Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

COMPANY Contract No.: LTC/C/NFP/5129/20 CONTRACTOR Project No.: 033764

ASSET

: NFPS

Document Title

:

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

COMPANY Document No.

: COMP3-SPM-QM-PRC-00003

CONTRACTOR Document No. :

033764-Z-Z00-00-SPM-QA-P-10004

Discipline

: QUALITY MANAGEMENT

Document Type

: PROCEDURE

Document Category/Class

:

1

Document Classification

:

Internal

Jeyaraman Ramasamy

Francesc o Eterno

Digitally signed by Francesco Eterno DN: cn=Francesco Eterno, o=Saipem SpA, ou, email=francesco.eterno@ saipem.com, c=AE Date: 2025.04.16 13:22:28 +03’00’

B

13-APR-2025

Issued for Approval

A

03-NOV-2024

Issued for Review

Florin Georgescu Proj.Inspection Coordinator

Jeyaraman Ramasamy Procurement QC Manager

Suresh Thorati / Luca Cicarelli

Caleffi Giacomo

ETERNO Francesco

Project Director

ETERNO Francesco

REV.

DATE

DESCRIPTION OF REVISION

PREPARED BY

REVIEWED BY

APPROVED BY

Saipem S.p.A

www.saipem.com

THIS DOCUMENT IS PROPERTY OF QatarEnergy LNG. THIS DRAWING OR MATERIAL DESCRIBED THEREON MAY NOT BE COPIED OR DISCLOSED IN ANY FORM OR MEDIUM TO THIRD PARTIES, OR USED FOR OTHER THAN THE PURPOSE FOR WHICH IT HAS BEEN PROVIDED, IN WHOLE OR IN PART IN ANY MANNER EXCEPT AS EXPRESSLY PERMITTED BY QatarEnergy LNG.

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COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

REVISION HISTORY

Revision

Date

Revision Description

A1

01-OCT-2024

Issued for IDC

A

B

03-NOV-2024

Issued for Review

13 Apr 2025

Issued for Review

HOLDS LIST

Hold No

Hold Description

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PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

TABLE OF CONTENTS

1

1.1

1.2

2

2.1

2.2

3

3.1

3.2

3.3

3.4

4

5

6

6.1

6.2

6.3

6.4

6.5

7

7.1

7.2

7.3

INTRODUCTION … 5

Project Objective … 5

Project Scope … 5

DEFINITIONS AND ABBREVIATIONS … 8

Definitions … 8

Abbreviations … 10

REGULATIONS, CODES AND STANDARDS … 11

Company References … 12

Project Documents … 12

Standards … 12

ORDER OF PRECEDENCE … 13

COMPANY and EPC CONTRACTOR’S lessons learned PURPOSE … 13

AREA OF APPLICATION … 13

RESPONSIBILITIES … 13

PROJECT MANAGER (PM) … 14

PROJECT MATERIAL MANAGER (PMM) … 14

PROJECT QUALITY MANAGER (PQM) … 14

Act as focal point for quality related matters within the project. … 14

QUALITY CONTROL MANAGER PROCUREMENT (QCMP) … 14

PROJECT SPECIALIST LEADER (PSL) … 15

QUALITY ASSURANCE & QUALITY CONTROL REQUIREMENTS … 15

GENERAL PRINCIPLES … 15

QUALITY MANAGEMENT SYSTEM (QMS) … 16

DOCUMENTATION MANAGEMENT … 18

7.3.1 CONTRACTUAL DOCUMENTATION … 18

7.3.2 Vendor Document register … 19

7.3.3 THIRD PARTY APPROVAL … 19

7.3.4 RESOURCES MANAGEMENT … 19

7.3.5 PERSONNEL QUALIFICATION … 20

7.3.6

INSPECTION RELEASE NOTE (IRN)… 21

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7.3.7 TRAINING & INDUCTION … 21

7.3.8 DOCUMENTS TO BE SUBMITTED BY SUPPLIER’S … 21

7.3.9 PROJECT QUALITY PLAN (PQP) … 22

7.3.10 CONTRACTOR QUALITY AUDITS … 23

7.3.11 SUPPLIER QUALITY SURVEILLANCES AND AUDITS … 24

7.3.12 QA/QC MEETINGS … 25

7.3.13 INSPECTION AT EX-STOCK SUPPLIER … 26

7.3.14 NONCONFORMITY MANAGEMENT … 26

7.3.15 SUPPLIER DEVIATION AND CONCESSION REQUESTS … 28

7.3.16 PRE-INSPECTION MEETING (PIM) … 29

7.3.17 MANUFACTURING RECORD BOOK (MRB) … 30

7.4

QUALITY CONTROL PLANNING … 33

7.4.1

INSPECTION AND TEST PLAN (ITP) … 33

7.4.2

INSPECTION LEVEL ASSIGNMENT … 33

7.4.3 TEST REPORTS (CERTIFICATES) … 34

7.4.4 PURCHASE ORDERS WITH NO NEED OF WITNESS INSPECTIONS (REVIEW ONLY)35

7.4.5 CONTROL OF MANUFACTURING PROCESS … 35

7.4.6 SUPPLIER PERFORMANCE VERIFICATION BY CONTRACTOR … 35

7.4.7

INSPECTION AND TESTING … 36

7.4.8 SPECIAL PROCESSES … 36

7.4.9 MATERIALS CERTIFICATION, IDENTIFICATION & TRACEABILITY … 36

7.4.10 MATERIAL & EQUIPMENT MANAGEMENT AND CONTROL … 38

7.4.11 CONTROL OF MONITORING AND MEASURING DEVICES … 40

7.4.12 QUALITY SURVEILLANCE BY SUPPLIER DURING MANUFACTURING ACTIVITIES… 41

8

8.1

8.2

8.3

ANNEXES … 41

NON-CONFORMITY REPORT SAMPLE (MINIMUM REQUIREMENT) … 41

PUNCH LIST FORM SAMPLE (MINIMUM REQUIREMENT) … 44

ITP TYPICAL FORMAT FORM SAMPLE (MINIMUM REQUIREMENT) … 45

8.4 MDR INDEX PREPARATION SAMPLE (MINIMUM REQUIREMENT) … 46

8.5

VENDOR DOCUMENT REGISTER (VDR) SAMPLE (MINIMUM REQUIREMENT) … 47

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PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

1

INTRODUCTION

The North Field is the world’s largest natural gas field and accounts for nearly all the State of Qatar’s gas production. The principal objective of the NFPS projects is to sustain plateau from existing QatarEnergy LNG Operation – S1, S2, S3, N1 and N2 , production areas by implementing an integrated and optimum investment program consisting of subsurface development, pressure drop reduction steps and compression.

NFPS projects comprise 3 main investment programs:

1. Investment #1: Drilling and Associated Facilities [WHP12S/ WHP13S/ WHP14S/

WHP12N/ WHP13N]

2. Investment #2: Trunk line Looping and Intra-field pipeline looping [32” PL1LN, 32”

PL1LS, 38”PL610LS]

3. Investment #3: Compression Complexes and associated facilities [Phase 1 CP6S & CP7S; Phase 2: CP8S & CP4N; Phase 3: CP4S & CP6N Phase 4: CP1S & CP1N]

Drilling and Looping, Investments #1 and #2, projects are in execution phase and are being executed as I1P1, EPCOL Projects except for WHP13N, which will be part of NFPS Compression Projects execution which compromises total up to 9 COMPs.

1.1 Project Objective

The objective of this Project includes:

• Achieve standards of global excellence in Safety, Health, Environment, Security and

Quality performance.

• Sustain the Qatarenergy LNG North Field Production Plateau by installing new RPs and one WHPs to support new Compression Complex facilities CP6S & CP7S and pre-installed facilities for future Compression Complex facilities including but not limited to CP4N & CP8S tie-in with integration to the existing facilities under Investment #3 program.

• Facility development shall be safe, high quality, reliable, maintainable, accessible,

operable, and efficient throughout their required life.

1.2 Project Scope

The Project Scope includes detailed engineering, procurement, construction, brownfield modifications, transportation & installation, hook-up and commissioning, tie-in to EXISTING PROPERTY and provide support for start-up activities of the following facilities and provisions for future development. The WORK shall be following the specified regulations, codes, specifications and standards, achieves the specified performance, and is safe and fit‐for‐ purpose in all respects.

Facilities - 1A

• RP5S RP with 2 x 28” CRA clad pipelines to RP7S and 2 subsea composite Cables

and associated J tubes from RP7S to RP5S & from CP7S to WHP13S.

• New Fuel Gas 8” CRA Spur-lines and flanged risers from Subsea skid to RP7S

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PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

• Hook-up and brownfield modification at WHP5S/RP5S bridge connection & WHP13S/CP7S Composite cable tie-in and E&I integration including RGA Control modification

• Pipeline decommissioning of 28” CS PL5S including associated demolition work at

WHP5S

Facilities - 2A

• RP6N RP with 1x28” CRA clad pipeline to WHP13N, 2 Subsea composite cables and

associated J tubes from WHP12N to RP4N and RP6N to WHP13N. • New fuel gas spur-line and flanged riser from subsea skid to RP6N • WHP13N Topside • Hook-up and brownfield modification at WHP6N/RP6N, RP4N- HPU-Umbilical and tie- in, WHP12N-new J tube installation, E&I migration, WHP6N/RP4N/WHP4N-E&I migration (Pre-CP4N), WHP13N and RP6N interconnection to NFB.

Facilities - 3A

• RP9S RP with 1x28” CRA clad pipeline to RP4S, • Hook-up and brownfield modification at RP4S/WHP9S, Modifications to integrate

RP9S to the RGA control network.

• Pipeline decommissioning of 28” CS PL9 to WYE on existing 38” trunkline PL48

including associated demolition work at WHP9S.

Facilities - 1B

• New fuel gas spur-line and flanged riser from subsea skid to RP4N • Fiber Optic Cable from RP6N to onshore LFP East, RP6N to RP4N and RP6N to LQ6S. • Hook-up and brownfield modification at RP6N Composite and FO Tie-ins NFB-PU (East)- FO Tie-in

(East)/BVS

Power & Control modifications, LQ6S/LFP Controls/Telecoms Integration

Facilities - 2B

• RP5N RP with 2 x 28” CRA clad pipelines to RP4N, 1 x 28” CRA clad pipeline to RP6N and 2 subsea composite Cables and associated J tubes from WHP12N to RP5N & from RP6N to RP5N.

