Annex B - OOK - Invoicing Instructions and Bank Guarantees Requirements

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ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

ANNEX B-10651- TR JAFURAH

OOK-INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

TABLE OF CONTENTS

1(cid:1) PURPOSE AND SCOPE … 4(cid:1)

2(cid:1) DEFINITIONS AND ACRONYMS … 4(cid:1)

3(cid:1) CONTRACTUAL OBLIGATIONS … 4(cid:1)

4(cid:1)

5(cid:1)

INVOICES … 4(cid:1)

INVOICING AND PAYMENT PROCEDURE … 6(cid:1)

6(cid:1) ADDRESS … 8(cid:1)

7(cid:1) BANK GUARANTEES … 8(cid:1)

8(cid:1) TAXES … 9(cid:1)

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

(cid:18) (cid:16)(cid:20)(cid:1)(cid:16)(cid:13)(cid:5)(cid:14)(cid:6)(cid:4)(cid:7)(cid:21)(cid:6)(cid:5)(cid:11)(cid:13)(cid:16)(cid:14)(cid:6)

1.1

1.2

The purpose of this document is to define the instructions and requirements related to the invoices and bank guarantees for the SUPPLY and/or the SERVICES.

The fulfilment of these provisions shall be contractually required for the invoicing and bank guarantees of all supplies of equipment, materials and/or services purchased/contracted by BUYER under the ORDER.

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2.1 Capitalized words and expressions in the wording correspond with definitions. All definitions and acronyms used in this document are defined in the Annex A to the PURCHASE CONDITIONS and shall be applicable to this document accordingly.

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3.1 Any invoice not in accordance with the provisions of the ORDER shall be rejected and returned to SELLER for its amendment, with the consequent new calculation of the invoice due date; as a new invoice date will have to be updated in the invoice to be- re-submitted to accounting. in such case, SELLER shall bear any consequences of such failure.

3.2 When the conditions of the purchases of the SUPPLY are within the scope of Instrastat obligations, which for the avoidance of doubt means intracommunity deliveries within the European Union, the SELLER shall provide BUYER with all the Instrastat information before the 7th day of the following month when the delivery has taken place, or the invoice has been issued.

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4.1

4.2

The herein defined instructions apply only to invoices for payment so called Tax invoices and not to shipment invoices issued for customs or other purposes.

Invoices shall show the below information/documentation and be always in accordance with the applicable invoicing and Tax regulations:

4.2.1 SELLER´s identity:

a) Full name of the Company

b) Contact person

c) SELLER´s Tax Code/VAT Registration Number or any other applicable Tax ID

d) Complete address, phone & email

4.2.2 BUYER´S identity:

a) Full name of the Company

b) Contact person

c) BUYER´s Tax Code/VAT Registration Number

d) Complete address, phone & email

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

4.2.3 PURCHASE ORDER number, and relevant Supplement number (shown at PO front page).

Each invoice must correspond to one PURCHASE ORDER only.

4.2.4 SELLER´s invoice number, place and date of issue.

4.2.5 Description of the Milestone/Item invoiced. Same item number, tag number quantities, short and clear description, prices (split as per material, packing, transportation, etc.) as detailed in the PO, and/or calendar period considered for the calculation of the amount invoiced. The unit and total price of each concept shall also be stated.

4.2.6

Indication of partial or single Invoice per each Payment Milestone.

4.2.7 Total amount invoiced and currency.

4.2.8 Deducted amounts for the following items, in a separate line each:

a) Advance payment recovery, when applicable.

b) Warranty retention, when applicable.

c) Liquidated damages, when applicable, according to the provisions of the ORDER,

d) Documented back charges, when applicable, according to the provisions of the ORDER.

e) Contractual discount, if any.

4.2.9 Percentage and amount of VAT charged pursuant to applicable Laws (if applicable).

4.2.10 Reference to any VAT taxpayer reverse charge application and the provision of the law to

apply the taxpayer reversal.

4.2.11 Reference to any VAT special regime applied and the provision of the law to apply the special

regime.

