Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 1 of 23
TABLE OF CONTENTS
5.1 5.2 5.3
5.4
5.5 5.6 5.7 5.8 5.9
OBJECT … 2 DEFINITIONS … 2 REQUIREMENTS … 3 5.3.1 GENERAL … 3 5.3.2 EXTENT OF THE SUPPLY … 4 5.3.3 SPECIFIC REQUIREMENTS … 6 5.3.4 EXCLUSIONS … 10 5.3.5 WELDING REQUIREMENTS … 10 5.3.6 COATING, SURFACE PREPARATION, PROTECTION… 10 5.3.7 SPARE PARTS … 11 SCOPE OF SERVICES … 13 5.4.1 GENERAL … 13 5.4.2 PROJECT COORDINATOR … 14 INSPECTION AND TESTING … 14 5.4.3 5.4.4 FIELD SERVICE … 15 5.4.5 TRAINING … 16 SUB-VENDORS … 17 HEALTH, SAFETY AND ENVIRONMENTAL REQUIREMENTS … 17 DOCUMENTATION REQUIREMENTS … 19 DEVIATION LIST … 21 INFORMATION REQUIRED WITH QUOTATION … 21 5.9.1 DEVIATION LIST … 21 5.9.2 SCOPE OF SUPPLY… 21 5.9.3 VDDR (VENDOR Drawing and Data Requirements) … 21 5.9.4 HSE DOCUMENTATION … 22 5.9.5 SPARE PARTS … 22 5.9.6 REFERENCE LIST … 23 5.9.7 LIST OF SUBVENDOR… 23 5.9.8 FIELD SERVICES AND TRAINING … 23 5.9.9 OPTIONALS … 23
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 2 of 23
SPECIFIC CONDITIONS OF THE SUPPLY
5.1
OBJECT
The objective of this requisition is to obtain bids for Safety Shower-Eyewash listed under the scope of
SUPPLY of this document, which are to be furnished and installed for the Project.
This requisition defines the minimum technical data and requirements for design, materials, fabrication,
testing, inspection and packing, preparation for shipment, supply, installation and documentation for Safety
Shower-Eyewash of the Stade LNG Project.
5.2
DEFINITIONS
The following words and expressions used in the Requisition have the following meanings:
OWNER:
HANSEATIC ENERGY HUB GMBH.
CONTRACTOR:
Entity that places the Purchase Order, as described in the Purchase Order
document.
VENDOR:
Any person, firm, partnership, company, corporation or combination thereof to
which the CONTRACTOR has sent the QUOTATION REQUEST or placed the
PURCHASE ORDER.
MANUFACTURER:
Responsible to obtain the CE Marking.
SUB-VENDOR:
Any person, firm, partnership, company, corporation or combination thereof other
than CONTRACTOR, supplying to VENDOR parts or services under the scope of
the PURCHASE ORDER.
PURCHASE ORDER: PURCHASE ORDER placed on the VENDOR by the CONTRACTOR, which shall
incorporate Terms and Conditions of Purchase, the Material Requisition, drawings,
specifications and other documents referred to in the PURCHASE ORDER, and
any written amendments thereto.
SUPPLY:
All material, equipment and services to be provided whether expressly or by
implication under the PURCHASE ORDER.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 3 of 23
ITP:
Inspection and Test Plan.
PROJECT:
Means the STADE LNG PROJECT, being executed by OWNER or its affiliates.
RFI:
RFP:
SSEW:
VDDR:
VDDL:
Requisition for Inquiry.
Requisition for Purchase.
Safety Shower and Eye Wash.
VENDOR Drawing and Data Requirements.
VENDOR Document and Data List (VENDOR Document Index).
5.3
REQUIREMENTS
5.3.1 GENERAL
5.3.1.1 VENDOR shall provide all services, documentation, equipment and materials required to comply
with this requisition and with all referenced documents attached.
5.3.1.2 The SUPPLY shall be designed, manufactured, assembled, inspected, tested, preserved and
supplied in compliance with all the attached and listed documents, and with the Codes, Standards
and Specifications to which they refer and with the applicable legislation, but these shall not relieve
the VENDOR of the responsibility to supply equipment which is safe, reliable and fit for purpose.
5.3.1.3 This Requisition in no way releases VENDOR from the final guarantees as to materials, equipment,
workmanship and performance of the equipment as well as services to be supplied.
5.3.1.4 CONTRACTOR is under no obligation to consider, accept or find any deviations to the requirements.
VENDOR to follow the deviation instructions included in chapter 5.8.
5.3.1.5 The Technical Clarifications received, discussed and agreed upon with VENDOR are integral part of
the RFP.
5.3.1.6 Where industry standards or Project Specifications and/or Standards allow alternative design
considerations, the more stringent interpretation shall apply.
5.3.1.7 Inconsistency or Conflict:
If any inconsistency or conflict exists between or within the attached and listed documents and other
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 4 of 23
Project documents, Industry Standards, Codes or Drawings it shall be the responsibility of the
VENDOR to bring it to the attention of the CONTRACTOR in writing.
5.3.1.8 Language:
All VENDOR documents, and correspondence, shall be in English. All formal communications shall
be conducted using the English language.
The Operation and Maintenance Manuals, all markings on Equipment, labels, sign-boards,
instrument dials, graphical interfaces with the process control system, HSE documentation,
permitting documentation, Equipment and component name plates shall be in English and German.
