UNCONTROLLED IF PRINTED PRJ-PJL-PRC-049 Procedure

PROJECT INFORMATION HANDOVER, VERIFICATION AND ACCEPTANCE PROCEDURE

APPROVAL

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REVISION HISTORY

Rev No.

Issue Date

Revision Description

00

14 JUN 2016

01

03 FEB 2019

First issue RG-DFO-004 Final Deliverables Handover to Operations, Verification and Acceptance Procedure

Document restructured The following documents have been combined into this procedure:  RG-DFO-004: Final Deliverables Handover to Operations, Verification and Acceptance Procedure

 Draft Projects Technical Information Procedure

(PTI), sections 9.0 and 10.0

Valid Until Date

31 DEC 2021

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CONTENTS

GENERAL … 5

Purpose… 5 Scope … 5 Out of Scope … 5

Criticality… 5 Key Risks and Controls … 5 Compliance … 6 Roles and Responsibilities … 6 PROCESSES AND REQUIREMENTS FOR PIH SUBMISSION… 8

Early Deliverables … 8 Final Deliverables … 8 Deficiencies and Late Deliverables … 8 REVIEW PROCESS … 9

Completeness … 9 Hardcopy … 9 Error Management and Correction … 10 Format Checking … 10

Sampling of Hardcopy Documentation … 10

Electronic Documentation … 11 Error Management and Correction … 11

Format Checking … 11

Soft Copies Checking Percentage Criteria (Accuracy and completeness)… 11

Review of Technical Content … 12 PMT … 12

OED/OTS… 13

PIH PROGRESS AND COMPLIANCE ASSESSMENTS … 14

HANDOVER TO PROJECTS DOCUMENT SUPPORT … 15

VERIFICATION AND MEASUREMENT … 16

FEEDBACK AND CONTINUAL IMPROVEMENT … 17

APPENDICES … 18

Appendix 1 – References and Relevant Documents … 18 Appendix 2 – Glossary of Terms: Definitions, Acronyms and Abbreviations … 19 Appendix 3 – List of checklists … 20 A3.1 Facilities Description Manual (SAMPLE) … 21 A3.2 Operating Manual (SAMPLE) … 22 A3.3 Fabrication Record Book (SAMPLE) … 23

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A3.4 Vendor Mechanical Catalog Contents (SAMPLE) … 24 A3.5 Supplier Installation, Operation and Maintenance (IOM) Manual (SAMPLE) … 25 A3.6 Manufacturer Record Book Content (SAMPLE) … 26 A3.7 Engineering Documentation Checklist (SAMPLE) … 27 A3.8 Hard Copy Files – CheckList (SAMPLE) … 28 A3.9 Tracking Register (SAMPLE)… 29

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GENERAL

PURPOSE

This procedure establishes guidelines, and a standardized set of processes, by which Early and Final Deliverables handover shall be managed and controlled from Contractor to PMT and then to Receiving Qatargas Parties in accordance with the requirements of the specifications listed in this procedure. In addition, this procedure describes the processes for review, validation, and approval of hardcopy and electronic deliverables. To this end, checklists provided as attachments. Final Deliverables shall be handed over to the receiving Qatargas party in an efficient and timely manner as per described in PRJ-PJL-PRC-006 Project Information Handover (PIH) Procedure.

SCOPE

This document is applicable to all deliverables handed over from Contractor(s) to Project Management Team (PMT), and from PMT to the appropriate receiving Qatargas parties. This procedure aligned with the requirements of PIH Procedure PRJ-PJL-PRC-006 and with ONS- OTS-OVR-002 Operations Technical Support Process to Manage Projects Procedure.

The following topics covered in this procedure:

 Project close out activities applicable to handover of hardcopy and electronic

deliverables.

 The handover process, including the formal acknowledgement of receipt by the

designated receiving Qatargas parties.

OUT OF SCOPE

The process for handover of the remaining Project Management Deliverables (PMD) from PMT to the receiving Qatargas party is not covered by this procedure, but available in V08-X09-010 (Project Stewardship Transfer Guidelines).

CRITICALITY

This Procedure has been determined to be a Medium Criticality document.

