Confidential
SPECIFICATION Group
GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
Rev. 01
Date 18/02/2020
Page 2 of 43
Summary of Revisions
Date
Revision
Prepared
Checked
Approved
18/02/2020
01
This document has been prepared by a Saipem working group
Arianna MODA - Industrial Risk and Supply Chain Monitoring and Reporting and PMO Program Manager Officer
Michele BIANCOLINO Procurement E&C Offshore Simone ZAGAGLIA Procurement E&C Onshore Stefano PAGNONI Procurement Drilling Offshore Ivan TRUCILLO Procurement Drilling Onshore Ivano CONFORTI Procurement XSight Paolo PEDRAZZINI Procurement Polo Servizi Paolo MARCARINI Contract Management E&C Offshore Dario QUARANTA Contract Management E&C Onshore Liliana PALUMBO Contract Management Drilling Alice Maia ROSSI Contract Management XSight Margherita ROSSINI Contract Management Polo Servizi
M. Colombo LEGAS
S. Abrate RSBI
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Confidential
SPECIFICATION Group
GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
Rev. 01
Date 18/02/2020
Page 3 of 43
TABLE OF CONTENTS
TABLE OF CONTENTS
1
2
3
4
5
6
7
8
9
DEFINITIONS AND INTERPRETATION
PURCHASER TECHNICAL DOCUMENTS
APPROVAL OF SUPPLIER DOCUMENTS
FREE ISSUED ITEMS
SPARE PARTS
CHANGE IN THE SUPPLY
DELIVERY
SUPPLIER’S GENERAL OBLIGATIONS
LIQUIDATED DAMAGES
10
TITLE AND RISK
11 WARRANTIES
12
13
14
15
16
17
18
19
20
21
22
23
PRICING
TAXES, DUTIES AND FEES
INVOICING AND PAYMENT
PARENT COMPANY GUARANTEE AND BANK GUARANTEES
PERFORMANCE BOND ADVANCE PAYMENT BOND RETENTION MONEY AND RETENTION MONEY BOND WARRANTY BOND
SUSPENSION FOR CONVENIENCE
FORCE MAJEURE
NOTICE OF DEFAULT
TERMINATION
TERMINATION FOR DEFAULT TERMINATION FOR CONVENIENCE
LIABILITIES AND INDEMNITIES
CONSEQUENTIAL DAMAGES
LIMITATION OF LIABILITY
INSURANCE REQUIREMENTS
24 GOVERNING LAW
25
26
27
LAWS AND REGULATIONS
SETTLEMENT OF DISPUTES
CONFIDENTIALITY AND ETHICAL BUSINESS STANDARDS
PERSONAL DATA PROTECTION CONFIDENTIALITY ETHICAL BUSINESS STANDARDS
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3
5
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Confidential
SPECIFICATION Group
GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
Rev. 01
Date 18/02/2020
Page 4 of 43
SUSTAINABILITY
ASSIGNMENT AND SUB-CONTRACTING
ASSIGNMENT OF CREDIT
SUPPLIER TO INFORM ITSELF AND NON-WAIVER OF RIGHTS
SURVIVAL OF PROVISIONS
AUDITING
THIRD PARTIES’ RIGHTS
LIENS
DEBTS DUE BY SUPPLIER
INTELLECTUAL PROPERTY RIGHTS
INDEPENDENT SUPPLIER
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38 QUALITY ASSURANCE/QUALITY CONTROL
39
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45
HEALTH SAFETY ENVIRONMENTAL REQUIREMENTS
RISK MANAGEMENT
EXPEDITING, INSPECTION AND TESTING, SHIPMENT PREPARATION, PACKING AND MARKING
EXPEDITING INSPECTION AND TESTING INSPECTION BY STATUTORY AUTHORITIES WEIGHT OF THE GOODS SHIPMENT PREPARATION, PACKING AND MARKING PACKING MARKING
TECHNICAL ASSISTANCE SERVICES
SECURITY
EXPORT CONTROL LAWS AND REGULATIONS
EXPORT CREDIT AGENCIES
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36 37 37 38 38 38 39
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SPECIFICATION Group
GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
Rev. 01
Date 18/02/2020
Page 5 of 43
1 DEFINITIONS AND INTERPRETATION
1.1 Except where the context requires otherwise, the following definitions shall apply in the PURCHASE
ORDER DOCUMENTS:
1.1.1 AFFILIATE: means any legal entity which controls, is controlled by, or is under common control
with the legal entity in respect of which the definition is used. For the purposes of this definition,
“control” means the right to exercise the vote of more than fifty percent (50%) of all the voting
shares, equity or other ownership interest with voting rights in an entity and “controlled” and
“controls” shall be construed accordingly.
1.1.2 APPLICABLE LAWS: means all laws in its broadest sense including law, equity, treaties, statutes,
by-laws, decrees, edicts, codes, orders, rules, ordinances and regulations and the like whether of
any local, municipal, territorial, provincial, federated, national or any other duly constituted
governmental authority or agency having jurisdiction over the PARTIES, the GOODS and/or the
SUPPLY.
1.1.3 AUTHORIZED INSPECTION AUTHORITY: means the inspection authority appointed by the
PURCHASER for the purposes of conducting inspections of the GOODS as provided for in the
PURCHASE ORDER.
1.1.4 CHANGE: means changes to or modifications in the PURCHASE ORDER DOCUMENTS, which
may include changes to or modifications in the SUPPLY, SUPPLY TIME SCHEDULE, and/or the
TOTAL PURCHASE ORDER AMOUNT.
1.1.5 CONFIDENTIAL INFORMATION: means any and all information arising out of the performance of
the SUPPLY or in connection with the PURCHASE ORDER DOCUMENTS, including their
existence that is disclosed before or after the EFFECTIVE DATE, whether orally, in writing or other
visual form, through visual inspection of facilities or objects, or through discussions between the
PARTIES, in any tangible and/or intangible format, whether or not labelled or identified as private,
proprietary or confidential.
1.1.6 CONSEQUENTIAL LOSS: means any loss of revenue, profit, anticipated profit, use, production,
product, productivity, facility downtime, contract, business opportunity, or any indirect, or
consequential loss, or damages of any nature (excluding any liquidated damages), howsoever
caused and incurred.
1.1.7 DELIVERY DATE: means the date when the GOODS must be delivered, as indicated in the
PURCHASE ORDER.
1.1.8 DELIVERY POINT: means the place where the GOODS must be delivered, in accordance with
Incoterms (latest applicable edition), as indicated in the PURCHASE ORDER.
1.1.9 EFFECTIVE DATE: means the date on which the PURCHASE ORDER DOCUMENTS enter into
full force and effect, as indicated in the PURCHASE ORDER.
1.1.10 FACILITATION PAYMENT(S): means unofficial payment(s) made to a PUBLIC OFFICIAL in order
to expedite, favor and, in general, facilitate, the performance of routine activities.
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GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
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1.1.11 FAMILY MEMBER: means the PUBLIC OFFICIAL’s spouse; the PUBLIC OFFICIAL’s and the
spouse’s grandparents, parents, siblings, children, nieces, nephews, aunts, uncles, and first
cousins; the spouse of any of these people; and any other individuals who share the same
household; and the private party’s spouse; the private party’s and the spouse’s grandparents,
parents, siblings, children, nieces, nephews, aunts, uncles, and first cousins; the spouse of any of
these people; and any other individuals who share the same household.
1.1.12 FINAL DESTINATION: means the final destination of the GOODS, as indicated in the PURCHASE
ORDER.
1.1.13 FREE ISSUED ITEMS: means any equipment and/or materials provided by PURCHASER to be
incorporated in the GOODS or used in the SUPPLY, with or without additional processing.
1.1.14 GOODS: means all equipment, materials, and/or parts thereof, to be provided to PURCHASER by
SUPPLIER under
the PURCHASE ORDER DOCUMENTS, also
including
the relevant
documentation listed in the PURCHASE ORDER DOCUMENTS.
1.1.15 GROSS NEGLIGENCE: means any act or failure to act (whether sole, joint or concurrent) which is
in reckless disregard of or indifference to harmful, avoidable and reasonably foreseeable
consequences.
1.1.16 INDEMNIFY: means release, protect, defend, indemnify and hold harmless, and “INDEMNITY”,
“INDEMNIFYING”, “INDEMNIFICATION” and the like shall be construed accordingly, if and where
used.
1.1.17 INTELLECTUAL PROPERTY: means any inventions, discoveries, works of authorship, patents,
utility models, design rights, semiconductor topography rights, software and database rights, rights
in CONFIDENTIAL INFORMATION including know-how and trade secrets, copyrights, trademarks
or other similar rights in any country whether registered, registrable or not, and including
applications for any of them and any other title or rights to them whenever and howsoever arising
for their full term, including renewals and extensions.
1.1.18 PARTY: means either PURCHASER or SUPPLIER as the case may be.
1.1.19 PRINCIPAL(S): means each owner (partner or shareholder) of the SUPPLIER, each member of
the board of directors of the SUPPLIER, each officer or managing director of the SUPPLIER, each
individual who is a beneficial owner of the SUPPLIER or each individual who is able to exercise
control over the SUPPLIER through any arrangement, and each individual (employees and
consultants) working for the SUPPLIER who is principally responsible for operations and/or
activities under the PURCHASE ORDER.
1.1.20 PROJECT: means the project in which SUPPLY or part thereof is to be used by PURCHASER
and/or by PURCHASER’s client.
1.1.21 PUBLIC OFFICIAL(S): means:
a. anyone who performs public functions in a legislative, judicial or administrative capacity;
b. anyone acting in an official capacity for or on behalf of (i) a national, regional or local government;
(ii) an agency, department or instrumentality of the European Union or of an Italian or a non-Italian
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GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
Rev. 01
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national, regional or local government; (iii) an Italian or a non-Italian company that is owned,
controlled or invested in by government (including, for example, employees of “national oil
companies”); (iv) a public international organization such as the European Bank for Reconstruction
and Development, the International Bank for Reconstruction and Development, the International
Monetary Fund, the World Bank, the United Nations or the World Trade Organization; or (v) an
Italian or a foreign political party, a member of a political party or candidate for political office;
c. anyone in charge of providing a public service, i.e. whoever performs a public service for whatever
reason, where public service means an activity that is governed in the same way as a public
function, except that the power vested in the latter is absent.
1.1.22 PURCHASE ORDER DOCUMENTS: means all the documents listed in the PURCHASE ORDER,
together with any amendment or modification thereto.
1.1.23 PURCHASE ORDER: means the Purchase Order issued by PURCHASER to SUPPLIER for the
performance of the SUPPLY.
1.1.24 PURCHASER: means the person so named in the PURCHASE ORDER.
1.1.25 PURCHASER GROUP: means PURCHASER, its co-venturers, its and their respective AFFILIATE
and its and their respective directors, officers and employees (including agency personnel), but
excluding any member of SUPPLIER GROUP.
1.1.26 PURCHASER TECHNICAL DOCUMENTS: means all the requirements, specifications, standards,
codes, data sheets and drawings included in and/or referred to in the PURCHASE ORDER, to
which the SUPPLY must conform.
1.1.27 RESTRICTED PARTY: means an entity (i) targeted by national, regional or multilateral trade or
economic sanctions under applicable Laws, including, but not limited to, persons designated on the
United Nations financial sanctions lists, European Union (EU) or EU member state consolidated
lists, U.S Department of the Treasury Office of foreign assets control lists, U.S State Department
non-proliferation sanctions lists or U.S Department of Commerce denied persons list, in force from
time to time or (ii) directly or indirectly owned or controlled by or acting on behalf of such persons.
1.1.28 REVISION: means the document issued by PURCHASER which formalizes a CHANGE.
1.1.29 SERVICES: means technical assistance services and any and all services required under the
PURCHASE ORDER DOCUMENTS, which may include design, inspection, testing, training,
expediting, quality assurance and control, painting, packing, delivery and installation or fixing, in
connection to the GOODS, as part of the SUPPLY.
1.1.30 SITE: means any and all the locations or areas where the PROJECT is performed.
1.1.31 SUPPLIER: means the person so named in the PURCHASE ORDER.
1.1.32 SUPPLIER DOCUMENTS: means any and all the deliverables, manuals, instructions, sketches,
drawing, calculations, reports, recommendations, and the like to be provided by SUPPLIER to
PURCHASER pursuant to the PURCHASE ORDER DOCUMENTS.
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GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
Rev. 01
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1.1.33 SUPPLIER GROUP: means the SUPPLIER, its sub-suppliers and sub-contractors at any tier, its
and their AFFILIATE, its and their respective director, officers and employees (including agency
personnel), but shall not include any member of the PURCHASER GROUP.
1.1.34 SUPPLY: means the GOODS and relevant SUPPLIER DOCUMENTS, together with the delivery
thereof, the performance of the SERVICES and any tangible or intangible thing which arises out of
or in connection with the performance of the SERVICES by SUPPLIER GROUP, to be provided by
SUPPLIER in accordance with the provisions of the PURCHASE ORDER DOCUMENTS.
1.1.35 SUPPLY TIME SCHEDULE: means time schedule, prepared by the SUPPLIER and submitted for
PURCHASER’s approval, showing chronological order of major activities, key dates and
DELIVERY DATE as specified in the PURCHASE ORDER DOCUMENTS.
1.1.36 THIRD PARTY: means a person which is not a member of PURCHASER GROUP or SUPPLIER
GROUP.
1.1.37 TOTAL PURCHASE ORDER AMOUNT: means the total all-inclusive compensation payable to the
SUPPLIER under the PURCHASE ORDER.