5.3.1.9 Confidentiality:
Any information related to the Project must be held in strict confidentiality. VENDOR is obliged to
maintain all the information and documentation related to this Requisition as confidential. Therefore,
no information or documentation shall be disclosed to any third party or used with different purposes
than the ones stated herein, and not to use it except as authorized by CONTRACTOR.
5.3.1.10 Measurement units:
Refer to Process Basis of Design Doc No HEHTEF-000-D-FL-0004.
5.3.1.11 General Project design data:
Refer to Process Basis of Design Doc No HEHTEF-000-D-FL-0004.
For equipment design conditions see Doc. HEHSGZ-PHL-101-008
for Environmental,
Meteorological, seismic and wind conditions and utilities and HEHTEF-000-G-CI-0001 Structural and
Civil Design Basis.
5.3.2 EXTENT OF THE SUPPLY
5.3.2.1 VENDOR shall design and supply all equipment as per this requisition.
5.3.2.2 VENDOR scope of SUPPLY and responsibility shall include all design, engineering, preassembly,
inspection and testing of the following combined Safety Shower / Eye Wash Stations:
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 5 of 23
LOCATION
Area / Building Quantity
Type
TAG
Plant / Building
MAIN JETTY (10) TRUCK LOADING AND GATE HOUSE AREA LNG STORAGE TANK SOUTH LNG STORAGE TANK NORTH HEATERS AREA B-107 (STORAGE FOR HAZARDOUS MATERIAL) B-107 (STORAGE FOR HAZARDOUS MATERIAL) B-107 (STORAGE FOR HAZARDOUS MATERIAL)
1
1
1
1
1
1
1
1
SSEW
10SA01
Plant
SSEW
00SA01
Plant
SSEW
00SA02
SSEW
00SA03
SSEW
00SA04
Plant
Plant
Plant
SSEW
07SA01
Building
SSEW
07SA02
Building
SSEW
07SA03
Building
ATEX Yes (Zone 1, IIA, T3)
Yes (Zone 2, IIA, T3)
No
No
No
Yes (Zone 2, IIA, T1)
Yes (Zone 2, IIA, T1)
Yes (Zone 2, IIA, T1)
5.3.2.3 The following SSEW options are to be quoted by VENDOR:
• Option 1: SSEW with a tank (connected to water distribution line) and heater inside the tank.
• Option 2: SSEW with heater on-line but without need of tank, connected to the water distribution line.
• Option 3: system of 3 SSEW with a boiler to be installed inside a building.
5.3.2.4 All required items shall be according to the attached or referred specifications as listed in Section 3
and in present material requirements, which are mandatory to guarantee the correct manufacture
and the implementation of the equipment at Site.
5.3.2.5 All materials provided must be new and of a current (not discontinued) design.
5.3.2.6 VENDOR shall include (but not limited to) as part of its scope of supply:
• Any additional accessories not listed, but which are considered necessary for safe and satisfactory
operation.
•
Installation, Operating and Maintenance Manual in English and German.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 6 of 23
“As-built” drawings (P&ID, GAs, Wiring diagrams, spare drawings as built).
• • • Testing, Inspection and Certification (Test Certificate, ATEX Certificates, CE Certificate, ISO
Instrument Datasheets
Certificate).
• Fixing and mounting accessories, as well as spares components, where applicable.
5.3.3 SPECIFIC REQUIREMENTS
The following documents shall be used as detailed technical reference for the specification of the scope of supply:
Technical Document
Description
EN 15154-1
EN 15154-2
EN 15154-5
ANSI Z358.1
Emergency safety showers - Part 1: Plumbed-in body showers for laboratories.
Emergency safety showers - Part 2: Plumbed-in eye wash units.
Emergency safety showers –Part 5: Water overhead body showers for sites other than laboratories.
American National Standard Eyewash and Shower Equipment.
for Emergency
EN ISO 7010
Graphical symbols - Safety colours and safety signs.
ISO 3864
ASR A1.3
Graphical symbols. Safety colours and safety signs.
Security and health protection labelling
In addition, the following shall apply within the design requirements:
• The safety shower with eyewash should be capable of delivering flushing water immediately, at a minimum of 60 litres per minute of flushing liquid for shower and 6 litres per minute for eyewash/facewash, for a minimum of 15 minutes irrigation-period. Combination unit components (eye wash and safety shower) can operate simultaneously, so minimum total flow for the combined unit shall be ensured.
• The flushing water temperature is to be maintained between 15 °C and 37 °C during the entire 15
minutes continuous operation.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 7 of 23
• The safety shower shall be activated immediately by foot treadle for hands-free operation and a grip
pull rod for the safety shower and a push plate for the eye wash.
• Once activated, the valve must remain open without requiring the use of operator’s hands.
• The activation of the safety shower or eyewash shall annunciate an alarm that will be shown in DCS. SSEW equipment activation shall be achieved by means of activation switches (flow/ position or thermal dispersion switch). This alarm will be identified in Central Control Room and shall activate a warning beacon and horn, located on top of the SS/EW facility.
• The eyewash nozzles shall be furnished with an easy to remove cover to prevent depositions of dust
and other contaminants. Covers will be self-removable by water flow.
• The eyewash shall be activated with foot treadle and push plate.
• The equipment must be constructed of materials that will not corrode chemical and UV resistance. Materials used in the construction of the shower shall not affect the water quality or contaminate the water supply.
