Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
COMPANY Contract No.: LTC/C/NFP/5129/20 CONTRACTOR Project No.: 033764
ASSET
: NFPS
Document Title
: SPARE PARTS MANAGEMENT PLAN
COMPANY Document No.
: COMP3-SPM-PE-PLN-00002
CONTRACTOR Document No.
:
033764-B-D00-18-SPM-EM-P-10002
Discipline
:
ADMINISTRATIVE, ENGINEERING MANAGEMENT
Document Type
: PLAN
Document Category/Class
:
1
Document Classification
:
Internal
B
22-APR-2025
Issued for Approval
Armande B. Dala Maintenance Engineer
Mansoor Ahmed Lead Maintenance Engineer
Reetesh Jha Technical Manager
A
09-DEC-2024
Issued for Review Armande B. Dala Mansoor Ahmed Reetesh Jha
REV.
DATE
DESCRIPTION OF REVISION
PREPARED BY
REVIEWED BY
APPROVED BY
Saipem S.p.A
THIS DOCUMENT IS PROPERTY OF QatarEnergy LNG. THIS DRAWING OR MATERIAL DESCRIBED THEREON MAY NOT BE COPIED OR DISCLOSED IN ANY FORM OR MEDIUM TO THIRD PARTIES, OR USED FOR OTHER THAN THE PURPOSE FOR WHICH IT HAS BEEN PROVIDED, IN WHOLE OR IN PART IN ANY MANNER EXCEPT AS EXPRESSLY PERMITTED BY QatarEnergy LNG.
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
REVISION HISTORY
Revision
Date of Revisio
n
Revision Description
A1
A
B
20-NOV-2024
Issued for Inter-Discipline Check
09-DEC-2024
22-APR-2025
Issued for Review
Issued for Approval
HOLDS LIST
Hold No
Hold Description
1
Section 3.2: Project document number to be confirmed
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
TABLE OF CONTENTS
1
2
3
4
5
6
7
8
9
INTRODUCTION …4 1.1 PROJECT OBJECTIVE …4 1.2 PROJECT SCOPE …4 DEFINITIONS AND ABBREVIATIONS …7 2.1 DEFINITIONS …7 2.2 ABBREVIATIONS …7 REFERENCE, CODES AND STANDARDS …9 3.1 COMPANY REFERENCES …9 3.2 PROJECT DOCUMENTS …9 SCOPE AND PURPOSE OF DOCUMENT …9 4.1 SCOPE OF DOCUMENT …9 4.2 PURPOSE OF DOCUMENT …10 DESCRIPTION …10 5.1 RECOMMENDED SPARE PARTS LIST (RSPL) …10 5.2 1-MONTH START-UP SPARES AND SUPPLIES …10 5.3 2-YEAR OPERATING SPARES…11 5.4 OPERATING SUPPLIES…11 5.5 LIFE CYCLE SPARES …11 5.6 CAPITAL SPARES …11 5.7 CONSTRUCTION/PRE-COMMISSIONING SPARE PARTS …11 5.8 COMMISSIONING SPARES …11 5.9 INITIAL FILLS …12 5.10 SPECIAL TOOLS …12 RESPONSIBILITIES …12 6.1 CONTRACTOR RESPONSIBILITIES …12 6.2 FIELD MATERIAL MANAGEMENT …14 6.3 HAZARDOUS MATERIAL …14 6.4 SURPLUS MATERIAL …14 6.5 SUPPLIER RESPONSIBILITIES …15 SPARE PARTS DOSIER WORKFLOW …15 7.1 REPORTS …17 PROCUREMENT PROCESS…17 8.1 CARE, CUSTODY, AND CONTROL …18 APPENDICES …19 RECOMMENDED SPARE PARTS LIST (RSPL) TEMPLATE …19 LUBE TEMPLATE AND LUBE SAMPLE SHEET …25 CHEMICAL TEMPLATE AND CHEMICAL SAMPLE SHEET …26 SPECIAL TOOLS TEMPLATE AND SPECIAL TOOLS SAMPLE SHEET …27 BLINDS & SPACERS TEMPLATE AND SAMPLE SHEET …28 PIPING GASKET TEMPLATE AND PIPING GASKET SAMPLE SHEET …29
APPENDIX 1 APPENDIX 2 APPENDIX 3 APPENDIX 4 APPENDIX 5 APPENDIX 6
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
1
INTRODUCTION
The North Field is the world’s largest natural gas field and accounts for nearly all the State of Qatar’s gas production. The principal objective of the NFPS projects is to sustain plateau from existing Qatar Energy LNG Operation – S1, S2, S3, N1 and N2, production areas by implementing an integrated and optimum investment program consisting of subsurface development, pressure drop reduction steps and compression.