1.1.38 TRADE CONTROL LAWS: means all applicable laws, regulations, decrees and orders governing
the export and re-export of goods, technology, software and/or services, including, to the extent
applicable, European Council Regulation 428/2009 and any amendments thereto, the U.S. Export
Administration Regulations administered by the U.S. Department of Commerce, the U.S. trade
sanctions legislation administered by the U.S. Department of the Treasury and other export control
and trade sanctions laws, regulations and administrative requirements.
1.1.39 WEIGHT OF THE GOODS: means actual weight of the GOODS measured by calibrated load cell
on hook and verified at the delivery of the GOODS.
1.1.40 WILLFUL MISCONDUCT: means the willful disregard for harmful, avoidable and reasonably
foreseeable consequences.
1.2 In the PURCHASE ORDER DOCUMENTS the following rules of interpretation shall apply:
a. A person includes a natural person, corporate or unincorporated body (whether or not having
separate legal personality) and their representatives and successors.
b. Words in the singular shall include the plural, and vice-versa, and a reference to one gender shall
include other genders.
c. A reference to a statute or statutory provision is a reference to such statute or statutory provision
as amended or re-enacted. A reference to a statute or statutory provision includes any subordinate
legislation under that statute or statutory provision, as amended or re-enacted.
d. The headings or subheadings in the PURCHASE ORDER DOCUMENTS are intended for
convenience of references only and shall not affect the interpretation or construction of the
PURCHASE ORDER DOCUMENTS.
e. All instructions, notifications, agreements, authorizations, approvals, requests, demands and
acknowledgements shall be in writing.
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GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
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f.
If any part of the PURCHASE ORDER DOCUMENTS is held to be invalid or unenforceable for any
reason whatsoever by a court or governmental authority of competent jurisdiction, then such part
shall be deemed to be deleted, and the remainder of the PURCHASE ORDER DOCUMENTS shall
continue in full force and effect to the extent permitted under the APPLICABLE LAW.
g. Unless specifically stated otherwise, all references to days and/or months shall mean calendar
days (each day of the week) and/or months, respectively, according to the Gregorian calendar.
h. No provision in the PURCHASE ORDER DOCUMENTS shall be interpreted for or against either
PARTY because that PARTY or its legal counsel drafted such provision, and the contra proferentem
rule of construction shall have no application to the construction, interpretation or adjudication of
the PURCHASE ORDER DOCUMENTS.
i. Any phrase or part thereof introduced by the terms “including”, “include”, “in particular” or any
singular expression shall be construed as illustrative and shall not limit the sense of the words
preceding those terms.
2
PURCHASER TECHNICAL DOCUMENTS
SUPPLIER shall be deemed to have satisfied itself about the completeness, adequacy and sufficiency of the
information and data contained in the PURCHASE ORDER DOCUMENTS for the performance of the
SUPPLY. If during the study and development of PURCHASER TECHNICAL DOCUMENTS, SUPPLIER finds
any anomalies affecting the operational efficiency of the SUPPLY, or part thereof, SUPPLIER shall so notify
PURCHASER forthwith proposing the modifications, alterations or changes to be made, where so entitled
under Clause 6 “CHANGE IN THE SUPPLY”.
3 APPROVAL OF SUPPLIER DOCUMENTS
3.1 SUPPLIER DOCUMENTS shall be sent to PURCHASER for approval, review or information in
accordance with Material Planning and Work Progress Monitoring and all SUPPLIER DOCUMENTS shall
be signed by SUPPLIER authorized personnel. Examination and approval by PURCHASER of SUPPLIER
DOCUMENTS shall not relieve SUPPLIER from its liabilities relevant to the SUPPLY.
3.2 If SUPPLIER DOCUMENTS are insufficient or inaccurate, PURCHASER shall be entitled to instruct
SUPPLIER to revise said SUPPLIER DOCUMENTS, in whole or in part. SUPPLIER shall return the
SUPPLIER DOCUMENTS duly revised to PURCHASER within 15 (fifteen) days (or a different time agreed
by the PARTIES) from the day they were sent to SUPPLIER for revision.
3.3 SUPPLIER shall not be entitled to additional payment and/or extension of time where revision is
necessary to comply with the PURCHASE ORDER DOCUMENTS provisions.
3.4 SUPPLIER shall not be deemed to have fully performed the SUPPLY under the PURCHASE ORDER
DOCUMENTS until all SUPPLIER DOCUMENTS have been approved and are in the possession of
PURCHASER.
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GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
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4
FREE ISSUED ITEMS
4.1 PURCHASER shall provide SUPPLIER with FREE ISSUED ITEMS, if any, as per the PURCHASE
ORDER DOCUMENTS provisions.
4.2 Upon taking delivery of the FREE ISSUED ITEMS, SUPPLIER shall perform a visual inspection of their
condition. SUPPLIER shall accept them or notify PURCHASER of any shortfall, defects, damage or
breakdown within the number of days specified in the PURCHASE ORDER failing which FREE ISSUED
ITEMS shall be deemed accepted by SUPPLIER free from shortfall, defects, damage or breakdown.
4.3 All FREE ISSUED ITEMS shall be entered in suitable registers of receipt. SUPPLIER shall take good care
of the FREE ISSUED ITEMS. SUPPLIER shall take suitable measures of protection to prevent theft, loss,
damage or deterioration. From the delivery of the FREE ISSUED ITEMS, SUPPLIER shall be liable for
any and all loss, damage or deterioration thereof (except for ordinary wear and tear).
4.4 PURCHASER shall, at its care and expense, secure and maintain insurance coverage for the FREE
ISSUED ITEMS.
4.5 Unless incorporated in the GOODS, the SUPPLIER shall return the FREE ISSUED ITEMS as soon as
they are no longer required for the performance of the SUPPLY. In all cases the FREE ISSUED ITEMS
shall be returned in as good a condition as when provided, except for ordinary wear and tear, and shall
be delivered to the same places where they were received or to any other place designated by the
PURCHASER.
5
SPARE PARTS
SUPPLIER warrants to be able to deliver spare parts necessary to comply with the obligations stated in the
PURCHASE ORDER DOCUMENTS up to the end of the Warranty Period or at least of 24 (twenty-four) months
from the relevant DELIVERY DATE of the GOODS at the DELIVERY POINT, whichever expires later.
6 CHANGE IN THE SUPPLY
6.1 Any CHANGE shall not be valid unless formalized through a REVISION. PURCHASER shall not pay any
invoice for amounts not stipulated in the PURCHASE ORDER or in the relevant REVISION. Further, any
of the terms and conditions contained in or on the back of any invoices and/or any other documents issued
by SUPPLIER are expressly excluded, unless specifically accepted by PURCHASER in writing. For the
sake of clarity, total or partial payment of an invoice amount by PURCHASER shall not constitute
acceptance of terms and conditions inserted by SUPPLIER therein.
Any instruction given by PURCHASER in order to ensure that SUPPLIER complies with any of its
obligations under the PURCHASE ORDER DOCUMENTS shall not constitute a CHANGE.
6.2 PURCHASER has the right to instruct a CHANGE to SUPPLIER at any time. Within 5 (five) days from
PURCHASER’s request, SUPPLIER shall submit to PURCHASER an evaluation of the impacts of the
CHANGE, if any, to the PURCHASE ORDER DOCUMENTS.
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6.2.1 The PARTIES agree that such evaluation shall be built applying the same terms and conditions
(including rates/prices) of the PURCHASE ORDER DOCUMENTS for similar activities/materials.
In case the terms and conditions contained in the PURCHASE ORDER DOCUMENTS are
inappropriate or not applicable, or in case SUPPLIER fails to submit the evaluation within the
abovementioned timeframe, then PURCHASER shall proceed with a fair and reasonable
determination. Once the evaluation of the CHANGE is approved or determined by PURCHASER,
then PURCHASER shall issue the relevant REVISION.
6.2.2 Wherever possible, the impacts (if any) of a CHANGE on the PURCHASE ORDER DOCUMENTS
shall be agreed before the CHANGE implementation starts, using the estimates prepared in
accordance with the above Sub-Clause 6.2.1. However, if PURCHASER so request, SUPPLIER
shall proceed immediately with the CHANGE implementation even though the relevant REVISION
has not been issued yet.
6.2.3 SUPPLIER shall use reasonable efforts to mitigate the impact of the CHANGE on the SUPPLY.
6.3 Unless otherwise expressly agreed by the PARTIES in the REVISION, CHANGE shall in no way affect
the rights or the obligations of the PARTIES and all other provisions of the PURCHASE ORDER
DOCUMENTS shall remain unchanged.
6.4 If SUPPLIER considers there is an occurrence for which it is entitled to request a CHANGE, SUPPLIER
shall, within 5 (five) days from such occurrence (or any longer period if so agreed in writing by the
PARTIES), submit a request to PURCHASER to issue a CHANGE. Any such request shall include details
of the occurrence, together with any relevant data and an evaluation built as per Sub-Clause 6.2.1 above.
6.4.1 All diversions from or changes to the PURCHASE ORDER DOCUMENTS made by SUPPLIER on
its own initiative and without the prior written authorization of PURCHASER (including by means of
a REVISION), shall entitle PURCHASER to claim damages and SUPPLIER shall, at its own cost
and expense, rectify the above in accordance with the conditions specified in the PURCHASE
ORDER DOCUMENTS.
6.4.2 If SUPPLIER fails to submit requests for a CHANGE and/or fails to provide supporting evaluation,
both in accordance with Sub-Clause 6.2.1, any right to request such CHANGE shall be deemed
waived.
6.4.3 PURCHASER shall, within 5 (five) days of receipt of a request for a CHANGE and the supporting
evaluation, notify the SUPPLIER that the request, or part thereof:
a. is accepted and the relevant REVISION shall be issued accordingly;
b. is rejected since already included in the obligations undertaken by SUPPLIER under the terms of
the PURCHASE ORDER DOCUMENTS or for other stated reasons and/or
c. is not sufficiently detailed and, accordingly, requesting SUPPLIER to provide further information, in
which case the approval cycle above shall restart.
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GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
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7 DELIVERY
7.1 The delivery of the GOODS shall only be considered performed when the GOODS have been delivered
at DELIVERY POINT. SUPPLIER shall deliver the GOODS in accordance with the provisions set forth in
the PURCHASE ORDER DOCUMENTS on the DELIVERY DATE set out therein, unless delayed by
written instruction of PURCHASER.
7.2 If SUPPLIER intends to make delivery prior to the DELIVERY DATE set out in the PURCHASE ORDER,
it shall notify PURCHASER of such intended early delivery in sufficient time to allow PURCHASER to
arrange for receiving of the GOODS and to confirm that early delivery is acceptable. If such early delivery
is not acceptable for PURCHASER, SUPPLIER shall be responsible, at its sole cost and risk, to safely
store the GOODS until the contracted DELIVERY DATE are reached.
7.3 Delivery in instalments or separate consignments shall be permitted only with the prior written consent of
PURCHASER and only in accordance with the terms of such consent, if given. Such consent shall not
entitle SUPPLIER to claim payment prior to delivery of the whole of the GOODS, unless otherwise
expressly agreed in writing by PURCHASER.
7.4 In case of delivery at SUPPLIER’s premises, free and appropriate access shall be given by SUPPLIER
to the place of delivery together with facilities for uploading the GOODS on to relevant transport. In case
the means of conveyance put in place by PURCHASER or a third party appointed by PURCHASER could
not access the GOODS, the costs related to accessing the GOODS shall be borne by SUPPLIER.
7.5 SUPPLIER’s invoice shall include a copy of the delivery note, duly stamped and signed by PURCHASER
or by Representative of freight forwarded appointed by PURCHASER (in case of single or multiple
Delivery) or the Time/Material Schedule and Work Progress Monitoring Report approved by
PURCHASER (in case of Milestones). PURCHASER’s signature on above delivery note or approval of
the above Time/Material Schedule and Work Progress Monitoring Report shall not relieve SUPPLIER
from compliance of the GOODS in accordance with the PURCHASE ORDER DOCUMENTS.
In the event that SUPPLIER contracts the transport of GOODS to a third party, SUPPLIER must then
include a copy of third party’s road, rail, ship or air freight consignment notes with its invoice. GOODS
shall not be considered delivered solely on the basis of documents of SUPPLIER’s sub-supplier or sub-
contractor alone.
7.6 PURCHASER reserves the right to ask SUPPLIER to postpone the delivery of the GOODS. In this case
the property of the said GOODS shall be assigned to PURCHASER as from the established contractual
DELIVERY DATE and any storage and insurance cost and risk during the first 90 (ninety) days beyond
the contractual DELIVERY DATE shall be borne by SUPPLIER.
7.7 For the periods after the first 90 (ninety) days the warehousing terms shall be agreed between SUPPLIER
and PURCHASER but the risks inherent to warehousing shall vest in SUPPLIER.
8
SUPPLIER’S GENERAL OBLIGATIONS
8.1 SUPPLIER represents and warrants that it has:
a. the technical ability and the financial capability; and
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b. competent, fully experienced, trained, qualified, human resources to perform the SUPPLY in
accordance with the PURCHASE ORDER DOCUMENTS and is able and willing to allocate the
necessary resources thereto.