• Provide external pipe insulation on any exposed above ground water supply piping including the standpipe at each eyewash/safety shower unit to protect during winter and summer. Piping will be galvanized carbon steel.
• The location of the SS/EW facility shall be provided with a safety sign according to Safety Signs
Specification (Doc. No. HEHTEF-000-T-SS-0006).
• The safety shower/eye wash has to be marked in accordance with ASR A1.3 and EN ISO 7010.
• Electrical equipment and instrumentation furnished on the SS/EW facility shall comply with the hazardous area classification applicable at the location with ATEX certificate. All electrical components shall comply with the Electrical Specification for Packaged Equipment (Doc. No. HEHTEF-000-L-ES-0021).
•
If the safety shower (with eyewash) has to be located into area classified as dangerous (where the potentially explosive atmosphere may occur) it has to be properly constructed (in adequate Ex version).
• Necessary electrical power supply is 230Vac 1Ph+N+PE. VENDOR must supply a wiring scheme
for the equipment.
•
Instrumentation Junction boxes shall include Ex-d protection if required.
• Minimum ATEX Protection will be confirmed during bid phase.
•
If applicable, the system shall consider potential contamination with biological agents (e.g. Legionella etc.). The system shall be furnished with systems to mitigate potential infections with these biological agents caused by the exposure with flush water.
• The pressure in the tie-in point is expected to be between 4.5 and 5.5 barg (i.e. 450 to 500 kPa or 65.3 to 79.8 psig). Then, dedicated safety device pressure regulator, as well as a dedicated
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 8 of 23
manometer, shall be provided to ensure that eyes will not be injured due to excessive water velocity if the water supply pressure exceeds the 207 kPa (30psig) design flowing pressure in ANSI Z358.1.
• Pressure gauge integrated with pressure regulated valve, if required as per pressure at the inlet of
the SS/EW.
• Scald protection valve should be used to prevent personal exposure to hot water (water maximum
temperature should be temp. 37ºC).
• Freezer protection valve should be used to prevent personal exposure to cold water (water minimum
temperature should be temp. 15ºC).
• Safety shower and eyewash are provided with a temperature activated diverter valve with thermostat
and alarm of low temperature, set temperature to be confirmed by VENDOR.
• Upstream block valves in water supply system shall be CSO.
Refer to the Eyewash and Safety Showers Datasheet (HEHTEF-000-T-DS-0001) and Eyewashes and Safety Showers Specification (HEHTEF-000-T-SS-0004).
The pressure regulator valve/ device must be represented in the documentation prepared by the vendor (PIDs, general arrangement, catalogue, etc.), clearly specifying if is within its scope of supply or not.
Vendor shall supply final PIDs as per Vendor Design for each type of SS/EWs proposed.
All instrumentation components shall comply with the General Instrumentation Specification (Doc. No. HEHTEF-000-J-SS-0004).
All electrical components shall comply with the Electrical Specification for Packaged Equipment (Doc. No. HEHTEF-000-L-ES-0021).
If Preventive maintenance & Overhauling under the scope. VENDOR to provide preventative maintenance, overhaul procedures and schedules for the SUPPLY.
If equipment included that requires Utilities consumption (cooling water, instrument air, nitrogen, etc.) under the scope. VENDOR shall fulfil the attached Project Utilities Consumption List, using the template 10510-F-ITG-130-107-IV, and submit it along with the offer with preliminary information. Any change on the utilities consumption after awarding shall be approved by CONTRACTOR and it could be subject to liquidated damages. This point shall be discussed and agreed during technical clarifications.
If Equipment contain electrical equipment under the scope. VENDOR shall fulfil the attached Project Electrical Consumption List for VENDORs, using the template 10510-F-ITG-130-107-VIII, and submit it along with the offer with preliminary information. Any change on the Electrical Consumption List after awarding shall be approved by CONTRACTOR and it could be subject to liquidated damages. This point shall be discussed and agreed during technical clarifications.
VENDOR shall provide technical support and justify Equipment material selection.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 9 of 23
VENDOR shall generate all information (BOM) required to generate the labels, supply them, and attach to the material as per “SPARE PARTS & SPECIAL TOOLS CODIFICATION AND LABELLING SPECIFICATION FOR VENDORS 10510-000-CON-SP-0001” using the BOM Template (10510-F-ITG-130-107-VII)), included in the VDDR with code PLD-0028: “Identification Plan for loose items and BOM”.
VENDOR shall provide BOM (PLD-0028) for CONTRACTOR review and approval before label printing no later 60 days from KOM or at least one month prior the fabrication, the most restrictive date shall be applicable. Every single item/typology of material supplied by VENDOR shall have an entry in BOM (PLD- 0028), including unique Code, Tag, Part Number, Piece Mark, full description, related drawing and quantity. No generic definitions like “spares”, “bolts”, “loose material”, etc. shall be used. CONTRACTOR will indicate if material is required to be labelled or not and if labelling will be for each single item or containing package; also, QR code codification and labelling contents will be indicated by CONTRACTOR after receiving the first BOM filled. After that, VENDOR shall provide pictures of samples considering every kind of labels for CONTRACTOR review and approval.
VENDOR and CONTRACTOR will discuss the way of coding during Kick-off Meeting. A specific entry for checking correct labels implementation of the labelling shall be included by VENDOR on related ITP´s as HOLD point in the scope of VENDOR´s Inspector. As a verification of implementation of this HOLD Point, VENDOR shall submit for CONTRACTOR approval a photographic report with pictures showing QR codes and labelling attached to the material.
