Classification: Internal
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AIMS: TAG MANAGEMENT SYSTEM
(TMS) PROCEDURE
APPROVAL
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REVISION HISTORY
Rev No.
Issue Date
Revision Description
Valid Until Date
00
01 DEC 2015
First Issue
00a
24 FEB 2016 Minor revision
01 DEC 2018
23 FEB 2019
Sec 1.1 Provided internet link for the “Tag Request “ form. Sec Appendix-4 “Tag request” excel file modified
01
11 APR 2021 Major revision:
28 APR 2024
• Updated as per latest QGMS MDC template and added sec1.6 “ compliance ” and Sec 1.7 “Roles and responsibilities” • Change in approving role as per procedure PRJ-PJL-PRC-005 Previous document number: PRJ-PTI-PRC-003
02
13 JUL 2021 Major revision :
01 AUG 2024
• New AIMS TMS tool • Cover all Brownfield and Greenfield
modifications in all Qatargas facilities. • Procedure title changed to AIMS: TAG
Management System (TMS).
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CONTENTS
1 GENERAL … 6
1.1 Purpose … 6 1.2 Scope … 6
1.3 Criticality … 6 1.4 Key Risks and Controls … 6
1.5 Classification … 7 1.6 Compliance … 7
1.7 Roles & Responsibilities… 7 Brownfield Business Process … 7 1.7.1
1.7.2
Greenfield Business Process … 8
2 AIMS: TAG MANAGEMENT SYSTEM GENERAL OVERVIEW… 9
3 THE WORK PROCESS FOR BROWNFIELD BUSINESS …10
3.1 Brownfield modification WORKFLOW Process Explanation …10
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7
Initiation Request For New Tag Number …10
Creation of A Working Set …10
Providing Meta Data…10
Update Meta Data …10
Review And Approval…10
Documents Update …11
Completion of Project / MoC …11
3.2 Brownfield modification Process Steps Explanation …11
3.3 Role Selection …18 4 THE WORK PROCESS FOR GREENFIELD BUSINESS…19
4.1 Greenfield modification workflow Process Explanation …19
4.1.1
4.1.2
4.1.3
4.1.4
Initiation Request…19
VALIDATION OF THE TAGs …19
VENDOR PACKAGES…20
HANDOVER OF THE PROJECT …20
APPENDICES …21
Appendix 1 – References and Relevant Documents …21
Appendix 2 – Glossary of Terms: Definitions, Acronyms and Abbreviations …22
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Appendix 3 – TAG ALLOCATION WORKFLOW FOR A BROWNFIELD MODIFICATION HANDLED BY
PROJECT …23
APPENDIX 4 – TAG ALLOCATION WORKFLOW FOR A BROWNFIELD MODIFICATION HANDLED BY
MAINTENANCE …24
APPENDIX 5 – TAG ALLOCATION WORKFLOW FOR OTHER BROWNFIELD MODIFICATIONS …25 APPENDIX 6 – TAG ALLOCATION WORKFLOW FOR GREENFIELD MODIFICATIONS …26
APPENDIX 7 – QG TAG VERIFICATION REQUEST FOR GREENFIELD PROJECT…27 APPENDIX 8 – QG NORTH TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT…28
APPENDIX 9 - QG NORTH TELECOM TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT …29 APPENDIX 10 - QG SOUTH TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT …30
APPENDIX 11 - QG BARZAN OFFSHORE TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT…31 APPENDIX 12 - QG BARZAN ONSHORE TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT …32
APPENDIX 13 – QG MASTER TAG REGISTER …33
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1 GENERAL
1.1 PURPOSE
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This Procedure describes AIMS: TAG Management System (TMS) work flow to effectively enforce the tagging philosophy in Qatargas for all future modification projects and new projects using the AIMS : TMS Solution.
Procedure to be followed for all QG Facilities based on respective equipment numbering philosophy.
1.2 SCOPE
This procedure is applicable to all Qatargas facilities, including new Greenfield projects built within all Qatargas.
1.3 CRITICALITY
This Procedure Document has been determined to be a Medium Criticality document.
Criticality Level : Medium
1.4 KEY RISKS AND CONTROLS
Key Risks
Key Controls
Following the guidelines in this document from the early stage of project will minimize the risk.
Following the guidelines in this document from the early stage of project will minimize the risk.