NFPS projects comprise 3 main investment programs:
- Investment #1: Drilling and Associated Facilities [WHP12S/ WHP13S/ WHP14S/
WHP12N/ WHP13N]
- Investment #2: Trunk line Looping and Intra-field pipeline looping [32” PL1LN, 32”
PL1LS, 38”PL610LS]
- Investment #3: Compression Complexes and associated facilities [Phase 1 CP6S & CP7S; Phase 2: CP8S & CP4N; Phase 3: CP4S & CP6N Phase 4: CP1S & CP1N]
Drilling and Looping, Investments #1 and #2, projects are in execution phase and are being executed as I1P1, EPCOL Projects except for WHP13N, which will be part of NFPS Compression Projects execution which compromises total up to 9 COMPs.
1.1 Project Objective
The objective of this Project includes:
Achieve standards of global excellence in Safety, Health, Environment, Security and
Quality performance.
Sustain the Qatar Energy LNG North Field Production Plateau by installing new RPs and one WHPs to support new Compression Complex facilities CP6S & CP7S and pre- installed facilities for future Compression Complex facilities including but not limited to CP4N & CP8S tie-in with integration to the existing facilities under Investment #3 program.
Facility development shall be safe, high quality, reliable, maintainable, accessible,
operable, and efficient throughout their required life.
1.2 Project Scope
The Project Scope includes detailed engineering, procurement, construction, brownfield modifications, transportation & installation, hook-up and commissioning, tie-in to EXISTING PROPERTY and provide support for start-up activities of the following facilities and provisions for future development. The WORK shall be following the specified regulations, codes, specifications and standards, achieves the specified performance, and is safe and fit-for- purpose in all respects.
Facilities - 1A
RP5S RP with 2 x 28” CRA clad pipelines to RP7S and 2 subsea composite Cables and
associated J tubes from RP7S to RP5S & from CP7S to WHP13S.
New Fuel Gas 8” CRA Spur-lines and flanged risers from Subsea skid to RP7S
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
Hook-up and brownfield modification at WHP5S/RP5S bridge connection & WHP13S/CP7S Composite cable tie-in and E&I integration including RGA Control modification
Pipeline decommissioning of 28” CS PL5 including associated demolition work at
WHP5S
Facilities - 2A
RP6N RP with 1x28” CRA clad pipeline to WHP13N, 2 Subsea composite cables and
associated J tubes from WHP12N to RP4N and RP6N to WHP13N. New fuel gas spur-line and flanged riser from subsea skid to RP6N WHP13N Topside Hook-up and brownfield modification at WHP6N/RP6N, RP4N- HPU-Umbilical and tie- in, WHP12N-new J tube installation, E&I migration, WHP6N/RP4N/WHP4N-E&I migration (Pre-CP4N), WHP13N and RP6N interconnection to NFB.
Facilities - 3A
RP9S RP with 1x28” CRA clad pipeline to RP4S, Hook-up and brownfield modification at RP4S/WHP9S, Modifications to integrate RP9S
to the RGA control network.
Pipeline decommissioning of 28” PL9 to WYE on existing 38” trunkline PL49including
associated demolition work at WHP9S.
Facilities - 1B
New fuel gas spur-line and flanged riser from subsea skid to RP4N Fiber Optic Cable from RP6N to onshore LFP East, RP6N to RP4N and RP6N to LQ6S. Hook-up and brownfield modification at RP6N Composite and FO Tie-ins NFB-PU (East)- FO Tie-in
(East)/BVS
Power & Control modifications, LQ6S/LFP Controls/Telecoms Integration
Facilities - 2B
RP5N RP with 2 x 28” CRA clad pipelines to RP4N, 1 x 28” CRA clad pipeline to RP6N and 2 subsea composite Cables and associated J tubes from WHP12N to RP5N & from RP6N to RP5N.