8.2 Without limiting the foregoing and SUPPLIER’s obligations hereunder, SUPPLIER shall at its own cost
and expense:
a. provide all management, supervision, personnel, materials, machinery and equipment (except for
FREE ISSUED ITEMS to be provided by PURCHASER), plant, consumables, facilities and all other
things whether of a temporary or permanent nature required for the SUPPLY;
b. perform the SUPPLY in accordance with APPLICABLE LAWS;
c. prepare and submit SUPPLIER DOCUMENTS including Quality Control Plan, a detailed SUPPLY
TIME SCHEDULE showing chronological order of major activities, key dates and DELIVERY
DATE, for PURCHASER’s review and approval as specified in the PURCHASE ORDER
DOCUMENTS;
d. supervise, inspect, expedite and control all phases of the SUPPLY, including such parts as are
carried out by its sub-supplier and sub-contractor;
e. bear all expenses associated with the personnel provided under the PURCHASE ORDER
DOCUMENTS, including, but without limitation, all wages, salaries, taxes, benefits, allowances,
social security contributions and (save as may be otherwise expressly provided herein) the cost of
accommodation, travelling, subsistence and medical treatment;
f. bear the expenses incurred by PURCHASER for SUPPLIER’s provided supporting documents
found inadequate to obtain any certification (included class certification), any compliance
declaration and/or authorisation needed for the use of the supplied GOODS;
g. provide PURCHASER with a full set of “as built drawings”, final documentation, data and reports,
in accordance with the provisions of the PURCHASE ORDER DOCUMENTS and to the entire
satisfaction of both PURCHASER and AUTHORIZED INSPECTION AUTHORITY;
h. if requested by PURCHASER, provide office space and communication facilities for both
PURCHASER and AUTHORIZED INSPECTION AUTHORITY representatives.
8.3 SUPPLIER shall comply with the above in the performance of the SUPPLY and in case of failure shall
INDEMNIFY PURCHASER.
9
LIQUIDATED DAMAGES
9.1 SUPPLIER hereby acknowledges the importance of and shall use its best effort to meet the DELIVERY
DATE.
9.2 Should SUPPLIER fail to deliver the GOODS or any portion thereof by the DELIVERY DATE, as specified
in Clause 7 “DELIVERY”, SUPPLIER shall be liable to, and shall pay to PURCHASER, as Liquidated
Damages, the amount specified in the PURCHASE ORDER.
9.3 Should SUPPLIER fail to deliver any of the documents listed in the PURCHASE ORDER DOCUMENTS
and/or perform the SERVICES within the date specified in the PURCHASE ORDER, SUPPLIER shall be
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liable for, and shall pay to PURCHASER, as Liquidated Damages, the amount specified in the
PURCHASE ORDER.
9.4 Should SUPPLIER fail to deliver the GOODS in accordance with Clause 41 “WEIGHT OF THE GOODS”,
SUPPLIER shall be liable to, and shall pay to PURCHASER, as Liquidated Damages, the amount
specified in the PURCHASE ORDER.
9.5 The PARTIES agree that such Liquidated Damages represent a fair, reasonable and genuine pre-
estimate of any and all the damages and/or losses likely to be suffered by PURCHASER as a result of
the late delivery of the SUPPLY or any part thereof or non-compliance with Clause 41 “WEIGHT OF THE
GOODS”, as the case may be.
9.6 Without prejudice to PURCHASER’s rights under Clause 19 “TERMINATION”, such Liquidated Damages
shall be the sole financial remedy of PURCHASER for SUPPLIER’s late delivery of the SUPPLY or any
part thereof or non-compliance with Clause 41 “WEIGHT OF THE GOODS”, as the case may be.
9.7 If SUPPLIER becomes liable for the payment of any Liquidated Damages pursuant to this Clause, such
Liquidated Damages shall become immediately due and payable. PURCHASER, at its option, shall
invoice SUPPLIER for Liquidated Damages, as they accrue, or offset the accrued Liquidated Damages
against amounts then owing by PURCHASER to SUPPLIER, once PURCHASER notifies its intention to
levy such Liquidated Damages.
9.8 The payment of Liquidated Damages shall in no case constitute a waiver, reduction, or restriction of
PURCHASER ‘s rights, in law or in equity, in respect of any other breach by SUPPLIER of its obligations
under the PURCHASE ORDER DOCUMENTS, nor relieve the SUPPLIER of its obligations to diligently
complete the SUPPLY, or from any other of its obligations and liabilities under the PURCHASE ORDER
DOCUMENTS or under APPLICABLE LAWS.
10 TITLE AND RISK
10.1 The SUPPLIER represents and warrants that its rights to possession or ownership and title in the GOODS
can be transferred. Title to the GOODS and to all other items supplied by SUPPLIER or its sub-suppliers
and sub-contractors to PURCHASER under the PURCHASE ORDER shall pass to PURCHASER on
whichever is earlier between the date when such item has been identified to be provided to PURCHASER,
it is first identified as being specific to the SUPPLY (and/or to the PROJECT) or when is delivered to the
DELIVERY POINT.
10.2 Risk of loss of or damage to the GOODS provided by the SUPPLIER under the PURCHASE ORDER
DOCUMENTS shall pass to the PURCHASER upon delivery of the GOODS by the SUPPLIER in
accordance with the PURCHASE ORDER DOCUMENTS.
11 WARRANTIES
11.1 SUPPLIER represents and warrants that the GOODS (including spare parts, where applicable) are new,
of a proven reliable design suitable for operation in the environment specified, shall have a history of
satisfactory performance under similar operating conditions and shall comply with the provisions of the
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PURCHASE ORDER DOCUMENTS, including any and all technical specifications, PURCHASE ORDER
DOCUMENTS requirements, drawings and data contained therein and shall be free from defects in
manufacture and workmanship, and any design or engineering related to the components/materials
furnished by the SUPPLIER.
11.2 The SUPPLY shall be guaranteed, without prejudice to any warranty at Law, until the expiry of the
Warranty Period specified in the PURCHASE ORDER.
11.3 SUPPLIER is liable at SUPPLIER’s cost and risk for the correction and making good of any and all errors,
faults, defects, non-conformities or deficiencies of any kind, including without limitation faulty design, faulty
material or faulty workmanship, affecting the SUPPLY.
Upon being so notified by PURCHASER, SUPPLIER shall make good any and all such errors, faults,
defects, not conformities or deficiencies, all as notified by PURCHASER and SUPPLIER shall undertake
the dismantling, rectification, repair, replacement, reinstallation and retesting of the GOODS at its sole
cost and risk and in compliance with the requirements of the PURCHASE ORDER DOCUMENTS.
11.4 All costs involved in returning the GOODS to the SUPPLIER, or in sending replacement GOODS to
PURCHASER shall be at SUPPLIER’s expense.
11.5 In the event SUPPLIER has been notified of any defects in the SUPPLY in violation of SUPPLIER’s
foregoing warranties, but refuses or fails to promptly commence and adequately correct such defects, or
to have such defects corrected at SUPPLIER’s expense, SUPPLIER shall on demand pay PURCHASER
the actual costs incurred by PURCHASER in correcting such defects and PURCHASER shall reserve the
right to deduct such costs from any outstanding amount due to SUPPLIER by PURCHASER according
to the provisions as set out in Clause 35 “DEBTS DUE BY SUPPLIER”. Failing the above, PURCHASER
shall have the right to call the Bond(s) pursuant to Clause 15 “PARENT COMPANY GUARANTEE AND
BANK GUARANTEES”.
11.6 If SUPPLIER performs remedial or corrective work on defects or deficiencies arising or found in the
SUPPLY, or provides to repair or replace defective GOODS, or defective part of it, the provisions of this
Clause shall apply to such repaired or replaced SUPPLY for a further period of months as set out in the
PURCHASE ORDER from the date when the remedial or corrective work, or the repair or replacement of
defective SUPPLY or part of either or both is completed and accepted. However, the extended period
shall in no way expire earlier than the Warranty Period specified in the PURCHASE ORDER.
11.7 SUPPLIER shall not be liable for the costs of correcting any defects and/or non-conformities in the
SUPPLY performed under the PURCHASE ORDER DOCUMENTS to the extent such defects and/or non-
conformities are solely attributable to:
a. normal wear and tear; or
b. PURCHASER failure to observe SUPPLIER operating instruction attached to the PURCHASE
ORDER DOCUMENTS; or
c. operating conditions being different
from
those specified
in
DOCUMENTS.
the PURCHASE ORDER
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12 PRICING
12.1 The TOTAL PURCHASE ORDER AMOUNT is the full and complete compensation for SUPPLIER’s
complete performance of the SUPPLY and compliance with all terms and conditions of the PURCHASE
ORDER DOCUMENTS.
12.2 All prices and rates set forth in the PURCHASE ORDER shall be firm and fixed, and shall not be subject
to escalation or exchange rate variation of any kind for the entire duration of the PURCHASE ORDER
DOCUMENTS.
13 TAXES, DUTIES AND FEES
13.1 Whenever used in the PURCHASE ORDER DOCUMENTS, “tax” or “taxes” includes, but are not limited
to, corporate income or profits tax, sales tax, turnover tax, property tax, consumption tax, capital tax,
customs duties, import and export taxes and duties, value added tax and personal income tax,
employment tax, social security tax, pension contributions, unified social tax and any other similar charges
imposed upon or in connection with personnel provided by or on behalf of SUPPLIER in connection with
the performance of the SUPPLY.
13.2 SUPPLIER shall comply with the requirement of any APPLICABLE LAW and assumes full and exclusive
liability for:
a. the timely filing of any tax compliance requirements (including but not limited to all tax returns),
b. any potential tax costs (including but not limited to tax, tax sanctions, and interest for late payment
of taxes),
c. the prompt payment, when due, of all taxes, levies, fees, duties, assessments or charges either
measured or based upon SUPPLIER’s receipts, income or profits, and which are imposed by any
governmental authority of any country having jurisdiction to levy such taxes, levies, fees, duties,
assessments or charges in connection with the execution of the SUPPLY.
13.3 When required by the APPLICABLE LAWS, PURCHASER shall make payments on SUPPLIER’s behalf
or withhold monies from payments to SUPPLIER, for all taxes, levies, fees, duties, assessments or
charges imposed to SUPPLIER in accordance with and pursuant to Sub-Clause 13.2 above.
In such event, PURCHASER have the right to:
a. Withhold such monies from any sum otherwise due to SUPPLIER by PURCHASER, or
b. Require reimbursements of such payments from SUPPLIER. PURCHASER shall provide to
SUPPLIER with copies of payment orders evidencing such payments upon SUPPLIER request.
13.4 SUPPLIER shall INDEMNIFY PURCHASER from and against any and all costs, expenses, liabilities
and/or losses, claims, suits and/or proceedings of any kind resulting from, or arising out of or in connection
with SUPPLIER’s violation of any of its obligations under this Clause 13 “TAXES, DUTIES AND FEES”.
14
INVOICING AND PAYMENT
14.1 Invoice payment based on Time/Material Schedule and Work Progress Monitoring approved by
PURCHASER, or on the amount of the SUPPLY completed and accepted by PURCHASER, shall take
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into account the deductions provided for in the Clause 15 “ADVANCE PAYMENT BOND” herein, and
shall be paid to SUPPLIER within the terms specified in the PURCHASE ORDER DOCUMENTS.
The price indicated in the invoice shall show the value added tax (V.A.T.), or gross sale tax or any similar
indirect tax, as a separate item.
All payments made by PURCHASER shall be in the currency stated in the PURCHASE ORDER. No
payment adjustment shall be made as a result of any currency exchange rate fluctuation.
14.2 PURCHASER shall pay such invoice within the period specified in the PURCHASE ORDER from receipt
of a correctly prepared and adequately supported invoice by electronic bank transfer to the bank account
nominated by SUPPLIER. SUPPLIER shall provide PURCHASER with the details of its bank account
within 15 (fifteen) days from the EFFECTIVE DATE. For the sake of clarity, the bank account shall be
headed to the SUPPLIER.
For payment in foreign/hard currencies, PURCHASER reserve the right to execute all the payment
obligations by means of a centralized cash management system.
In this case, Saipem Finance International B.V. after approval from PURCHASER, shall assume and
execute the relevant payment obligations and shall pay SUPPLIER within the period specified in the
PURCHASE ORDER from receipt by PURCHASER of a correctly prepared and adequately supported
invoice.
The use of this centralized cash management system does not imply any assignment of the PURCHASE
ORDER nor assignment of any other rights or obligations from PURCHASER to Saipem Finance
International B.V. nor shall it give SUPPLIER any right or claim against Saipem Finance International B.V.
14.3 If PURCHASER disputes any items on any invoice in whole or in part, or if the invoice is prepared or
submitted incorrectly in any respect, PURCHASER shall have the right to request SUPPLIER to issue a
credit note for the rejected part or whole of the invoice as applicable, giving reasons for such rejection.
Upon receipt of such credit note, PURCHASER shall pay the undisputed part of a disputed invoice.
14.4 Neither the presentation nor payment or non-payment of an individual invoice shall constitute a settlement
of a dispute, an accord, a satisfaction, a remedy of account stated, or otherwise waive or affect the rights
of the PARTIES hereunder. In particular PURCHASER may correct or modify any sum previously paid,
and may withhold from any money which becomes payable under the PURCHASE ORDER
DOCUMENTS, the amount which is the subject of the correction or modification if:
a. Any such sum was incorrect; and/or
b. Any such sum was not properly payable to SUPPLIER; and/or
c. Any part of the SUPPLY in respect of which payment has been made, and which does not comply
with the terms of the PURCHASE ORDER DOCUMENTS.
14.5 Payments shall not be made to anyone other than SUPPLIER, nor in any countries other than the
countries of incorporation of the PARTIES or where the PURCHASE ORDER is to be fulfilled and to the
bank account provided by SUPPLIER. Payments shall not be made to numbered accounts or in cash. Confidential
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15 PARENT COMPANY GUARANTEE AND BANK GUARANTEES
15.1 Where the PURCHASE ORDER provides for the parent company guarantee, SUPPLIER shall deliver to
PURCHASER, within the number of days specified in the PURCHASE ORDER, a duly executed parent
company guarantee, issued by the ultimate parent company of SUPPLIER guaranteeing the performance
by SUPPLIER of its obligations under the PURCHASE ORDER DOCUMENTS.
15.1.1 The parent company guarantee shall be effective from the EFFECTIVE DATE and shall remain
valid until all the liabilities and obligations under the PURCHASE ORDER DOCUMENTS have been
fulfilled.