• Hook-up and brownfield modification at WHP5N- RP5N Bridge connection, WHP12N Composite cable tie-in, RP4N Intrafield pipeline Hook up PL54 N/LN and E&I integration including NFB-PU Power & Control modifications

• Pipeline decommissioning of 2 x 16” PL56/PL54 Subsea Spur line from WHP5N to

reducing barred tee in subsea tie-in skid on PL6 / PL4.

Facilities - 3B

• 2 subsea composite Cables from RP4S to RP9S & from RP4S to WHP12S (with J-

tube)

• New Fuel Gas 8” CRA Spur-lines and flanged risers from Subsea skid to RP4S • Hook-up and brownfield modification at WHP12S/ RP9S/ RP4S Composite cable tie-

in, Spurline riser installation at RP4S RGA Power & Control modifications.

Facilities - 4B

• 2 subsea composite Cables from CP8S to RP11S & from RP8S to RP11S (with J-

tube), FO Cable from RT2 to Barzan WHP1.

• New Fuel Gas 8” CRA Spur-lines and flanged risers from Subsea skid to RT2.

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PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

• Hook-up and brownfield modification at WHP8S/ WHP11S for Test separator Internal Upgrade and MEG system modification, Spur lines, Power & Control Tie-ins on RP8S, RP11S/WHP11S-Tie-in (Power and Control), RGA Power & Control modifications.

Facilities - 5B

• 2 subsea composite Cables from RT2 to WHP3S & from RT2 to WHP2S (with J-tube) • New Fuel Gas 8” CRA Spur-lines and flanged risers from Subsea skid to RP8S • Hook-up and brownfield modification at BRZ-WHP1 – FO cable tie-in, WHP2S/ WHP3S/ RT&RT2 Composite cable tie-in and associated modification, RGA Power & Control modifications.

Facilities - 6B

• RP3S RP with 1x24” CRA clad pipeline to RT2 with Stalk on risers, • Hook-up and brownfield modification at RT2 for 24” Intrafield pipeline and Composite/FO cable Hook-up, WHP3S for Production diversion and Utilities, Power and ICSS Hook-up, WHP2S for Composite Cable Tie-ins and Power & Control Integration RGA Power & Control modifications. topside existing and

In-situ abandonment of existing Topside/subsea Composite Cables RT-WHP2S, RT-WHP3S, Topside/Subsea FO cable RT-BRXWHP1.

• Decommissioning at

Figure 1.2.1: NFPS Compression Project COMP3 Scope

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2 DEFINITIONS AND ABBREVIATIONS

2.1 Definitions

Definition

Description

COMPANY

QatarEnergy LNG.

CONTRACTOR

Saipem S.p.A.

DELIVERABLES

FACILITIES

MILESTONE

PROJECT

SITE

All products (drawings, equipment, services) which must be submitted by CONTRACTOR to COMPANY at times specified in the contract. All machinery, apparatus, materials, articles, components, systems and items of all kinds to be designed, engineered, procured, manufactured, constructed, supplied, tested and permanently installed by CONTRACTOR at SITE in connection with the NFPS Project as further described in Exhibit 6.

fabricated,

A reference event splitting a PROJECT activity for progress measurement purpose.

COMP3 - NFPS Offshore Riser/Wellhead Platform & Intrafield Pipelines Project

(i) any area where Engineering, Procurement, Fabrication of the the CPS6S and CP7s Compression FACILITIES related Complexes are being carried out and (ii) the area offshore required for installation of the FACILITIES in the State of Qatar

to

SUBCONTRACT

Contract signed by SUBCONTRACTOR and CONTRACTOR for the performance of a certain portion of the WORK within the Project.

SUBCONTRACTOR

Any organization selected and awarded by CONTRACTOR to supply a certain Project materials or equipment or whom a part of the WORK has been Subcontracted.

WORK

Refer to article 2 of CONTRACT AGREEMENT.

WORK PACKAGE

The lowest manageable and convenient level in each WBS subdivision.

DELIVERABLES

GOODS

All products (drawings, equipment, services) which shall be submitted by CONTRACTOR to COMPANY at times specified in the contract. Material, component, device, functional unit, machine, equipment, subsystem or system manufactured by a Vendor and required to carry out Saipem Group activities.

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PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

INSPECTION AND TEST PLAN

Inspection Release Note

Inspection Report

Material Certificates

MAY

Non-Conformity Report (NCR)

Notification of Tested Material

Packing List

PROJECT

Project Material Manager

Punch List

Purchase Order (P.O)

Quality Control Manager Procurement

The list of inspection activities provided by Vendors, completed with reference documents, acceptance criteria, verification documents, inspection frequency and witnessing parties Document identifying Goods that have passed the inspection and the purchase order requirements (drawings and that meet specifications). The document issued by inspector which describes the surveillance activities performed by the inspector; it shall be issued after each examination, inspection, or test visit. Documentation and certificates intermediate and final Specification, QG and International Standard

issued by the Vendors after ITP,

tests, as required by approved

Verbal form used to indicate a course of action permissible within the limits of the document.

Document prepared and issued by the Inspector showing the non- conformities observed, the possible solutions and the clearance of the corrective actions. Upon acceptance of material and receipt of IRN from Inspector, Contractor shall issue Notification of tested material acceptance to vendor for further shipment. Document containing all the information related to the shipment (lot numbers, weight, size, marking, packaging, description of items, etc.). Engineering, Procurement, Construction, Installation (EPCI) for NFPS OFFSHORE COMPRESSION COMPLEXES PROJECT - COMP2. Person within a project responsible for planning and coordinating post order management for materials up to their delivery to the site. The Project Material Manager also ensures the integration of these activities with project objectives, liaising with the Project Manager, the Procurement, Engineering, Management and Construction functions and their representatives on the project, as well as with the Client. Document issued by the Inspector during inspections in order to track the missing activities that need to be completed on the Material prior to shipment or accepted by the CONTRACTOR to be completed at Site with open NCR Document issued by the Procurement Department for the purchase relevant of materials and equipment. This document and attachments, defines the parties’ mutual obligations of CONTRACTOR and Vendors. Person within a project responsible for Purchased Materials Quality Control activities.

SHALL

Verbal form used to indicate requirements strictly to be followed to conform to the document.

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SHOULD

Verbal form used to indicate that among several possibilities one is recommended as particularly suitable, without mentioning or excluding others, or that a certain course of action is preferred but not necessarily required.

Technical Documents

Drawings, calculations, specifications, procedures, technical reports, etc.

TIER-SUPPLIER

A party who is providing subcontracted services specified and ordered by SUPPLIER.

SUPPLY / WORK

The provision of goods / the performance of services, or both.

SUB-SUPPLIER/ SUB-VENDOR

SUPPLIER/ VENDOR

A person, company, or group that is the recipient of an “indirect” purchase order who sells materials and equipment that are manufactured, fabricated, assembled, and / or packaged for a SUPPLIER. A person, company, or group that is the recipient of a “direct” purchase order who sells materials and equipment that are manufactured, fabricated, assembled, and / or packaged for COMPANY through CONTRACTOR. In this context, a “direct” order is one issued to a Supplier by a CONTRACTOR or COMPANY; an “indirect” order is one issued by a Supplier (recipient of a direct order) for materials and equipment, fabricated components or sub-assemblies to another Supplier.

2.2 Abbreviations

Code

FTC

IRN

Definition

Final Test Certificate

Inspection Release Note

ITP/ QCP

Inspection Test Plan/ Quality Control Plan

KOM

MR

MRB

NCR

NDT

NTM

PM

Kick Off Meeting

Material Requisition

Manufacturing Record Book

Non-Conformity Report

Non-Destructive Testing

Notification of Tested Material

Project Manager

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PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

PMI

PMM

PMT

PCR

PD

PIM

PM

PMC

PO

PQM

PR

PSL

QCMP

RFQ

QA

QC

QMS

SAP

SML

TM

WPS

PQR

Positive Material Identification

Project Material Manager

Project Management Team

Procurement Criticality Rating

Project Director

Pre-Inspection Meeting

Project Manager

Project Material Classification

Purchase Order

Project Quality Manager

Purchase Request

Project Specialist Leader

Quality Control Manager - Procurement

Request for Quotation

Quality Assurance

Quality Control

Quality Management System

Integrated company software system

Supply Management Leads

Technical Manager

Welding Procedure Specification

Procedure Qualification Record

GRE/GRP

Glass Reinforced Epoxy/Glass Reinforced Polymer or Plastic

3 REGULATIONS, CODES AND STANDARDS

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3.1 Company References

S. No

Document Number

Title

LTC/C/NFP/5129/20

Contract Agreement

EXHIBIT 5

Project Instructions

200-20-QM-PRC-00098 Quality Assurance Requirements For Suppliers

200-20-QM-PRC-00099 Quality Control Requirements For Suppliers

PRJ-PJL-PRC-004

PRJ-PJL-PRC-005

Facilities Engineering and Vendor Document Numbering Procedure

Facilities, System and Unit Number Codes and Descriptions Procedure

PRJ-PJL-PRC-006

Project Information Handover Procedure

Facilities Documentation Metadata Requirements Procedure

Project Acceptance Procedure

Information Handover, Verification

and

PRJ-PJL-PRC-048

PRJ-PJL-PRC-049

3.2 Project Documents

S. No

Document Number

COMP3-SPM-QM-PLN-00001 PROJECT QUALITY PLAN

COMP3-SPM-QM-PRC-00001 LESSONS LEARNED MANAGEMENT PROCEDURE

COMP3-SPM-QM-PRC-00004 Managing Non Conformance Procedure

COMP3-SPM-QM-PRC-00005 PROJECT QUALITY AUDITS PROCEDURE

COMP3-SPM-QM-PRC-00002 SOURCE INSPECTION PROCEDURE

COMP3-SPM-PE-PRC-xxxxx VENDOR DOCUMENT MANAGEMENT PROCEDURE

3.3 Standards

S. No

Document Number

Title

ISO 9000:2015

Quality Management Systems Vocabulary

• Fundamentals and

ISO 9001:2015

Quality Management Systems - Requirements

ISO 10005:2018

Quality Management Systems - Guidelines for Quality Plans

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ISO 17025:2017

ISO 10006:2017

General Requirements for the competence of testing and calibration laboratories

Quality Management Systems - Guidelines for Quality Management in Projects

ISO 10005:2005

Quality Management - Guidelines for Quality Plans

3.4 ORDER OF PRECEDENCE

The Applicable Codes, Standards and Specification or equivalent standards which are referenced within the document shall be considered as part of this specification. Conflict among applicable specification and / or codes shall be brought to the attention of the COMPANY for resolution. COMPANY decision shall be final and shall be implemented. The latest editions of codes and specification effective as on date of contract shall be followed.