Lack of consistency in equipment numbers may lead to time delays in locating the equipment, related documents, maintenance history, etc. This may adversely affect the overall efficiency of operations, maintenance and engineering day to day activities.
If projects do not follow QG guidelines on equipment numbering from early stage of project, there might be tag conflicts and ambiguity at the advanced stage of the project. Conflicts and inconsistencies detected at advanced stage of project may results in huge cost and time delay.
Table 1: Key Risks and Controls
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1.5 CLASSIFICATION
This Procedure has been classified as Internal based on INF-ISG-POL-001 Information Classification Policy.
1.6 COMPLIANCE
All projects shall comply with the requirements as defined in this procedure for the effective handover of Project TAG Information to Company.
Ensuring compliance to this procedure is the responsibility of the individual with assigned roles and the users. The roles and responsibilities are listed in ‘Roles and Responsibility’ section of this procedure.
1.7 ROLES & RESPONSIBILITIES
1.7.1 BROWNFIELD BUSINESS PROCESS
Roles
Contractor
Responsibilities
- Prepare a TAG request which must contain mandatory Plant
Breakdown Structure (PBS) information such as Facility, Train, Area, System, Unit in addition to type (Such as Pump, Compressor,…) for each kind of TAGs (Electrical, Instrumentation, Lines, Telecom equipment …) and send it to the TAG Coordinator.
- Provide TAG attributes for TAGs in scope in a standard excel
sheet(s) when received the allocated TAGs from TAG coordinator.
- Answer clarification required by the Information Manager
TAG Coordinator - Create and activate a working set by type of TAGs on AIMS TMS.
- Update on AIMS TMS all TAG meta-data according information
received from Contractor.
Send a validated working set for verification to the discipline Information Manager
- Coordinate between Contractor and Information Manager when more details are needed or when a working set is cancelled.
Share the approved TAGs with the contractor.
- Use MDG process to communicate the TAG Master Register to
CMMS team.
Information Manager
- Review and approve the Working Sets received for verification
from the TAG Coordinator.
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- Cancel with comments the working sets received for verification when it does not comply with the Equipment Numbering Philosophy.
QG IT
- Guarantee access for all TAG Coordinators and Information
Managers to AIMS TMS.
1.7.2 GREENFIELD BUSINESS PROCESS
Roles
Responsibilities
Contractor/EPC
- Prepare the QG TAG request form (Appendix 7) and place it
PMT
QG IT
within the allocated share folder in QG domain. Perform corrective action based on error report generated by system. Repeat TAG reservation process till all errors are corrected and all TAGS have been successfully reserved in the system. Submit a Master TAG Register using QG Master Register Form (Appendix 8).
- Provide Contractor/EPC focal point contact details to QG IT
- Verify project deliveries according to requirements.
- Provide the Master Tag Register (MTR) to OES Department for
the MDG request.
- Guarantee access to the project shared folder for the
Contractor/EPC focal point.
- Configure the Contractor/EPC focal point contact details on
AIMS TMS.
- Ensure that the scheduled job to process TAG Request from
shared folder is run on a daily basis.
- Project closure in AIMS TMS after handover approved.
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AIMS: TAG MANAGEMENT SYSTEM GENERAL OVERVIEW
2 AIMS: Tag Management System (TMS) is a combination of the TAG master database with software interfaces for request, approval, and search of tags, which manages the entire lifecycle of the TAG. The system will allow changes to be initiated by any authorized party as for Company policies and procedures.
AIMS TMS Solution Overview
The system will support and operate during Greenfield and brownfield projects guaranteeing consistency and completeness of data.
The AIMS TMS include two closely connected system Gatekeeper/Change Manger based on Qatargas Class Library and Asset Visualization Dashboard.
The solution is web based and accessible within Qatargas Network.
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TAG Management System (TMS)Brownfield projects involve any modifications to active operating facilities.Greenfield projects are new stand-alone facilities, which have never produced.Change ManagerGatekeeperAsset Visualization DashboardQatargas Class Library
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THE WORK PROCESS FOR BROWNFIELD BUSINESS
3 In the Brownfield scenario, the AIMS TMS will support and control changes before making the Tag available again to the users in the as-built environment.
The Tag management process starts after the approval of the Project / MOC for execution (after gate 2 approval).
