BULK MATERIAL VPR – Instructions to fill in VPR

The cells coloured in pale blue shall not be filled/changed by SELLER.

“Report Summary”sheet

This sheet shall be filled in for every Progress Report submission.

1. The header shall be filled in as follows:

PURCHASE ORDER No.	PO No. as indicated in the ORDER
PO DESCRIPTION	PO description as indicated in the ORDER
SELLER NAME	SELLER’s company name as indicated in the ORDER
SELLER CONTACT PERSON	SELLER’s focal point for Expediting issues
VPR No.	Report correlative number
SELLER ADDRESS	SELLER’s workshop address
BUYER EXPEDITOR	BUYER’s Expeditor name
REPORT DATE (MONTH -YEAR)	With following structure: MMM-YYYY (Using the first three letters -JAN, FEB,…- for months) This field is required in the report to calculate progress
SELLER REFERENCE No.	SELLER internal purchase order number

1. PURCHASE ORDER(S) STATUS (by supplement) columns information:
   • • PO number: PO No. as indicated in the ORDER.
     • Suppl.: ORDER supplement reported (delivered supplement to be removed from the list).
     • CRITICAL DOCUMENTS:

• Start Date: updated start date for the activity (date at first VPR will be considered as Planned Date).
• End Date: updated end date for the activity (date at first VPR will be considered as Planned Date).
• %: actual progress achieved at report cut-off date for CRITICAL DOCUMENTS of the supplement.
  • • Store Up (raw material):
• Start Date: updated start date for the activity (date at first VPR will be considered as Planned Date).
• End Date: updated end date for the activity (date at first VPR will be considered as Planned Date).
• %: percentage of raw material stored up at manufacturer’s workshop over the total raw material.
  • • DELIVERY:
• Start Date: updated start date for the activity (date at first VPR will be considered as Planned Date).
• End Date: updated end date for the activity (date at first VPR will be considered as Planned Date).
• %: percentage of delivered materials over the total material per supplement.

1. PIM STATUS PER PO columns information:
   • • PO number: PO No. as indicated in the ORDER.
     • Manufacturer: actual manufacturer’s company name.
     • PIM location: actual manufacturing place.
     • Planned Date: shall include the first estimated date at the beginning of the PO and cannot be modified.
     • Forecast / Actual Date: forecast date scheduled for the PIM. If the PIM date is delayed automatically appears in red as a warning of the delay.

“Report - Material”sheet

This sheet shall be filled in for every Progress Report submission.

1. Item Shipment Progress Columns automatically filled in on the report:
   • • TR PO number*: PO number.
     • Suppl.*: PO Supplement number.
     • Pos*: position number on the PO.
     • Sub*: subposition number on the PO.
     • TAG*: tag number of the item included on the PO.
     • Ident Description*: item description included on the PO.
     • D1*: main diameter.
     • SCH1*: main schedule.
     • Incoterm*: INCOTERM included on the PO.
     • Delivery Place*: delivery place included on the PO.
     • Item Ship. Qty.*: quantity per position.
     • Quantity Unit*: unit of measurement (meters, units or complete sets).
     • IRC QTY*: material quantity/items inspected.
     • IRC date*: date of the FINAL INSPECTION.
     • RN QTY*: material quantity/items released.
     • RN Number*: number of the RELEASE NOTE.
     • RN date *: date of the RELEASE NOTE.
     • OSD Number*: OS&D opened per item shipment quantity.
     • Contractual Delivery Date*: DELIVERY DATE as shown on PO last supplement.
     • Deviation (days)*: difference between forecasted delivery date and contractual DELIVERY DATE in days.
2. Item Shipment Progress columns to be filled in by SELLER on the report:
   • • Forecast Delivery Date: delivery date as per latest information from SELLER per item shipment quantity and INCOTERM.
     • Manufacturer: actual manufacturer per item shipment quantity.
     • Fab. Location: actual manufacturing place per item shipment quantity.
     • Testing: forecasted readiness date for testing.
     • Painting: forecasted readiness date for painting.
     • Final Inspection Date: shall include estimated FINAL INSPECTION date per item shipment quantity pending to be released.
     • Remarks: include all the comments that could affect the development of the PO (for example: PIM status).
3. For Valves only, columns to be filled in by SELLER on the report:
   • • ACTUATOR: columns to be filled in only if valves include actuator.

• Supplier: SELLER’S PROVIDER name for Valves Actuator.
• Manufacturer Location: Actuator manufacturer place.
• Reception Date: Actuator reception date at Valves final assembly place.
  • • BODY:
• Supplier: SELLER’S PROVIDER name for Valve Body.
• Manufacturer Location: Body manufacturer place.
• Reception Date: Body reception date at Valves final assembly place.
• Machining Body Completion Date.

* As shown in the (BUYER) PO.

“Concerns” sheet

This sheet shall be filled in for every Progress Report submission.

1. Contents of the sheet: these are dedicated fields for each activity and shall be filled in with SELLER’s comments regarding the referred activity with concerns on the progress or actions needed to be taken by SELLER and/or by BUYER.
2. If no comment is required as no concern arisen for one activity, complete columns “ISSUES THAT COULD AFFECT THE PO PROGRESS” as “Not applicable for the month of [….]” and refer the month of the report.
3. Areas to be covered and filled in:
   • • Engineering and Documents.
     • Materials Sub-ordering and Store Up.
     • Fabrication.
     • Inspection and Tests.
     • Delivery.
     • General Notes and other actions: only for concerns not covered on the above topics.
4. Each Concern Area has following structure:
   • • ACTIVITIES: this column includes list of values dedicated per Concern Area to categorize the concern.

• All of them contain the option “Others” in case none of the values describe the concern or can be left blank.
• ISSUES THAT COULD AFFECT THE PO PROGRESS: text field for SELLER to describe the concern affecting the progress within Progress Report covered period.
• Once one issue is closed and considered not to cause impact anymore, it shall be removed. These are not meant to be chronological history of the ORDER, but actions to be taken at the soonest to avoid impacts.

“Sub-orders” sheet

This sheet shall be updated in every Progress Report submission.

1. Columns information:
   • • PURCHASE ORDER Nº: PO No. as indicated in the ORDER.
     • Material / Component Description:

• This list is meant to be modified as needed, including required sub-orders and deleting the non-applicable ones.
• When more than one sub-order is launched for same type of materials, one dedicated line shall be included for each sub-order.
• Material description can be modified as needed.
• The list is just a reference for the SUPPLY.
  • • Sub-Order:
• Number of the sub-order shall be included as soon as available.
• The awarding date shall be included since first Progress Report issuance as Planned Date by SELLER.
• After ORDER awarding, this awarding date shall be updated to the Actual Date.
  • • SELLER’S PROVIDER: with name and manufacturing location.
    • Deliveries:
• Contractual Date: delivery date as per SELLER’s sub-order to SELLER’S PROVIDER.
• Forecast / Actual Date: forecast and actual delivery dates from SELLER’S PROVIDER including the Incoterms delivery time (FCA, DDP, FOB…) When this is an actual date, the cell to be coloured in green by SELLER.

In case of partial deliveries, when the first delivery is already achieved, next forecasted one shall be included here or in Remarks column.

• • • Remarks: to be used to include comments, as required.

Project: Q-31108 - Tecnicas - Riyas Folder: Annexed documents of Annex F