In general, the order of precedence shall be followed:

a) Qatari Governmental and Regulatory Requirements

b) COMPANY Policies and Procedures

c) Project Specifications

d) Industry Codes and Standards

4 COMPANY and EPC CONTRACTOR’S lessons learned PURPOSE

This document defines the Quality Assurance / Quality Control requirements that the VENDOR/ SUPPLIER must comply to ensure that the level of Quality specified for the Scope of Supply will be achieved. It shall be used as reference document for preparation of VENDOR’s Project’s Quality Plan.

5 AREA OF APPLICATION

This document applies to all Quality Requirements for VENDOR/SUPPLIER activities to be conducted during this project execution and shall be updated accordingly to project needs if necessary.

This document shall be considered as an integral part of the PO/ MR along with documents herewith referenced in Section 3.

All requirements prescribed within this document shall be flowed down the supply chain by the SUPPLIER to their SUB-SUPPLIERs for on the base of their relevant Scope of Supply.

6 RESPONSIBILITIES

SUPPLIER is responsible for the implementation and management of the work process for Quality

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Assurance and Quality Control relevant to its work scope on the Project and to apply the Quality Requirements stated in this document and in the CONTRACTOR/Project documents referenced in the Purchase Order between CONTRACTOR and SUPPLIER and in the Project Documentation.

It is SUPPLIER responsibility to control and supervise their Sub-suppliers to ensure they comply with the relevant quality requirements. CONTRACTOR to ensure and supervise that SUPPLIER(s) comply with the Quality requirements expressed in this document.

6.1 PROJECT MANAGER (PM)

He is responsible for the following:

• Coordinate the engineering and construction activities liaising with relevant disciplines

mangers.

• Support the Project Director in the coordination of the procurement activities.
• Manage subcontracts.

Involved in Interface management both external and internal.

6.2 PROJECT MATERIAL MANAGER (PMM)

Reporting to Supply Chain Manager,

He is responsible for the following:

• Planning and coordinating post order management for materials up to their delivery to the

site.

• Ensures the integration of these activities with project objectives, liaising with the Project Manager, Procurement, Engineering, Management, Construction functions and their representatives on the project, as well as with the COMPANY.
• Ensures delivery of project material to site as per project schedule.

6.3 PROJECT QUALITY MANAGER (PQM)

Reporting to Project Director,

He/she is responsible for the following:

• Management of all quality-related activities of the CONTRACTOR in particular, including the

following:

• Plan, develop and implement Project Quality Management System activities and documentation within the project, as per COMPANY / CONTRACTOR Quality and ISO 9001 requirements.

• Plan and ensure the project quality control activities implementation.

6.4 Act as focal point for quality related matters within the project.QUALITY CONTROL

MANAGER PROCUREMENT (QCMP)

Reporting to Project Quality Manager,

He is responsible for the following:

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• Manage and coordinate with all Procurement QC Supervisors / Inspectors assigned to the

project.

• Review and assign Inspection level as per Procurement Criticality rating for materials.
• Review and update PCR during Monthly meeting and liaise with COMPANY for risk

assessment findings.

• Communicate / coordinate with Vendor QC Representative for all procurement quality related

issues and suggestions for improvement.

• Coordinate with project personnel and vendors / manufacturer for discussion and resolution of non-compliances arising with vendors and manufacturers. Communicate inspection results with QC and also recommend corrections / corrective actions.

• Shall ensure approval of any repair procedure from COMPANY prior to commencement of

repair work.

• Shall ensure any disposition to “USE-AS-IS” is approved by COMPANY and documented on

a concession request.

6.5 PROJECT SPECIALIST LEADER (PSL)

Reporting to Technical Manager,

He is responsible for the following:

• Manage Engineering Project team and technical documentation.
• Ensure timely issue and approval of MR and relevant technical procedures / plans,

Specifications, Drawings etc. Issue of correct and complete PRs & TBEs.

• Ensure all technical, quality & Inspection requirements are included in MR/PR/PO.
• Suggest and approve Corrections / Corrective actions for the non-compliances, if any.

7 QUALITY ASSURANCE & QUALITY CONTROL REQUIREMENTS

7.1 GENERAL PRINCIPLES

This document forms an integral part of the Request for Quotation (RFQ) and the Purchase Order (PO).

The execution by VENDOR / SUPPLIER Quality Assurance / Quality Control shall be in accordance with, but not limited to, the requirements and instructions of all applicable CONTRACTOR / COMPANY requirements, International Codes and Standards, and project specifications mentioned in the Purchase Order including requirements specified under section 3 of this document.

In case the requirements for Quality and / or any other requirement referred to in this document are unclear, with respect to the specific Scope of Work, the SUPPLIER shall obtain all relevant clarifications and confirmations from CONTRACTOR.

For any issue arising after that term, SUPPLIER shall issue a technical query / deviation / concession request (or any other specific instrument defined by the Purchase Order (PO) that CONTRACTOR / COMPANY or both, shall REVIEW for acceptance / rejection purposes.

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Relevant Scope of Work shall clarify the technical details. Relevant sections of the actual specification outline the minimum required documentation that SUPPLIER is supposed to submit to CONTRACTOR to obtain relevant APPROVAL from a Quality standpoint.

SUPPLIER shall ensure the availability of resources needed for the realization of the Works, irrespectively from the fabrication process to be implemented.

SUPPLIER shall provide and maintain infrastructure needed to achieve conformity to Works requirements and shall maintain premises in a state of order consistent with the Works realization processes needs.

At all times, the SUPPLIER shall be able to prove conformance with contractual documentation and QA/QC Requirements embedded in this specification.

When unacceptable defects are found, SUPPLIER shall conduct all necessary remedial actions or repairs and perform inspections, examinations and tests until conformity is obtained.

7.2 QUALITY MANAGEMENT SYSTEM (QMS)

The SUPPLIER shall be responsible for establishing and implementing their own Quality Management System (QMS) conforming to the requirements of ISO 9001:2015, ISO/TS 29001 and API latest edition, or alternative equivalent standard and the Purchase Order (PO) signed with the CONTRACTOR.

Furthermore, the SUPPLIER shall have registered certification to the applicable international standard where required by the program being implemented (e.g., API Monogram or ASME Code Stamp).

SUPPLIER is responsible for implementing and maintaining the Quality Management System up to the completion of scope of work for this project.

If the SUPPLIER’s QMS is certified by a 3rd Party Certification Company, the SUPPLIER shall provide a copy of the valid (i.e., not expired) ISO 9001 Certification issued by any recognized 3rd Party Certification Body. The Scope of ISO 9001 certification should cover the manufacturing, design and development activities (where applicable) for the Project.

SUPPLIER shall have registered certification to the applicable international standard where required by the program being implemented (e.g., API Monogram or ASME Code Stamp).

If the SUPPLIER’s QMS is not certified by a 3rd Party Certification Company, the SUPPLIER shall provide a matrix comparison of their QMS documentations to all ISO 9001 requirements for confirmation by CONTRACTOR. If any of the ISO 9001 requirements needs to be waived, specific concession shall be submitted to CONTRACTOR. This waiver does not apply to the SUPPLIER who participates in the Design and Development of the items and relevant Scope of Work.

The SUPPLIER shall remain responsible for the delivery of the scope of work to the prescribed requirements and maintain such Quality Management System up to the final stage of the PO.

The SUPPLIER’s Quality Management System shall include all control / inspection / testing personnel and equipment required to assure conformance of the requirements and governing

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specifications.

The SUPPLIER shall appoint an adequate number of competent Quality Assurance / Quality Control Personnel, to ensure adequate Quality Management during the execution and delivery of the work scope.

The CONTRACTOR / COMPANY reserves the right to audit SUPPLIERs quality management system and production management system at any time throughout the duration of the work, to assess the compliance of the product against specified requirements. Such rights are to be extended to SUB-SUPPLIERs, as required.

If any part of the PO is sub-contracted, the TIER-SUPPLIER shall also comply with the requirements of this document and any other specific PO requirements. The SUPPLIER, however, shall remain ultimately accountable for the QMS implemented to meet all the PO requirements. This also includes testing of the items to be supplied, done by accredited ISO 17025, 3rd Party laboratories by National Accreditation Bodies, if required.

The SUPPLIER documented QMS shall be adapted to the contractual scope of work and requirement to ensure full compliance with specific project quality procedures, expectations and needs including but not limited to:

• Planning of product realization including details of the organization structure, qualifications, roles and responsibilities, lines of authority, communication and interfaces of management and staff personnel implementing QA/QC activities.

• Document control procedures to control status and ensure that only the latest approved revision of documents is available for the work, including applicable codes and standards.

• Procedure(s) to control all changes or modifications to design documents and as built

documentation.

• Procedure(s)

for verification of Fabrication purchased material

including Material APPROVAL, in-process inspection, surveillance, release and quality auditing of SUB- SUPPLIERs, as applicable to the contractual scope.

• Procedure(s) for material receiving inspections, for the control of handling, storage and preservation of material and equipment, including those supplied by CONTRACTOR / COMPANY, as applicable.

• Procedure(s) for identification and traceability of material and equipment from receiving

through installation and handover.

• Procedure(s) for special processes qualification. This shall include specific qualification and

tests for any special process and related personnel.

• Procedure(s) for controlling the production and the implementation of Inspection and Test

Plans, including the control of manufacturing and special processes.

• Method(s) for tracking and maintaining status of field/shop Inspections.
• Method(s) for controlling calibration of monitoring and measuring devices.
• Method(s) for maintenance of production tools, such as: welding equipment, cutting

machines, etc.

• Procedure(s) and plan for internal audits and external audits of ub-Suppliers.
• Procedure(s) for identification, reporting, tracking and resolution of non-conformances at the

workshop.

• Procedure(s) for identifying, performing, and documenting training in the field/ shop.

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• Procedure(s) for verifying compliance and quality records to support shop tested equipment

/ Items including & up to mechanical completion of system / plant as required.

The SUPPLIER’s QMS shall contain documented metrics and control features to measure and monitor the effectiveness of each process that will be used by the SUPPLIER to execute the activities required by CONTRACTOR/COMPANY.