15.1.2 Where applicable the parent company guarantee shall be in the form attached to the PURCHASE
ORDER.
15.2 Where the PURCHASE ORDER provides for any type of bank guarantees (performance bond and/or
advance payment bond and/or warranty bond) by way of security, the SUPPLIER shall, at its own cost
and expense, provide guarantee in favour of PURCHASER from a bank with a Standard & Poor rating of
at least “BBB” (or otherwise acceptable for PURCHASER) and approved by PURCHASER, within the
time specified in the PURCHASE ORDER. Where applicable, any such guarantee shall be in the form
attached to the PURCHASE ORDER. If the completion of the SUPPLY is delayed in accordance with
PURCHASER’s request, SUPPLIER shall arrange for the bank guarantee to be extended for a period
equal to the period of delay. All relevant direct and documented costs in relation to such extension shall
be borne by PURCHASER.
If the TOTAL PURCHASE ORDER AMOUNT is increased in accordance with the provision of the
PURCHASE ORDER, and/or the completion is delayed for causes not attributable to PURCHASER,
PURCHASER may, at is sole option, require the value of the performance bond to be adjusted for an
amount and/or period equal to the period of delay and/or in proportion of the increase. All relevant costs
shall be borne by SUPPLIER.URCHASE ORDER.
PERFORMANCE BOND
15.3 Where the PURCHASE ORDER provides for a performance bond, SUPPLIER shall provide
PURCHASER with a performance bond issued in the form attached to the PURCHASE ORDER, for an
amount equal to a percentage of the TOTAL PURCHASE ORDER AMOUNT as defined in the
PURCHASE ORDER.
15.3.1 Should SUPPLIER be in default in respect of any of its obligations under the PURCHASE ORDER
DOCUMENTS, PURCHASER shall be entitled to call the aforementioned bond, fully or in part, on
its first written demand to the bank.
15.3.2 The performance bond shall remain valid throughout the duration of the PURCHASE ORDER
DOCUMENTS, up to 3 (three) months after the expected date when the Warranty Period ends and
shall be released only upon receipt of CONTRACTOR’s written communication. During the
execution of the PURCHASE ORDER DOCUMENTS, PURCHASER may, at is sole option, require
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the value of the performance bond to be adjusted to reflect any significant change to the TOTAL
PURCHASE ORDER AMOUNT.
15.3.3 Where the PURCHASE ORDER provides for a reduction of the percentage of the performance
bond during the Warranty Period, such reduction shall be authorized by PURCHASER in writing.
ADVANCE PAYMENT BOND
15.4 Where the PURCHASE ORDER provides for an advance payment, the related amount shall be invoiced
by SUPPLIER upon acceptance of the PURCHASE ORDER DOCUMENTS, and paid to SUPPLIER within
the terms specified in the PURCHASE ORDER, subject to SUPPLIER providing the documents listed
hereinafter:
a. an advance payment bond for an amount equal to the advance payment, issued in the form
attached to the PURCHASE ORDER;
b. the advance payment relevant invoice.
15.4.1 Such advance payment bond shall be periodically reduced by an amount equal to the amount
recovered by PURCHASER on the SUPPLIER’s progress payment invoice.
15.4.2 The advance payment shall be recovered by the means of a proportionate retention on the amount
due to SUPPLIER, as per its progress payment invoice.
RETENTION MONEY AND RETENTION MONEY BOND
15.5 Where the PURCHASE ORDER provides for a retention money, all payments made to SUPPLIER against
the PURCHASE ORDER DOCUMENTS shall be subject to retention of an amount equal to a percentage
specified in the PURCHASE ORDER. PURCHASER shall deduct such percentage from SUPPLIER’s
invoice. The retention money so deducted shall be held by PURCHASER until SUPPLIER submits its final
invoice.
15.5.1 At its option SUPPLIER shall issue, in the form attached to the PURCHASE ORDER, a new
performance bond in lieu of cash retention in an amount as to reflect the aggregate amount of
money that would have been retained pursuant to Sub-Clause 15.5 above. If a performance bond
has already been requested according to Clause 15 “PERFORMANCE BOND”, SUPPLIER may,
at its option, increase the original performance bond value in order to cover the deducted aggregate
amount of the retention money.
15.5.2 SUPPLIER shall not be entitled to receive any interest on retention money or any other retention
or payments in arrears or balances, which may, in the final settlement of accounts, be found to be
due to SUPPLIER.
WARRANTY BOND
15.6 Where the PURCHASE ORDER provides for the warranty bond, SUPPLIER shall by the start of the
Warranty Period, provide PURCHASER with a warranty bond issued in the form attached to the
PURCHASE ORDER, for an amount equal to a percentage of the TOTAL PURCHASE ORDER AMOUNT
as specified in the PURCHASE ORDER.
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15.6.1 Should SUPPLIER be in default in respect of any of its obligations during the Warranty Period,
PURCHASER shall be entitled to call the aforementioned bond, fully or in part, on its first written
demand to the bank.
15.6.2 The warranty bond shall remain valid up to 3 (three) months after the expected date when the
Warranty Period ends and shall be released only upon receipt of PURCHASER’s written
communication. Should any errors, faults, defects, non-conformities or deficiencies of any kind in
the SUPPLY, which require correction and making good in accordance with Sub-Clause 11.3 be
discovered during the Warranty Period, SUPPLIER shall extend the warranty bond for such period
and for such amount as may be reasonably agreed between the PARTIES.
16 SUSPENSION FOR CONVENIENCE
16.1 PURCHASER in its absolute and sole discretion shall be entitled to instruct SUPPLIER to suspend the
SUPPLY for any reason, by giving notice (“Notice of Suspension”) thereof to SUPPLIER. The Notice of
Suspension shall specify the date of suspension and the estimated duration of the suspension. During
the period of such suspension SUPPLIER shall properly care for and protect all GOODS and shall take
all reasonable measures to reduce or control the costs during the suspension period.
16.2 PURCHASER shall at any time be entitled to withdraw the suspension by notice to SUPPLIER and
SUPPLIER shall immediately restart the execution of the SUPPLY, for which the suspension is withdrawn
on the specified effective date of withdrawal.
16.3 Should SUPPLIER believe that any such suspension or withdrawal of the suspension justifies a
modification of the TOTAL PURCHASE ORDER AMOUNT due to SUPPLIER incurred costs and/or of the
DELIVERY DATE, SUPPLIER shall comply with the provisions of the procedure set forth in Clause 6
“CHANGE IN THE SUPPLY”.
16.4 Should the duration of such suspensions exceed 90 (ninety) consecutive days or 120 (one hundred and
twenty) in aggregate the period specified in the PURCHASE ORDER, the PARTIES shall agree on further
actions to be taken in terms of suspension or termination.
17 FORCE MAJEURE
17.1 “Force Majeure” means an exceptional event or circumstance which:
a. is beyond a PARTY’s control;
b. could not reasonably have been foreseen at the EFFECTIVE DATE;
c. a PARTY could not reasonably have avoided or overcome;
d. is not attributable to the other PARTY.
Force Majeure, so long as conditions a. to d. above are satisfied, may include:
i. war, hostilities (whether war be declared or not), invasion, act of foreign enemies;
ii. rebellion, terrorism, revolution, insurrection, military or usurped power, or civil war;
iii. riot, commotion, disorder, national strikes or lockouts by persons other than the personnel of
the PARTIES, and other employees of the PARTIES, of their sub-supplier and/or sub-contractor;
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iv. munitions of war, explosive materials, fire, explosion, ionising radiation or contamination by
radio-activity, except as may be attributable to SUPPLIER’s use of such munitions, explosives,
radiation or radio-activity;
v. natural catastrophes including earthquake, hurricane, typhoon or volcanic activity;
vi. aviation or maritime disaster.
17.2 If a PARTY is or will be prevented from performing any of its obligations under the PURCHASE ORDER
DOCUMENTS by Force Majeure, it shall notify the other PARTY within 48 (forty-eight) hours of its
occurrence, stating the nature, the start date, the obligations which it is or will be prevented from
performing and the expected duration of Force Majeure.
17.3 Each PARTY shall at all times use all reasonable endeavours to mitigate any delay arising from Force
Majeure.
17.4 The affected PARTY shall immediately give notice to the other PARTY when it ceases to be affected by
the Force Majeure.
17.5 The affected PARTY shall be excused from the performance of its obligations under the PURCHASE
ORDER DOCUMENTS for so long as such Force Majeure prevents it from performing them.
In the event of delays and non-fulfillment of such obligations due to Force Majeure, no PARTY may claim
any penalties, interests or compensation or participation for damages due to Force Majeure from the other
PARTY including in the event of termination related to Force Majeure in accordance with Sub-Clause
17.6.
17.6 Should a Force Majeure event or its consequences continue for more than 60 (sixty) consecutive days or
120 (one hundred and twenty) days in aggregate, the unaffected PARTY shall have the right to terminate
the PURCHASE ORDER pursuant to Clause 19 “TERMINATION” by giving prior notification to the
affected PARTY.
17.7 The events or circumstances that shall not constitute Force Majeure with respect to SUPPLIER, shall
include:
a. late delivery to SUPPLIER of machinery, equipment, spare parts or consumables, unless due to an
act or failure to act of PURCHASER;
b. a delay in the performance of any SUPPLIER’s sub-supplier and/or sub-contractor or another third
party;
c. random flaws in materials and equipment or breakdowns in equipment;
d. unavailability of funds;
e. adverse weather conditions;
f. non-national strikes;
g. failure to perform the SUPPLIY caused by SUPPLIER’s negligent or intentional acts, errors or
omissions or breach of, or default under the PURCHASE ORDER DOCUMENTS.
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18 NOTICE OF DEFAULT
18.1 SUPPLIER shall be in default in case of any failure to comply with any provision of the PURCHASE
ORDER DOCUMENTS.
18.2 PURCHASER shall notify any default to SUPPLIER, by means of a notice (“Notice of Default”), requiring
SUPPLIER to remedy its breach within a period indicated in such Notice of Default. Upon receipt of the
Notice of Default, SUPPLIER shall promptly inform PURCHASER in writing of the measures it intends to
take in order to correct such default and shall promptly commence to perform the relevant remedial
actions.
If upon expiration of the period indicated in the Notice of Default the default remains unremedied, or the
PARTIES have not reached a written agreement on its remediation, then without prejudice to
PURCHASER’s right to terminate in whole or in part the PURCHASE ORDER in accordance with Clause
19 “TERMINATION FOR DEFAULT” and without releasing SUPPLIER from its obligations or
responsibilities, PURCHASER shall have the right to:
a. request a third party to remedy the default or remedy it by itself; and/or
b. impose its and/or third party’s assistance and/or supervision on SUPPLIER.
18.3 All costs borne by PURCHASER as a result of SUPPLIER’s default shall be charged to SUPPLIER.
Without prejudice to any other method of recovery available to PURCHASER, PURCHASER shall have
the right to deduct such costs from the amounts that may still be due to SUPPLIER by PURCHASER,
corresponding to that part of the SUPPLY already performed in accordance with the PURCHASE ORDER
DOCUMENTS.
19 TERMINATION
TERMINATION FOR DEFAULT
19.1 Any termination of the PURCHASE ORDER by PURCHASER shall become effective as specified in a
notice (“Notice of Termination”) to be sent by PURCHASER to SUPPLIER and specifying the breach, and
shall be without prejudice to any claim which PURCHASER may have against SUPPLIER. On receipt of
such Notice of Termination, SUPPLIER shall, unless otherwise directed by the notice of termination,
immediately cease the performance of the SUPPLY and/or the placing of the sub-orders/sub-contracts to
sub-suppliers and/or sub-contractors in connection with the PURCHASE ORDER DOCUMENTS and
shall, if so requested, use any reasonable effort to cancel all existing commitments upon terms satisfactory
to PURCHASER, and shall thereafter perform only such portion of the SUPPLY as may be necessary to
preserve and protect the part of the SUPPLY in progress.
19.2 Without prejudice to the other provisions of the PURCHASE ORDER DOCUMENTS, PURCHASER shall
be entitled to terminate in whole or in part the PURCHASE ORDER in the following cases:
a. if SUPPLIER fails to remedy its breach within the period specified in the Notice of Default;
b. once the maximum amount payable as liquidated damages is reached;
c. if SUPPLIER becomes insolvent, bankrupt or makes an assignment for the benefit of creditors, or
if a receiver is appointed for a substantial part of SUPPLIER’s assets, or if SUPPLIER dissolves or
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liquidates or terminates its corporate existence or an order is made by a Court, or an effective
resolution is passed for the dissolution, liquidation or winding up of SUPPLIER;
d. if SUPPLIER assigns charges or otherwise transfers the PURCHASE ORDER to third parties, or
subcontracts the SUPPLY, in all or in part, without PURCHASER’s prior written consent;
e. if SUPPLIER fails to comply with any APPLICABLE LAW;
f.
if SUPPLIER makes a CHANGE without PURCHASER’s prior written authorization;
g. if SUPPLIER suspends the performance of the SUPPLY in any way without PURCHASER’s prior
written authorization, including, in the event of arbitration;
h. if SUPPLIER fails to comply with the principle of Saipem’s Code of Ethics and/or with the provisions
of Clause 27 “ETHICAL BUSINESS STANDARDS”;
i. SUPPLIER’s continuing or persistent failure to perform the SUPPLY in accordance with the
PURCHASE ORDER DOCUMENTS provisions;
j.
if applicable, if SUPPLIER fails to comply with the Italian “antimafia” administrative regulations
and/or with the Italian Law n. 136/2010 relating to financial flow traceability;
k. if SUPPLIER fails to comply with its obligations specified in the following Clauses: Clauses 8
“SUPPLIER’S GENERAL OBLIGATIONS”, 25 “LAWS AND REGULATIONS”, 32 “AUDITING”, 37
“INDEPENDENT SUPPLIER”, 38 “QUALITY ASSURANCE/QUALITY CONTROL” and 39
“HEALTH SAFETY ENVIRONMENTAL REQUIREMENTS”.