Hook-up and brownfield modification at WHP5N- RP5N Bridge connection, WHP12N Composite cable tie-in, RP4N Intrafield pipeline Hook up PL54 N/LN and E&I integration including NFB-PU Power & Control modifications
Pipeline decommissioning of 2 x 16” PL56/PL54 Subsea Spur line from WHP5N to
reducing barred tee in subsea tie-in skid on PL6 / PL4.
Facilities - 3B
2 subsea composite Cables from RP4S to RP9S & from RP4S to WHP12S (with J-tube) New Fuel Gas 8” CRA Spur-lines and flanged risers from Subsea skid to RP4S Hook-up and brownfield modification at WHP12S/ RP9S/ RP4S Composite cable tie-in,
Spurline riser installation at RP4S RGA Power & Control modifications.
Facilities - 4B
1 subsea composite Cable from CP8S to RP11S (or from RP8S to RP11S as Option). New Fuel Gas 8” CRA Spur-line and flanged riser from Subsea skid to RP8S.
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
Hook-up and brownfield modification at WHP8S/ WHP11S for Test separator Internal Upgrade and MEG system modification, Spur lines, Power & Control Tie-ins on RP8S, RP11S/WHP11S-Tie-in (Power and Control), RGA Power & Control modifications.
Facilities - 5B
2 subsea composite Cables from RT2 to WHP3S & from RT2 to WHP2S (with J-tube)
and FO Cable from RT2 to Barzan WHP1.
New Fuel Gas 8” CRA Spur-line and flanged riser from Subsea skid to RT2 Hook-up and brownfield modification at BRZ-WHP1 - FO cable tie-in, WHP2S/ WHP3S/ RT&RT2 Composite cable tie-in and associated modification, RGA Power & Control modifications.
Facilities - 6B
RP3S RP with 1x24” CRA clad pipeline to RT2 with Stalk on risers, Hook-up and brownfield modification at RT2 for 24” Intrafield pipeline and Composite/FO cable Hook-up, WHP3S for Production diversion and Utilities, Power and ICSS Hook- up, WHP2S for Composite Cable Tie-ins and Power & Control Integration RGA Power & Control modifications.
Decommissioning at
In-situ abandonment of existing Topside/subsea Composite Cables RT-WHP2S, RT-WHP3S, Topside/Subsea FO cable RT-BRXWHP1.
topside existing and
Figure 1.2.1: NFPS Compression Project COMP3 Scope
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
2 DEFINITIONS AND ABBREVIATIONS
2.1 Definitions
Definition
Description
COMPANY
Qatar Energy LNG.
CONTRACTOR
Saipem S.p.A.
DELIVERABLES
FACILITIES
MILESTONE
PROJECT
SITE
SUBCONTRACT
SUBCONTRACTOR
fabricated,
All products (drawings, equipment, services) which must be submitted by CONTRACTOR to COMPANY at times specified in the contract. All machinery, apparatus, materials, articles, components, systems and items of all kinds to be designed, engineered, procured, manufactured, constructed, supplied, tested and permanently installed by CONTRACTOR at SITE in connection with the NFPS Project as further described in Exhibit 6. A reference event splitting a PROJECT activity for progress measurement purpose. COMP3 - NFPS Offshore Riser/Wellhead Platform & Intrafield Pipelines Project (i) any area where Engineering, Procurement, Fabrication of the FACILITIES are being carried out and (ii) the area offshore required for installation of the FACILITIES in the State of Qatar Contract signed by SUBCONTRACTOR and CONTRACTOR for the performance of a certain portion of the WORK within the Project. Any organization selected and awarded by CONTRACTOR to supply a certain Project materials or equipment or whom a part of the WORK has been Subcontracted.
WORK
Refer to article 2 of CONTRACT AGREEMENT.
WORK PACKAGE
The lowest manageable and convenient level in each WBS subdivision.