Criticality Level : Medium

KEY RISKS AND CONTROLS

Key Risks

Key Controls

Non-compliance with Qatargas PIH requirements

Final Deliverables requirements are listed and aligned with PIH Procedure PRJ-PJL-PRC-006

Acceptance of PIH without verification

List of roles and responsibilities for all parties are involved in the verification process.

Table 1: Key Risks and Controls

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COMPLIANCE

All projects shall comply with the applicable deliverables as defined in this procedure for the effective handover verification and acceptance to Qatargas to ensure safe and reliable operation and maintenance of the plant / facility throughout its entire operational life cycle.

ROLES AND RESPONSIBILITIES

Position or Role

Projects Document Support (PDS) Representatives

PMT Representatives

Operations Expansion Department (OED)/ Operations Technical Support (OTS) Representatives

Engineering & Projects (E&P) Group Representatives

PMT Information Management Representatives

Responsibilities

Check, verify and accept Final Deliverables

Review Project Information Deliverables from Contractor prior handover to PDS representatives

 Review Early Deliverables technical content and accept

on behalf of Operations

 Review and approval of Recommended Spare Parts List

(RSPL) and Operating Supply List (OSL)

Note: Applicable for CAT I, II and III projects

 Review Early Deliverables technical content and accept

on behalf of Operations

 Review and approval of Recommended Spare Parts List

(RSPL) and Operating Supply List (OSL)

Note: Applicable for CAT III (less than $200 M), IV, V and VI projects  Facilitation of PIH meetings with Contractor and Qatargas

parties

 Timely and orderly handover of Final Deliverables as per

requirements

 PIH Progress reporting

PMT QA/QC Lead

Review and approval of Manufacturer Records Book (MRB) & Fabrication Records Book (FRB)

PMT Document Control

Check final electronic deliverables against hardcopy deliverables.

PMT Completions Engineer

Major Projects Group Representatives

Check and verify completion dossiers and software registers

 Monitor and verify Final Deliverables are handed over in

accordance with Qatargas requirements

 Coordination and meeting attendance with PMT and PDS  Auditing the PIH process

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PDS Drafting

Review and approval of engineering database deliverables

Reliability Engineering Representatives

Review and approval of Reliability, Availability & Maintainability (RAM) model

Table 2: Roles and Responsibilities

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PROCESSES AND REQUIREMENTS FOR PIH SUBMISSION

The Project Information Handover procedure shall be implemented for each project.

EARLY DELIVERABLES

Certain personnel representing the Operations Group shall be granted ‘full read’ access to the CONTRACTOR’s Enterprise Document Management System (EDMS) or the Major Projects group’s Project Document Management System (PDMS), in order that Early Deliverables are accessible. Early Deliverables are subject to quality checking for completeness and correctness as an integral feature of each project’s documented review and approval cycle, which includes input from PMT and Operations personnel as described in ONS-OTS-OVR-002 Operations Technical Support Process to Manage Projects Procedure. As the Early Deliverables process is designed to provide an ‘as is’ view, there is no separate or independent formalized checking process for this activity.

FINAL DELIVERABLES

It represents the Final Deliverables as described in PIH Procedure PRJ-PJL-PRC-006.

The contractor progressively hands over Final Deliverables during the project to PMT. The appointed representatives from PMT and Operations shall review Final Deliverables in accordance with the discipline to which the Information deliverables belong. The PMT Document Distribution Matrix will capture the responsibilities for this review and approval process.

DEFICIENCIES AND LATE DELIVERABLES

Deficiencies identified during PMT checks shall be notified to CONTRACTOR on formal transmittal. Issues requiring further resolution shall be escalated through the designated PMT representative.

Where deliverables fail to meet the milestone date (late deliverables), the designated PMT representative will initially agree amended target dates for submission with Contractor. The amended target date shall not supersede the agreed milestone date for reporting purposes.

Where late deliverables fail to meet an amended target date, the designated PMT representative shall escalate to Project Manager. Following handover a process may be established under the Stewardship of Projects Document Support and Quality teams to manage rectification of any deficiencies.

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REVIEW PROCESS

Each category of submitted information will be subject to a defined review process described in PIH Procedure PRJ-PJL-PRC-006 “Appendix 10”, using the appropriate checklists (see attached appendices), to reflect the differing in formats and structures. Criteria for checking activity established in the individual line items set out in each checklist.