19.3 Should PURCHASER consider that SUPPLIER commits any of the above mentioned breaches,
PURCHASER shall notify SUPPLIER by written Notice of Termination specifying the breach, and the
PURCHASE ORDER DOCUMENTS or part thereof shall be automatically terminated from the date
specified in the Notice of Termination PURCHASER shall be entitled to be reimbursed by SUPPLIER for
all damages incurred in connection with such termination.
19.4 The termination of the PURCHASE ORDER pursuant to this Clause shall not relieve SUPPLIER from any
of its obligations or liabilities incurred as a consequence of default(s) committed prior to such termination.
19.5 If all or any part of the PURCHASE ORDER DOCUMENTS is terminated for reasons set forth in this
Clause, PURCHASER shall pay SUPPLIER for the portion of the SUPPLY satisfactorily performed up to
the date of termination.
19.6 Termination of the PURCHASE ORDER shall be without prejudice to any right or obligation already
accrued by either PARTY prior to the date of such termination, or which is specified or implied to remain
in force thereafter.
TERMINATION FOR CONVENIENCE
19.7 PURCHASER in its absolute and sole discretion may terminate the PURCHASE ORDER or any part
thereof for any reason and at any time by giving 10 (ten) days’ notice thereof to SUPPLIER.
19.8 On the date of such termination as stated in said notice, SUPPLIER shall cease the performance of the
SUPPLY and activities pertaining to the PURCHASE ORDER DOCUMENTS and shall preserve SUPPLY
in progress, all materials purchased and available for use in, or committed to the PURCHASE ORDER
DOCUMENTS both in its own and any other premises pending PURCHASER’s instructions.
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19.9 If the PURCHASE ORDER is terminated pursuant to the terms of this Clause, payment to SUPPLIER or
refund to PURCHASER, if any, shall be based on that portion of the GOODS satisfactorily supplied up to
and including the date of termination, plus, documented and necessary expenses directly resulting from
the termination according to the provisions specified Clause 16 “SUSPENSION FOR CONVENIENCE”.
19.10 Termination of the PURCHASE ORDER shall be without prejudice to any right or obligation already
accrued to either PARTY prior to the date of such termination, or which is specified or implied to remain
in force thereafter.
19.11 SUPPLIER shall use its reasonable efforts to minimize any cost resulting from termination for which it is
entitled to seek reimbursement from PURCHASER under this Clause.
19.12 SUPPLIER shall not be entitled to receive any payment for any CONSEQUENTIAL LOSS as a result of
termination of the PURCHASE ORDER DOCUMENTS under this Clause.
20 LIABILITIES AND INDEMNITIES
20.1 Except for the Sub-Clause 20.2 d. and 20.3 c. hereafter, the exclusion of liability and indemnities specified
herein shall apply without regard to cause or causes thereof, including the negligence of the PARTY
indemnified. However, the exclusion of liability and indemnities shall not apply and may not be relied on
by a PARTY to the extent that any claim or liability was caused by the GROSS NEGLIGENCE or WILLFUL
MISCONDUCT of such PARTY.
20.2 SUPPLIER shall be liable for and shall INDEMNIFY PURCHASER GROUP from and against any and all
liabilities, claims, judgments, losses, expensed and any cost related thereto (including attorney’s fees and
Court Costs) of whatever nature and howsoever caused, in respect of, or arising out of:
a. injury, illness or death of any member of SUPPLIER GROUP;
b. loss of, or damage to the property, owned, hired or leased, of any member of SUPPLIER GROUP;
c. loss of, or damage to, the property, owned, hired or leased, of any member of PURCHASER
GROUP while under the care, custody, control, protection and/or preservation of any member of
SUPPLIER GROUP; and/or
d. personal injury, including death or disease, or loss of or damage to the property of any THIRD
PARTY, to the extent that any such injury, loss or damage is caused by the negligence or breach
of duty (weather statutory or otherwise) of the SUPPLIER GROUP.
20.3 PURCHASER shall be liable for and shall INDEMNIFY SUPPLIER GROUP from and against any and all
liabilities, claims, judgments, losses, expensed and any cost related thereto (including attorney’s fees and
Court Costs) of whatever nature and howsoever caused, in respect of, or arising out of:
a.
injury, illness or death of any member of PURCHASER GROUP;
b. subject to Sub-Clause 20.2 c. here above, loss of, or damage to the property, owned, hired or
leased, of any member of PURCHASER GROUP; and/or
c. personal injury, including death or disease, or loss of or damage to the property of any THIRD
PARTY, to the extent that any such injury, loss or damage is caused by the negligence or breach
of duty (weather statutory or otherwise) of the PURCHASER GROUP.
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20.4 PURCHASER shall be liable for and shall INDEMNIFY SUPPLIER GROUP from and against any and all
liabilities, claims, judgments, losses, expenses and any costs related thereto arising from or in connection
with pollution and/or contamination attributable to PURCHASER in the performance of the PURCHASE
ORDER DOCUMENTS.
20.5 SUPPLIER shall be liable for and shall INDEMNIFY PURCHASER GROUP from and against any and all
liabilities, claims, judgments, losses, expenses and any costs related thereto arising from or in connection
with pollution and/or contamination attributable to SUPPLIER arising from the GOODS or from the
performance of the PURCHASE ORDER DOCUMENTS.
20.6 If either PARTY becomes aware of any incident likely to give rise to a claim, it shall notify the other PARTY
and both PARTIES shall cooperate fully in investigating the incident.
Except as otherwise stated herein, the PARTY charged under this Clause with responsibility for a claim
shall have the sole and exclusive right and obligation to control and conduct settlement or litigation of any
such claim.
21 CONSEQUENTIAL DAMAGES
Notwithstanding any provision to the contrary specified in the PURCHASE ORDER DOCUMENTS, neither
PARTY shall be liable towards the other PARTY under the PURCHASE ORDER DOCUMENTS whether by
way of indemnity or in contract or in tort (including negligence), for any CONSEQUENTIAL LOSS, and each
PARTY shall INDEMNIFY the other PARTY from and against all such claims, demands and causes of action,
irrespective of the cause.
22 LIMITATION OF LIABILITY
22.1 SUPPLIER’s liability towards PURCHASER under or in connection with the PURCHASE ORDER
DOCUMENTS shall be limited to the value specified in the PURCHASE ORDER.
22.2 Notwithstanding any provision to the contrary specified in the PURCHASE ORDER DOCUMENTS, this
limitation shall not apply to or be reduced by SUPPLIER liabilities, obligations or duties arising in
connection with the following:
a. any liability arising out of fraud, WILLFUL MISCONDUCT or GROSS NEGLIGENCE of SUPPLIER;
b. liquidated damages as specified in Clause 9 “LIQUIDATED DAMAGES”;
c. amounts recovered by SUPPLIER (or which would have been recovered, but for the act or omission
of the SUPPLIER, have not been recovered) under insurances carried out pursuant to the
PURCHASE ORDER DOCUMENTS;
d. in relation to Clause 11 “WARRANTIES”, Clause 13 “TAXES, DUTIES, AND FEES”, Sub-Clause
20.2, Sub-Clause 20.5, Clause 25 “LAWS AND REGULATIONS”, Clause 34 “LIENS” and Clause
36 “INTELLECTUAL PROPERTY RIGHTS”.
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23
INSURANCE REQUIREMENTS
23.1 Without limitation to SUPPLIER’s obligations and responsibilities under the PURCHASE ORDER
DOCUMENTS, SUPPLIER, at its own cost and charge, shall take out and maintain in full force and effect
throughout the duration of the PURCHASE ORDER a Comprehensive General Liability Insurance, with a
limit of not less than the sums set out in the PURCHASE ORDER applicable to bodily injury, sickness or
death of any person and/or for loss or damage to property including any consequential loss thereto. This
policy shall also cover pollution liability and liability arising out of the GOODS.
23.2 Before commencing performance under the PURCHASE ORDER DOCUMENTS, SUPPLIER shall
provide PURCHASER with a certificate evidencing that this insurance is in full force and effect.
24 GOVERNING LAW
The PURCHASE ORDER DOCUMENTS shall be governed by and construed exclusively in accordance with
the provisions of the Laws of England and Wales, excluding its conflict of law provisions.
25 LAWS AND REGULATIONS
SUPPLIER GROUP shall comply with any and all APPLICABLE LAWS and shall INDEMNIFY PURCHASER
GROUP from and against any and all liabilities, claims, demands, suits, proceedings, judgments, losses, costs,
expenses penalties, fees and any other cause of which may be imposed by governmental authority or THIRD
PARTY by reason of any alleged violation of APPLICABLE LAWS by SUPPLIER.
26 SETTLEMENT OF DISPUTES
26.1 All disputes between PURCHASER and SUPPLIER in connection with or arising out of the PURCHASE
ORDER DOCUMENTS, shall be resolved by means of the following procedure:
a. The dispute shall initially be referred to PURCHASER’s Representative and SUPPLIER’s
Representative who shall discuss the matter in dispute, and make all reasonable efforts to settle
the dispute amicably;
b. If the matter in dispute cannot be resolved under Sub-Clause 26.1 a. above within 15 (fifteen) days
after receipt by one PARTY of the other PARTY’s written request for such amicable settlement, the
dispute shall be referred to the Managing Directors of PURCHASER and SUPPLIER.
26.2 Unless otherwise stated in the PURCHASE ORDER, all disputes arising out of or in connection with the
PURCHASE ORDER DOCUMENTS which are not settled amicably under the preceding paragraph of
this Clause within 45 (forty-five) days after receipt of the above-mentioned written request, may be
submitted by either PARTY to arbitration in accordance with the Rules of Arbitration of the International
Chamber of Commerce. The arbitrators shall be 3 (three) and shall be appointed in accordance with said
rules.
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26.3 The seat of the arbitral proceedings shall be London, United Kingdom, and such proceedings shall be
conducted in the English language. The arbitral award shall be final and binding on the PARTIES. Each
PARTY irrevocably and unconditionally waives any objection or immunity on grounds of sovereignty or
otherwise to the arbitral proceedings.
26.4 Whilst any matter or matters are in dispute, SUPPLIER shall continue with the performance and
completion of the SUPPLY, and the PARTIES shall comply with all the provisions of the PURCHASE
ORDER DOCUMENTS.
27 CONFIDENTIALITY AND ETHICAL BUSINESS STANDARDS
PERSONAL DATA PROTECTION
27.1 The PARTIES are fully informed and have agreed to exchange documents and information regarding
personal data of the other PARTY, in compliance with APPLICABLE LAWS. In particular, PURCHASER
informs SUPPLIER that the documents and information regarding personal data of SUPPLIER GROUP
exchanged in connection with the PURCHASE ORDER shall be treated in accordance with the
information note available on the website www.saipem.com.
CONFIDENTIALITY
27.2 Without limitation of SUPPLIER obligations hereunder, SUPPLIER shall:
a. receive the CONFIDENTIAL INFORMATION in strict confidence and adopt any necessary measure
to maintain it confidential;
b. not disclose it to any THIRD PARTY unless otherwise previously authorized in writing by
PURCHASER;
c. use it only in connection with the performance of the SUPPLY;
d. delete or destroy any data and document containing the CONFIDENTIAL INFORMATION, upon
PURCHASER ‘s request;
e. not apply for patents, claim patents and/or other INTELLECTUAL PROPERTY based on or derived
from, directly and/or indirectly, any information or data included in the CONFIDENTIAL
INFORMATION.
27.3 The provisions of this Clause shall survive any expiration or termination of the PURCHASE ORDER until
the CONFIDENTIAL INFORMATION becomes of public domain out of the breach of this Clause by
SUPPLIER.
27.4 If any part of CONFIDENTIAL INFORMATION is subpoenaed or otherwise required to be disclosed to a
third party by order of a court, or by any stock exchange or other regulatory body, SUPPLIER shall
promptly notify PURCHASER in writing and, in consultation with PURCHASER, seek to obtain suitable
protective orders to maintain the confidentiality of the CONFIDENTIAL INFORMATION provided that,
however, in the event such protective order or other remedy is not obtained, SUPPLIER agrees to disclose
only that portion of the CONFIDENTIAL INFORMATION legally required, and to exercise its best efforts Confidential
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to obtain assurance that confidential treatment will be afforded to such portion of the CONFIDENTIAL
INFORMATION disclosed.
27.5 The obligations of confidentiality referred to this Clause 27 “CONFIDENTIALITY”, shall not apply to any
CONFIDENTIAL INFORMATION that:
a. was in the possession of SUPPLIER prior to PURCHASER ‘s disclosure of the same to it and was
not acquired from PURCHASER, or
b. is acquired by SUPPLIER from any third party who has no direct or indirect confidential commitment
with respect to same, or
c. is, at the time of disclosure, or subsequently becomes part of the public domain other than by
breach of this PURCHASE ORDER or a confidentiality obligation owed to SUPPLIER.
27.5.1 Specific CONFIDENTIAL INFORMATION disclosed to SUPPLIER shall not be deemed to fall under
the above exceptions merely because it is embraced by more general information which is or
becomes public knowledge or was in the prior possession of SUPPLIER.
27.5.2 SUPPLIER shall ensure that all members of SUPPLIER GROUP shall not (i) publish any press
release, announcement advertisement or reference to the SUPPLY or to the PURCHASE ORDER
DOCUMENTS in any way and/or (ii) provide any information to any newspaper, trade journal,
publication or radio or television broadcasting body, or the agents or reporters of such concerns on
any matters related to the SUPPLY or to the PURCHASE ORDER DOCUMENTS, without the prior
written consent of PURCHASER.