When a new project is created in EPDMS, it will be available automatically on the AIMS TMS.
3.1 BROWNFIELD MODIFICATION WORKFLOW PROCESS EXPLANATION
3.1.1 INITIATION REQUEST FOR NEW TAG NUMBER
The Contractor to fill a TAG request template which must contain mandatory PBS information such as Facility, Train, Area, System, Unit in addition to type (Such as Pump, Compressor,…) for each kind of TAGs (Electrical, Instrumentation, Lines, Telecom equipment …) (Electrical, Instrumentation, Lines, Telecom equipment …).
The Contractor to send the TAG request to the TAG Coordinator in charge of the project.
3.1.2 CREATION OF A WORKING SET
The TAG Coordinator to create a working set for each TAG request received using the TMS Change Manager and sent back created working set with the TAGs reserved under AIMS TMS Excel format to the contractor to complete the attributes for each TAG.
3.1.3 PROVIDING META DATA
The contractor to fill the AIMS TMS excel sheet received by the TAG coordinator with all available/needed attributes regarding each TAGs (i.e: Drawing number, detailed description, manufacturer …) and to send it back for verification to the TAG Coordinator using the same excel sheet format.
3.1.4 UPDATE META DATA
The TAG Coordinator to update all TAG META DATA received from the Contractor on the TMS Change Manager manually or automatically and to send each Working Set for verification to the discipline Information Manager.
3.1.5 REVIEW AND APPROVAL
The Information Manager to review data compliance of each Working Set received for verification.
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If the data quality is not in accordance with QG procedure, the Information Manager can cancel completely or partially the Working Set and sent it back to the TAG Coordinator with reason of cancellation.
The TAG Coordinator to review with the Contractor the reason for cancellation and to send an updated Working set to the Information Manager for a another review.
When the Working set is approved, the Information Manager can complete the verification and the TMS Database will be updated.
The Information Manager will inform the TAG Coordinator for the approved Working Sets.
3.1.6 DOCUMENTS UPDATE
The TAG coordinator to send the approved working sets to the Contractor to update the drawings.
Contractor to maintain a Master TAG Register (MTR) for the project (Appendix 8).
3.1.7 COMPLETION OF PROJECT / MOC
By hand over of documents (As built), MDG template will be available on shared folder, which needs to be provided by the TAG Coordinator to OES Department through the MDG request workflow.
3.2 BROWNFIELD MODIFICATION PROCESS STEPS EXPLANATION
TAG Request and Creation Process Steps Explanation
Step
Actions
Responsible Party
Remarks
INITIATION REQUEST FOR NEW TAG NUMBER
Submission of the Tag(s) request
Contractor
The Contractor to fill a TAG request with mandatory PBS information for each kind of TAGs (Electrical, Instrumentation, Lines…). The Contractor will send the TAG request to the TAG Coordinator in charge of the project.
-
Log in to application
Create new working set
CREATION OF A WORKING SET
TAG Coordinator (TC)
TAG Coordinator (TC)
TC from Home page in AIMS Visualization Dashboard to select the icon for Change Manager and enter the credential. TC to select Create from home menu in TMS Change Manager, under Manage Working. A list of available assets will be displayed.
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TAG Request and Creation Process Steps Explanation
Step
Actions
Selection of the Asset
Responsible Party
TAG Coordinator (TC)
Assigning a title to the Working Set
TAG Coordinator (TC)
Selection of Modification Project
TAG Coordinator (TC)
Remarks
TC to Select ‘Asset’ from the list provided according to the TAG request received form contractor. TC will be notified on discipline not used. After click on Next in bottom right of the screen, a details information page for the working set is shown for assigning a title to the Working Set. TC to enter a title for the Working set and click confirm. A new Working set is created ready for use. Working Set number is generated automatically from the last used sequence number TC to click on the Plus (+) sign on the Modification Project. TMS Change Manager will provide a list of available Modification Projects. (Modification Projects are defined in EPDMS and transferred to TMS Change Manager) TC to select a project from the provided list. The selected Modification project will be connected to the new Working Set based on Facility selected.
ALLOCATE NEW TAGS
Opening the New Working set created
TAG Coordinator (TC)
Under Ongoing Tasks / New Working Sets, TC to open a Working Set. The Working Set will be opened and showing the Working Set details page And will display the number of tags assigned.