COMPLETENESS

Each Information Management (IM) deliverable within PIH procedure will be checked against the Master Document Register (MDR), Vendor Document Register (VDR), purchase order register or software registers to identify any misalignment between the scope of the registers and the deliverables submitted. Where missing documents are identified, this will be escalated through direct interface between the PMT and Contractor in the first instance. The relevant registers for each PIH Information Management (IM) deliverable are listed as following:

Information Deliverables

IM group

Description

IM-01

IM-02

IM-03

IM-04

IM-05

IM-06

IM-07

IM-08

Facility Process Description Manual

Operating Manual and Training Material

Engineering Documentation

Databases & Software

Vendor Documentation

Fabrication Record Book

Marine Transportation and Installation Manual

Ready for Commissioning (RFC) and Ready for Start-up (RFSU) Dossiers

Table 3: Information Management Deliverables

HARDCOPY

Review of Hardcopy will include:

 Format checking (including legibility)

 Technical content checking

 Electronic copy cross-checking for consistency

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 Referential integrity checking, including validity and currency of all external

references (document numbers, tag numbers, etc.)

ERROR MANAGEMENT AND CORRECTION

Where formatting or technical errors found, a deficiencies sheet detailing the errors should be returned to the contractor by transmittal. The Contractor will ensure the deliverable corrected and resubmitted to the PMT by transmittal.

FORMAT CHECKING

The format checking of dossiers undertaken to ensure that each dossier complies with the Qatargas requirements, which include (but are not be limited to):

 Binder

 Front Cover

 Spine



Index

 Presentation

 Legibility

 Dividers

SAMPLING OF HARDCOPY DOCUMENTATION

Unless otherwise agreed with Projects Document Support, the PMT will conduct 100% review of Final Deliverables. Should this not possible, PMT shall contact Project Document Support to resolve the matter. Projects Document Support shall conduct a predefined percentage of reviews (sampling) according to PIH group.

The table below shows the percentage reviews that will be carried out by each responsible party. Acceptance criteria for review defined in the Hardcopy Files Checklist (Appendix A3.8).

Documentation/ Data

PMT

PDS

IM-01 IM-02 IM-03 IM-04 IM-05 IM-06 IM-07

IM-08

100% 100% 100% NA 100% 100% 100%

100%

10% 10% 100% NA 100% 30% 100% 10%; in addition all Mechanical and Systems Completions Original certificates

Table 4: Hardcopies Documentation QA/QC

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ELECTRONIC DOCUMENTATION

Electronic documentation review includes (but not limited to):

 Format checking

 Technical content Checking

 Hard copy Cross-Checking for consistency

 Referential Integrity checking, including validity and currency of all external

references (document numbers, tag numbers, etc.)

 Metadata verification

ERROR MANAGEMENT AND CORRECTION

Where formatting or technical errors found, a deficiency sheet detailing the errors shall be returned to the contractor by transmittal. The Contractor shall ensure the electronic file(s) is corrected and resubmitted to PMT by a transmittal and new hardcopy versions generated.

FORMAT CHECKING

The format checking of electronic documentation is undertaken to ensure compliance with Qatargas requirements, which include (but are not be limited to):

 Electronic Format

o Refer to PIH Procedure PRJ-PJL-PRC-006.

 File integrity

o File opens and displays correctly in its entirety.



Internal format layout o Front Cover, Spine, Indices and Dividers meet requirements and are fully aligned

with hardcopy

 Bookmarks

o Bookmarks are comprehensive (complete) and fully functional

 Searchable text: Optical Character Recognition (OCR)

o Text is complete and accurate

 Legibility

o All text is legible

SOFT COPIES CHECKING PERCENTAGE CRITERIA (ACCURACY AND COMPLETENESS)

Information Management group

PMT

IM-01

IM-02

100% 100%

100% 100%

PDS

OTS/OED Design Drafting

N/A

N/A

N/A

N/A

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IM-03

IM-04

100% 100%

N/A

N/A

Engineering Indices

100% N/A

RSPL (Note1)

100% N/A

EDMS

Smart-Plant databases (Note2)

100% 100%

N/A

N/A

Other software

100% N/A

RAM Model

100% N/A

IM-05

IM-06

IM-07

IM-08

100% 100%

100% 30%

100% 100%

100% 10%; in addition all

Mechanical and Systems Completions Original certificates

N/A

N/A

N/A

N/A

100%

100%

N/A

N/A

N/A

N/A

100%

N/A

N/A

100%

N/A

N/A

N/A

N/A

N/A

N/A

Table 5: Softcopies Documentation QA/QC

An acceptance criterion for review defined in the PIH deliverables Checklists (Appendix-3).