4.2.12 If applicable, the reference to the article 146 of 112/2006 UE VAT Directive or other applicable

law that justifies not charging VAT.

4.2.13 Any other mandatory reference according to the applicable invoicing, VAT regulations and/or

related requirements set out in the Annex H to the PURCHASE CONDITIONS.

4.2.14 Intrastat information (in case intracommunity supply of goods and/or Intra-Community

triangulation).

4.2.15 Whenever the PO Terms of Payment consider a Supply Portion and an Erection Portion, each

of them shall be invoiced separately from the other.

4.2.16 INCOTERMS as stipulated on PO.

4.2.17 If applicable, tariff number according to the HS Codes or Commodity Code, according to the

TARIC.

4.2.18 For the Advance Payment, the invoice shall make clear reference to it, showing the

percentage over the total ORDER PRICE.

4.2.19 For all Payment Milestones that involve “the submission of CRITICAL DOCUMENTATION”, invoices shall make clear reference to them with short descriptions of the corresponding documentation.

4.2.20 As far as the delivery of goods is concerned, invoices shall include the following

information/documentation:

a) Date of delivery, if applicable, when the invoice is issued on a different date.

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

b) Country of origin for Intrastat purposes.

c) Country of departure.

d) Final destination.

e) Mode of transport (e.g. ship, airplane, truck, train, etc.).

f) Supplementary units for Intrastat purposes.

g) Gross and net weight, for Intrastat purposes.

h) RELEASE NOTE number associated to the invoiced goods. A copy of the said RELEASE

NOTE shall be attached to the invoice, for Intrastat purposes, if applicable.

i) A copy of the documentation proving the DELIVERY as per the ORDER requirements

shall be attached to the invoice.

4.2.21 As far as the provision of services is concerned, invoices shall include the following

information/documentation:

a) Description of services performed, and calendar period considered for the calculation of

the invoiced amount,

b) Total amount to be paid for the performed services,

c) Certificate of acceptance and conformity of the rendered services signed by BUYER

and/or OWNER.

d) Total amount to be paid for reimbursable costs.

e) Documentation substantiating reimbursable costs for verification purposes.

f) If the timesheets for services are required, they shall be duly signed by the nominated

person from BUYER´s organization and be accompanied by the corresponding invoices, certifying thereby the worked man-hours.

4.2.22 As far as the PROVISIONAL CLOSE OUT is concerned, a copy of the PROVISIONAL CLOSE OUT Certificate shall be attached to the invoice in compliance with the provisions of the Sub- Clause 9.11 of the PURCHASE CONDITIONS.

4.2.23 A copy of the required Bank Guarantees shall be attached to the invoice as per the ORDER

requirements. Failure to do so will result in the rejection of the invoice

4.2.24 Name and address of the SELLER´s Bank or branch and account number. Account number

and further bank details, such as IBAN and BIC (which means the SWIFT Code).

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5.1 SELLER agrees not to submit any invoice for payment or payment request until the related

PURCHASE ORDER has been duly signed by SELLER.

5.2

5.3

Invoices shall not include any item or amount not contained in the PO. All the items and/or amounts not included in the PO shall be formalized by means of a Supplement to the PO.

The invoices shall be sent by email to: supplier_invoices@tecnicasreunidas.es and where PO number and project shall be mentioned in subject of email.

5.4

Invoices shall have only one rate for each type of tax.

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

5.5

Invoices related to the submission of SELLER’S DOCUMENTATION shall only be issued upon approval/release by BUYER of all such documentation according to the provisions of the ORDER.

5.6 Credit notes shall be valid for adjusting incorrect invoices after agreement with project adm

manager.

5.7

For payments related to the purchase by SELLER of a percentage of major materials against copies of unpriced sub-orders, the invoice shall be issued after the date of issuance of said copies and its correct submittal to BUYER by SELLER.

5.8 Payments related to the storage of materials at workshop, if any, will be made only when the major materials have been stored. Therefore, the corresponding invoice shall be issued after the storage has been correctly started.