27.6 The provisions of this Clause shall survive any expiration or termination of the PURCHASE ORDER.
27.7 SUPPLIER represents and warrants that CONFIDENTIAL INFORMATION shall be treated in accordance
with the provision of this Clause 27 “CONFIDENTIALITY”, and SUPPLIER agrees to INDEMNIFY
PURCHASER GROUP from and against any and all claims, losses, costs, demands, damages, suits,
judgments, penalties, liabilities, debts, expenses and causes of action and every other claim or litigation
(including all costs thereof and attorney’s fees) of every kind and character suffered by PURCHASER
GROUP as a result of breach of this Clause by SUPPLIER.
ETHICAL BUSINESS STANDARDS
27.8 In connection with the PURCHASE ORDER, SUPPLIER represents and warrants to comply with (and to
have given and implemented instructions to its directors, employees and/or agents to comply with) all
applicable anti-bribery, anti-corruption and anti-money laundering laws, rules, and regulations including,
but not limited to, Italian Legislative Decree No. 231 of 8 June 2001, Bribery Act 2010 of the United
Kingdom, Foreign Corrupt Practices Act of 1977 of the United States of America, French Law No. 2016-
1691, known as “Sapin II” Law (the “Anti-Corruption Laws”), as well as with the principles of the relevant
international treaties and conventions, including the “OECD Convention on Combating Bribery of Foreign
Public Officials in International Business Transactions of 1997” and the “United Nations Convention
against Corruption of 2003”.
27.9 SUPPLIER declares to have received, and to have knowledge of, the contents of PURCHASER’s
Organization, Management and Control Model, which includes PURCHASER’s Code of Ethics, drafted
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by PURCHASER in accordance with the principles of the international treaties and conventions above
mentioned at Sub-Clause 27.8, with the applicable Anti-Corruption Laws and with the specific legislation
in force regarding the administrative liability of legal entities for offences committed by their directors,
employees and/or agents.
SUPPLIER declares that at all times in relation to the performance of the SUPPLIER’s obligations under
the PURCHASE ORDER it shall and it shall procure that its directors, officers, employees, sub-suppliers,
agents, insurers, shareholders, consultants and any other person representing it or acting on its behalf,
observe and abide by the principles of PURCHASER’s Code of Ethics.
27.10 SUPPLIER, on its behalf and on behalf of its PRINCIPALS, represents, warrants, covenants, agrees
and undertakes:
a. that neither the SUPPLIER nor any of its PRINCIPALS in the course of supplying the GOODS and
SERVICES under the PURCHASE ORDER:
i. have directly or indirectly made, offered, promised, authorized or will make, offer, promise or
authorize any improper or illegal payment, gift or other advantage, be it monetary or otherwise
to any third party, or any person in a private or public function, including any PUBLIC OFFICIAL,
for the purpose of illegally influencing actions or decisions or securing any improper advantage;
ii. have directly or indirectly made, offered, promised, authorized or will make, offer, promise, or
authorize any improper or illegal payment, gift, or other advantage, be it monetary or otherwise,
to PURCHASER (including PURCHASER’s PRINCIPALS and employees) or third party
representing the PURCHASER in order to influence the award of any purchase order (including
the present PURCHASE ORDER) by the PURCHASER;
iii. have in any other way violated the laws, rules or regulations of any country having jurisdiction
over the PARTIES or the subject matter of the PURCHASE ORDER or over the GOODS and
SERVICES, including the country in which the GOODS and SERVICES are to be delivered or
payments to the SUPPLIER are to be made;
b. that no PUBLIC OFFICIAL who is directly or indirectly related with the activities to be carried out
under this PURCHASE ORDER, or their FAMILY MEMBERS, will be appointed as PRINCIPAL of
the SUPPLIER or hired by the same as employee, consultant, intermediary or agent;
c. that in connection with the performance of the PURCHASE ORDER, will not purchase or sell (or
agree to purchase or sell) goods or services from any individual or entity, the payment for which
will go, directly or indirectly, to a PUBLIC OFFICIAL or any relative or designee of any such
individual without previously disclosing and obtaining the PURCHASER’s written approval for such
purchase or sale;
d. that in connection with the performance of the PURCHASE ORDER has not paid and will not pay
any FACILITATION PAYMENTS which are expressly prohibited by PURCHASER.
27.11 SUPPLIER further agrees and undertakes that, in connection with the PURCHASE ORDER and any
other business transactions with the PURCHASER:
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a. it has in place appropriate compliance, anti-bribery and anti-corruption controls on third parties in
order to ensure, guarantee and be responsible vis-à-vis the PURCHASER that they are duly
qualified to perform the tasks for which they have been engaged, that they are of good reputation,
and that they present no bribery and/or corruption-related or other compliance risk for the
PURCHASER GROUP. SUPPLIER, upon PURCHASER’s discretional request, will provide
supporting evidence to the PURCHASER;
b. it shall cause all such third parties to agree in writing with any applicable laws and anti-corruption
obligations, as well as with the provisions set forth in this Clause 27 “ETHICAL BUSINESS
STANDARDS”; and
c. it shall regularly audit and/or monitor such third party providers to confirm their compliance with
applicable laws and anti-corruption obligations, as well as with the provisions of Clause 27
“ETHICAL BUSINESS STANDARDS”.
27.12 SUPPLIER shall keep accurate, complete, and full records of any accounting records related to the
PURCHASE ORDER and any fees received by it in respect of the same. PURCHASER and its
representatives or agents shall have the right, during normal business hours and upon reasonable notice,
to audit SUPPLIER and gain access to, examine and copy, its books, files and records relating to the
GOODS and SERVICES provided to the PURCHASER under the PURCHASE ORDER in order to verify
the compliance by SUPPLIER with the provisions of the present Clause 27 “ETHICAL BUSINESS
STANDARDS”. The SUPPLIER shall co-operate fully and shall cause its PRINCIPALS, directors and third
parties to cooperate fully with such audit even after termination of the PURCHASE ORDER, howsoever
arising. SUPPLIER shall obtain equivalent rights of audit as those specified above from its sub-supplier
and/or sub-contractors.
27.13 SUPPLIER represents that no conflict of interest situation, even potential, involving SUPPLIER and its
PRINCIPALS, occurs with regard to the performance of the activities under this PURCHASE ORDER and
commits to promptly inform PURCHASER whether such situation arises in the execution of the
PURCHASE ORDER itself.
27.14 Notwithstanding any other provision of the PURCHASE ORDER (including any provision which would
otherwise exclude or limit SUPPLIER’s liability under the PURCHASE ORDER), SUPPLIER shall
INDEMNIFY the PURCHASER GROUP from and against any and all liabilities, damages, losses (whether
direct and indirect), including any CONSEQUENTIAL LOSS suffered or incurred by the PURCHASER
GROUP arising out of or in connection with any breach by the SUPPLIER in relation to this Clause 27
“ETHICAL BUSINESS STANDARDS”.
27.15 SUPPLIER undertakes to guarantee compliance of Clause 27 “ETHICAL BUSINESS STANDARDS” by
all the members of SUPPLIER GROUP.
27.16 SUPPLIER shall reflect on a back to back basis the same compliance obligations provided in this Clause
27 “ETHICAL BUSINESS STANDARDS” in the agreements with any third parties engaged for the
performance of the PURCHASE ORDER.
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27.17 The PARTIES agree that any non-compliance, even partial, with the abovementioned declarations and
undertakings of this Clause 27 “ETHICAL BUSINESS STANDARDS” , reasonably resulting in adverse
consequences for PURCHASER, will be considered a material default under the PURCHASE ORDER
and, as a consequence, will entitle PURCHASER to unilaterally withdraw, even during its performance,
or to terminate the PURCHASE ORDER, by delivering written notice which shall include a brief summary
of the circumstances or of the legal proceedings demonstrating such non-compliance.
SUSTAINABILITY
27.18 SUPPLIER declares to have received and have knowledge of the contents of the “Policy Sustainable
Saipem” whereby Saipem is committed to act as a sustainable company, and to contribute to long term
growth and value creation through the effective involvement of all legitimate stakeholders.
27.19 Each PARTY declares that its activities under the PURCHASE ORDER shall in no event imply
unacceptable risks to people or the environment, and undertakes to manage and mitigate these risks in
its every day operational activities. If local requirements and standards do not exist or are inadequate to
manage the above risks, the PARTIES agree to operate in accordance with relevant internationally
accepted best practices.
28 ASSIGNMENT AND SUB-CONTRACTING
28.1 PURCHASER is entitled to assign, novate or otherwise transfer the PURCHASE ORDER DOCUMENTS
in whole or in part. It is specifically agreed that:
a. the SUPPLY TIME SCHEDULE as well as the terms of payment governing the relationship between
the PARTIES under the new PURCHASE ORDER DOCUMENTS shall remain those provided for
in the original PURCHASE ORDER DOCUMENTS;
b. SUPPLIER shall not consider or invoke the assignment as an event of discontinuity of its duties
and obligations under the original PURCHASE ORDER DOCUMENTS.
28.2 SUPPLIER shall not assign, charge or otherwise transfer the PURCHASE ORDER DOCUMENTS, in
whole or in part, without the prior written approval of PURCHASER.
28.3 SUPPLIER shall not subcontract the whole of the PURCHASE ORDER DOCUMENTS. SUPPLIER shall
not subcontract any part of the PURCHASE ORDER DOCUMENTS to third parties without the prior
written approval of PURCHASER.
28.4 Such approval shall not relieve SUPPLIER of any liability or obligation under the PURCHASE ORDER
DOCUMENTS, and it shall be fully liable for the work, acts, omissions, defaults and neglects of any of its
sub-supplier and/or sub-contractor including their agents, representatives, employees and personnel, as
if they were acts, omissions or defaults and neglects of SUPPLIER. SUPPLIER shall ensure that the terms
of any subcontract agreement shall fully comply with the obligations of the PURCHASE ORDER
DOCUMENTS.
28.5 Before giving its written approval to subcontracting, PURCHASER shall have the right to review the form
of the sub-contract, the choice of the sub-supplier and/or sub-contractor, the part of the PURCHASE
ORDER DOCUMENTS included in the subcontract, and any other details requested by PURCHASER.
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28.6 SUPPLIER shall ensure that each sub-contract shall grant SUPPLIER the unconditional right of
assignment of the sub-contract to PURCHASER. Upon PURCHASER’s request, SUPPLIER shall
promptly assign the related sub-contract to PURCHASER, within the period indicated in such request.
29 ASSIGNMENT OF CREDIT
29.1 Unless expressly authorized by PURCHASER, the assignment of any and all credits due to SUPPLIER
under the PURCHASE ORDER is excluded with resulting liability of SUPPLIER to PURCHASER for any
breach of this provision.
29.2 Furthermore, in no circumstances may SUPPLIER give any special cash warrants to any third party, or
delegate in any manner whatsoever, the collection of any of the monies due to SUPPLIER hereunder.
30 SUPPLIER TO INFORM ITSELF AND NON-WAIVER OF RIGHTS
30.1 SUPPLIER shall be deemed to have satisfied itself, before entering into the PURCHASE ORDER, as to
the PURCHASE ORDER DOCUMENTS requirements, and to the extent and nature of the SUPPLY
including but not limited to the services, personnel, materials and equipment, plant, consumables and
facilities required for the SUPPLY, the correctness and sufficiency of the TOTAL PURCHASE ORDER
AMOUNT, general and local conditions including climatic, sea, water and weather conditions, and all other
matters which could affect progress of the SUPPLY. It is hereby agreed that PURCHASER shall grant no
increase in the TOTAL PURCHASE ORDER AMOUNT or any extension of the SUPPLY TIME
SCHEDULE to SUPPLIER in respect of the foregoing, including any PURCHASER TECHNICAL
DOCUMENTS.
30.2 The waiver of any rights or relaxation of any provision in the PURCHASE ORDER DOCUMENTS, shall
not be valid unless in writing and approved by PURCHASER. Notwithstanding the foregoing, the failure
of PURCHASER to exercise or enforce any right, remedy or provision contained in the PURCHASE
ORDER DOCUMENTS, shall not relieve SUPPLIER of any of its obligations under the PURCHASE
ORDER DOCUMENTS and shall not affect or constitute a waiver of such right, remedy or provision.
31 SURVIVAL OF PROVISIONS
Those provisions of the PURCHASE ORDER DOCUMENTS which by their nature extend beyond the
completion of the SUPPLY shall so survive any expiration or termination of the PURCHASE ORDER
DOCUMENTS.
32 AUDITING
32.1 For the purposes of audit, SUPPLIER shall keep all documents relating to the PURCHASE ORDER
DOCUMENTS for 5 (five) years from the expiration of the Warranty Period. PURCHASER, and its
representative or agents shall have the right during normal business hours to examine and copy all
documents of SUPPLIER GROUP, that are pertinent to the PURCHASE ORDER DOCUMENTS or which
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concern the observance of labour and social security laws and regulations. SUPPLIER shall obtain
equivalent rights of audit as those specified above from its sub-supplier and/or sub-contractors.
32.2 Unless otherwise specified in the PURCHASE ORDER, all pertinent administrative records such as
invoices, tax receipts and VAT receipts shall be retained for 10 (ten) years after the DELIVERY DATE.
32.3 If so requested by PURCHASER, SUPPLIER shall promptly, but no later than 7 (seven) days from receipt
of such request, provide information concerning its control structure, including the identity of its
shareholders and their relevant stakes. In the event of trust and/or fiduciary registration, however qualified,
SUPPLIER shall also provide the identity of the relevant grantors, and their respective stake.
33 THIRD PARTIES’ RIGHTS
No person or entity who is not a party to the PURCHASE ORDER DOCUMENTS shall have any rights under
the Contracts (Rights of Third Parties) Act 1999 or otherwise to enforce any term of the PURCHASE ORDER
DOCUMENTS.