5.3.3.1 CE Marking
It is responsibility of the Manufacturer (VENDOR) to know and apply the Directive/s that has to be applied to the SUPPLY. According to the applicable Directive/s, Manufacturer shall comply with following paragraphs. The following requirements do not exempt VENDOR of identifying and complying with additional applicable directives and regulations not mentioned in the requisition.
• VENDOR shall comply with all the requirements and instructions indicated in document HEHTEF-000-
Q-SS-0001 “Instructions to VENDOR for CE Marking”.
• Additionally, document HEHTEF-000-Q-GP-0001 “CE Marking Strategy” will be provided to VENDOR
for information along with the Requisition documents.
• Equipment meeting the directive definition of products needing to conform to EU technical regulations must have evidence of meeting the requirements either through verified laboratory testing conducted by an EU approved notified body or by manufacturer’s self-declaration if the directive dictates. Companies selling to the Local market must submit evidence of conformity (CE Marking) either by providing a notarized/consularized conformity certificate from a notified body or a manufacturer’s issued certificate of conformity, which declares compliance of all relevant directives.
• The European Commission does not have a list of products to which their directives apply. Thus the
manufacturer is to determine the applicability of relevant directives to any given product.
• Conformance to the regulations is the responsibility of the VENDOR and all services and documentation associated with the design approvals and inspection by the Authorities and other parties, such as the Notified Body (NoBo), are part of VENDOR’s scope of SUPPLY.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 10 of 23
• Where several directives apply to a product, the manufacturer can merge all the declarations into a single document. Consequently, the EC declaration should provide information on whether or not it covers only one or several directives. The content of the Declaration is laid down, directive by directive and in their guidelines, in accordance with the products concerned.
• CONTRACTOR underlines the importance of the Certification Processes and of the CE marking of
equipment.
•
In the light of the above, in order to support VENDORS in their duties related to the compliance with Local Regulation Framework, CONTRACTOR underlines that it is not allowed to place on the Local Market any goods for which is foreseen the CE mark without the proper documentation and supplies.
• The Legal Requirements are primarily binding for CONTRACTOR and VENDORS, therefore, it is also
VENDORS’ responsibilities the compliance with the Contractual Requirements.
5.3.3.2 For clarifications and queries VENDOR shall contact:
Name:
Leire Herrero
María Antelo
Position:
Project HSE Engineer
Project HSE Manager
E-mail:
5.3.4 EXCLUSIONS
Not applicable.
5.3.5 WELDING REQUIREMENTS
Not applicable.
5.3.6 COATING, SURFACE PREPARATION, PROTECTION
5.3.6.1 All equipment and materials shall be supplied suitably protected from corrosion during transit,
storage, after installation and during operation.
5.3.6.2 VENDOR shall advise any requirements for preservation of equipment and materials: should they
require long-term storage after delivery. VENDOR shall provide all materials required for
preservation and protection required for shipment and storage on site prior to installation.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
Page: 11 of 23
If Steel pipe sections/fitting under the scope. Regarding Preservation of Steel pipe sections and specially
fittings, VENDOR is not allowed to use any preservative agent based on bitumen (as Japanese Black,
Japanese Varnish, Coal tar, Brunswick Black, Black Coating, etc.).
5.3.7 SPARE PARTS
5.3.7.1 SPARE PARTS SCOPE:
5.3.7.1.1
STRATEGIC SPARE PARTS (“Capital Spare Parts”) are those Spare Parts of Equipment,
Equipment Assemblies or complete items of Equipment which are required for replacement of
items not subject to deterioration by normal use but which failure is critical for continuous
operation of the LNG Terminal, and control systems components when long delivery or
manufacturing economy is a significant factor, and control systems components. Shall remain
available for a period of twenty years following the end of the warranty period.
5.3.7.1.2
INITIAL SPARE PARTS (“Start-up Spare Parts”) are those parts required to safeguard the
operation of Equipment during pre-commissioning and commissioning, Start-up and
Performance Testing and Reliability Run of the FACILITY. It is understood that these Spare
Parts will become part of the Other Spare Parts after passing the Performance Testing and the
Reliability rum of the supply.
5.3.7.1.3
OTHER SPARE PARTS (“Operating Spare Parts”) are spare parts or components that are
required for continuous operation of the plant, equipment or system after Reliability Run of the
FACILITY.
5.3.7.1.4
OPERATING MATERIALS (“Operating Materials”) are consumable materials that are required
for the continuous operation of the facility and are consumed in the normal course of operations
and, therefore, require periodic replenishment.
5.3.7.2 SPARE PARTS REQUIREMENTS:
5.3.7.2.1
Unless otherwise specified or if Spare Parts list is not defined by CONTRACTOR, VENDOR
shall recommend to CONTRACTOR requirements for Strategic, Initial and Other Spare Parts.
The recommendations for Strategic Spare Parts shall include long lead time, machined,
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
Doc: HEHTEF-000-T-RQ-0006 TEF Code: 105101560-CP
Date: 12.05.25
Rev: 01
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moulded or cast parts which can best be supplied when included in the manufacturing schedule
of the Parent Equipment, and their quoted material prices and any other information required for
the justification.
5.3.7.2.2
Unless otherwise specified, Initial Spare Parts will be purchased with parent equipment under
PURCHASE ORDER and shall be delivered with parent equipment.