The SUPPLIER’s QMS shall include a framework for verification of processes and products is in place and functioning as planned. This includes internal audits of the processes as well as services/work/product quality verification.

SUPPLIER’s QMS shall be approved by CONTRACTOR / COMPANY prior to placement of PO of the Scope of Supply or Work activities.

7.3 DOCUMENTATION MANAGEMENT

QMS documentation shall be available, suitable for use, where and when it is needed, it is protected (e.g., from the loss of confidentiality, improper use, loss of integrity) at the premises where the scope of work is performed.

The SUPPLIER shall maintain the latest revision of the relevant Purchase Order (PO) Documents, Drawings, Specifications, Procedures, Standards, Work Instructions and any relevant medium, whether in hardcopy and softcopy, at the location where the Scope of work is being conducted.

A documented information control procedure shall be available that address the following activities:

• Distribution, access, retrieval, and use.
• Storage and preservation, including preservation of legibility.
• Control of changes (e.g. revision control).
• Retention and disposition.

External origin documented information e.g., ISO, API, ASME and ASTM standards as determined by the SUPPLIER to be necessary for the planning and operation of the quality management system shall be identified as appropriate and be controlled.

Documented information retained as evidence of conformity to meet Scope of Work shall be protected from unintended alterations.

Relevant CONTRACTOR and / or COMPANY related Project Documentation shall be maintained properly filed, updated, identified and traceable.

CONTRACTOR and COMPANY representatives can request any relevant documentation to be provided by SUPPLIER, at any stage.

7.3.1 CONTRACTUAL DOCUMENTATION

SUPPLIER shall ensure that all contractual and technical documents, as referenced into the relevant Contract, including the quality-related documentation indicated in this document are available prior to execution.

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SUPPLIER shall also check upon receipt all applicable contractual documents and drawings, notifying CONTRACTOR of any discrepancy or missing information prior to the commencement of the Scope of work. SUPPLIER shall be responsible to inform CONTRACTOR about any anomaly to obtain correct information on time, to avoid any impact on costs, schedule and final supply / work quality and performance.

The SUPPLIER shall ensure, prior to commencement of all manufacturing, purchase of bulk’s (including stock list material) and fabrication activities that a “PO Compliance Assessment” is conducted with the CONTRACTOR at SUPPLIER premises to conform the alignment with PO requirements and COMPANY specifications.

7.3.2 Vendor Document register

VENDOR/SUPPLIER shall prepare a Vendor Document Register (VDR) showing the list of the documentation to be developed or applicable for the Supply.

In case no particular format is required by CONTRACTOR, such register shall contain as a minimum, for each record:

• Title of the document.
• CONTRACTOR identification code of the document (when contractually required).
• SUPPLIER identification code.
• Control and progress dates (issuing, APPROVAL, revision, submission to CONTRACTOR /

COMPANY / Third Parties and so forth).

• Revision status.
• Personnel entitled to prepare, verify, and approve deliverables.
• TN (transmittal IN / OUT).

Such register shall include also SUB-SUPPLIERs documentation applicable for the Supply (e.g., procedures, work instructions, manuals, quality plans and Inspection Test Plan).

This register shall be provided to CONTRACTOR, as required by the Purchase Order (PO).

SUPPLIER should refer to the Document Control Specifications embedded in the Purchase Order (PO) awarded to SUPPLIER.

7.3.3 THIRD PARTY APPROVAL

In case supply documentation requires the formal APPROVAL from a Third-Party Authority, SUPPLIER shall guarantee and give evidence of such APPROVAL, upon CONTRACTOR request.

7.3.4 RESOURCES MANAGEMENT

The SUPPLIER shall provide the Overall Organization Chart including Project Organization Chart including all roles, responsibilities and authorities for personnel that shall be involved for the execution of the Supply, with specific emphasis on superintendent level and inter-discipline coordinators for each area.

SUPPLIER Organization Chart shall clearly indicate independent and dedicated Quality Assurance

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and Quality Control functions, including clear reference to their communication and reporting lines. Even though separated, Quality Control functions shall maintain communication line with production functions and shall maintain full authority and discipline link with Quality functions.

7.3.5 PERSONNEL QUALIFICATION

All personnel appointed by the SUPPLIER to perform Work within the Purchase Order (PO) shall be suitably qualified and experienced to conduct the activities undertaken. They shall have previous experience on similar Work Scopes of an equivalent extent and be formally qualified in their relevant discipline.

All the CV of requested Quality Assurance / Control personnel & Inspectors nominated to the project shall be submitted for APPROVAL to CONTRACTOR, before starting of the work.

Personnel performing work affecting quality shall be familiar with QA/QC requirements and relevant quality system procedures, working procedures, inspections methods and related applicable acceptance criteria.

CONTRACTOR shall be the final authority for the determination of equivalency for all SUPPLIER qualifications, certifications, or experience of SUPPLIER QA/QC proposed personnel, including their independent Third Party Inspectors.

SUPPLIER shall give the full rights and privilege to CONTRACTOR and / or COMPANY to REVIEW their relevant Personnel Qualifications (this includes SUB-SUPPLIERs Personnel Qualifications in case any part of the Supply or Scope of Supply being sub-contracted), in accordance with CONTRACTOR contractual and standard requirements.

CONTRACTOR shall REVIEW such qualifications to ensure that compliance with relevant requirements is met. In case of qualification non-compliance, CONTRACTOR has the right to request SUPPLIER personnel replacement. It shall be then SUPPLIER responsibility to adhere and replace personnel that has not been accepted by CONTRACTOR.

The SUPPLIER shall have an independent Quality Control organization with sufficient resources to oversee the Works.

The SUPPLIER shall appoint sufficient Quality Assurance and Quality Control personnel as to ensure that the QMS, Quality Assurance and Quality Control / Inspections are conducted and maintained throughout the duration of the Purchase Order (PO), including those relevant to material or service furnished by its SUB-SUPPLIERs s.

QA/QC Team shall be provided with clerical personnel sufficient to accomplish a timely submittal of Inspection notifications, inspections status summary reports necessary to control completion of the work and to ensure the availability of the required documentation.

QA/QC Manager shall be on-site / workshop during all working hours and shall designate alternate approved individual to assume responsibilities during his temporary absence or when overtime work is being performed. Any leave / absence / rotation shall be timely communicated to CONTRACTOR.

The SUPPLIER’s Quality Assurance and Quality Control personnel shall:

• Be based at the location where the Supply is being executed.

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• Not be involved into the execution process of the Works.
• Have no other duties or responsibilities unless prior APPROVAL in writing is granted by

CONTRACTOR.

Where elements of Quality Control are part of the responsibilities of workers involved into the execution process, the SUPPLIER shall identify independent verification requirements and provide adequate coverage.

The SUPPLIER is required to document, or to conduct, specifically requested qualifications of personnel performing special processes (e.g. welding, NDT), according to applicable related approved and recognized codes / standard / rules approved by CONTRACTOR / COMPANY. SUPPLIER shall furthermore verify / ensure the proper qualification of SUB-SUPPLIERs personnel in charge of special processes and guarantee availability, accessibility and retrievability of relevant documentation / certificates during CONTRACTORs / COMPANY’s audit / inspection.

7.3.6

INSPECTION RELEASE NOTE (IRN)

Refer CONTRACTOR issued SOURCE INSPECTION PROCEDURE-COMP3-SPM-QM-PRC- 00002or the more details related to IRN.

7.3.7 TRAINING & INDUCTION

SUPPLIER shall develop and execute a training plan to assure that all SUPPLIER personnel assigned to the Project receive suitable induction and awareness training on project specific requirements, Quality Requirements, SUPPLIER’s Approved Quality Plan and Inspection Test Plans, processes and procedures associated with their role and responsibilities. Records of training shall be documented and available on request by CONTRACTOR.

SUPPLIER shall provide training to their workers in the bonding procedures used in fabrication of any special MATERIALS such as GRE/GRP spools, fittings and supports. Only personnel who have been trained and qualified by the pipe manufacturer shall fabricate and erect the GRE/GRP Spools.

7.3.8 DOCUMENTS TO BE SUBMITTED BY SUPPLIER’S

PCR

Inspection Level

Minimum set of Quality Documents to be submitted with the Bid:

Minimum set of Quality Documents to be submitted for CONTRACTOR REVIEW and APPROVAL within 15 calendar days after the Purchase Order (PO) or other agreed date, if any:

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1. Specific Project Quality Plan

2. Project specific organization related to the specific scope of work or supply clearly showing the names of the key functions, including Quality roles

3. Resumes, qualifications and certifications

of QA/QC personnel for the scope of supply or work

4. Project Quality Audit Program

5. Project specific QA/QC procedures for the scope of supply, as per Vendor Document Register

6. Project specific Inspection and Test Plan

7. List of Sub-suppliers

8. Inspection and Test Plan

9. List of Sub-suppliers

10. Typical Project Quality Plan

11. ISO 9001 Certification or API/ASME

certification as applicable

3. Organization Chart showing QA/QC

personnel names

4. Resumes, qualifications and certifications of QA/QC personnel proposed for the scope of supply or work

5. Proposed Quality Audit Program

6. Typical QA/QC procedures for the scope

of supply

7. Typical Inspection and Test Plan

8. Proposed list of Sub-suppliers

9. Letter of exceptions to Project Quality Requirements for Suppliers - COMP3- SPM-QM-PRC-00003, if any

10. ISO 9001 certification or API/ASME

certification as applicable 2. Proposed list of Sub-suppliers 3. Typical Inspection and Test Plan 4. List of Control Procedures for the Project

(if not already addressed in the ITP) 5. Letter of exceptions to Project Quality Requirements for Suppliers - COMP3- SPM-QM-PRC-00003, if any

1. ISO 9001 certification or API/ASME

2. Inspection and Test Plan (Case by case

certification as applicable

basis/Based on PCR Matrix)

2. Typical Inspection and Test Plan (Case by

case basis/Based on PCR Matrix)

3. List of Control Procedures for the Project (if not already addressed in the ITP)
4. Letter of exceptions to Project Quality Requirements for Suppliers - COMP3- SPM-QM-PRC-00003, if any

I, II

1, 1+, 2

III

3

IV

4

IV

No Inspection

1. ISO 9001 certification or API/ASME

NIL

certification as applicable

2. Letter of exceptions to Project Quality Requirements for Suppliers - COMP3- SPM-QM-PRC-00003, if any

a) .