34 LIENS
34.1 SUPPLIER undertakes not to do, or permit any act, omission or deed which would result in the creation
of any lien, charge or encumbrance of any kind whatsoever on PURCHASER’s property and hereby
warrants that it has not created or done any of the same before entering into the PURCHASE ORDER.
34.2 If, at any time, PURCHASER shall receive notice or information of the recording of any such lien, charge
or encumbrance of any kind whatever or any evidence thereof SUPPLIER shall immediately remove the
same and shall INDEMNIFY PURCHASER GROUP from and against any and all liabilities for the
payment of the amount of any lien, charge, or encumbrance of any kind whatsoever claimed against the
property of PURCHASER GROUP created by SUPPLIER GROUP, or by any of its sub-supplier, and/or
sub-contractor, or by their respective employees and agents.
35 DEBTS DUE BY SUPPLIER
In each case when, under or by virtue of the provisions contained in the PURCHASE ORDER DOCUMENTS,
SUPPLIER shall become liable for the payment of any sum of money to PURCHASER whether by way of
damages, indemnification or any expenses incurred by PURCHASER in connection with the performance of
the SUPPLY due to negligence, default or omission of SUPPLIER, PURCHASER may deduct such sum from
any payment due or which may become due to SUPPLIER, or recover such sum by any other lawful means,
without prejudice to any other remedies PURCHASER may have under the PURCHASE ORDER
DOCUMENTS.
36
INTELLECTUAL PROPERTY RIGHTS
36.1 SUPPLIER represents and warrants that it possesses or shall be granted any INTELLECTUAL
PROPERTY which is necessary for the performance of its obligations under the PURCHASE ORDER
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DOCUMENTS and that the SUPPLY does not infringe any INTELLECTUAL PROPERTY of any third
party. SUPPLIER further represents and warrants that PURCHASER shall possess and be free to use
the SUPPLY for any purpose and that such unlimited right to use is included in the TOTAL PURCHASE
ORDER AMOUNT.
36.2 Any INTELLECTUAL PROPERTY which arises out of or in connection with the performance of the
SUPPLY shall vest wholly and exclusively in PURCHASER. No further compensation shall be due by
PURCHASER GROUP for the generation of the above-mentioned rights and INTELLECTUAL
PROPERTY, either to its inventor, or to SUPPLIER GROUP.
36.3 SUPPLIER agrees to INDEMNIFY PURCHASER GROUP from and against any and all liabilities, claims,
demands, suits, proceedings, judgments, losses, costs, expenses, penalties, fees and any other causes
of action suffered by PURCHASER GROUP as a result of breach of this Clause 36 “INTELLECTUAL
PROPERTY RIGHTS” by SUPPLIER GROUP.
37
INDEPENDENT SUPPLIER
37.1 The SUPPLY shall be performed by SUPPLIER as an independent supplier, and SUPPLIER, its
employees, collaborators, agents, servants and representatives shall not be considered for any purpose
to be employees, collaborators, agents, servants or representatives of PURCHASER.
37.2 SUPPLIER shall have in any time complete control, supervision and direction over its equipment and
personnel and over the manner and method of performing all the SUPPLY and PURCHASER shall have
no authority
to supervise SUPPLIER’s and/or subcontractors’ employees, representatives or
collaborators, agents, servants.
37.3 It is expressly agreed that it is not the purpose or intention of the PURCHASE ORDER to create, nor shall
the same be construed as creating, any employment relationship, partnership, joint operation or agency
relationship between PURCHASER and SUPPLIER’s and/or subcontractors’ employees, collaborators,
agents, servants, representatives.
37.4 SUPPLIER shall INDEMNIFY PURCHASER GROUP from and against any and all liabilities, claims,
demands, suits, proceedings, judgments, losses, costs, expenses, penalties, fees and any other causes
of action which may arise out of the SUPPLIER’s and/or subcontractors’ failure to perform any payments
due to the personnel involved in performing the activities related to the PURCHASE ORDER
DOCUMENTS (including all wages, salaries, overtime pay, benefits, allowances, taxes, social security
contributions, insurance payments, etc.), pursuant to APPLICABLE LAWS and/or individual and/or
collective agreements.
38 QUALITY ASSURANCE/QUALITY CONTROL
38.1 The SUPPLY shall be carried out under Quality Assurance/Quality Control conditions, within a Quality
Management System frame put in place by SUPPLIER, in accordance with PURCHASER’s Specification
“Quality Requirements for Suppliers/Sub-contractors”, when provided, as specified in the PURCHASE
ORDER.
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38.2 PURCHASER shall be entitled to review, reject or approve SUPPLIER’s Quality Management System,
based on the applicable requirements, and to asses it before and/or during the development activities and
at any progress stage and shall be granted free access in connection therewith.
39 HEALTH SAFETY ENVIRONMENTAL REQUIREMENTS
39.1 PURCHASER places prime importance on health, safety and environmental (“HSE”) issues and requires
that, in performing the SUPPLY, the SUPPLIER GROUP takes, at its own cost, the appropriate
precautions and measures to safeguard the health of the people that may be affected by the SUPPLY,
ensure high safety and security levels in conducting operations and avoid or mitigate negative impacts of
the SUPPLY on the environment during its life cycle and take all appropriate measures to protect
PURCHASER’s property and personnel at SUPPLIER’s facilities.
39.2 SUPPLIER shall, in performing the SUPPLY, comply with all APPLICABLE LAWS and with HSE
requirements and specifications as referred in the PURCHASE ORDER DOCUMENTS.
39.3 Should SUPPLIER perform SERVICES and/or any activities at SITE, it is SUPPLIER responsibility to ask
to PURCHASER to specify the list of HSE requirements to comply with. Any costs deriving from these
HSE requirements shall be borne by SUPPLIER. In any case, SUPPLIER’s personnel shall fulfil the
following requirements:
a. SUPPLIER shall not transport, use, possess, promote or sale of substances like alcoholic
beverages and drugs on SITE;
b. SUPPLIER shall provide a Health Certificate for all its personnel, as proof of their fitness for their
respective tasks in relation to the SERVICES. Such certificate shall be valid for one year, unless
stated otherwise;
c. SUPPLIER shall provide for its employees all the necessary Personal Protective Equipment (PPE);
d. SUPPLIER shall provide for its employees all the training necessary to provide the SERVICES;
e. SUPPLIER shall, in case the SUPPLY includes the presence of SUPPLIER’s personnel onboard
offshore units, inform itself about which kind of offshore survival certificate (valid and in compliance
with standards of training) all SUPPLIER’s personnel must have.
39.4 The GOODS under the PURCHASE ORDER DOCUMENTS shall be provided together with:
a. appropriate Material Safety Data Sheet (MSDS), complying with the relevant APPLICABLE LAWS
and regulations of the Country of the GOODS destination, written in English and in the appropriate
local language;
b. appropriate certifications as required to comply with APPLICABLE LAWS;
c. asbestos free certification issued by manufacturer;
d. documented information on the proper handling of the GOODS at the end of their life of use and
adequate instructions for its appropriate disposal / recycling / reuse.
39.5 PURCHASER reserves the right to inspect SUPPLIER’s facility at any time in order to assess compliance
with the HSE requirements and specifications as referred in the PURCHASE ORDER DOCUMENTS. Confidential
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40 RISK MANAGEMENT
40.1 Given the importance of risk management for PURCHASER’s activities, PURCHASER has implemented
on its projects a structured approach to identify, analyze, mitigate and control the risks which could
jeopardize the successful completion of the PROJECT. As part of this approach, it is essential that
potential risks arising from the Scope of the PURCHASE ORDER DOCUMENTS be properly addressed
and shared with PURCHASER.
40.2 Therefore, and as part of the scope of the PURCHASE ORDER DOCUMENTS, SUPPLIER may be
requested to implement a similar process for managing the risks pertaining to its activities on the project,
and to periodically share with PURCHASER the current status of those risks.
40.3 SUPPLIER may be required to participate in dedicated “risk status review meetings” upon PURCHASER
notice.
40.4 Participation of SUPPLIER in this risk management process does not in any way relieve SUPPLIER from
any of its contractual obligations either under the PURCHASE ORDER DOCUMENTS, or at law. In
particular, it is SUPPLIER’s responsibility and duty to take all possible preventive or corrective actions to
properly address the risks pertaining to its scope of work (either identified by SUPPLIER or PURCHASER)
that could impact PURCHASER’s activities and objectives.
41 EXPEDITING, INSPECTION AND TESTING, SHIPMENT PREPARATION, PACKING AND MARKING
EXPEDITING
41.1 SUPPLIER shall provide PURCHASER with Time/Material Schedule and Work Progress Monitoring
within terms specified in PURCHASE ORDER and provide regular, accurate and complete information
regarding the progress and delivery status of the SUPPLY. PURCHASER shall be entitled to verify the
progress of the supply at frequent intervals so as to ensure that SUPPLIER is performing the SUPPLY in
accordance with the PURCHASE ORDER DOCUEMENTS.
41.2 All aspects, section and phases of the supply chain, including the portion of SUPPLIER’s sub-contractors
or sub-supplier, shall be under SUPPLIER control and responsibility. PURCHASER shall have during the
working hours free access to any premises or facilities of SUPPLIER, or its sub-suppliers, or sub-
contractor to directly verify any of the information pertaining to the supply chain and SUPPLIER shall
provide all the relevant information to allow the verification of the progress of the supply. Any verification
and or inspection performed by PURCHASER shall in no way relieve SUPPLIER of its responsibilities
and obligations under the PURCHASE ORDER DOCUMENTS.
41.3 It is understood that the implementation of any corrective action or any tests/inspections required by
PURCHASER after the expediting shall never entitle SUPPLIER to a CHANGE of the TOTAL PURCHASE
ORDER AMOUNT and/or the DELIVERY DATE.
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INSPECTION AND TESTING
41.4 PURCHASER and/or AUTHORIZED INSPECTION AUTHORITY shall be entitled to witness, inspect and
test the GOODS in compliance with the PURCHASE ORDER DOCUMENTS and/or documents approved
by PURCHASER, at no additional cost to PURCHASER.
41.5 All costs incurred by PURCHASER shall be borne by SUPPLIER in the following cases:
a. If, as a result of a defect and/or failed test, it turns out to be necessary to re-inspect and/or witness
the re-testing after correction of the defect.
b. If, as a result of a non-conformity, it turns out to be necessary to make additional and/or
complementary verifications, tests to those provided for in the PURCHASE ORDER DOCUMENT.
c. In the event of a postponement or cancellation by SUPPLIER less than 8 (eight) days before the
date scheduled for the control visit / inspection.
41.6 PURCHASER and the AUTHORIZED INSPECTION AUTHORITY shall have during the working hours
free access to any premises or facilities of SUPPLIER, or its sub-suppliers, or sub-contractors, for
inspecting the GOODS or any part thereof or material used in the manufacture thereof, including any
documents, or information connected therewith. Where required, SUPPLIER shall provide free of charge
suitable office space with adequate communication facilities (phone, fax, computer, etc.) for reasonable
use.
41.7 PURCHASER shall have the right to reject any part of the GOODS or any rework that does not comply
with any requirement of the PURCHASE ORDER DOCUMENTS. Upon receiving notice of rejection,
SUPPLIER, at its sole cost and expense, shall immediately commence to re-perform, repair or replace
the defective part of the GOODS and shall carry out such inspections and/or tests on other parts of the
GOODS as PURCHASER may require to ensure that there are no similar parts of the GOODS that fail to
comply with the requirements of the PURCHASE ORDER DOCUMENTS. SUPPLIER agrees that the
PURCHASER may temporarily use all or part of the rejected GOODS until the same is replaced by
conforming GOODS.
41.8 Neither failure on the part of PURCHASER to inspect the SUPPLY or to witness or to test or to discover
defects nor failure to reject work performed by SUPPLIER which is not in accordance with the PURCHASE
ORDER DOCUMENTS shall relieve SUPPLIER of any liability or obligation under the PURCHASE
ORDER DOCUMENTS.
INSPECTION BY STATUTORY AUTHORITIES
41.9 SUPPLIER shall carry out all the formalities relating to the approvals and tests established by Statutory
Authorities.
41.10 All the costs relating to the approvals and tests by Statutory Authorities including any fees for inspectors,
shall be borne by SUPPLIER and shall not entitle SUPPLIER to any adjustment of the TOTAL
PURCHASE ORDER AMOUNT and/or the DELIVERY DATE.
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WEIGHT OF THE GOODS
41.11 SUPPLIER acknowledges the importance for PURCHASER of the weight of the GOODS. Therefore,
SUPPLIER shall use a reasonable weight control system in order to ensure that the weight of the GOODS
shall be within the weights specified in the PURCHASER ORDER.
41.12 Unless otherwise specified, the actual weight of the GOODS shall be the same as to the weight on hook
verified at the delivery of the GOODS.
41.13 SUPPLIER is responsible for ensuring that the weight of the GOODS is documented.
SHIPMENT PREPARATION, PACKING AND MARKING
41.14 SUPPLIER shall ensure that all GOODS shall be adequately and appropriately packed and secured to
ensure safe transportation to the FINAL DESTINATION according to the mean of transport selected by
PURCHASER. SUPPLIER shall comply in all respects with PURCHASER’s Packaging, Shipping and
Marking as specified in the PURCHASE ORDER DOCUMENTS unless differently instructed by
PURCHASER.
41.15 SUPPLIER shall also be responsible for any damage, deterioration and corrosion to the GOODS
resulting from bad or ineffective packing, incorrect or inadequate protection during transportation and
storage or failure to provide and indicate storage recommendations.
41.16 PURCHASER shall be entitled to inspect the packing, marking and product certificates accompanying
the GOODS.