SUPPLIER
Vendor / Subcontractor to Contractor
2.2 Abbreviations
Code
Definition
Project Specialist Leader
Preparation / Verification / Approval Workflow In EDMS
Record of Conversation
Technical Manager
Recommended Spare Parts List
PSL
PVA
ROC
TM
RSPL
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
Code
Definition
OSL
PO
OEM
OPM
PMT
RFSU
UOM
SPOC
Operating Supplies List
Purchase Order
Original Equipment Manufacturer
Original Part (Component) Manufacturer
Project Management Team
Ready for Startup
Unit of Measure
Single Point of Contact
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
3 REFERENCE, CODES AND STANDARDS
3.1 Company References
S. No
Document Number
Title
LTC/C/NFP/5129/20
Contract Agreement
EXHIBIT 5
EXHIBIT 6
Project Instructions
Scope of Work
ONS-OES-MNT-003
Spare Parts and Material Identification, Procurement, Delivery, Receipt, and Payment - OES-OED Supported Projects
OGO-OES-OVR-002
Projects System Completion and Handover
PRJ-PJL-PRC-004
PRJ-PJL-PRC-005
Facilities Engineering and Vendor Document Numbering Procedure
Facilities, System and Unit Number Codes and Descriptions Procedure
PRJ-PJL-PRC-006
Project Information Handover Procedure
PRJ-PJL-PRC-048
PRJ-PJL-PRC-049
Facilities Documentation Metadata Requirements Procedure Project Acceptance Procedure
Information Handover, Verification and
3.2 Project Documents
S. No
Document Number
Title
COMP3-SPM-PO-PLN-00001
Project Procurement Plan
COMP3-SPM-PO-PRC-00003
COMP3-SPM-PO-PRC-00002
COMP3-SPM-QM-PLN-00001 COMP3-SPM-SH-PLN-00001
COMP3-SPM-PO-PRC-00005
Expediting Procedure Project Vendors and Subcontractors Qualification Procedure Project Quality Plan Project HSE Plan HANDLING, STORAGE, PACKING & PRESERVATION PROCEDURE
4 SCOPE AND PURPOSE OF DOCUMENT
4.1 Scope of Document
This document covers the CONTRACTOR’S Management of the Spare Parts Dossier up to the approval of COMPANY in connection with the execution of NFPS Offshore Riser/Wellhead Platform & Intrafield Pipelines Project. The main scope of this plan includes the following:
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
Instruction for submission of Spare Parts List Dossiers
Contractor and Supplier/Vendor Responsibilities
Spare Parts Dossier workflows
This plan includes spare parts processes beginning with creation of the Spare Parts Lists by the Vendor; review and submission of the Contractor to Company.
4.2 Purpose of Document
The purpose of this Spare Parts Management Plan is to outline the responsibilities of all organizations involved on identifying materials and spare parts, including data and documentation requirements, for the development of Spare Parts Lists for all maintainable equipment; also, to provide instructions to ensure that complete and acceptable Recommended Spare Parts List (RSPL) and Spare Parts Dossier are submitted to COMPANY in accordance with a stipulated submittal schedule so that all Spare parts and Operating materials are available for each of the respective facilities listed under section 1.2..
5 DESCRIPTION
5.1 Recommended Spare Parts List (RSPL)
The Recommended Spare Parts List (RSPL) is developed by Supplier and maintained by CONTRACTOR and is a complete listing of all spare parts (1-Month Start-up, Life Cycle, and 2-Year Operating Spares and Capital Spares), Special Tools, recommended spares required for construction/pre-commissioning and commissioning.
The RSPL shall be developed based on Vendor recommendations for all installed maintainable equipment. Fully compliant Vendor RSPLs shall be provided by Vendor, reviewed by CONTRACTOR, and issued to COMPANY for review as per Exhibit 5 4.3.10.3 within eight (8) weeks of CONTRACTOR’s initial placement of the associated Purchase Order. If based on the PO complexity the issuance timing will require more than 8 weeks, Contractor will duly inform Company.
Prior to transmittal to COMPANY:
CONTRACTOR shall confirm completeness of data (all required information is provided, e.g. tag references, part number, unit price, material, etc., and in the correct fields) as per the templates in the procedure; and
CONTRACTOR shall review Vendor’s recommended quantities for Construction/Pre- Commissioning and Commissioning Spares and shall update as required to ensure delivery of the FACILITIES as per the requirements set for in the AGREEMENT.
Additionally, each RSPL shall include supporting documents/drawings of all spare parts included in the RSPL and interchangeability lists for parts that are common to multiple equipment that may be furnished by the same manufacturer. RSPL and OSL shall be developed as per the requirements set forth in ONS-OES-MNT-003– Spare Parts and Material Identification Procedure.
5.2 1-Month Start-up Spares and Supplies
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
1-Month Start-up Spares and Supplies (Reimbursable) are spares and supplies necessary for start- up and to maintain normal operations of the FACILITIES from RFSU, typically one (1) month or until OAC.