Progress Report (monthly or with different frequency agreed in the Contract or during the Kick-Off meeting) is part of the minimum set of documents for PCR I and II and may include quality related aspects. These reports shall be submitted as specified in the title of the last column above.

Depending on the criticality of the Scope of Supply or Work, more documentation may be requested within the PO or the Contract. Note - All requested documentation shall be in English language.

7.3.9 PROJECT QUALITY PLAN (PQP)

SUPPLIER shall develop and maintain an adequate PQP as to cover all the aspects of the Supply.

An official copy of the SUPPLIER’s final PQP shall be submitted to CONTRACTOR for approval

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within 15 calendar days after the PO date.

SUPPLIER shall consider the approved PQP as an integral part of the Contract and shall effectively demonstrate its execution through planned audits and REVIEWs. The PQP issued by SUPPLIER shall include (but not be limited to) the followings items:

a) Quality statement or Quality Policy signed by the manager empowered for the execution of

the Purchase Order (PO) or by the SUPPLIER’s top management.

b) Description of the project organization, including organization chart(s) with details on Quality organization, key function(s) appointed for the execution of the Purchase Order (PO), including the indication of subcontracts. c) Detailed Purchase Order (PO) REVIEW. d) List of the applicable Codes and Standards. e) List of applicable project contract requirements and technical reference documentation. f) Risk Assessment and Management related to the Scope of Supply or Work factors that may

affect the quality or the on-time delivery of the required product and/or services.

g) Contingency planning to mitigate the identified risks. h) Description of activities, responsibilities, and procedures, explaining how the Supply shall be

managed with respect to contractual and ISO 9001 requirements.

i) Description and oversight of outsourced processes. j)

Index of Quality-related documents pertinent to the Scope of Supply or Work, including (but not limited to) QA/QC and technical / operating procedures. k) List of Inspection and Test Plans (including SUB-SUPPLIERs). l) SUPPLIER’s Quality internal and external audit procedure and program for the Purchase

Order (PO).

m) Interfaces with COMPANY, CONTRACTOR, and SUB-SUPPLIERs as applicable, to ensure

that the Quality requirements identified for this Project are applied.

n) Document management system. o) Product non-conformities management system. p) Identification and traceability system (for materials and welding). q) Class or third-party requirements management system (if applicable). r) List of resulting Quality records. s) Performance indicators. t) Lessons learned management, particularly describing how they are fed into the system at

the beginning of the project.

7.3.10 CONTRACTOR QUALITY AUDITS

At any time during project execution, CONTRACTOR shall have the right to perform or appoint a representative to conduct quality and technical compliance audits on SUPPLIER and involved TIER- SUB-SUPPLIERs QMS, Scope of Supply as deemed necessary.

Quality and/or technical compliance audits scope shall be relevant but not limited to:

➢ SUPPLIER / SUB-SUPPLIERs implementation of the QMS (full or partial); ➢ Compliance to contractual quality requirements.

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➢ Performance of inspections, examinations and testing as per approved project ITPs. ➢ Conformity of the Works or part thereof completed. ➢ REVIEW of the SUPPLIER / SUB-SUPPLIERs and QA/QC related documentation. ➢ Verification of NCR disposition and corrective action follow-up and close-out. ➢ Any other QA/QC verification as deemed necessary to provide confidence that SUPPLIER

is in conformance with all quality provisions.

The SUPPLIER shall provide unrestricted access and suitable assistance to representatives of COMPANY, CONTRACTOR or Third-Party auditors appointed at any location where the Supply is being performed, to conduct audits of technical execution and quality.

This shall be guaranteed at any time before and during the Purchase Order (PO) execution and shall be valid also for SUB-SUPPLIERs.

CONTRACTOR shall give 5 working days’ notice to the SUPPLIER and / or TIER-SUPPLIERS/SUB- SUPPLIERs, of its intention to conduct a scheduled audit, giving at least details of:

➢ Audit Scope. ➢ Terms of reference. ➢ Reference documents. ➢ CONTRACTOR personnel involved. ➢ Audit plan with anticipated times and audit durations etc.,

The SUPPLIER shall identify the nominated representatives and process owner(s) to be involved in the audit. If the availability of the nominated representative is compromised on the day of the audit, the SUPPLIER / SUB-SUPPLIERs shall provide a suitable alternative representative.

In case nominated SUPPLIER’s involved Process Owner/s shall not be in the position to attend a planned audit at the agreed date, the same organization shall need to identify a competent and aware substitute.

Only in case of major and valid reasons CONTRACTOR shall re-schedule their audit to comply with SUPPLIER’s request.

In case the Purchase Order (PO) provides that a Resident Inspector / Third Party Inspector (or a Team of Inspectors) is required to be present at the SUPPLIER’s premises, the latter shall provide adequate office facilities, safety inductions / training and communications facilities in this respect without any additional costs to CONTRACTOR.

If needed, audits may also be performed during the bidding phase, to confirm the adequacy of SUPPLIER’s QMS.

When CONTRACTOR identifies an audit non-conformity, SUPPLIER shall define and start to implement a correction / corrective action program within 48 hours from detection, at SUPPLIER’s expense, to the satisfaction of CONTRACTOR and to be completed within the agreed close-out date.

COMPANY may participate in audits as Active Observers. COMPANY shall have the privilege to assess the effectiveness closure of any non-conformity issues.

7.3.11 SUPPLIER QUALITY SURVEILLANCES AND AUDITS

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The extent SUPPLIER surveillance and audits shall be indicated in the SUPPLIER’s Project Quality Plan and approved by CONTRACTOR.

The SUPPLIER shall maintain a fully operational Project Auditing System in place, complete with Project Audit Program and implemented progressively during the Supply execution.

The SUPPLIERs shall develop a program for internal and external quality audits, to be submitted to CONTRACTOR for APPROVAL.

The audit program shall include at least one audit for each work location, discipline work and for each PMT department / process. Copies of audit and corrections / corrective actions reports shall be provided to CONTRACTOR / COMPANY within 10 working days from the audit. Where deficiencies are identified, follow up audit will be required to address them and confirm close out / compliance.

CONTRACTOR will ensure by means of inspections and audits that SUPPLIER has implemented his own audit program and REVIEW relevant audit results.

SUPPLIER shall maintain a summary log of all Audit Findings and Corrections / Corrective Action Requests raised during internal and external audits. This summary log to be sent to CONTRACTOR for REVIEW on monthly basis.

In case a significant part of the Supply is sub-contracted to any TIER-SUPPLIERS/SUB- SUPPLIERs, the SUPPLIER’s audit plan shall contain also adequate external audits to these organizations. SUPPLIER shall timely notify CONTRACTOR of any external audit activity conducted within Supply, to allow CONTRACTOR to participate as observer during the audit activity, if necessary. Such notification shall be issued at least 10 working days before the planned audit dates.

7.3.12 QA/QC MEETINGS

SUPPLIER shall participate to QA/QC meetings as directed by CONTRACTOR and with COMPANY participation wherever required. Meetings, in general, shall be held whenever required based on criticality of items.

Participants shall agree scope and agenda of the meeting according to the quality issues arising during the work. As a minimum quality meeting agenda shall include the following topics, that could be extended, as required / necessary:

Inspection Notification status or cancellation if any.

➢ QA/QC deliverables status including ITP/QCP. ➢ Previous meeting outstanding items. ➢ Quality related issues. ➢ Needs for quality improvement. ➢ ➢ Procurement inspection status and status log summary, as applicable. ➢ Welding qualifications status, summary, and repair % ratio, as applicable. ➢ Non-conformance and audit findings status. ➢ Cost of Quality in relation with NCRs issued and cost of reworks, if any. ➢ Progressive Inspection Reports / Test records review/sign-off status by all involved parties. ➢

Inspection Release & Progressive MRB compilation and submission status.

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7.3.13 INSPECTION AT EX-STOCK SUPPLIER

➢

➢

Items procured through Ex-Stock are considered as Level3 & Level 4, as per the MR and PCR matrix. The Source Inspection activity shall be carried out at SUPPLIER location accordingly. ITPs provided by the Ex-Stock suppliers shall be reviewed by CONTRACTOR and submitted to COMPANY for Approval, if available and manufacturing process still hasn’t been completed Inspections shall be carried out as per the ITP interventions, if applicable

7.3.14 NONCONFORMITY MANAGEMENT

All Non-Conformities on materials and/or equipment detected during fabrication will be handled in accordance with CONTRACTOR PROJECT MANAGING NON-CONFORMANCE PROCEDURE- COMP3-SPM-QM-PRC-00004 and Supplier’s internal NCR Procedure.

Material physical deficiencies related to procurement shall be recorded in a Non-Conformity Report, that shall record all relevant details including but not limited to location, system, sub-system, specification requirements, actual situation, proposed solution.

CONTRACTOR to maintain a Non-Conformities Log for the NCRs issued to the VENDORs. The log shall include the material and/or equipment identification, the description of the non-conformity, the originator, the location, non-conformity disposition and correction / corrective action description, NCR issue, planned and close out dates.

VENDORs shall segregate all non-conforming materials and assemblies to a clearly designated rejection area or, as appropriate, to ensure identification and traceability of the item subjected to non-conformity procedure.

VENDORs shall rework or repair and re-inspect items in accordance with approved NCR and CONTRACTOR approved method statement and procedures.

VENDOR NCRs with resolution as “Accept as is“ shall be approved by CONTRACTOR and COMPANY, through Concession Request.

If SUPPLIER fail to identify, record or act on non-conforming or defective Work, then CONTRACTOR reserves the right to issue a Non-Conformance Report against the SUPPLIER. Contractor’s assigned inspector or representative shall use the NCR form attached to this document for that purpose.

Non-conforming items detected by the SUPPLIER shall be addressed by issue of a supplier’s own internal Non-Conformity Report and shall be managed in compliance with supplier internal non - conformity management procedure. The supplier shall maintain a project dedicated NCR Control Log for all NCR issued. Any eventual corrections / corrective actions shall be identified, recorded, authorized, and REVIEWED by competent qualified personnel. The correction & corrective action proposal shall be submitted to CONTRACTOR for REVIEW and APPROVAL. Each correction & corrective action shall define planned closing dates and appointed responsible persons. Evidence of positive close-out of the correction & corrective actions shall be submitted to CONTRACTOR for

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APPROVAL, for consequent definitive close-out of the non-conformity.

SUPPLIER is responsible for the identification of non-conforming product and/or workmanship on the workshop and shall notify CONTRACTOR, within 48 hours, on any deviation/concession from applicable standards and any other applicable contractual requirements, before proceeding.