5.3.7.2.3
VENDOR´s Other and Strategic Spares List/Summary must be valid for acceptance, by
CONTRACTOR until the end of the warranty period in terms of price and delivery time, with
price updating if any longer time is required. Price shall be all inclusive and valid until the end of
warranty period plus three (3) years.
5.3.7.2.4
Successful VENDOR selected to furnish the main equipment and materials shall finalize the
agreed spare parts list complete, including interchangeability, delivery terms and other
information required, reflecting actual detail design, in accordance with CONTRACTOR’s
proposed format and instructions within sixty (60) calendar days after the date of the written
agreement (Letter of Award or equivalent)
for
the main equipment and materials.
CONTRACTOR shall have the right make comments on the proposed list
5.3.7.2.5
The spare parts shall be identical and interchangeable with the respective parts of the main
equipment and materials. Successful VENDOR shall also be required to furnish identification of
parts manufactured by others, including spare parts required for auxiliary units. If any additions
or changes are made to the main equipment design after the submission of recommended spare
parts list, successful VENDOR shall add or change the respective spare parts accordingly with
price and supply conditions immediately.
5.3.7.2.6
CONTRACTOR may provide, at their discretion, additional proposed parts for further
consideration and inclusion in the spare parts proposal by VENDOR.
5.3.7.2.7
The selected Strategic and Other Spare Parts will be ordered by CONTRACTOR in separate
Purchase Orders from the main order. CONTRACTOR reserves the right to adjust the quantities
proposed by VENDOR and place the Order for those quantities at the unit rates as offered by
the VENDOR.
5.3.7.2.8
VENDOR will provide the necessary human resources to manage and achieve the correct
interchangeability of Spare Parts.
5.3.7.2.9
All Spare Parts, forming part of the SUPPLY shall be new and unused.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
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Date: 12.05.25
Rev: 01
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5.3.7.2.10 VENDOR shall ensure that, for all equipment supplied, spare parts will be available for at least
twenty (20) years from purchasing.
5.3.7.2.11 All Spare Parts shall be properly documented.
5.3.7.2.12 All Spare parts shall be properly packed (boxed) so as to guarantee that they are received in
good condition and must always be packed separately from the main SUPPLY, even if
dispatched at the same time.
5.3.7.2.13 VENDOR to mark spare parts indicating PO and/or equipment tag number.
5.3.7.3 SPARE PARTS DATA REQUIREMENTS:
5.3.7.3.1
VENDOR shall be required to define the spare parts and operating materials data for all the
required spare parts including those identified by CONTRACTOR, if any, and all other potential
spare parts of the equipment within their scope of SUPPLY, with their respective unit prices
according to 10510-F-ITG-130-107-V “Spare parts and interchangeability list”.
5.3.7.3.2
VENDOR shall deliver two (2) prices: a price in case CONTRACTOR orders the Spare Parts
and a price in case the Spare Parts are ordered later, either by OWNER, directly with the
supplier, or by CONTRACTOR
5.3.7.3.3
VENDOR must guarantee that said Spare Parts can be acquired by the CONTRACTOR or
directly from the OWNER.
5.4
SCOPE OF SERVICES
5.4.1 GENERAL
5.4.1.1 VENDOR shall provide all the necessary services for the design, fabrication, inspection and testing
of the equipment, including provision of information to enable CONTRACTOR to design the
installation and verify the design of the equipment supplied.
5.4.1.2 VENDOR shall provide a Production Program. VENDOR´s Production Program shall be sufficiently
detailed to enable CONTRACTOR to understand the sequence of design, sub-ordering, document
approvals, manufacturing, inspection, test, certification and release for shipment.
Stade LNG Project
Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
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5.4.2 PROJECT COORDINATOR
5.4.2.1 VENDOR shall, after order placement, assign a Project coordinator responsible for the following
activities:
a) Act as a single point contact for all communication between CONTRACTOR and VENDOR.
b) Monitor and expedite all of the VENDOR’S and SUB-VENDOR’S activities to ensure compliance
with the agreed schedule and the requirements stated in this Requisition and its reference
documents.
c) Attend an order kick-off meeting at CONTRACTOR’s office.
d) Attend a Pre-Inspection meeting at VENDOR’S office.
e) Attend technical and progress meetings at CONTRACTOR’S office, these may include HAZOP/
SIL studies, layout, constructability, operability, maintenance and safety reviews, etc.
f) Monitor and expedite responses to CONTRACTOR’S communication with VENDOR.
5.4.3
INSPECTION AND TESTING
5.4.3.1 Inspection level assigned to this supply is 6 according to Annex F - Purchasing Conditions.
5.4.3.2 All testing and inspection shall be, as a minimum, in accordance with the applicable OWNER
inspection requirements, and applicable codes, specifications and instructions, which are included
in the corresponding Requisition.
5.4.3.3 VENDOR shall submit to CONTRACTOR manufacturing and test reports as specified on each
activity if it is indicated in the corresponding ITP.
5.4.3.4 Materials and workmanship shall be subject to inspection by the CONTRACTOR in the VENDOR’s
workshop and/or in the field.
5.4.3.5 The CONTRACTOR’S inspector will check, as a minimum, equipment components, dimensions,
tolerances, connection sizes, locations, and the quality of workmanship against certified drawings,
Specification Sheet and purchase order documents.