5.3 2-Year Operating Spares
2-Year Operating Spares (Reimbursable) are parts required to maintain equipment in satisfactory working order after start-up and during the first two years of operation.
5.4 Operating Supplies
Operating Supplies (Reimbursable) are consumables (such as chemicals, catalysts, lube oil, etc.) required for equipment during the first two years and normal operation. The initial fill (Lump Sum Price) and consumption (Reimbursable) is a project scope until the Operational Acceptance Certificate (OAC) is granted which typically 1 month for Offshore and 2 months for Onshore.
5.5 Life Cycle Spares
Life Cycle Spares are spares required for covering one full maintenance cycle (one complete overhaul of the equipment). These Spares are ordered and purchased by Qatar Energy LNG OPCO through Qatar Energy LNG Supply after facility handover to the Operating Asset. Life Cycle Spares shall be arranged for all Equipment covered in Project Scope in RSPL.
5.6 Capital Spares
Capital Spares (part of LUMP SUM PRICE) are considered high value (>$250k USD) and/or long lead time (> 1 year) spares. These parts normally have a long-life span with minimal chance of failure, but if such a failure occurred, it has the potential to shut down the equipment for an extensive period.
Details of Capital Spares can be found in CONTRACT Exhibit 6. Additional Capital Spares identified by CONTRACTOR and APPROVED or identified by COMPANY during execution of the WORK, if any, shall be procured by CONTRACTOR on behalf of COMPANY on a reimbursable basis pursuant to Article 7.3. of the Articles of Agreement. CONTRACTOR shall deliver Capital Spares to the designated COMPANY location (e.g. Qatargas Warehouse) located in Ras Laffan Industrial City (RLIC), Qatar, prior to READY FOR STARTUP.
5.7 Construction/Pre-Commissioning Spare Parts
Construction/Pre-Commissioning Spare Parts (part of LUMP SUM PRICE) are consumable spare parts required during construction and installation.
5.8 Commissioning Spares
Commissioning Spares (part of LUMP SUM PRICE) are spare parts required for commissioning the FACILITIES up to RFSU. These are spares that may be consumed, broken, worn out, plugged up, or otherwise fail as systems are being commissioned.
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
5.9
Initial Fills
Initial Fills (part of LUMP SUM PRICE) are fills at maximum level necessary to begin normal operation of the FACILITIES, including all chemicals, lubricants, coolants, hydraulic fluids, etc., in accordance with Exhibit 6.
5.10 Special Tools
Special Tools (part of LUMP SUM PRICE) are designed and fabricated by Vendors to be used for installation, on site repair, or disassembly/maintenance/reassembly purposes. Special tools may be used by CONTRACTOR during performance of the WORK; however, Special Tools shall be handed- over to COMPANY in like-new condition.
6 RESPONSIBILITIES
6.1 Contractor Responsibilities
Contractor shall include instructions for completing and submitting Spare Parts List, OSLs and Special tools within the “Call for Tender”, and then within the relevant purchase orders and sub vendor’s scope.
Contractor shall furnish the instructions to Vendors outlining the responsibilities of the Supplier/Vendor for providing a detailed Spare Parts List dossier covering all types of Spares and Materials in the Company format. Company format and templates shall be in line with ONS-OES-MNT-003, and provided below:
RSPL Template
Lube Template
Chemical Template
Special Tools Template
Blinds & Spacers Template
Piping Gasket Template
For details, refer to Appendices.
Ensuring that Vendor/Supplier submits a fully compliant Spare Parts List, OSL, Capital Spares,
and Special Tools.
Contractor shall ensure a forecast plan is provided for the Spare Parts Dossier.
Each PO Spare Parts Dossiers are to be reviewed by the Contractor for completeness, including all relevant supporting documents (i.e., all required information is provided, such as Scope of Supply covered, Tag references are shown in P&IDs and the Equipment Database, relevant Drawings/document numbers for all Equipment and Parts). Vendor-recommended
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SPARE PARTS MANAGEMENT PLAN
quantities for Commissioning and Operating Spares are to be reviewed by the Contractor, with recommendations updated as appropriate.
Check that interchangeability lists for parts that are listed in Spare Parts List, OSLs and Special
Tools List are furnished.