Root cause analysis (RCA) of all non-conformity shall be conducted and correction / corrective/ preventive action shall be implemented to mitigate against reoccurrence.

The CONTRACTOR shall be notified of all corrections and / or re-work, prior to the commencement of the correction and or re-work activities. No correction and / or re-work shall be conducted by the SUPPLIER or SUB-SUPPLIERs without authorization by the CONTRACTOR.

The CONTRACTOR shall be notified five (5) working days prior to the commencement of correction and / or re-work activities by vendor / supplier.

CONTRACTOR can, at any time, communicate to the SUPPLIER the need to open an NCR.

SUPPLIER shall respond within 48 hours and in writing to all NCR(s) and propose correction / corrective action to eliminate the nonconformities and its causes.

SUPPLIER QA/QC Manager shall be delegated the unequivocal authority and have direct access to SUPPLIER Senior Management to stop any works that are non-conforming.

CONTRACTOR reserves the right to request SUPPLIER to adopt and deploy CONTRACTOR’s NCR Log at any point of the project’s period.

Non-conformance shall be resolved by one of the following actions:

1. Reject and replace.

2. Rework to a conforming standard and re-inspect.

3. Repair to an acceptable standard and re-inspect – a Method Statement or Quality Procedure shall be prepared for each repair method, including acceptance criteria, and submitted for Contractor and Company approval.

4. Accept as-is as a Concession. This shall be documented in a Concession Request

which shall be submitted for Contractor and Company approval.

The CONTRACTOR Assigned Inspector shall:

1. Prepare the Non-Conformity Report, as per project NCR template and attach the relevant

inspection reports detailing the occurred non-conformity and possible solution.

2. Issue the Non-Conformity Report directly to the Manufacturer/VENDOR.

Manufacturer/VENDOR shall propose its action within 48 hours and send copy of NCR to QCMP & Responsible Function.

3. Verify that the VENDOR has taken all action required to solve the non-Conformity and

report it.

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4. Ensure that Manufacturer/VENDOR follow NCR disposition and sign the NCR after

satisfactory check.

5. Send copy to QCMP and Responsible Function, for final NCR close out.

6. Ensure that close out NCR received and signed by Responsible Function, QCMP & PQM

and will be enclosed in dedicated section of the MRB.

Note: - When NCR is raised by the CONTRACTOR Assigned Inspector, Vendor representative shall sign the report to acknowledge receipt whether he agrees with the content or not.

The QCMP shall:

1. Evaluate with Project Specialist Leader the proposed VENDOR solutions, as for their impact

on final quality of materials and their conformity.

2. Inform MM, Expediter, PQM about non-conformity and shall copy it to the Company for

approval of suggested corrections / corrective actions.

3. Ensure that the non-conformity has been managed in a controlled manner.

4. Approve the NCR.

5. Sign the NCR close-out and send / transmit a copy of NCR closeout to Company for

information.

6. Ensure that all NCR disposition shall be submitted for company approval before commencing

the further activities.

7. Ensure that corrective action and preventive action shall be included in the NCR for company

review and approval.

8. Ensure that, the Vendor correction of non-conforming item(s) is in accordance with

documented procedure acceptable to the Contractor and Company.

7.3.15 SUPPLIER DEVIATION AND CONCESSION REQUESTS

Where the SUPPLIER is unable to meet with specified requirements and requires that these are modified or waived, prior to execution of activity, then SUPPLIER shall submit a Deviation Request, in accordance with the Contractual requirements.

Where the SUPPLIER has already completed activity, which is not in accordance with specified requirements, and requires that these are modified or waived retrospectively, then SUPPLIER shall submit a Concession Request for consideration along with raised NCR. This shall contain the same information required as for the Deviation Request and shall follow the same APPROVAL process.

For the avoidance of doubt, any APPROVAL of a Concession Request shall be granted on a limited exceptional basis only and does not apply in any other circumstances except those specifically stated and does not set any precedent for application elsewhere.

The SUPPLIER shall implement a formal concession request process to address any good or product that deviates from the original design. Examples being, but not limited to:

➢ Non-conforming product with a decision to leave as is without re-work or repair.

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➢ Change in material grade. ➢ Changes in product characteristics, etc.…

A formal concession request shall be submitted by SUPPLIER to the CONTRACTOR for REVIEW and APPROVAL. The CONTRACTOR shall inform the COMPANY and obtain COMPANY APPROVAL prior to returning the outcome to the SUPPLIER.

Material and/or equipment which does not meet the specified requirements shall not be supplied unless an approved Concession is obtained.

All Deviations and Concessions Requests shall be collected and included in the Manufacturers Record Book (MRB).

All concessions will be considered against the following potential implication:

➢ Cost. ➢ Delivery. ➢ Design & design interface implications. ➢ Health, safety and environmental. ➢ Quality. ➢ Weight. ➢ Reliability. ➢ Maintenance. ➢ Operational performance. ➢ Spares and interchangeability.

The output from the above considerations shall be included in the concession request sent for COMPANY APPROVAL.

Planned corrections / corrective action(s), if any, shall be clearly described and submitted along with Concession request.

The SUPPLIER shall indicate the following items in the request:

➢ Status of non-conformity. ➢ Proposed resolution and reasons for technical justification. ➢ Root cause, correction / corrective action, if any.

The original Concession Requests, when completed and signed by all concerned parties, shall be includedin the Manufacturing Record Book (MRB).

Corrective action(s) shall be planned and implemented to the satisfaction of CONTRACTORs Inspector and COMPANY representative (as required). The successful implementation of corrective actions shall be verified prior to closure of the concession request.

7.3.16 PRE-INSPECTION MEETING (PIM)

The purpose of the meeting is to promote and coordinate effort by CONTRATOR and VENDOR, to transfer previous experiences and to prevent problems which might result in rejection or Non- Conformance to compromise the quality level and the final delivery schedule. Further, to verify and highlight, if any, potential discrepancies among the order requirements, specifications, and

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VENDOR interpretation of those requirements. The meeting is also intended to clarify and confirm all requirements and criteria for any inspection and tests before commencement of fabrication and to check and finalize the ITP.

CONTRACTOR shall call for a Pre-Production/Pre-Inspection Meeting for Inspection Level 1+, 1, 2, and 3 items.

Refer to Contractor SOURCE INSPECTION PROCEDURE - COMP3-SPM-QM-PRC-00002 for the details & PIM process / agenda.

7.3.17 MANUFACTURING RECORD BOOK (MRB)

7.3.17.1 GENERAL

VENDOR shall prepare the Manufacturing Record Book, which shall consist of quality control documentation, products manufacture records and certificates, fabrication and test history of the ordered product and installed material.

The purpose of the MRB isto ensure that quality documents and quality records originating at procurement, fabrication stages from multiple sources (VENDOR, Manufacturers, and their respective TIER-SUPPLIERS) will be retrievable in order to provide evidence that material used comply with the contract requirements at each step of the work till its completion.

MRB shall be supplied by VENDOR to give evidence of the satisfactory results of all QC requirements and to document the relevant activities accordingly. The book shall provide sufficient information to demonstrate the product integrity, the quality of the workmanship and the conformity to the purchase order requirements.

The QC MRB shall be compiled as the work is progressing to avoid delays in its submission and consequent delays in equipment release.

SUPPLIER shall submit a proposed MRB Index to the CONTRACTOR for REVIEW and APPROVAL after purchase order award and prior to start of production.

7.3.17.2 MRB COMPILATION

MRB compilation & Formats shall be fully in compliance with the COMPANY Project Information Handover Procedure PRJ-PJL-PRC-006 and this Procedure.

The MRB shall be compiled into sections of a bound dossier with a detailed index of contents, REVIEWED and discussed with CONTRACTOR/COMPANY.

The MRB shall be compiled progressively throughout the project manufacturing phase. This method will accelerate the final APPROVAL and reduce the submission time and delays in equipment release.

It is recommended that the SUPPLIER and SUB-SUPPLIERs conduct periodic interim REVIEWs of the MRB throughout the manufacturing period and document these interim REVIEWs as activities on the Inspection Test Plan. This will ensure that MRB production is up to date with the manufacturing process.

The content of the Manufacturing Record Book will vary dependent upon the type, size and

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complexity of the Supply.

The MRB will be initially REVIEWED at the SUPPLIER / SUB-SUPPLIERs facility by the CONTRACTORs Assigned Inspectors and or CONTRACTOR representative. The COMPANY or COMPANYs representative may also conduct a REVIEW at the SUPPLIER / TIER SUPPLIERs workshop. Further REVIEW and APPROVAL shall be conducted by the CONTRACTOR / COMPANY after official submission.

The MRB shall be structured by product and then broken down by manufacturing discipline and activity. Release of goods will be dependent on the successful completion and compilation of the MRB.

The MRB may be split into two sections:

Section 1.0 - Containing common documents such as: procedures; drawings (as built); work instructions; QC, welders, NDT operators qualifications; equipment calibration records and material certificates.

Section 2.0 – Containing product specific documents such as: material traceability maps; welding maps; NDT inspection, dimensional control and any other QC records, as per ITP, etc.

7.3.17.3 MRB FORMAT

The MRB shall include bookmarks for each section and shall be in full compliance with index approved by CONTRACTOR and COMPANY, the different sections shall be separated by numbered dividers and any other requirements defined by the CONTRACTOR / COMPANY.

The CONTRACTORs standard project format for electronic MRB’s is Adobe Acrobat® Portable Document Format (PDF) i.e., in one single searchable PDF file only and not by various single PDF.

The preferred delivery is a single document in electronic neutral (PDF) format. For Acrobat pdf files please ensure the following requirements are addressed:

➢ Files in pdf format are acceptable for all documents where future updating is not required.

In all other cases, also original (native) file formats shall be provided.

➢ Where native documents are required with signatures, both the native file and the signed

pdf-scanned file shall be provided.

➢ When pdf files are created, they shall be converted directly from the native file (e.g., Word, Excel, DWG, etc.). In these cases, first printing, and then scanning to pdf is not acceptable.

➢ Specific scanned certificates and signature pages shall be in pdf format. ➢ All pdf documents should be text-searchable and text-selectable and split in searchable

➢

sections. If approved by the CONTRACTOR, scanned documents are to be provided by means of processed using OCR text recognition software (e.g., using Document- Paper Capture in Adobe Acrobat Standard) so that recognizable text within the document is searchable and text-selectable. In all cases, indexing with the pdf bookmark function shall be utilized.