41.17 The cost of packing material, packing cases and other packing charges are included in the TOTAL
PURCHASE ORDER AMOUNT. Packing cases and packing material shall become and remain the
property of PURCHASER.
41.18 SUPPLIER, at is care and costs, shall:
a. Ensure that GOODS hold the necessary export licences from the DELIVERY POINT and import
licenses for the FINAL DESTINATION;
b. Provide all the necessary information/documents to determine the Country of Origin of the GOODS;
c. Promptly inform the PURCHASER and provide all the necessary information/documents no later
than SUPPLIER acceptance of PURCHASE ORDER DOCUMENTS, whether the GOODS are
included in the control list of the Wassenaar Arrangement on Export Controls for Conventional Arms
and Dual-Use Goods and Technologies;
d. Provide all shipping documents and applicable licenses necessary to complete export/import
formalities. In case of modifications of shipping instruction by PURCHASER, SUPPLIER shall
update the shipping documents accordingly;
e. Provide all the necessary information/documents if the GOODS are hazardous for shipment.
PACKING
41.19 Packing shall be carried out by SUPPLIER in accordance with the PURCHASER’s instruction.
41.20 Each packaged material and equipment shall not exceed the dimension of 2,5 mt width 2,5 mt high, 12
mt length and 20 Ton weight.
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Package exceeding above defined dimensions/weight are considered oversize/overweight item. In case
of oversize/overweight packages, SUPPLIER shall promptly notify to PURCHASER and guarantee the
feasibility of the transport of said packages from its own workshop to the nearest main commercial port
and/or reduce the dimension/weight of the package accordingly.
41.21 Unless otherwise stated in the PURCHASE ORDER, the materials/equipment shall be packed
separately for each DELIVERY POINT stated in the PURCHASE ORDER.
41.22 Unless otherwise stated in the PURCHASE ORDER, spare parts shall be packed separately in
accordance with their use (spare parts for erection, for commissioning, two years’ operation spare parts,
capital spare parts).
41.23 SUPPLIER is also responsible to ensure a proper packing water sealed for the set of product certificates
shipped along with the GOODS.
MARKING
41.24 Marking shall be carried out by SUPPLIER in accordance with PURCHASER’s instruction.
41.25 After the GOODS have been tested and packed in accordance with the PURCHASE ORDER
DOCUMENTS, SUPPLIER shall send to PURCHASER the documents specified in the PURCHASE
ORDER DOCUMENTS.
42 TECHNICAL ASSISTANCE SERVICES
42.1 If and as per the conditions stipulated in the PURCHASE ORDER, SUPPLIER shall mobilize qualified
personnel to SITE to render technical assistance services.
42.2 PURCHASER will communicate to SUPPLIER the required number and the qualification of SUPPLIER’s
personnel, the date of beginning and the expected duration of the SERVICES. The expected duration
might vary, nonetheless SUPPLIER undertakes to make available its personnel for the entire period
actually required by PURCHASER. SUPPLIER shall mobilize its personnel to SITE not later than 15
(fifteen) days from PURCHASER’s request.
42.3 SUPPLIER shall be responsible to obtain, at SUPPLIER’s cost as specified hereunder, valid working visas
and other permits needed for SUPPLIER’s personnel to work at SITE. Any idle time due to the
unavailability of the foregoing shall not be paid to SUPPLIER.
42.4 Upon PURCHASER request, SUPPLIER shall promptly replace, at its cost, any personnel engaged in the
execution of the SERVICES in case of negligence in the performance of the SERVICES, including any
breach of HSE requirements or SITE regulations.
42.5 The SERVICES shall be compensated to SUPPLIER as follows:
a. Lump Sum
If the PARTIES have agreed lump sum amounts for the remuneration of the SERVICES, Clause
14 “INVOICING AND PAYMENT” shall apply. Such lump sum shall include also travelling expenses
and the costs related to the obtainment of visas and necessary permits, as well as any other costs
including but not limited to wages, salaries, benefits, allowances, taxes, social security contributions
and/or insurance payments.
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b. Rates and Time Sheets
If the PARTIES have agreed rates for the remuneration of the SERVICES, the following provisions
shall integrate, or supersede in case of conflicts, Clause 14 “INVOICING AND PAYMENT”:
i. The SERVICES shall be compensated applying only the rates agreed between the PARTIES
and included in the PURCHASE ORDER DOCUMENTS.
ii. Such rates shall also apply in case the SERVICES are carried out by SUPPLIER’s sub-supplier’s
personnel, unless specific rates have been agreed.
iii. The agreed rates are fixed and not subject to escalation for the entire duration of the
PURCHASE ORDER, unless otherwise agreed by the PARTIES.
iv. Notwithstanding any provisional amount included in the TOTAL PURCHASE ORDER AMOUNT
for the SERVICES, SUPPLIER will be compensated only on the basis of the SERVICES actually
performed.
v. The invoice(s) shall be issued on monthly basis, based on approved time sheets signed by
PURCHASER and SUPPLIER that shall be attached to the invoice(s) as back-up
documentation.
vi. For travelling expenses, SUPPLIER shall be reimbursed exclusively for the cost of the flights
ticket (economy class) from the airport of departure to the one of arrival. No allowance for extra
luggage, overnight stay or other transportation shall be reimbursed. The flights ticket cost shall
not be included in SUPPLIER’s rate and shall be reimbursed by PURCHASER at actual cost
upon the presentation of the relevant supporting documentation satisfactory to PURCHASER.
The reimbursement to SUPPLIER of the travelling expenses shall apply only to the travels for
mobilisation, demobilisation and travels for rotation. The travel shall not have intermediate stops
with the exception of those made for taking connecting flights. Notwithstanding the actual
duration of the travel, it will be retributed as a single normal working day.
vii. Costs related to the obtainment of visas and necessary permits shall not be included in
SUPPLIER’s rate and shall be reimbursed by PURCHASER at actual cost upon the presentation
of the relevant supporting documentation satisfactory to PURCHASER.
viii. Any other costs including but not limited to wages, salaries, benefits, allowances, taxes, social
security contributions and/or insurance payments shall be borne by SUPPLIER.
42.6 The normal working time of SUPPLIER’s personnel shall be 10 (ten) hours a day according to the SITE
working schedule, for a total of 60 (sixty) hours a week. In case of working day with less than 10 (ten)
hours, the daily rate will be reduced proportionally. Public holidays will be recognized according to the
local calendar at SITE.
42.6.1 Only hours exceeding the 60 (sixty) hours a week shall be considered overtime and shall be
previously authorized by PURCHASER.
42.6.2 Each day spent at SITE in which SUPPLIER personnel does not work for reasons beyond
SUPPLIER’s control will not be accounted as a working day.
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42.6.3 Rates agreed in the PURCHASE ORDER DOCUMENTS shall be applied in accordance with the
above indications.
42.6.4 Unless otherwise agreed between the PARTIES, SUPPLIER’s personnel will be allowed to go on
rotation every 75 (seventy-five) days of permanence at SITE for a maximum consecutive and
aggregate period of 21 (twenty-one) days per rotation. The cost of this travel will be compensated
by PURCHASER in accordance with Sub-Clause 42.5 b) vi. If required by PURCHASER,
SUPPLIER shall mobilize to SITE replacement personnel with a suitable time overlapping.
42.7 SUPPLIER’s personnel shall arrive at SITE with personal protective equipment and tools needed to
perform the SERVICES. PURCHASER shall not reimburse SUPPLIER any costs for working clothes
and/or for the clothing suitable to the climate of the SITE.
42.8 Board and lodging, security and local transportation for SUPPLIER’s personnel will be provided by
PURCHASER at the same conditions of PURCHASER’s personnel at SITE and the related costs will be
borne by PURCHASER.
42.9 In case of disease or accident of any kind, PURCHASER shall ensure that SUPPLIER’s personnel will
receive all the necessary primary medical and/or hospital treatment. SUPPLIER shall be at all times
responsible for any cost attributable to any medical or hospital treatment and should the personnel’s
inability to work exceed 48 (forty-eight) hours, at PURCHASER’s request SUPPLIER shall replace,
without delay, at SUPPLIER’s own cost, the person with another of equal qualification.
42.10 SUPPLIER represents and warrants that it shall carry out the SERVICES in a professional manner, and
that the SERVICE shall conform in all respect to the PURCHASE ORDER DOCUMENTS. The SERVICES
shall be considered completed only after the written acceptance by PURCHASER.
42.11 SUPPLIER warrants that SUPPLIER’s tools that will be used for the performance of the SERVICES are
fit for the purpose of the SERVICES, and that SUPPLIER ‘s personnel engaged for the performance of
the SERVICES possess the required qualification and experience.
42.12 SUPPLIER shall remain liable at any time for the correction of any deficiencies of any kind affecting the
SERVICES. Upon being notified by PURCHASER, SUPPLIER shall immediately, at SUPPLIER’s own
cost, rectify any defective SERVICES until the written acceptance of the SERVICE by PURCHASER.
42.13 Should any member of the SUPPLIER GROUP in the performance of the SERVICES cause, directly or
indirectly, any damage to any GOODS supplied by SUPPLIER GROUP under the PURCHASE ORDER,
the damaged GOOD shall be considered as if it was defaulting under Clause 11 “WARRANTIES”.
42.14 All provisions of the PURCHASE ORDER DOCUMENTS not expressly modified by the above
paragraphs of this Clause 42 “TECHNICAL ASSISTANCE SERVICES” shall apply to the performance of
the SERVICES to the extent applicable.
43 SECURITY
43.1 If SUPPLIER performs activities at PURCHASER’s premises and/or at SITE, SUPPLIER shall comply
with all applicable host country and international security laws, with PURCHASER security management
system, which, in line with existing industry best practice, establishes security-related guidelines and
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procedures to lower existing risks to As Low As Reasonably Practicable (ALARP), as per PURCHASER
Project Security Plan, and with all security procedures and instructions existing and implemented at SITE
and/or for the performance of the SUPPLY.
SUPPLIER operating under different security procedures shall notify in writing its intention to deviate from
PURCHASER applicable security procedures and instructions and shall prepare a “Security Bridging
Document” in order to harmonize SUPPLIER security procedures and instructions with those of
PURCHASER. The ‘’Security Bridging Document’’ shall be approved by PURCHASER and SUPPLIER
shall be responsible to implement it in a timely manner to execute the SUPPLY as per its obligations in
accordance with the PURCHASE ORDER.
43.2 SUPPLIER shall comply with PURCHASER’s Cyber Security Requirements, if applicable.
43.3 In any case, SUPPLIER shall and shall use its reasonable endeavours to ensure that its sub-suppliers
and sub-contractors performing part of the SUPPLY under the PURCHASE ORDER DOCUMENTS:
a. implement appropriate cyber security measures and systems and otherwise use reasonable
endeavours to maintain its cyber security;
b. have in place appropriate plans and procedures to allow it to respond efficiently and effectively to
a cyber security incident;
c. regularly review its cyber security arrangements to verify its application in practice and maintain
and keep records evidencing the same.
43.4 PURCHASER reserves the right to audit SUPPLIER in order to assess its compliance with the
aforementioned obligations, upon reasonable notice.
43.5 If SUPPLIER becomes aware of a cyber security incident which affects or is likely to affect its cyber
security, SUPPLIER shall:
a. as soon as reasonably practicable, but no later than 12 hours, notify PURCHASER;
b. promptly take all steps reasonably necessary to mitigate and/or resolve the cyber security incident,
at its own costs; and
c. keep PURCHASER informed.
44 EXPORT CONTROL LAWS AND REGULATIONS
44.1 SUPPLIER acknowledges that it is familiar with and will comply with all applicable TRADE CONTROL
LAWS.
44.2 SUPPLIER represents that it is not a RESTRICTED PARTY and that no RESTRICTED PARTIES will be
involved in the performance of his obligation under the PURCHASE ORDER.
44.3 Without prejudice to the foregoing, SUPPLIER shall provide PURCHASER, in writing, with the relevant
Export Control Classification Number (ECCN) or equivalent code in accordance with applicable
jurisdiction(s) for any dual-use or military items (including software and technology).
44.4 SUPPLIER shall be responsible for obtaining all necessary import and export licenses and/or any other
customs license as required by applicable for the performance of the obligations under the PURCHASE
ORDER DCUMENTS.
This document is the property of Saipem S.p.A. All rights reserved.
Confidential
SPECIFICATION Group
GENERAL TERMS AND CONDITIONS FOR PURCHASE ORDER DOCUMENTS
- HIGH COMPLEXITY
Doc. no. SPC_GR-GROUP-SC-PRO_GTC-111-E
Rev. 01
Date 18/02/2020
Page 43 of 43
44.5 SUPPLIER shall INDEMNIFY PURCHASER from all fines, penalties and all associated expenses arising
out of or resulting from the violation by SUPPLIER of any of his obligations under this Clause 44 “EXPORT
CONTROL LAWS AND REGULATIONS”.
45 EXPORT CREDIT AGENCIES
SUPPLIER acknowledges and agrees that PURCHASER may avail itself of a financing facility through the
involvement of Export Credit Agencies (“ECA”). SUPPLIER will, to the extent required by PURCHASER, assist
in good faith and cooperate with PURCHASER and any proposed Financing Entities (including any of their
advisers) in respect of the negotiation of the Financing Documents, and will furnish such information and
documents reasonably requested by PURCHASER and/or the proposed Financing Entities. SUPPLIER will do
all other things necessary, at no additional cost to PURCHASER, to permit the full utilization of the credit
facilities or other debt arrangements relating to any and all applicable ECA including meeting of all ongoing
terms, conditions and requirements of any ECA financing and agreeing modifications to this PURCHASE
ORDER as the Financing Entities may reasonably require.
This document is the property of Saipem S.p.A. All rights reserved.
Confidential
Project: Q-32705 - Saipem COMP3 Folder: RFQ Files