Note1: Recommended Spare Parts List (RSPL) is subject to ongoing review and approval during project execution.

Note2: Smart-Plant output data is subject to review and approval during project execution either through 3D models reviews or the approval of extracted deliverables such as P&ID’s, instrument indices, line lists by PMT. The PDS Drafting representative shall review from the initialization and on an ongoing basis along with the final review and acceptance of IM-04.

REVIEW OF TECHNICAL CONTENT

PMT

The responsible PMT shall undertake technical content checking, such as Quality or Engineering, dependent on the type of information or data and at the discretion of the project.

During the reviewing process, if any errors found, a deficiency sheet will be completed and returned to the contractor for corrective action. If necessary, copies of marked-up incorrect pages or dossiers(s) will be attached to the deficiency sheet and returned to the contractor where necessary check sheets defining technical content requirements for each type of dossier will be developed.

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OED/OTS

The OED/OTS departments’ representatives will review the technical content of IM Early Deliverables as provided by PMT during project execution and return deficiencies to the PMT.

OED/OTS will also check and approve the technical content of the IM Early Deliverables.

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PIH PROGRESS AND COMPLIANCE ASSESSMENTS

Information Management representative for the project will develop an assessment plan together with representatives from the receiving parties. The assessment plan shall take in account handover milestones for Early and Final Deliverables. It is mandatory to execute an assessment three months prior to RFSU and another three months after RFSU.

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HANDOVER TO PROJECTS DOCUMENT SUPPORT

After all checks been completed, errors rectified and Final Deliverables provided, the Final Deliverables are ready for handover to PDS.

Projects Document Support will accept handover progressively if the submittals are undertaken in logical sets of volumes (i.e. VMC/MRB by Purchase Orders), or full sets of one IM group. If, following handover, PDS representatives detect any problems; they will communicate it to the project Information Management representative for resolution.

Hardcopy and electronic versions of Final Deliverables dossiers shall be submitted at the same time, together with the required EDMS Load list and Document-Tag Correlation List (DTCL).

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VERIFICATION AND MEASUREMENT

 The Project Management Team (PMT) and CONTRACTOR shall implement document processes to verify that all Information Deliverables are in compliance with the PIH requirements. These processes shall be auditable by Qatargas.

 The Specification Deviation Request (SDR) process or equivalent is described in PRJ- CHG-PRC-001 Waiver Request Procedure, which defines the overall process for reviewing and approving proposed deviations to Qatargas specifications. This includes the PIH specification in PRJ-PJL-PRC-006. Interface points with Operation’s subject matter experts are implemented to provide recommendations for final disposition.

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FEEDBACK AND CONTINUAL IMPROVEMENT

Feedback and continual improvement implemented through the following activities:

 PDS SME involvement in project PIH Workshops in conjunction with the EPC

Contractor.

 Early interfacing with Operations at the point of delivery of PIH Early Deliverables.





Interface coordination with defined focal points from Operations for identified disciplines and/or data types.

Joint reporting and tracking of PIH deliverable progress during a final handover stage.

 Regular progress updates meetings with attendance of PIH stakeholders.

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APPENDICES

APPENDIX 1 – REFERENCES AND RELEVANT DOCUMENTS

Document Number

PRJ-PJL-PRC-006 PRJ-CHG-PBK-001 PRJ-PJL-PRC-007

PRJ-CHG-PRC-001 ONS-OTS-OVR-002

V08-X09-010

Document Title

Project Information Handover Manage Change requests & Studies Smart Plant Engineering Applications And Drafting (CAD) Standard Procedure Waiver Request Procedure Operations Technical Support Process to Manage Projects Procedure Venture Project Stewardship Transfer process

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APPENDIX 2 – GLOSSARY OF TERMS: DEFINITIONS, ACRONYMS AND ABBREVIATIONS