➢ ➢ As a minimum, and depending on the size of the document, bookmarking shall be used for

the first three heading levels.

➢ For those documents which may be modified during the operating life of the facility, the

native file of the document shall also be provided along with a PDF version.

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➢ Page numbering shown in the Acrobat Viewer shall coincide with the page numbering given in the table of contents of the original source file. The document cover page shall always be numbered page 1.

➢ Every effort shall be made to reduce the size of the pdf file without compromising quality of

the pdf.

➢ All pdf files shall be of excellent quality and clearly legible. ➢ MRB shall be submitted via Xc Page, CONTRACTOR e-doc system.

The electronic file shall be completed with Bookmarks and a cascade structure inclusive of a detailed index of the documents contained within the book.

Each MRB shall include a first page with the following information, as a minimum:

➢ Project Job number and name. ➢ SUPPLIER/ SUB-SUPPLIERs name. ➢ Document title. ➢ Purchase Order (PO) No. ➢ Equipment or Item description whichever applicable. ➢ SUPPLIER/SUB-SUPPLIERs contract/purchase order reference No. ➢ SUPPLIER/SUB-SUPPLIER ’s document No. ➢ Date of issue and revision No. (if any).

The Manufacturing Record Book is considered as a “deliverable to be submitted for payment of amount due at delivering of a Supply.”

7.3.17.4 MRB SUBMISSION

Prior to formal submission by the SUPPLIER, the Manufacturers Record Book shall be REVIEWED and approved by CONTRACTOR/COMPANY.

When SUPPLIER sends the MRB to the CONTRACTOR, it is the SUPPLIERs responsibility to keep a copy of each manual/volume at their facility, to mitigate against: Loss, damage, or transportation problems.

7.3.17.5 MRB INDEX (MINIMUM GUIDELINES)

The content of this section to be used as reference by the SUPPLIER to build their MRB in compliance with the work deliverables embedded in the Purchase Order (PO) awarded by the CONTRACTOR to the SUPPLIER.

Note:

1. The Common Documents MRB only needs to be one book, however this may consist of

many volumes.

2. All MRB Books & Volumes shall have section sub sections division.

3. Documents that are reference in a specific section of the Index below but are incorporated into another document shall be identified in the specified section, but reference shall be made to the relevant section & document that they are incorporated.

4. The Product Specific MRB shall be built up by Product I.D.

5. Identify the chapter or sub section number allocated to the individual line items.

6. Sections to be indexed.

7. Do not delete sections that are not relevant. Annotate with NA for “not applicable” sections.

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7.4 QUALITY CONTROL PLANNING

SUPPLIER shall be responsible for preparing plans, procedures and any other documents which are required or necessary to perform the Works and to ensure that the required quality is attained in accordance with good engineering, professional and management practices, and in compliance with this specification and any other contractual quality requirements.

SUPPLIER shall develop for APPROVAL by the CONTRACTOR, the Quality Control Plans / Inspection & Test Plans covering all the phases of the Supply embedded in the Purchase Order (PO) between CONTRACTOR and SUPPLIER.

7.4.1

INSPECTION AND TEST PLAN (ITP)

VENDOR shall issue an Inspection and Test Plan (ITP) as per the requirement and instructions of the applicable Codes and Standards, Contractor’s specifications and other requirements called for in the Purchase Order. Refer to Contractor SOURCE INSPECTIN PROCEDURE - COMP2-SPM- QM-PRC-00005 for the more details related to ITP Requirements.

7.4.2

INSPECTION LEVEL ASSIGNMENT

Inspection level shall be assigned based on Procurement Criticality Rating (PCR) derived from COMPANY procurement criticality matrix (COMP-QG-QM-PLN-00002). The type and amount of source inspection required are defined by the inspection level that is assigned to each product.

CONTRACTOR shall determine inspection levels and obtain approval of inspection levels from COMPANY prior to placement of purchase order.

Procurement criticality rating and Inspection level shall be specified in MR and made as part of RFQ, Purchase Order documents.

Procurement Criticality rated (I) through to (IV) with corresponding COMPANY and CONTRACTOR Inspection Levels. A combination of which are used to prioritize CONTRACTOR and COMPANY oversight and surveillance for procured equipment and materials as per below table.

PCR Inspection

Level

Inspection Level Definition

COMPANY

CONTRACTOR

Lead QC Inspector:

Resident Inspection:

I

1+

Documentation verification and attends all ITP points

Full stage Inspection as below plus full-time resident Inspector(s)

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QC Inspector:

Full Stage Inspection:

I or II

1

Documentation verification and attends all ITP points

Minimum 2 inspection visits per week and all selected ITP points

QC Inspector:

Systematic Stage Inspection:

II

2

Documentation verification and attends selected ITP points

Minimum 1 inspection visit per week and all selected ITP points

III

3

IV

4

QC Inspector:Random visits for documentation and the witness of selected ITP points and tests.

Selected Stage Inspection:

Selected ITP points, Factory Inspection Test & Final Inspection

QC Inspector:

Random visits and final inspection

Final Inspection only

IV

No Inspection

Document review where required

No Source Inspection – Document review only (NO Issuance of IRN)

COMPANY reserves the right to increase inspection levels at its sole discretion with no cost or schedule impact.

7.4.3 TEST REPORTS (CERTIFICATES)

SUPPLIER shall issue all certificates/reports for the performed tests.

SUPPLIER shall submit all the certificates/reports and Quality records listed and referenced in the ITP(s) to the Contractor’s Inspector for review & sign-off.

The Test Report/Certificates shall be filled up with all information required to record the details of the Test activity performed. For this purpose, the Certificates/Test Report shall be compiled with all information below indicated, as well as traceability and numbering information and data relevant to the test performed such as but not limited to:

➢ Test checklist. ➢ Test details and condition. ➢ Applicable parameters. ➢ Reference acceptance criteria/tolerances. ➢ Actual test results and/or evaluation. ➢ Test date. ➢ etc.

The Certificate shall be univocally coded.

SUPPLIER shall distribute copies of Certificate to all signatory and provide for an orderly collection, filing and distribution of all Certificates and prepare quality records for final documentation hand

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over.

Any certificate produced after inspections shall be color scanned at the minimum resolution of 300 dpi, producing a PDF file. This is also applicable to all scanned documents to ensure documents readability.

SUPPLIER shall scan the certificates daily, just after the last signature, and send them immediately to CONTRACTOR’ Quality department by the means agreed at their facility, (EMAIL, USB, etc.) for the electronic filing.

7.4.4 PURCHASE ORDERS WITH NO NEED OF WITNESS INSPECTIONS (REVIEW ONLY)

The following operating modes shall be followed:

➢ The appointed QC Home Contractor inspector checks the completeness and updating of

technical documentation.

➢ The appointed QC home inspector:

• Reviews and approves certification in his discipline upon receipt and confirms

•

acceptance prior to issuing the Quality Statement. If the Certification is not acceptable the QC home inspector will follow up with the VENDOR the issuance of such certification.

The required electronic file of the Final certification dossier shall be submitted to CONTRACTOR.

7.4.5 CONTROL OF MANUFACTURING PROCESS

Supplier production & planning team to ensure the control of manufacturing process and activities being carried out at shop floor. The competent production Supervisors shall be mobilized to monitor the fabrication processes.

QC Supervisor shall monitor the correct implementation of the project approved procedure and ITPs during the fabrication & complete execution of the purchase order.

7.4.6 SUPPLIER PERFORMANCE VERIFICATION BY CONTRACTOR

CONTRACTOR have the right to perform or appoint a representative to verify the performance and/or the results of inspections, examinations and testing at any time during project execution and as per approved Project ITP, and/or as deemed necessary to provide confidence that SUPPLIER is performing the work in compliance with all quality provisions.

All activities under Quality Control shall be clearly defined in procedure or method statements, detailing: Supply, how and where it shall be performed, work execution and verification responsibilities and relevant quality records.

All stages of fabrication shall be inspected using the Project ITP, detailing the quality Inspections to be performed by the SUPPLIER QA/QC Organization with allowance for CONTRACTOR and COMPANY interventions points.

Status of all inspection shall be maintained up to the completion of the Supply as per Purchase Order (PO) between SUPPLIER and CONTRACTOR.

The Request for Inspection Notifications (IN) to be managed by SUPPLIER and submitted to

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CONTRACTOR / COMPANY 10 working days prior to scheduled inspection.

Where CONTRACTOR has concerns over the quality of Works, it shall have the right to re-inspect those activities.

Supplier shall ensure all inspection activities are completed in line with ITP intervention stages and inspection records / test reports / punch list have been documented and signed-off by all involved parties prior to packing.

7.4.7

INSPECTION AND TESTING

The SUPPLIER shall prepare documented procedures consistent with the requirements of Purchase Order (PO). The procedures shall incorporate the methodology and quantitative / qualitative acceptance criteria and shall specify acceptance criteria for all testing activities applicable to the work scope.

Activities that are identified as special processes shall be controlled via specific procedure. These procedures shall be REVIEWED and approved by the CONTRACTOR prior to commencement of the activity.

Factory Acceptance Tests (FAT) shall not be conducted prior to the REVIEW and APPROVAL by the CONTRACTOR of all Testing Check Lists and relevant FAT Procedures / Work Instructions.

Site Acceptance Tests (SAT) shall not be conducted prior to the REVIEW and APPROVAL by the CONTRACTOR of all Testing Check Lists and relevant SAT Procedures / Work Instructions.

In the event that any incomplete or non-conforming work is required to be transferred to Site, this shall be clearly documented on a Punch List and shall require prior authorization by CONTRACTOR and COMPANY. Contractor’s assigned inspector shall use for that purpose the Punch List form attached to this document.

7.4.8 SPECIAL PROCESSES

Control of special processes (production or inspection) shall identify processes, such as welding, heat treating, non-destructive testing, pressure testing, painting and cleaning, etc., which require procedure qualification and qualification of the personnel using them. Hence the project specific Procedure Qualification Trial (PQT) and Pre-Production Trial (PPT) to be performed where required.

When required by COMPANY requirements, and prior to the start of the work, VENDOR shall submit to CONTRACTOR for review and approval all VENDOR and its TIER-SUPPLIER’s procedures for special process. EPC CONTRACTOR shall review and approve those procedures before submitting them to COMPANY. Therefore, any working activity shall not start from VENDOR and its TIER- SUPPLIER’s side prior to the approval of the related special process procedure (at least approved with comments).

