with

their username and password.

HOME DASHBOARD

Once the user has logged in, the following screen will appear:

Image 4: Home Dashboards

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This Home screen will show all the POs awarded to a single VENDOR for a Project. The

screen is divided in two parts:

• The top part provides general information about the mentioned POs along with the

Project name and some graphics for the documents status. Also, there is a notification

alarm with pending actions by VENDOR.

• The bottom part shows the “MANAGE USER” icon where VENDOR will be able to

add more users to the portal. Also, there will be a list of POs showing PO Number,

Department, PO description, document submission status with percentages, whether

the PO is bulk or equipment and a button to access the PO (“OPEN”).

On the left side there is an icon showing a bell indicating pending actions from

VENDOR for that PO.

METHODOLOGY

After clicking on “OPEN” on the Home – Dashboard, VENDOR will enter a screen showing

the document list for that PO. All this information must be managed by VENDOR.

The following actions are available on the task bar (see Image 5):

• HOME: back to Home – Dashboard.

• VDDL: It shows the document list. VENDOR will have to fill in the missing data

(document number and title).

• DOCUMENTS: All documents sent and returned.

• TRANSMITTALS: List of transmittals.

• CLAIMS: List of all the claimed documents and details.

• BELL: Pending actions by VENDOR.

•

: It shows the PO general information.

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Image 5: PO screen with the associated document list

Below the task bar, VENDOR will have the list of documents.

The following options are available to filter the information:

• PENDING VENDOR number or title not indicated yet.

• COMPLETE (AGREED) – Completed and Accepted VDDL Lines.

• COMPLETE (UNDER REVIEW) – Completed Lines. CONTRACTOR to Review.

• SHOW ALL – All VDDL Lines.

• CRITICAL (PENDING) – Pending and Critical to CONTRACTOR.

• REVIEW (NOT AGREED) – Please Review. Rejected by CONTRACTOR.

• CLAIMED – Claimed by CONTRACTOR.

• SAVED CHANGES (UNSUBMITTED) – Changes saved to VDDL but not submitted

yet.

• DISCARDED – Discarded documents.

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Image 6: Requested Documents (VDDL)

4.1.1 DOCUMENTS LIST

4.1.1.1 UPLOADING A LIST OF DOCUMENTS

eGesdoc will provide an initial list of documents with the forecasted submission date.

VENDOR will complete the information with the document number and title.

Once this information has been filled, VENDOR will click on “SAVE CHANGES” and then

“SUBMIT CHANGES”, so this information is sent to CONTRACTOR.

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Image 7: Save Changes

Image 8: Saved Changes

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Image 9: Submit Saved Changes

IMPORTANT: The initial documents list data completion does not waive VENDOR to include

all the remaining documents to be submitted during the Project execution. This action will be

linked to the first payment milestone.

4.1.1.2 CODES GATHERED IN A SINGLE DOCUMENT

VENDOR has the capability to gather multiple document codes in a single document, if

needed. Documents must be selected, click on “JOIN ALL”, and fill in the Document Number

and the Title, and then select “ASSIGN”.

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Image 10: Codes Junction

Image 11: Codes junction in one document

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Once the changes have been saved, CONTRACTOR will have to validate them, in case of

agreement.

4.1.1.3 SPLITTING UP A SINGLE DOCUMENT CODE IN MULTIPLE DOCUMENTS

VENDOR has the capability to split up a document code into multiple documents, if required.

VENDOR must select the document to be split and click on “OPTIONS”. Up to 5 single

documents can be created from a single code. If more than five are required, the action can

be done again. If the split is higher than 15 documents, the system will send a notification to

CONTRACTOR with the changes to be approved.

Image 12: Splitting a code in several documents

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Image 13: Saving split documents

If the document to be split is applicable to more than one piece of equipment, these

equipment can also be modified.