Resolving any queries or deficiencies in the document as identified by the COMPANY at the
earliest (Vendor follow ups for Comments with concurrence of Engineering)
The Contractor shall schedule/manage issuance of Spare Parts List POs based on lead-time sequence and issue to the Company for review and approval within 8 weeks after issuance of the equipment purchase order, or at a given date specified in the PO or in the Vendor document list. An any case, spare parts list will be issued only after complete finalization of design of the corresponding material
The Contractor shall prepare and submit a Spare Parts Dossier Status Report to the Company
(PO-wise).
The CONTRACTOR shall instruct the vendor to tag or label all the spare parts with the corresponding SAP code that COMPANY will provide upon approval of the vendor RSPL. In any case that tag or label (SAP code) are not available on the spare parts upon receipt at Contractor warehouse / spare parts staging area, then Contractor shall tag or label the spare parts prior to the delivery to COMPANY warehouse.
The CONTRACTOR shall be responsible in the receiving, inspection, storage (based on the manufacturer storage procedure, if not available, follow project procedure) and control of all spare parts received at Contractor designated warehouse / or spare parts staging area.
CONTRACTOR shall be responsible for preservation of all spares whilst they remain in CONTRACTOR’s due care and custody, in accordance with Supplier recommended preservation procedure or CONTRACTOR’s preservation procedure whichever is the more stringent.
In order for transfer of spares from the Contractor’s premises to the Qatar Energy LNG Warehouse to take place, a Historical Purchase Order (HPO is required to allow the Qatar Energy LNG Warehouse to receive the spares.
The CONTRACTOR shall inform the COMPANY PMT (Single Point of Contact - SPOC) if any RSPL spare parts are ready for delivery then COMPANY PMT (SPOC) shall coordinate with COMPANY Warehouse Material Control Section for HPO Creation. PMT SPOC shall provide the following for the creation of the HPO:
Vendor’s Name (EPC Contractor): complete name, address and vendor reference number
Spare Parts List Template: in Excel format, with the approved quantities, SAP codes, and Unit price and currency in USD
The following additional activities shall be arranged during HPO creation with Header condition (ZMSC):
a) Transportation, warranty, and documentation charges
b) b) Customs duties, legalization, and clearance charges
c) 5% Contractor handling fees
d) Reference: Spare Parts List, PO number
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
The Contractor shall inform the COMPANY PMT (SPOC) if any HPO spare parts ready for delivery then COMPANY PMT (SPOC) shall coordinate the schedule of delivery to COMPANY warehouse HPO Wise and inform Contractor accordingly.
Contractor shall deliver spares to Qatar Energy LNG Warehouse HPO wise.
Spare parts hand over slip (PO wise) and delivery notes shall be prepared by the Contractor
prior to delivery of spare parts to COMPANY warehouse.
Prior to the delivery of spare parts to COMPANY warehouse, Contractor shall check and verify the Quality documentations / or test certificates (if required) are available along with the spare parts.
The CONTRACTOR shall be available during the delivery and inspection of the spare parts at COMPANY warehouse, to clarify, verify and to response to query by COMPANY warehouse with regards to deficiency / non-conform / damage / shortage / overage of the spare parts being delivered, if any.
The CONTRACTOR shall be responsible in closing in a timely manner any material deviation
report (MDR) raised against the spare parts delivered at COMPANY warehouse.
The Contractor shall be responsible in the filing / safekeeping (PO wise) of all signed spare parts hand over slip documents and delivery notes (either hard or soft copy or both) and shall be available upon COMPANY’s request.
Note: This is exclusively for Capital Spares, the CONTRACTOR prior to delivery to COMPANY warehouse, will call for a joint pre-release inspection between CONTRACTOR, Qatar Energy LNG warehouse and OES
6.2 Field Material Management
For Field material management Contractor will follow the requirement set by Exhibit 5 4.3.11. reference shall be made to project document “COMP3-SPM-QM-PLN-00001”- PROJECT QUALITY PLAN. and PROJECT EXECUTION PLAN “
Receiving material requirements will follow Exhibit 5 4.3.11.1, reference shall be made to project document COMP3-SPM-QM-PLN-00001”- PROJECT QUALITY PLAN, Para 9.10.
Warehousing requirements will follow Exhibit 5 4.3.11.2, reference shall be made to project document “COMP3-SPM-QM-PLN-00001”- PROJECT QUALITY PLAN, Para 9.10.