7.4.9 MATERIALS CERTIFICATION, IDENTIFICATION & TRACEABILITY

VENDOR shall develop effective procedures for the material management, material identification and traceability in accordance with the relevant standards, project specification requirements, vendor recommended storage and preservation requirements for materials, parts and components, including partially fabricated assemblies. Identification shall be addressed either by using tags,

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stamps, color coding, stencils and labels or by traceability records throughout fabrication / assembly, erection, installation, repair, modification and use of materials and equipment’s.

Where full traceability is a specified requirement, SUPPLIER shall maintain, control and record the unique identification of the origin of materials and components throughout fabrication, erection, installation, repair, modification and use. The procedure shall require that verification of traceability of material and components be made prior to assembly / installation.

SUPPLIER shall provide sufficient and dedicated personnel to monitor and be in charge of the receipt, handling, loading, unloading, transportation, inspection, storage and installation of all MATERIALS and equipment.

Steel materials and welding consumables shall be supplied with certification in accordance with the latest edition of EN 10204, either 3.2, 3.1, 2.2, or 2.1 type certificate, as specified in the project- relevant documents, such as the Material Requisition (MR), Purchase Order (PO), technical specifications, or other applicable documents.

The SUPPLIER shall verify all mill / product certificates. Mill certificates shall be submitted for CONTRACTORs REVIEW / acceptance before the start of production (cutting in manufacturing workshop).

Prior to incorporation into the work, VENDOR shall remain responsible for ensuring that all material certificates and material inspection documents of the type specified in the purchase order, or sub- contract, are produced, and that the specified traceability levels are achieved.

This responsibility extends also to SUB-VENDORS and STOCKISTS.

VENDOR shall guarantee the traceability of any QC document (material certificates and test reports).

Each QC document relevant to material specified in the purchase order or sub-contract shall be identified, as minimum, bearing Contractor’s Job number, Contractor’s Purchase Order number and Purchase Order item number.

All records shall be traceable to the equipment/instruments via equipment serial number(s) and shall be identified by part number and description etc.

Material test reports shall fully specify the results of all tests i.e., mechanical, chemical and visual that were carried out for each supply.

Relevant heat, cast and test number for each item supplied shall also be stated.

For all POs relevant to bulk material, independently from the relevant Inspection Levels associated, before each Material Shipping, Vendor shall send by email to Material Manager the full Material Traceability Record.

This action is required in order to obtain a complete traceability/correspondence among materials and relevant documents:

• Order N.

• Order Item No#

• Manufacturer

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• Packing List N.

• Material Description

• Heat Number

• Material Certification Number

• Other Certifications (if applicable)

7.4.10 MATERIAL & EQUIPMENT MANAGEMENT AND CONTROL

SUPPLIER shall ensure adequate receiving, inspection, control, handling and preservation of CONTRACTOR supplied materials is implemented, in accordance with the material SUB- SUPPLIERs’ recommendations and the terms of the Purchase Order (PO).

S

SUPPLIER shall be entirely responsible for the receipt, handling, loading, unloading, transportation, inspection, fabrication, storage and installation of all MATERIALS and equipment in accordance with the SUPPLIER’s Material Control Procedure.

Immediately on receipt, all equipment and / or items shall be inspected by SUPPLIER for any overage, shortage or damage (herein after referred to as OS & D) during shipping and transit from VENDOR(s) WORKS. All OS & D shall be notified in writing to the carrier and vendor for immediate action to avoid any impact to the schedule of the project. CONTRACTOR shall be notified of the Overage, Shortage, Damage (OS & D) immediately post receipt and inspection.

CONTRACTOR shall provide proper, sufficient and designated safe storage space at SITE for the received items. The storage space (open and / or covered) shall be in environmental conditions suitable for the items of equipment and where they shall not be liable for damage, deterioration or corrosion and wherever applicable, in accordance with the vendor requirements. It shall be the responsibility of the SUPPLIER to obtain from CONTRACTOR/VENDOR(s) all the storage and preservation requirements and fully comply with the same. SUPPLIER shall provide the storage location within SUPPLIER‟s WORKSITE to CONTRACTOR/COMPANY SITE team for the SITE visit and inspection at any time.

accessibility

allow

and

full

to

SUPPLIER shall develop procedure for receiving inspection, proper storage, maintenance, handling of materials and equipment’s and submit it to CONTRACTOR for review and approval, considering as a minimum the following aspects:

➢ Equipment storage categories. ➢ Equipment maintenance categories. ➢ Equipment preservation categories. ➢ Corrosion protection. ➢ Required rigging and lifting drawings.

Materials and equipment maintenance and preservation logs shall summarize, as a minimum:

➢ active maintenance requirements. ➢ dates of servicing.

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type of service performed.

➢ ➢ personnel responsible. ➢ lubricants used. ➢ frequency of preservation inspections.

Emphasis shall be given to special alloy MATERIALS and equipment items, including the possible impact of the extreme adverse environment.

Particular attention is also required to prevent the degradation of sensitive equipment. Project preservation and protection procedure shall include the following as a minimum:

• Equipment and material preservation procedure shall include equipment / material from the time it leaves vendor’s shops through to facilities RFSU through the System Completions process.

• Preservation schedule for each equipment.

• Schedule outlining requirements for removal of preservatives.

Dedicated procedure shall be developed for the integrated preservation and flawless execution philosophy with execution plans focusing all schedule critical equipment and MATERIALS. Such plans shall include but not limited to:

• All Long Lead Items (LLI).

• All Mechanical and E/I/T equipment.

• All pipes and fittings including Inconel, SS, GRE, CRA.

• All valves and actuators.

• All hubs, seal rings, hub connectors and flanges.

SUPPLIER shall operate and maintain a computerized material management system for the Project and shall provide trained material control personnel for the purpose.

Material control requirements shall be in accordance with COMPANY/CONTRACTOR and Project specifications.

Packing for goods included shall comply with CONTRACTOR relevant requirements.

As a minimum SUPPLIER/SUB-SUPPLIER shall:

➢ Prepare the supply for shipment and deliver to nominated delivery point.

➢ Furnish internal and external shipping braces required to prevent damage or movement

during transportation.

➢ Furnish all the crates with relevant Packing List and Shipping Documentation.

The SUPPLIER/SUB-SUPPLIER storage shall provide a suitable controlled and secure environment and adequate protection and preservation to ensure the maximum life and integrity of the stored items.

SUPPLIER/SUB-SUPPLIER shall verify the performance properties and perform integrity verifications of all stored items to ensure they are maintained in a satisfactory condition for operation.

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

SUPPLIER/SUB-SUPPLIER shall take all necessary precautionary measures to prevent damage to piping during fabrication. Piping shall be protected all times from falling objects, impacts, welding and grinding sparks, contamination, damage to protective coating etc.

7.4.11 CONTROL OF MONITORING AND MEASURING DEVICES

The SUPPLIER shall implement a procedure for the identification, maintenance, control and calibration of tools, gauges, instruments and other measuring and testing devices to be used in performing inspection and tests. All inspection and testing equipment shall be in good working order, suitable for the intended purposes and (where applicable) be calibrated to a recognized National or International Standard by a UKAS (or equivalent) certified laboratory.

All calibration records shall be made available for REVIEW to the CONTRACTOR Inspector.

All Inspection Reports and Test Records shall contain the necessary information of the measuring and testing equipment used.

The procedure shall ensure that measurements are conducted in a manner consistent to provide evidence of conformity of product to determined requirements.

Calibration and setting shall be performed against certified equipment having a known valid relationship to internationally or nationally recognized standards. Where no such standards exist, the basis used for calibration shall be documented.

Tests undertaken shall identify the relevant calibration equipment used. Should the monitoring and measuring device be found to be out of calibration at the time of test, the validity of the results of previous inspection, and test conducted with the same measuring device shall be demonstrated by SUPPLIER at its own care and cost. When validity cannot be proven, SUPPLIER shall repeat all relevant tests with an approved calibrated measuring device.

All calibrated monitoring and measuring devices shall be provided with means (labels, nameplate, tag, card, etc.) of immediate visual confirmation of the calibration status by means of and identification Sticker conforming with the following example:

TAG No.__________________ Calibration date: ____________ Re-calibration: _____________ Name: ________________ Signature_________________ Certificate n.________________

Calibration certificates shall be available as well as calibration record shall be maintained for each monitoring and measuring device. The log shall include the equipment description, serial number, identification tag number, calibration date, recalibration due date and any other pertinent information.

Calibration shall be checked before beginning of inspections and at established periods in accordance with applicable project specifications and/or international codes and standards. The more stringent shall be applied.

The SUPPLIER shall maintain the updated list of approved monitoring and measuring devices and periodically submit it to CONTRACTOR for REVIEW.

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

7.4.12 QUALITY SURVEILLANCE BY SUPPLIER DURING MANUFACTURING ACTIVITIES

SUPPLIER’s Quality personnels shall perform quality walks / surveillance along with production team and shall address the report on identified gaps, recommendations, good practices, findings and prepare a documented plan to correct and/or prevent any noticed deficiencies, hazards, etc.

All documents and drawings shall be in English language.

8 ANNEXES

8.1 NON-CONFORMITY REPORT SAMPLE (MINIMUM REQUIREMENT)

NCR Form- Page 1 of 2

COMP3-SPM-QM-PRC-00003_B

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

COMP3-SPM-QM-PRC-00003_B

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

NCR Form- Page 2 of 2

COMP3-SPM-QM-PRC-00003_B

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

8.2 PUNCH LIST FORM SAMPLE (MINIMUM REQUIREMENT)

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

8.3

ITP TYPICAL FORMAT FORM SAMPLE (MINIMUM REQUIREMENT)

COMP3-SPM-QM-PRC-00003_B

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

8.4 MDR INDEX PREPARATION SAMPLE (MINIMUM REQUIREMENT)

COMP3-SPM-QM-PRC-00003_B

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Classification: Internal

NORTH FIELD PRODUCTION SUSTAINABILITY (NFPS) PROJECT

COMP3 - NFPS OFFSHORE RISER/WELLHEAD PLATFORM & INTRAFIELD PIPELINES PROJECT

PROJECT QUALITY REQUIREMENTS FOR SUPPLIERS

8.5 VENDOR DOCUMENT REGISTER (VDR) SAMPLE (MINIMUM REQUIREMENT)

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Project: Q-32705 - Saipem COMP3 Folder: RFQ Files