Reservation of new Tag(s)
TAG Coordinator (TC)
TC to select the tap for Tags and reserve new Tags. TMS Change Manager will provide a list of valid Functional classes based on which Asset the Working Set was created. TC to Click on ‘Plus’ sign to expand Position hierarchy and choose Tag Position from the provided list. TC to select on the breakdown structure the asset and system of the new TAG from the provided list. TMS Change Manager will provide a list of available Naming and Numbering (N&N) templates available. TC to Choose N&N template from the provided list. TMS Change Manager will show a panel with the fields required to allocate Tag numbers (NOTE Templates will vary based on facility chosen and tag type being created).
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TAG Request and Creation Process Steps Explanation
Step
Actions
Responsible Party
Remarks
Filling the mandatory attributes.
TAG Coordinator (TC)
TC to fill in mandatory attributes (marked with *) and according to Engineering Standards. System, Function Code and Unit code is previously selected. Codes and attributes should be according to Engineering standards. TC will get a Summary screen with the new tag numbers created. If needed, TC can select Create more for more new tag numbers. TC to click Finish and Working set is populated with the new TAG.
ADD EXISTING TAG TO WORKING SET IN STATE NEW
Opening of the New Working set created
TAG Coordinator (TC)
Reservation of existing Tag(s)
TAG Coordinator (TC)
Under Ongoing Tasks / New Working Sets, TC to open the new Working Set. The tab for Tags show how many tags that are already allocated in WS. TC to select the tap for Tags and Add Tag(s). TMS Change Manager will show a functional hierarchy which can be browsed to find the existing tags to be added. In the top right corner there is a search field where TC can enter a tag to search for (% can be used for wildchar). TMS Change Manager will provide a list of existing tags that match the search string. TC to scroll in the list and select by ticking off, one or more tags which will be added to the Working Set after click on “Confirm”. NOTE State for these existing tags is ‘Not checked out’. The tags are not locked to the Working Set.
ACTIVATE WORKING SET
Activation of the Working Set
TAG Coordinator (TC)
In the menu in the left pane there is a selection for ‘Activate’. TC to Click ‘Activate’ to push Working Set to the next workflow step. Checkout is processed and the Working Set status will change from New to Active. Working Set will show under Active Working Set on Home Page. All tags in the Working Set should now be in status New or Checked out.
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TAG Request and Creation Process Steps Explanation
Step
Actions
Responsible Party
Remarks
(Note: If the assigned tags are already part of another change and has been checked out than the activation will fail.)
EDIT TAGS AND VALIDATE WORKING SET (Manual Process)
- Editing Tags
TAG Coordinator (TC)
- Editing Parent tag
TAG Coordinator (TC)
- Save Modification
TAG Coordinator (TC)
Validate Working Set
TAG Coordinator (TC)
Select the active Working Set in which Tags attributes need to be populated manually by the TAG Coordinator by clicking on Tags tab in the open Working Set. The Tags tab show a list of all tags in the Working Set, open tag details panel by selecting one of the tags. The Tag details panel will open and showing main attributes and also tag attributes in the right pane. Edit attributes for tag:
- Update attributes in the attribute list in the right pane. When changes are saved, the changed attributes are not highlighted any more. Add a parent tag to the tag by clicking the + sign by the Parent Tag attribute in the main part of the Tag details panel. TMS Change Manager will show a panel with 2 tabs:
- One tab ‘Available tags’ show the functional tag
Change tag description.
hierarchy where you can search for an existing tag. The panel ’ Tags in this Working Set’ show a list of tags in this Working Set.
Select a parent tag from ‘Tags in this Working Set’ or search and select an existing tag in the ‘Available tags’ tab Close Tag Details panel by clicking ‘Close’ Changed attributes will be saved automatically and validated automatically. Notice that there is a green check mark to mark tag to be validated against defined standards. A red check mark will indicate there is one or more errors on the tag. In the Open Working Set - Select ‘Validate Working Set’ from the Action menu on the left. When Working Set is validated there will be a green or red check mark for each tag in the Working Set, indicating if validation was ok.
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TAG Request and Creation Process Steps Explanation
Step
Actions
Responsible Party
Remarks
In the Working Set, on the Tags tab, tick off for ‘Is Used’ in the header of the tag list.