5.9

For payments associated with the delivery of materials/equipment, the invoice shall only be issued after the fulfilment of the concerned conditions of the delivery as per the ORDER conditions and be substantiated by the pertaining supporting documents (e.g. RN, MRR, etc.).

5.10 For POs with a payment scheme based on certifications, each invoice shall only be issued after

the related certification has been correctly issued by BUYER as per the ORDER conditions.

5.11 All the payments shall be made as per the Payment Terms stated in the PURCHASE ORDER. BUYER will not be responsible for delays in payments due to SELLER’s un-fulfilment of the provisions and instructions included in the ORDER.

5.12 Should the invoice be rejected, SELLER shall issue a new original with a new invoice date in

accordance with the provisions of the ORDER.

5.13 For delivery of equipment and materials related to the SUPPLY, only one invoice shall be issued

per each RELEASE NOTE (1 RN = 1 Invoice).

5.14 No payment shall be made by BUYER if the documents which substantiate the entitlement for

payment are not fully in accordance with the requirements of the ORDER.

5.15 No payment shall be made by BUYER to a bank account other than the one shown on the invoice. Should payment have to be made to a different bank account, SELLER shall notify the new bank account details to BUYER through a registered letter along with a bank account holder certificate duly issued by SELLER’s bank. For Compliance´s purposes, the said notification shall state the reasons for such a change. This notification shall be subject to the provisions of Clause 4 from PURCHASE CONDITIONS and shall be submitted to the designated BUYER’s Project Administrator.

5.16 No payment shall be made by BUYER in the event of SELLER’s failure to fulfil any of the

provisions and instructions included in this document.

5.17 No payment shall be made by BUYER if the original of the related Bank Guarantee(s) (when required in the PURCHASE ORDER) has(ve) not been received on or before the invoice submission date.

5.18 Payments made by BUYER shall not be deemed to constitute even partial acceptance of the SUPPLY and/or the SERVICES according to the ORDER and shall not affect BUYER’s right to reject the SUPPLY and/or the SERVICES; and receive reimbursement for any amount paid to SELLER for the SUPPLY and/or the SERVICES.

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

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6.1 Original invoices shall be issued to: (cid:2)(cid:3)(cid:4)(cid:5)(cid:6)(cid:7)(cid:8)(cid:1)(cid:9)(cid:6)(cid:4)(cid:10)(cid:11)(cid:1) UTE TRJAFURAH(cid:6) (cid:12)(cid:13)(cid:14)(cid:1)(cid:15)(cid:1)(cid:9)(cid:16)(cid:17)(cid:1)(cid:9)(cid:3)(cid:18)(cid:1)(cid:11)(cid:1)(cid:1)(cid:19)(cid:20)(cid:21)(cid:22)(cid:21)(cid:23)(cid:22)(cid:23)(cid:24)(cid:25)(cid:1) (cid:13)(cid:26)(cid:26)(cid:27)(cid:10)(cid:28)(cid:28)(cid:11)(cid:1)(cid:1) (cid:1) (cid:1)(cid:1)

(cid:13)(cid:29)(cid:26)(cid:1)(cid:26)(cid:10)(cid:1)(cid:30)(cid:31)(cid:27) (cid:3)(cid:28)!(cid:1)”#(cid:1) $"%(cid:21)%(cid:1)&(cid:6)(cid:26)(cid:27)’(cid:26)(cid:1) ()(cid:13)(cid:16)(cid:9)(cid:1) +,(cid:25)-.(cid:1)#(cid:24)(cid:1)(cid:21)#$ (cid:1)%(cid:25)(cid:1)%%(cid:1) +,(cid:25)-.(cid:1)#(cid:24)(cid:1)(cid:21)#$(cid:1)%(cid:25)(cid:1)##(cid:1)

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Original invoices shall be sent in PDF format to the following e-mail address: Supplier_invoices@tecnicasreunidas.es.

The precise company acting as BUYER shall be indicated in the subject of the e-mail.

Furthermore, the PURCHASE ORDER number and TR contact person must also be indicated in the subject.