Term

Definition

COMPANY

Qatargas Operating Company Ltd

CONTRACTOR

Provider of services for Engineering (E), Procurement (P), and Construction (C)

DTCL

EDMS E&P EQDB FRB IM LIMC MCC MDR MRB OED OTS OSL PAC PDS PIH PMD PMT QG RAM RFC RFSU RSPL VDR VMC

Document-Tag Correlation List

Enterprise Documents Management System Engineering and Projects Equipment Database Fabrication Records Book Information Management Lead Information Management Coordinator Mechanical Completion Certificate Master Document Register Manufacturer Records Book Operations Expansion Department Operations Technical Support Operating Supply List Provisional Acceptance Certificate Projects Document Support Project Information Handover Project Management Documentation Project Management Team Qatargas Operating Company Ltd Reliability, Availability & Maintainability Ready for Commissioning Ready for Start-up Recommended Spare Parts List Vendor Document Register Vendor Mechanical Catalogue

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APPENDIX 3 – LIST OF CHECKLISTS

Term

Definition

A3.1

A3.2 A3.3 A3.4 A3.5 A3.6 A3.7 A3.8 A3.9

Facilities Description Manual (Sample)

Operating Manual (Sample) Fabrication Record Book (Sample) Vendor Mechanical Catalogue (Sample) Supplier/Vendor IOM Manual (Sample) Manufacturer Records Book (Sample) Engineering Documentation (Sample) Hard Copy Files – Checklist (Sample) Tracking Register (Sample)

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A3.1 FACILITIES DESCRIPTION MANUAL (SAMPLE)

Document No.

Vendor Name

Equipment Description

A

R

Approved

Rejected - (Incorporate Comments and Resubmit for Approval)

PO Number

Tag Number

Total No. of Volume

OPCO Review

Engineering Review

QA/QC Review

DCC Review

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Requirements

Yes

No

N/A

Comments

Follow-Up

Signature

Date

FACILITY OVERVIEW

DESIGN INTENT AND PHILOSOPHY

T L U S E R

No .

1

2

3a

FACILITY DESCRIPTION (ONSHORE)

3b

SYSTEM DESCRIPTION (OFFSHORE)

4a

FACILITY CONTROL (ONSHORE)

4b

SYSTEMCONTROL (OFFSHORE)

5

6

7

8

9

PROCESS TECHNOLOGY

PROCESS DESCRIPTION (ONSHORE ONLY)

NORMAL OPERATING PARAMETERS

EQUIPMENT SPECIFICATION (HIGH LEVEL DESCRIPTIONS OF MAJOR EQUIPMENT)

PROCESS CONTROL (ONSHORE ONLY)

10

SHUTDOWN AND SAFETY SYSTEMS

11 HARDZS,RISKS AND PRECAUTIONS

12 ALTERNATE OPERATING MODES

13

SYSTEM BOUNDARY DRAWINGS (ONSHORE ONLY)

14

SYSTEM SPECIFICATION CONSIDERATIONS

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A3.2 OPERATING MANUAL (SAMPLE)

Document No.

Vendor Name

Equipment Description

PO Number

Tag Number

Total No. of Volume

OPCO Review

T L U S E R

A

R

Approved

Name, Signature & Date

Rejected - (Incorporate Comments and Resubmit for Approval)

QA/QC Review

Engineering Review

Name, Signature & Date

DCC Review

Name, Signature & Date

Name, Signature & Date

No.

Requirements

Yes

No

N/A

Comments

Follow-Up

Signature

Date

1

Presentation by Hard Copy Files

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Is the FOLDER - A4 size, hard, durable & loose-leaf folder(s)

Does the thickness of contents in each file exceed 80mm

Is the front page caption and first cover sheet in accordance with the approved format

Is the Spine Sheet layout in accordance with the approved format

Is the Vendor Document Number format in accordance with the Project Specification

Is the language used English or English translation?

Is the Index titled Operating Manual List of Contents?

Is Cardboard Sheet used to separate relevant sections, with proper label section letter and title?

Are irrelevant sections in the Operating Manual List of Contents indicated as N/A and is it printed on the title sheet

1.10

Are page numbers indicated at the right corner of each sheet?