5.4.3.6 VENDOR shall notify the fabrication places and contact details for all components.
5.4.3.7 Should this inquiry result in an award of business, it is understood and agreed that all raw material,
Work in process and finished Work, or as parts and SUPPLY supplied by VENDOR or SUB-
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VENDORS, shall be subject to inspection and test by a representative of OWNER or CONTRACTOR
or their designated representative. However, the inspection shall in no way release VENDOR from
guarantees as to materials, apparatus, workmanship and performance.
For Equipment installed in a baseplate with drain connection supplied by VENDOR, VENDOR shall
include a Slope Test for Baseplate within the Inspection and Test Plan. This Slope Test will consist of pouring
water into the baseplate drain rim or drain pan when supplied and check that the water is drained through the
baseplate drain connection.
Volume of poured shall be 2 litres per m2 of baseplate.
The water shall be poured directly to the rim or pam and the acceptance criteria shall be to collect 85% of
poured water through the drain connection.
5.4.4 FIELD SERVICE
5.4.4.1 VENDOR shall quote for provision of suitably qualified and experienced personnel for the Supervision
of field services. Rates, manpower requirements and durations shall be quoted for the provision of the
following Field Services, using the template 10510-F-ITG-110-017-VI:
a) Installation and Pre-commissioning.
b) Commissioning and Start-up.
c) Operator Training.
5.4.4.2 All VENDOR´s representatives must be capable of written and verbal communications in the English
language, all training courses shall be organized in German and/or English. All VENDOR representatives are
expected to arrive on site complete with all special equipment and tools, personnel protection equipment
(including evacuation masks) and specialty equipment associated with their respective scope of work and
Site Requirements. All VENDOR representatives shall undertake foreseen ATEX and HSE training as per
requisition section 5.4.5.b.
5.4.4.3 An HSE responsible will be nominated in order to be the focal point from HSE notifications in the
Project (this role can be assumed by 1 of the advisor or vendor in charge).
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5.4.4.4 VENDOR or SUB-VENDOR must submit for CONTRACTOR approval, for each activity including field
services supervision works, a Risk Assessment prior to be authorized to enter to the Site. Before entering to
the site, the following personal documentation will be required:
• Medical certificate (as protocol required to work, eg.confined space), Internal and external training
needed, work visa if required, medical insurance, Emergency contact and PPE’s required in the
Project and any other documentation required by the Project.
• Technical dossier: P&ID’s, lifting drawings, Special tools, method statement, Risk analysis for the
activities to be performed, IOM (Operation Manual) and Commissioning and Start up manual for
commissioning activities and other documentation required by the Project.
5.4.4.5 VENDOR´s to provide sufficient quantity of specialists to fulfil CONTRACTOR Project Schedule. 24
hr / day coverage will be required for key Start-Up activities.
5.4.5 TRAINING
5.4.5.1 VENDOR shall quote for provision of suitably qualified and experienced personnel for the Training, all
training courses shall be organized in German and/or English. Rates, manpower requirements and durations
shall be quoted for the provision of the following Training Services:
• At VENDOR’s facilities.
• On site.
5.4.5.2 All workers entering the site shall follow every training session as indicated by CONTRACTOR,
including OWNER mandatory training if applicable, and specific Project CONTRACTOR Induction Session
as a minimum.
5.4.5.3 Vendors (advisors) shall attend the Project induction:
•
•
If vendors working less than 3 days a reduced induction will be received before entering to the Project.
If vendors working more than 3 days a full induction will be attended.
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5.4.5.4 Vendors who undertake designed activities (e.g. confined space entry) are required to attend the
appropriate OWNER / CONTRACTOR training program.
5.4.5.5 Vendors shall ensure that their employees have completed the mandatory statutory training (at
vendors’ administration and cost), before engaging in activity.
5.4.5.6 VENDOR shall be accompanied by a host if Vendor did not receive the full induction. (Host will be a
Contractor or Subcontractor responsible, previously accepted by the CONTRACTOR HSE Site Manager.)
5.5
SUB-VENDORS
5.5.1 VENDOR shall control, co-ordinate, expedite and resolve all problems with any SUB-VENDOR in
order to meet the requirements of this Requisition.
5.5.2 Main component suborders can only be awarded to approved SUB-VENDORS. VENDOR will defray
all alternative SUB-VENDOR prequalification costs.
5.5.3 Any selected SUB-VENDOR shall be approved by CONTRACTOR previously to the sub-order
placement.
5.5.4 CONTRACTOR reserves the right to reject any SUB-VENDOR proposed by VENDOR without any
price or delivery impact. For items not covered in the approved Project VENDOR List, CONTRACTOR
reserves the right to reject the selected SUB-VENDORs by VENDOR during the detailed engineering without
affecting the schedule and the price
5.5.5 VENDOR shall, as part of the detail design documentation, provide for CONTRACTOR information,
in case of Purchase Order, a copy of all SUB-VENDOR un-priced Purchase Orders.
5.6
HEALTH, SAFETY AND ENVIRONMENTAL REQUIREMENTS
5.6.1 HSE requirements are detailed in Project document HEHTEF-000-T-SS-0001 “HSE Requirements for
VENDORs”, included within this Requisition. VENDOR shall confirm compliance with HSE Codes,
Regulations, Standards, Project Specifications, and all the requirements included in the above mentioned
document.
5.6.2 VENDOR shall submit (if available) a copy of his HSE policy and/or HSE Management System (ISO
14001, ISO 45001).