EDIT TAGS AND VALIDATE WORKING SET (Automatic Process)
Download Working Set
TAG Coordinator (TC)
Populate TAG attributes
Contractor
Import the TAG attributes on TMS
TAG Coordinator (TC)
Select the active Working Set in which Tags attributes need to be populated by the Contractor by clicking on ‘Download Working Set’ in the Working Set menu. TMS Change Manager will show a panel for downloading tags in Working Set, in the drop down select file type Excel and click ‘Ok’. Save export file to a folder on the computer and send it to the Contractor to populate the attributes.
The excel file will have the tags from the Working Set with all tag attributes empty. There will be one sheet for each tag class. The Contractor shall populate the applicable details and return back the Excel workbook with updated attribute values for tag.
Select the active Working Set to be updated. Select Bulk Upload in the menu on the left inside Working Set. Click on Choose file and locate and select the Excel workbook with updated attribute values for tag. After clicking Next, TMS Change Manager will show a summary page for the file content. Click Confirm, a batch job is created and will run in the background. During Bulk upload all tags are validated and will have a green check mark if data is validated ok. A Red check mark that there are validation errors.
SEND WORKING SET FOR VERIFICATION
Sending Working Set for verification
TAG Coordinator (TC)
Select the active Working Set to be sent for verification.
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TAG Request and Creation Process Steps Explanation
Step
Actions
Responsible Party
Remarks
All tags shall be marked as validated OK, with a green check mark and are marked as ‘is Used’. All tags have state New or Checked Out. From the menu inside Working Set, select ‘Send for Verification’. TMS Change Manager will provide a list of users that has the Information Manager role. Scroll or search for the Information Manager dedicated for this type of working Set (See for list of information Managers) and select a name from the provided list. TMS Change Manager will provide a panel where you can enter a message. And click ‘Confirm’.
- Review of tag details
VERIFICATION OF WORKING SET
Information Manager (IM)
Under ‘Working Sets For Verification’, select the working set needed to be reviewed. View tag details for allocated and updated tags by selecting the tab for Tags and open tag details by selecting the specific tag(s).
Complete Verification
Information Manager (IM)
Complete verification by selecting Verification Complete from the Status menu in Working Set. TMS Change Manager will show a panel for confirmation to complete verification, to continue click ‘Confirm’.
- Partial Verification
Information Manager (IM)
Working set received for verification can be partially approved. During the reviewing of the Tags (Step 22) tick off tags to be partially checked in as ‘Is Used’ and select under Tags ‘Partial check-in’. TMS Change Manager will show tags that are available for Partial check-in. Tick off for tags to check in and select ‘Confirm’ When check-in process is complete, re-open Working Set, observe that tag status for selected tags has changed to Checked in.
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TAG Request and Creation Process Steps Explanation
Step
Actions
Responsible Party
Remarks
(Note: IM to communicate the list of tags approved during the partial verification to the TG).
Working set received for verification can be cancelled by the IM by clicking on ‘Cancel Verification’.
- Cancel Verification
Information Manager (IM)
IM can add as a comment the reason of cancellation and click ‘Confirm’. The TAG Coordinator will receive a notification. (Note: If existing tags are attached to the Working Set than on cancellation this will be checked back in to MTR)
- Void Working Set
TAG Coordinator (TC)
Void Working Set To cancel a Working Set, TC to select ‘Void’ from the Working Set menu. TMS Change Manager will provide a panel to add information on why the Working Set was voided. Click ‘Confirm’. The TAGs voided will be hided in the system and cannot be used for any future project. (Note: If existing tags are attached to the Working Set than on cancellation this will be checked back in to MTR)
Transfer of approved TAGs
TAG Coordinator (TC)
After receiving a notification that the TAG verification is approved and completed, TC can download the approved TAGs as an excel worksheet as described on Step 18 and sent it to the contractor.
Contractor
After the As built of the drawings, the Contractor to provide a Master TAG Register for the whole project.
Transfer to Contractor
Master TAG Register
Transfer to CMMS team
TAG Coordinator (TC)
TC to send the Master TAG Register of the project to CMMS team using the MDG request workflow.