Issuing Material will follow Exhibit 5 4.3.11.3, reference shall be made to project document “COMP3- SPM-QM-PLN-00001”- PROJECT QUALITY PLAN, Para 9.10.
6.3 Hazardous Material
For Hazardous Material Contractor will follow the requirement set by Exhibit 5 4.3.11.4. reference shall be made to project document “COMP3-SPM-SH-PLN-00001”- PROJECT HSE PLAN.
6.4 Surplus Material
For SURPLUS Material Contractor will follow the requirement set by Exhibit 5 4.3.11.5. reference shall be made to project document PROJECT EXECUTION PLAN.
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SPARE PARTS MANAGEMENT PLAN
6.5 Supplier Responsibilities
The main responsibility of Supplier and Sub-vendor is to the submission of Spare Parts List, Operating Supplies List, and Special Tool List.
The Supplier shall prepare a detailed Spare Parts List dossier (PO-wise) covering all types of Spares and Material in the Company format. The Spare Parts Dossier shall include Spare Part List (for Commissioning, Start-up, 2-year operation, and Life Cycle spares), Operating Supplies List, Special tools List and Capital Spares Lists.
The Supplier shall ensure that a Spare Parts List dossier is submitted as outlined below:
The Spare Parts List shall be submitted in an electronic spreadsheet format.
The language used shall be English.
List all equipment (tagged/untagged) and its parts within their scope of supply, and this shall include all Priced Spare Parts, repairable and replaceable, whether recommended for stock or not.
All relevant datasheets, drawings, catalogues, and manuals shall be provided against each PO Spare Parts dossier. Highlight or otherwise mark so that the parts on the Spare Parts List can be easily found in the documentation.
Conduct a QA/QC check prior to submission to ensure all references datasheets, drawings,
catalogues, and/or manuals are available against each PO Spare Parts dossier.
Ensure that all mandatory requirements are filled in the Spare Parts dossier, i.e., “Equipment Model Number”, “Part Description”, “Material Specification”, “EPC Contractor/Manufacturer Drawing Number”, “Part Quantity Per Equipment”, “OEM and OPM Part Number”, “OPM Name (i.e., real manufacturer name)” ” Unit of Measure (UOM)”, and “Unit Price”. These shall be indicated in the appropriate columns of the Spare Parts List dossier.
For
the purchase of Bulk Piping Materials
(e.g., Manual Valves/Non-Return Valves/Strainers/Traps/etc.) for each PO release, a Spare Parts List dossier shall be issued utilizing the same part number across all PO releases for spare parts that are interchangeable. Supplier must also provide piping specifications and valve identification numbers assigned by the Company, total valve quantity, etc., as per Company template.
7 SPARE PARTS DOSIER WORKFLOW
CONTRACTOR to finalize the list of PO items with COMPANY where the development of
Spare Parts Lists is applicable.
The List of applicable PO Items required for the Spare Parts Lists will be provided to Contractor’s Engineering Disciplines and Procurement along with the Instructions to Suppliers/Vendors.
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
CONTRACTOR’s Engineering Discipline and Procurement shall advise the VENDOR after PO award to inform the applicability of Spare Parts Lists and provide the Instructions outlining the responsibilities of the Supplier/Vendor for providing a detailed Spare Parts List dossier.
Vendor shall prepare and submit the Spare Parts Dossier complete with information necessary
as per the instructions provided to them by CONTRACTOR.
Upon receipt of Spare Parts Dossier, the CONTRACTOR shall review the dossier for
completeness.
The CONTRACTOR shall send to the Supplier any comments if applicable and expedite
VENDORs to re-submit the dossier with corrections as per comments.
Once the Spare Parts Dossier is deemed acceptable by CONTRACTOR, the Dossier will be issued to COMPANY for their review and approval. Upon all clarifications are resolved, COMPANY OES will recommend 2 year spares recommendation quantities in RSPL and submit final RSPL to COMPANY PMT for purchase.
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
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SPARE PARTS MANAGEMENT PLAN
Figure 7.1: Spare Parts Dossier, Receiving/Inspection Flowchart
7.1 Reports
The CONTRACTOR shall issue a Spare Parts Dossier Report to COMPANY (PO-wise). This Status Report shall be continuously updated and submitted to COMPANY as requested.
8 PROCUREMENT PROCESS
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
In order to ensure the proper Procurement Process for the spare parts delivery, CONTRACTOR will prepare and monitor its implementation of the related procurement plan and procedures.