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5.6.3 Confirmation that substances banned, hazardous to the living beings or the ozone layer, are not being
used in the equipment itself, its parts, spares, or their manufacturing.
5.6.4 Vendors must assess the risks associated with lifting and moving heavy objects and take appropriate
measures to minimize these risks. These measures may include the provision of suitable lifting aids or
equipment, or changes to work processes, work organization, or work environment. While the BaustellV
regulation does not specify a specific weight limit for parts or pieces that require lifting aids on construction
sites, it does require Vendors to identify and mark heavy objects that may pose a risk during handling and to
provide suitable lifting aids or equipment to handle them safely. The risk assessment should take into account
various factors such as the weight of the object, the frequency of handling, the distance of the lift, the location
of the lift, and the physical condition of the worker. Based on this assessment, Vendors are required to provide
suitable lifting aids or equipment to handle the objects safely and to ensure that workers who are involved in
lifting or moving heavy objects have received adequate training and instruction on how to do so safely.
5.6.5
In case of packages, confirmation that ground continuity of parts up to the grounding lugs is ensured
as requested by the applicable electrical code.
5.6.6
In those cases where CONTRACTOR data sheets include emission / effluent limit values, VENDOR
shall confirm commitment with such, or his expected values out of his quoted equipment under normal
operating conditions, for further evaluation by CONTRACTOR.
5.6.7 Any VENDOR (advisor, technician…) entering in the Project shall comply with all applicable rules and
regulations concerning HSE for the Project. Any field services regarding only supervision works by VENDOR
or SUB-VENDOR in the Project will require the submission by VENDOR or SUB-VENDOR of the Risk
Assessment of this activity for review and approval of CONTRACTOR prior to be authorized to enter to the
Site. HSE responsible will be nominated in order to be the focal point from HSE notifications in the Project
(this role can be assumed by 1 of the advisor or vendor in charge). Before entering to the site, the following
personal documentation will be required:
• Medical certificate (as protocol required to work, eg.confined space), internal and external training
needed, work visa if required, medical insurance, emergency contact and PPE’s required in the
Project and any other documentation required by the Project.
• Technical dossier: P&ID’s, Lifting drawings, Special tools, method statement, Risk analysis for the
activities to be performed, IOM (Operation Manual) and Commissioning and Start up manual for
commissioning activities and other documentation required by the Project.
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5.6.8 Hazardous Areas Classification (HAC)
All equipment and materials supplied by VENDOR shall comply with Directive Equipment for potentially
explosive atmospheres (ATEX 2014/34/EU).
VENDOR shall comply with the requirements detailed in HEHTEF-000-T-SS-0001 “HSE Requirements for
VENDORs”, VENDORS shall satisfy all legal requirements required by Directive relevant to risk evaluation,
documentation to be supplied and necessary certifications.
As a minimum, VENDORS shall provide the following documentation related to ATEX regulations:
• CE ATEX Declaration of Conformity. (Local and English language)
• CE Type exam certification (when applicable, according to equipment and/or system category).
• CE nameplate on the equipment (Local and English language).
• Equipment safety instructions (Operation manual of the equipment) (The language for the
maintenance documentation shall be English, accompanied with operating instructions in English and
Local language).
• Relevant technical documentation.
• The appropriate electrical certificates.
VENDOR who provides Equipment impacted by ATEX shall also guarantee compliance with local regulation.
VENDOR shall hire the Notify Body for the CE Marking of his supply.
5.7
DOCUMENTATION REQUIREMENTS
5.7.1 Documentation requirements are detailed in Project procedure HEFTEF-000-X-GP-0008 “VDDR
General Notes”, included within this Requisition.
5.7.2 Drawings to be included in chapter 5.7. are required to be updated up to the “as built” conditions, shall
be produced on AutoCad CAD platform, in accordance with the CAD specifications.
Once VENDOR is selected, CONTRACTOR will provide all requirements for P&ID´s development (simbology,
numbering, drafting requirements, seed files…).
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For Instrumentation requisitions and Packages including instrumentation requisitions. VENDOR shall
include the calibration certificates as independent items in the VDDL and shall provide calibration certificates
for all instrumentation as independent documents before the instruments are delivered.
5.7.3 VDDRs are an integral part of this requisition and as such, notwithstanding the terms of payment
provisions in the conditions of purchase, Purchase Order payment up to the full Purchase Order price may
be withheld until all VENDOR Drawing and Data Requirements are delivered and accepted by
CONTRACTOR.
5.7.4 Material delivery is not considered complete until the required copies of VENDOR equipment
operating instructions and equipment maintenance manuals have been transmitted/ delivered to
CONTRACTOR and receipt and approval of instructions and manuals has been acknowledged by
CONTRACTOR.
For Skid Mounted Equipment. General Arrangement Drawing (GA) shall be submitted by VENDOR within
the agreed VDDR´s date. Skid / anchor bolt´s footprint and main nozzle location and elevation shall be defined
at first edition. No further modifications are allowed.
Gravity Centre and final weights shall be issued no later than second edition of drawing.
GA shall be agreed and approved at second edition. VENDOR shall strongly respect approved GA. Any
modification from VENDOR that originates reworks for CONTRACTOR will be back charged.