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3.3 ROLE SELECTION
The assignment of the different roles on TMS depend on the type of the TAG request and described on the below table:
TAG Request for Brownfield Modification
Handled By Project *
Handled by Maintenance **
Other ***
TAG Coordinator
Respective Project Engineers under Projects Execution Division
Respective Responsible Engineer under Facilities & Discipline Department
Engineering Sys.& Governance Coordinator under Facilities Engineering Division
Information Manager
Lead Discipline Engineer (Or assigned Discipline Engineer) under Projects Engineering Support
Discipline Engineering Lead Under Facilities & Discipline Department
Depend on the type of the Request
- Appendix 3: TAG allocation workflow for a Brownfield Modifications handled by Project.
** Appendix 4: TAG allocation workflow for a Brownfield Modifications handled by maintenance.
***Appendix 5: TAG allocation workflow for other Brownfield Modifications.
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THE WORK PROCESS FOR GREENFIELD BUSINESS
4 In the Greenfield scenario, the data goes through an automated validation process driven by pre - defined rules (i.e. tag numbering, attributes, units of measure, maturity, etc.) and is then available to end users.
The Contractor/PMT to prepare the QG TAG verification request form and place it within the allocated share folder in QG domain.
A specific folder is created for each Contractor/PMT in the shared folder location which will allow the automatic Mass upload function to work based on contractors identity in an agreed frequency.
Once these is getting loaded, a report will be generated, based on the validation, if there are errors, than the contractor focal point will be sent an email notification with an error report.
The Contractor/PMT should fix these errors and submit again another Tag request.
Otherwise, for the TAGs with no errors, it will be processed and will be loaded into the existing TMS TAG Master Database.
At the final handover of the project, the Contractor/PMT will provide a Master Tag Register (MTR).
PMT team to verify if it’s according to requirements, and once approved, MTR to be uploaded on the TMS using the dedicated shared folder. This will ensure accuracy and update of TAG Management System Database at the end of every project.
At the end of the upload of the MTR in TMS, PMT team to confirm completion of the project to QG IT which will perform the closure of the project in TMS.
4.1 GREENFIELD MODIFICATION WORKFLOW PROCESS EXPLANATION
4.1.1 INITIATION REQUEST
Contractor/PMT will use TAG request form for each TAG classes which will be placed on a Shared Folder for an automatic processing and upload to AIMS TMS (Gate Keeper).
4.1.2 VALIDATION OF THE TAGS
Tag numbers will be validated against Naming attributes, Numbering rules and Taxonomy structure provided in the Tag Request Form.
For each bulk of tags, a working set will be created with the accumulated errors. These working set will be closed automatically and stored in a historical database which can be browsed using the AIMS TMS Gatekeeper User Interface.
For tags which pass validations the changed attributes for tags will be updated in TMS Master Database.
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Validation errors will be collected in validation reports which will be sent by email to the Contractor/PMT focal point.
4.1.3 VENDOR PACKAGES
In general, the TMS procedure and relevant numbering philosophy are applicable for all vendor packages also, however in case of practical difficulties with Original Equipment Manufacturers (OEM) of small packages, tags provided by them may be accepted provided that all tag numbers for interfaces / repeated signals to major ICS shall fully comply with TMS procedure and relevant numbering philosophy.
4.1.4 HANDOVER OF THE PROJECT
The MTR template will be placed in the defined shared folder for the system to consume and update the database with all relevant information.
FINAL As-Built Documents are handed over from PIMS to EDRMS following the standard QG handover process. Once final documents and metadata have been approved in the EDRMS, AVEVA Portal and EDRMS sync job will bring the required documents as and its associated meta data to AIMS Visualization Dashboard.