For further details, refer to below listed documents.
Project Procurement Plan Expediting Procedure Project Vendors and Subcontractors Qualification Procedure Project Quality Plan
8.1 Care, Custody, And Control
As per Exhibit 5, Section 4.3.10.2, CONTRACTOR will maintain care, custody, and control and shall be responsible for warehousing and preservation (as required) of all spares and operating supplies until delivery to COMPANY prior to READY FOR STARTUP for the associated Mechanical Acceptance Package (MAP) (or part thereof).
For the transfer of care, custody, and control from CONTRACTOR to COMPANY for remaining spares and supplies shall be at time of acceptance of the spares and supplies by COMPANY at designated location.
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9 APPENDICES
Appendix 1 Recommended Spare Parts List (RSPL) Template
Cover Sheet Template
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SPARE PARTS MANAGEMENT PLAN
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SPARE PARTS MANAGEMENT PLAN
Cover Sheet Sample
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SPARE PARTS MANAGEMENT PLAN
Equipment Detail Sheet Template
Equipment Detail Sheet Sample
Equipment Details Sheet Sample – Exclusively for Manual Valves
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SPARE PARTS MANAGEMENT PLAN
Spare Parts Sheet Template
NOTE: The Spare Parts List shall be reviewed for Lifecycle spares, and purchase is only for 2-year Operating spares. The PMT will purchase the OES-approved 2-years Operating spares and hand over to the Qatar Energy LNG Warehouse.
Spare Parts Sheet Sample
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
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SPARE PARTS MANAGEMENT PLAN
QA/QC Requirements for Material Receiving Inspection
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
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SPARE PARTS MANAGEMENT PLAN
Appendix 2 Lube Template and Lube Sample Sheet
Lube Template
NOTE: The project shall arrange the Lubes list in this format, which includes Oil, Grease, Solvent, Solution, etc.
Initial fill and consumption is project scope, and it shall last until the Operational Acceptance
Certificate (OAC) is granted.
Lube Sample Sheet
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SPARE PARTS MANAGEMENT PLAN
Appendix 3 Chemical Template and Chemical Sample Sheet
Chemical Template
NOTE: The Project shall arrange the Chemicals/Catalyst list in this format. Initial fill and consumption is project scope, and it shall last until the Operational Acceptance Certificate (OAC) is granted.
Chemical Sample Sheet
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Classification: Internal
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COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
Appendix 4 Special Tools Template and Special Tools Sample Sheet
Special Tools Template
NOTE: The Project shall arrange the Special tools list in this format.
PMT to follow:
-
All lifting tools shall have parent equipment load test certificates
-
Arrange supporting documents for all special tools
-
The Project shall handover all Tools identified and purchased with main Equipment PO to
Qatar Energy LNG Warehouse for future maintenance
Special Tools Sample Sheet
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Classification: Internal
NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT
SPARE PARTS MANAGEMENT PLAN
Appendix 5 Blinds & Spacers Template and Sample Sheet
Blinds & Spacers Template
NOTE: The Project shall arrange the Blinds/Spacers list in this format.
PMT to follow:
- The Project shall ensure to manufacture all Blinds and Spacers in line with procedure TCH-AIG-
PRC-088 Lifting Lug Welding and Testing – for Spades, Spacers and Blind Flanges
- Blinds/spacers shall have lifting lugs and be load-tested as per procedure TCH-AIG-PRC-088 prior
to handover to the Qatar Energy LNG Warehouse for future maintenance
- All relevant Certificates shall be arranged during handover
Blinds & Spacers Sample Sheet
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NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT
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SPARE PARTS MANAGEMENT PLAN
Appendix 6 Piping Gasket Template and Piping Gasket Sample Sheet
Piping Gasket Template
NOTE: The Project shall arrange the Piping Gaskets list in this format.
PMT to follow:
- The PMT shall purchase new Piping and insulation gaskets identified by OES and hand over to
the Qatar Energy LNG Warehouse for future maintenance 2) All relevant Certificates shall be arranged during handover
Piping Gasket Sample Sheet
NOTE: Update installed quantity if item tag is not available.
NOTE: Insulation gasket kit shall be included in the Piping Gasket List.
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Project: Q-32705 - Saipem COMP3 Folder: RFQ Files