Please Indicate Your Answer “N/A” If The Section Is Irrelevant To The Book

2

OVERVIEW

2.1

2.2

2.3

2.4

Purpose

Integrity Critical statement (IC procedure only)

Plant Turndown

Major Equipment Turndown Capacity

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PO Number

Tag Number

Total No. of Volume

OPCO Review

Engineering Review

QA/QC Review

DCC Review

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Yes

No

N /A

Comment s

Follow-Up

Signature

Date

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A3.3 FABRICATION RECORD BOOK (SAMPLE)

Document No.

Vendor Name

Equipment Description

A

R

T L U S E R

Approved

Rejected - (Incorporate Comments and Resubmit for Approval)

No.

Requirements

1

Presentation by Hard Copy Files

1.1

Is the FOLDER - A4 size, hard, durable & loose-leaf folder(s)?

1.2 Does the thickness of contents in each file exceed 80mm?

1.3

1.4

1.5

Is the front-page caption and first cover sheet in accordance with the approved format? Is the Spine Sheet layout in accordance with the approved format? Is the Vendor Document Number format in accordance with the Project Specification?

1.6

Is the language used English or English translation

1.7

Is the Index titled MDR List of Contents

Is Cardboard Sheet used to separate relevant sections, with proper label section letter and title?

Are irrelevant sections in the MDR List of Contents indicated as N/A and is it printed on the title sheet

Are page numbers indicated at the right corner of each sheet

1.8

1.9

1.1 0

Please Indicate Your Answer “N/A” If The Section Is Irrelevant To The Book

2 USER GUIDE

2.1

Index

2.2

1.2. Guideline

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A3.4 VENDOR MECHANICAL CATALOG CONTENTS (SAMPLE)

Document No.

Vendor Name

Equipment Description

A

R

T L U S E R

No.

Approved

Rejected - (Incorporate Comments and Resubmit for Approval)

PO Number

Tag Number

Total No. of Volume

OPCO Review

Engineering Review

QA/QC Review

DCC Review

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Requirements

Yes

No

N/A

Comments

Follow-Up

Signature

Date

1.0

Introduction (Section Break only)

Suppliers Information (General information including name, address, contact person, telephone and/or fax number, e-mail address, Purchase Order number, main equipment description, and Tag Numbers).

1.1

This information shall include Qatar representative office details or Middle East office contact details for all items (including sub vendors).

1.2 Main Sub-Supplier Information Similar to Item 1.1 above

1.3 Main index for all volumes

1.4

Detailed index for all volumes

1.5

Detailed index of Manufacturers Record Book

1.6

1.7

Cross-reference Index between Document Number and Tag Number Note: This Index shall list all the Supplier documents and/or drawings (as per the VDR), their document and/or drawing numbers, and cross-reference them to the applicable Tag Numbers. This shall be provided in electronic format (MS Excel).

Cross-reference Index between Tag Number and Document Number Note: This Index shall list all the Tag Numbers allocated on this package and cross reference them to the Supplier documentation. This shall also be provided in electronic format (MS Excel).

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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-049 Procedure

A3.5 SUPPLIER INSTALLATION, OPERATION AND MAINTENANCE (IOM) MANUAL

T L U S E R

N o.

1

2

3

(SAMPLE)

Document No.

Vendor Name

Equipment Description

A

R

Approved

Rejected - (Incorporate Comments and Resubmit for Approval)

PO Number

Tag Number

Total No. of Volume

OPCO Review

Engineering Review

QA/QC Review

DCC Review

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Requirements

Yes

No

N/A

Comments

Follow-Up

Signature

Date

Table of Contents

Introduction

Specifications and General Data

3.1

3.2

3.3

Name Plate data

Design, rated and normal operating and turn down conditions

Critical speeds: Centrifugal and rotary compressors; steam, gas, and hydraulic turbines; expanders, agitators, centrifuges, motors related these equipment

3.4 Weights of components

3.5

Actual operating and test curves

Characteristic performance All curves to permit calculation of power at non-standard operating conditions (e.g., power vs. RPM against inlet air temperature, and exhaust air temperature for gas turbine drivers): centrifugal compressors, turbines (all types), expanders, fans, Ring pressure vs. steam consumption and power: steam turbines All composite speed - torque illustrating torque vs. load requirements for critical services: e.g. compressors, gas turbines, generators, fans

3.6

Drawings (plan, cross-sectional, outline) showing critical clearance dimensions, location of connections, removal space for maintenance

3.7

Utilities (e.g. quantities, pressure, temperature, flows)

3.8

Catalysts and chemicals: quantities and specifications for initial charge and replacement or make up rates and recommended intervals

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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-049 Procedure

A3.6 MANUFACTURER RECORD BOOK CONTENT (SAMPLE)

Document No.