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APPENDICES
APPENDIX 1 – REFERENCES AND RELEVANT DOCUMENTS
Number
Title
PRJ-PJL-PRC-008
QATARGAS Equipment Numbering Philosophy
PRJ-PJL-PRC-005
Facilities System and Unit Number Codes and Descriptions
PRJ-PJL-PRC-004
Facilities Engineering and Vendor Document Numbering
PRJ-PJL-PRC-048
Facilities Documentation Metadata Requirements
ONS-OES-MNT-004
Asset Register Development for OES Supported Projects
PGS-INV-PRC-010
Master Data Governance (MDG) for material
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APPENDIX 2 – GLOSSARY OF TERMS: DEFINITIONS, ACRONYMS AND ABBREVIATIONS
Term
AIMS
CMMS
EDRMS
EPC
EPDMS
ESG
IM
MDG
MTR
MoC
OES
PBS
PIMS
PMT
TC
TMS
Description
Asset Information Management system
Computerized Maintenance Management System
Electronic Document and Record Management System
Engineering, procurement, and construction
Engineering Projects Documents Management System
Engineering Systems and Governance
Information Manager
Master Data Governance
Master Tag Register
Management of Change
Operations Expansion & Start-Up
Plant Breakdown Structure
Projects Information Management System
Project Management Team
TAG Coordinator
TAG Management System
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 22 of 33
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 3 – TAG ALLOCATION WORKFLOW FOR A BROWNFIELD MODIFICATION HANDLED BY PROJECT
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
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Contractor Request new tagsTag CoordinatorCreate working set in TMS Change Manager Reserve new tagsExport Working set(s) with tags to the ContractorTag coordinatorActivate Working Set Upload excel sheet with tag attributesUpload OK ?Tag coordinator send Working Set for verficationVerification OK?Information Manager verify tagsTag CoordinatorSend error report to ContractorNoYesContractorReturn excel sheet (ref. previous step) with updates to tagsYesInformation ManagerReturn Working set to Tag coordinator for handling issuesNoInformation ManagerComplete verification and check in tagsComplete Working SetInform TAG CoodirnatorTo be handledby ContractorYesNoContractorAct on issues reportedTag Coordinator Share the approved Tags with the ContractorProject Handover?YesNoContractor to submit Master TAG RegisterTag Coordinator to send the Master TAG Register of the project to CMMS team using the MDG request workflow
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 4 – TAG ALLOCATION WORKFLOW FOR A BROWNFIELD MODIFICATION HANDLED BY MAINTENANCE
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 24 of 33
Tag CoordinatorCreate working set in TMS Change Manager Reserve new tagsActivate Working Set update the attributes for the new TAGsSend Working Set for verficationVerification OK?Information ManagerVerify tagsYesInformation ManagerReturn Working set to Tag coordinator for handling issuesNoInformation ManagerComplete verification and check in tagsComplete Working SetInform TAG CoodirnatorYesTag Coordinator to send the Master TAG Register to CMMS team using the MDG request workflow
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 5 – TAG ALLOCATION WORKFLOW FOR OTHER BROWNFIELD MODIFICATIONS
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 25 of 33
Tag Coordinator Create working set in TMS Change Manager Reserve new tagsActivate Working Set update the attributes for the new TAGsSend Working Set for verficationVerification OK?Information ManagerVerify tagsYesInformation ManagerReturn Working set to Tag coordinator for handling issuesNoInformation ManagerComplete verification and check in tagsComplete Working SetInform TAG CoodirnatorYesTag Coordinator to send the Master TAG Register to CMMS team using the MDG request workflowRequestor to send details of the equipment which need a TAG to ESG Team (i.e: Extinguisher, portable emergency lamp )
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 6 – TAG ALLOCATION WORKFLOW FOR GREENFIELD MODIFICATIONS
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 26 of 33
Contractor/EPC/PMTDeliver QG TAG Verification Request form with project tags on the dedicated shared folderUpload OK ?PMTVerify project deliveries according to requirementsProject handover approved? Error report / issues Automatically sent by email to Contractor/EPC/PMTNoYesAVEVA NET GatekeeperClassify tagsValidate tagsYesNoQG ITProject closure in TMSsFinal handover ?YesNoContractor/EPC/PMTAct on issues reported
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 7 – QG TAG VERIFICATION REQUEST FOR GREENFIELD PROJECT
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 27 of 33
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 8 – QG NORTH TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 28 of 33
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 9 - QG NORTH TELECOM TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 29 of 33
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 10 - QG SOUTH TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 30 of 33
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 11 - QG BARZAN OFFSHORE TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 31 of 33
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 12 - QG BARZAN ONSHORE TAG REQUEST TEMPLATE FOR BROWNFIELD PROJECT
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 32 of 33
Classification: Internal
UNCONTROLLED IF PRINTED PRJ-PJL-PRC-080 Procedure
APPENDIX 13 – QG MASTER TAG REGISTER
Effective 01 AUG 2021
• TAG Management System • Rev 02 • •Criticality Level: Medium •Classification: Internal•
Page 33 of 33
Project: Q-32705 - Saipem COMP3 Folder: RFQ Files