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7.1

The Beneficiary of Bank Guarantees shall be 0UTE TR JAFURAH”, with registered office (cid:1)(cid:2)(cid:3)(cid:4)(cid:5) (cid:4)(cid:6)(cid:5)(cid:7)(cid:8)(cid:9)(cid:10)(cid:11)(cid:12)(cid:13)(cid:14)(cid:15)(cid:5)(cid:16)(cid:14)(cid:17)(cid:18)(cid:17)(cid:5)(cid:19)(cid:20)(cid:4)(cid:9)(cid:21)(cid:4)(cid:13)(cid:5)(cid:22)(cid:23)(cid:20)(cid:21)(cid:24)(cid:25)(cid:26)

7.2 All original Bank Guarantees required as a payment condition of the subject PURCHASE ORDER, shall be sent by courier to the following address after prior acceptance by email.

TECNICAS REUNIDAS, S. A. TR JAFURAH; RIYAS NGL FRACTIONATION FACILITIES Centro Empresarial Adequa Edificio 6 – 2ª planta Avenida de Burgos 89 28050 Madrid – SPAIN Attn: Carmen Chamorro Gilbert - Bank guarantees Responsible Tel.: +34 911 58 27 59

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

ANNEX B- INVOICING INSTRUCTIONS AND BANK GUARANTEES REQUIREMENTS.

UTE TR JAFURAH, Avd de Burgos, 89, 28050 Madrid-SPAIN. VAT/NIF U-56576713

Rev. 2 NOV 2023

7.3

The text of Bank Guarantees shall be strictly in accordance with the forms included in the Annex K to PURCHASE CONDITIONS.

7.4 All costs associated with the issuing of the Bank Guarantees are to the SELLER’s account.

7.5

In order to be acceptable to BUYER, Bank Guarantees must be issued by a bank having its credit rating of BBB minus or above, as rated by Standard & Poor´s or Fitch, or Baa3 or above as rated by Moody´s.

7.6 SELLER shall replace any Bank Guarantee previously submitted which falls under any of the

following replacement events:

a) The issuer is no longer rated by at least two of the three rating agencies referred to above.

b) The issuer’s credit rating for its long-term debt falls below the above-mentioned ratings;

c) The Bank Guarantee becoming invalid or unenforceable for any reason.

7.7 Within fifteen (15) days of the occurrence of any replacement event, SELLER shall deliver to BUYER a replacement for the relevant Bank Guarantee duly executed by a new issuing bank, on the same terms and in the same amount as the Bank Guarantee being replaced, and the issuer of which satisfies the requirements herein stated.

7.8

If SELLER fails to provide BUYER with a replacement Bank Guarantee where required under Clause 7, BUYER may immediately call the outstanding balance of the Bank Guarantee and hold the same as security for compliance by SELLER with its obligations and liabilities under the ORDER. BUYER shall return the remaining balance of the Bank Guarantee upon receipt of the replacement Bank Guarantee.

7.9

The issuing bank shall be one of the following:

a) A Spanish Office of a Spanish Bank,

b) A Spanish Branch of Non-Spanish Banks,

c) A Spanish Bank acting as confirming bank of a foreign bank.

7.10 A scanned copy of each Bank Guarantee shall be emailed to BUYER Project Administration (Attn: Rosa María Fernandez Rey email rmfrey@trsa.es for approval prior to the submittal by courier.

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8.1

8.2

If applicable, along with each year first invoice, SELLER shall provide BUYER with valid tax residence certificate confirming that SELLER is a resident of SELLER’s Country of Tax Residence within the meaning of the Tax Convention between SELLER Country of Tax Residence and the Kingdom of Spain.

If mandatory according to the applicable regulations, upon submittal of the first invoice, SELLER shall provide BUYER with a good standing tax certificate confirming that it does not have any debt with the corresponding tax authority. This certificate shall be renewed before its expiry date and may be considered as a reason to withhold payment if not provided, as per the applicable regulations.

This document is property of Técnicas Reunidas. Full of partial reproduction without written permission is strictly forbidden.

Project: Q-31108 - Tecnicas - Riyas Folder: PURCHASE CONDITIONS SEP.21 REV.01

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