Image 14: Splitting one code in several Documents

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Image 15: Modifying Split for different equipment

By clicking on “OPTIONS”, the system will activate the function “EDIT MULTIPLE” and a new

window will open to select the applicable equipment.

Image 16: Selecting affected equipment

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4.1.1.4 ADDING DOCUMENTS NOT INCLUDED IN THE DOCUMENT LIST

VENDOR can add documents which were not available on the initial document list. On the

right side of the screen, the following sequence needs to be followed: “OPTIONS” and then

“NEW LINE”.

Image 17: Creating a new document entry

Fill the data of the new document:

Image 18: Data required for the new entry

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All new documents must be validated by CONTRACTOR. Otherwise, “SUBMIT” button will

not be available for VENDOR.

4.1.1.5 DELETING DOCUMENTS

VENDOR will be able to delete documents that are on the document list but which must not

be sent for the Project execution.

For this purpose, select the document and click on “OPTION”. Then select “DISCARD”. A

new window will be opened to enter a brief explanation describing the deletion reason.

Image 19: Deletion of documents

As per the above-mentioned actions, these changes must be approved by CONTRACTOR.

IMPORTANT: The following actions must be validated/approved by CONTRACTOR:

• Deleting a document from the document list.

• Gathering multiple codes in a single document.

• Splitting up a single code into multiple documents.

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CONTRACTOR will receive a notification for all the proposed changes that must be approved

or rejected.

4.1.2 DOCUMENTS SUBMISSION

4.1.2.1 NEW DOCUMENTS SUBMISSION

In order to upload a new document to eGesdoc for CONTRACTOR review, VENDOR must

click on “DOCUMENTS”. All documents pending to be submitted will be listed (only those

whose document number and title has been previously filled up).

Image 20: Delivery of new documents

VENDOR will select the document by clicking on “UPLOAD”. A new window will open with

the data of the selected document .

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Image 21: Data of the document to be delivered

Then click on “BROWSE” and find the document on the hard drive. Fill the revision number

and then “UPLOAD”.

Image 22: Select file to upload

CONTRACTOR will receive a notification informing about the new document availability.

It must be noted that in order to be able to upload any document, VENDOR must have filled

up the document number and title on the VDDL screen.

4.1.2.2 COMMENTED DOCUMENTS RECEIPT

Once CONTRACTOR has commented the documents and uploaded them on eGesdoc,

VENDOR will receive a notification.

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In order to download those documents, VENDOR will go to the option “TRANSMITTALS” and

click on “DOWNLOAD”. This can also be done by clicking on the “INFORMATION” button

Image 23: Files download

Image 24: View more information

Once the comments have been incorporated, VENDOR will upload the revision, following the

process described on 4.2.1.

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4.1.2.3 DOCUMENTS EXPEDITING

VENDOR might receive claims from CONTRACTOR regarding pending documents to be

submitted. Those claims can be checked by going to the “CLAIMS” option on the main screen

which will be sorted out by the date of receipt.

Image 25: Claims of documents received

VENDOR can check the claim details by clicking on the “INFORMATION” button

. A

new window will be opened showing:

• General Information:

Image 26: Claim General Information

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• List of claimed documents:

Image 27: List of the claimed documents

• Email received from CONTRACTOR regarding the claim:

Image 28: Body of the email received

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eGesdoc will also show if the claim has been made by phone:

Imagen 29: Information regarding the claim

Once the information has been checked, VENDOR must take action on the claimed

documents.

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10651-00-DOC-PD-0003-ATT03 CONTRACTOR TITLE BLOCK GUIDE

INDEX

OBJECT AND SCOPE … 89
RESPONSABILITY … 89
1. INSTRUCTIONS … 90

PO NO. … 90 1. CONTRACTOR DOC. CODE … 90 2. VENDOR NAME / LOGO … 91 3. NMR CODE … 91 4. UNIT / EQUIPMENT NO. … 91 5. DOCUMENT TITLE … 91 6. VENDOR DOCUMENT NO. … 91 7. VENDOR REV. … 91 8. 9. CONTRACTOR DOCUMENT NUMBER & REV. … 91 10. REVIEWING CODES BOX … 91

10651-00-DOC-PD-0003-TMP01 CONTRACTOR TITLE BLOCK TEMPLATE … 92

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OBJECT AND SCOPE

This guide describes the correct way to fill out the official title block of the Project in order to submit the documentation through eGESDOC.