5.7.5
In case CONTRACTOR has comments to the VENDOR documents, they will be incorporated into the
documents that will be returned to the VENDOR. If VENDOR does not understand any of the comments, or
considers that it is not applicable, the first option would be to clarify the comment through telephone or email
with CONTRACTOR. If these channels do not solve the issue, a Comment Resolution Sheet (CRS) shall be
completed by VENDOR, using the template 10510-F-ITG-130-107-VI included in this requisition, and sent to
CONTRACTOR in order to clarify the comment and reach an agreement. Format of CRS is attached to this
Requisition. A single CRS shall be prepared for each VENDOR document including the comments to be
discussed related to this document. CRS shall be named as follows: VENDOR Document Code-CRS Rev.X
(VENDOR Document revision).
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5.8
DEVIATION LIST
5.8.1 The complete SUPPLY shall be in accordance with this Requisition and its attached documents. No
deviations shall be allowed. However, in case a deviation cannot be avoided, it shall be included in the
“Deviation List” format included in this requisition. Only deviations shall be included in the list, no clarifications,
comments or questions shall be included in the “Deviation List”.
5.8.2 Additionally only one “Deviation List” shall be accepted. In case VENDOR needs to get information
from different SUB-VENDORS it is VENDOR responsibility to compile all deviations into a single coherent
“Deviation List”.
5.9
INFORMATION REQUIRED WITH QUOTATION
5.9.1 DEVIATION LIST
5.9.1.1 As indicated in point 5.8, no deviations to this Requisition and its attached documents shall be
allowed. However, in case a deviation cannot be avoided, it must be declared by VENDOR in the
“Deviation List” format 10510-F-ITG-130-107-II, included in chapter 8 (“Others”) of this requisition.
Only deviations shall be included in the list, no clarifications, comments or questions shall be
included in the “Deviation List”. Only one “Deviation List” shall be accepted. In case VENDOR needs
to get information from different SUB-VENDORS it is VENDOR responsibility to compile all
deviations into a single coherent “Deviation List”. In case of no deviation, VENDOR shall indicate
“NO DEVIATION” in this list.
5.9.1.2 Quotation without this Deviation List completed will not be considered.
5.9.2 SCOPE OF SUPPLY
5.9.2.1 VENDOR to confirm and detail the Scope of SUPPLY in the quotation.
5.9.3 VDDR (VENDOR Drawing and Data Requirements)
5.9.3.1 VENDOR to confirm in the quotation compliance with all VDDR included in the Requisition, including
the schedule to issue the applicable documents (column “Days” of each VDDR). Any bid not
including this document will be rejected.
5.9.3.2 VENDOR to send with the quotation all documents marked in the column/s “With the BID “of the
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attached VDDR. Any bid not including these documents will be rejected.
5.9.3.3 VENDOR to confirm in the quotation that all VENDOR Documents and Drawings including the
Equipment Operation and Maintenance Manuals will be handed over in the required Electronic
format, which shall not be Copyright Protected and shall be able to be reproduced by the OWNER /
CONTRACTOR in either Electronic or Paper form.
5.9.4 HSE DOCUMENTATION
5.9.4.1 In relation to HSE documentation required with the quotation, VENDOR shall comply with
requirements detailed in Project document HEHTEF-000-T-SS-0001 “HSE Requirements for
VENDORS”.
5.9.5 SPARE PARTS
5.9.5.1 VENDOR shall list all the required spare parts including those identified by CONTRACTOR, if any,
and all other potential spare parts of the equipment within their scope of SUPPLY, with their
respective unit prices, separately on each Spare Parts List when submitting the quotations for the
main equipment and materials. VENDOR shall, based on their experience, indicate in the appropriate
column the quantities of those spare parts requested by CONTRACTOR, if any, and recommended
as Spare Parts.
5.9.5.2 VENDOR to provide with quotation the following information:
5.9.5.2.1
Strategic Spare Parts: VENDOR to recommend (if Strategic Spares are not defined by
CONTRACTOR) and offer necessary Strategic spare parts.
5.9.5.2.2
Initial Spare Parts: VENDOR to recommend (if Initial Spare Parts are not defined by
CONTRACTOR) and offer spare parts required for pre-commissioning, commissioning and
Start-Up, Performance Testing and Reliability Run.
5.9.5.2.3
Other Spare Parts: VENDOR
to recommend (if Other Spares are not defined by
CONTRACTOR) and offer spare parts for 2-years operation. These are also referred as normal
operation spare parts.
5.9.5.3 VENDOR must comply with all the requirements indicated in the Paragraph 5.3.7 of this document.
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Material Requisition for Eyewash and Safety Showers Specific Conditions of the Supply
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5.9.6 REFERENCE LIST
5.9.6.1 VENDOR to provide with quotation a Reference List of similar SUPPLY for other Projects.
5.9.7 LIST OF SUBVENDOR
5.9.7.1 VENDOR shall include in the quotation a list of all SUB-VENDOR proposed for the supply of
equipment and materials, if applicable.
5.9.8 FIELD SERVICES AND TRAINING
5.9.8.1 VENDOR to quote for “Field Services” and “Training”, as specified in chapters 5.4.4 and 5.4.5.
VENDOR to provide with quotation approximate Equipment Erection Weight.
5.9.9 OPTIONALS
Following OPTIONALS shall be considered:
• Optional 1: delivery time and unit price per additional shower (ATEX) for each of the options
described in section 5.3.2.3.
• Optional 2: delivery time and unit price per additional shower (no ATEX) for each of the options
described in section 5.3.2.3.
Project: Q-32794 - Tecnicas - Stade LNG Folder: RFQ Files