Vendor Name

Equipment Description

A

R

T L U S E R

Approved

Rejected - (Incorporate Comments and Resubmit for Approval)

PO Number

Tag Number

Total No. of Volume

OPCO Review

Engineering Review

QA/QC Review

DCC Review

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

No.

Section A

Section B

Section C

Section D

Requirements

Yes

No

N/A

Comments

Follow-Up

Signature

Date

Inspection Release Certificate

a)

A copy of the ‘Inspection Release Note’ signed by Contractor inspector shall be included

List of Approved Specification Deviations

a)

All approved SDR’s shall be listed and described. Documented evidence of approvals shall be provided and placed behind the list.

Non Conformance Reports

a)

All non-conformance reports with their approved dispositions and implementation verification shall be inserted in this section.

Material Certificates, Alloy Verification, and Material Test Reports

a)

b)

This section shall contain a list identifying material certificates or material test reports with their part, piece or item number. This section shall also include certificate or reports referred to on the list.

The list shall show the Vendor’s drawing number of each part or piece of equipment or bulk material item number identified with

c)

Certificate or report number, line item - page number

d)

Heat, charge, batch, lot. Plate number etc.

e) Name of mill

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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-049 Procedure

A3.7 ENGINEERING DOCUMENTATION CHECKLIST (SAMPLE)

Document No.

Vendor Name

Equipment Description

PO Number

Tag Number

Total No. of Volume

OPCO Review

A

R

T L U S E R

Approved

Rejected - (Incorporate Comments and Resubmit for Approval)

Engineering Review

QA/QC Review

DCC Review

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

No.

Requirements

Yes

No

N/A

Comments

Follow-Up

Signature

Date

1

Engineering Documentation

1.1

Is the document legible?

1.2

Is the file Format is acceptable?

1.3

Is the document number is as per the procedure?

1.4

Is the revision number matches EDMS LL and MDR?

1.5

Is all EPC documents except those extracted from CAD DB are in native format?

1.6

Is the document number in MDR is available?

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UNCONTROLLED IF PRINTED PRJ-PJL-PRC-049 Procedure

A3.8 HARD COPY FILES – CHECKLIST (SAMPLE)

Document No.

Vendor Name

Equipment Description

A

R

Approved

Rejected - (Incorporate Comments and Resubmit for Approval)

T L U S E R

PO Number

Tag Number

Total No. of Volume

OPCO Review

Engineering Review

QA/QC Review

DCC Review

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

Name, Signature & Date

No.

Requirements

Yes

No

N/A

Comments

Follow-Up

Signature

Date

1

Presentation by Hard Copy Files

1.1

Thickness of the binder is acceptable.

1.2

Print out of the document is acceptable.

1.3

1.4

Covers and Spine in accordance with the approved format Document number as per the agreed numbering procedure

1.5

Is the language used English or English translation?

1.6

1.7

Is Cardboard Sheet used to separate relevant sections, with proper label section letter and title? Are page numbers indicated for each sheet are consistent with e-files

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Classification: Internal

UNCONTROLLED IF PRINTED PRJ-PJL-PRC-004 Procedure

A3.9 TRACKING REGISTER (SAMPLE)

Transmittal No.

Document Number

v e R

Reason

For Issue

Document Title

Issue Date

Acknowledge received Y/N

Date Acknowledge

Accepted/Rejected

Reason for Volume / Documents Rejection

PIH Comments

Date Returned to PMT

Date Returned to Contractor

Response to PDS

Close- out Status

Date Close- out

MRB

IOM

VMC

FRB

Engineering Documents

Remarks

Numbers

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Project: Q-32705 - Saipem COMP3 Folder: RFQ Files