RESPONSABILITY

The Title Block, available in formats DOCX, XLSX and DGN, summarize all the data regarding the document in which it is included and has 8 fields to be filled in by VENDOR. VENDOR will include the title block filled in in each document as its first page with no exception. Otherwise, the submission will be rejected and the document will stay as never received.

CONTRACTOR will fill out the remaining fields so the traceability of the document can be assured.

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1. INSTRUCTIONS
PO NO.

10 digits code assigned to the PO. The format is 10651NNNNN, i. e. 1065108060

CONTRACTOR DOC. CODE

Alphanumeric code (or codes) according to the type of document. This data corresponds with “Code” column inside the “VENDOR DRAWING AND DATA REQUIREMENTS” document LIS-0001 included

LLL-NNNN,

format

The

PO.

the

i.e.

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A complete list is included in “CONTRACTOR VENDOR Document Codes”, 10651-00-DOC- PD-0003-ATT01.

VENDOR NAME / LOGO

Logo and/or name of VENDOR.

NMR CODE

It will include only one code: 601, 602, 603 (as per Non Material Requirements of Aramco) or “N/A” if none are applicable. In any case this field could be empty.

When applicable, this code will be updated by VENDOR according to Originator instructions.

UNIT / EQUIPMENT NO.

Unit and mechanical equipment code(s) to which the document applies.

VENDOR can include an additional page after the coversheet listing all the tags in case the number of tags to be listed is too long. If the document is applicable to all equipment, it shall show “ALL”. In case the PO does not have mechanical equipment, it shall show the tag code or leave it empty.

DOCUMENT TITLE

Descriptive title of the document in capital letters.

VENDOR DOCUMENT NO.

Document code assigned by VENDOR, according with the EGESDOC line where it was uploaded.

VENDOR REV.

Revision assigned by VENDOR. It does not need to match with field “REV.” It must contain a different code from previous revisions.

CONTRACTOR DOCUMENT NUMBER & REV.

Both fields shall be empty on the first submission of the document and it will be returned to VENDOR fulfilled. Vendor shall keep this code on subsequent submissions.

REVIEWING CODES BOX

This section, to be marked by CONTRACTOR, includes all the possible reviewing codes which the document can be sent back to VENDOR. CONTRACTOR Specialist will mark the one applicable adding the date. VENDOR will send this section cleared on the next revision.

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10651-00-DOC-PD-0003-TMP01 CONTRACTOR TITLE BLOCK TEMPLATE

CONTRACTOR Doc. Code

CONTRACTOR Document Number

REV.

CONTRACTOR PROJECT No.

10651

PO No.

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VENDOR NAME / LOGO

NMR Code

UNIT / EQUIPMENT No.

DOCUMENT TITLE

VENDOR DOCUMENT No.

VENDOR REV.

REVIEW RESPONSE BY CONTRACTOR:

CONTRACTOR review comments do not indicate either responsibility or liability for accuracy and completeness of this Document or alter any contractual terms and conditions.

        A - REJECTED

     C - REVI EWED WITH COMMENTS

    F - REVIEWED  WITHOUT COMMENTS

       B - COMMENTS AS NOTED

      R - REVIEWED AS BUILT

    I - FOR INFORMATION

             W – ISSUED FOR CERTIFICATION

REVIEW DATE :

DocuSign Envelope ID: AB3DABA5-B51B-4319-9023-C36675018964

Project: Q-31108 - Tecnicas - Riyas Folder: RFQ Files

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