DRAFT LETTER TO SUPPLIERS

Subject: [Project reference ]

Ref: [PO or contract #]

Dear [name],

For each equipment/product/technology/software provided under the above referenced contract and/or purchase order, we kindly ask you to provide us, no later than [date], with a copy of the attached certificate filled in, dated and signed, on your Company’s letterhead, to the attention of [name/ email address].

Please complete the attached certificate (standard) :

• Part 1 (EU Export Controls) for exports/supplies from the European Union (EU),
• Part 2 (U.S. Export Controls) for all exports/supplies,
• Part 3 for exports/supplies from countries other than EU or U.S.

If the equipment/product/technology/software you provide are not subject to any export controls (EU, US or other countries), please complete the attached certificate simplified version.

Should you have any questions on the foregoing or attached, please contact [name/ email address].

[Sincerely,]

[name]

[title]

[on Company’s letterhead]

Export Controls Certificate (standard)

Contract/Purchase Order [PO or contract #]

We [name of supplier] certify that following equipment/product/technology/software [description and reference] provided under the referenced Contract/Purchase Order [PO or contract #] (please tick appropriately):

Part 1 - European Union (EU) Export Controls

○ Are subject to the export restrictions of EU Regulation 821/2021 setting up a Union regime for the control of exports, brokering, technical assistance, transit and transfer of dual-use items under the following Export Control Number [xxxxx]; or

○ Are subject to other EU or EU member state export restrictions [please indicate restrictions]

○ Are not subject to the export restrictions of EU Regulation 821/2021 setting up a Union regime for the control of exports, brokering, technical assistance, transit and transfer of dual-use items and not subject to any other EU or EU member state export restrictions.

Part 2 - U.S. Export Controls

○ Are of U.S. origin and are subject to U.S. Department of Commerce (BIS) Export Administration Regulations (EAR) [please indicate ECCN xxxxx]; or

○ Are not of U.S. origin but contain U.S. origin components that are subject to U.S. Department of Commerce (BIS) Export Administration Regulations (EAR) export restrictions (controlled components) [please indicate percentage and ECCN xxxxx]; or

○ Are not of U.S. origin but are the product of U.S. controlled software or technology and fall under the US Department of Commerce (BIS) Foreign-Product Direct rule [please indicate ECCN xxxxx]; or

○ Are not of U.S. origin, do not contain U.S. origin controlled components, and are not the product of U.S. controlled software or technology.

Part 3 - Export Controls applicable to the country of export (other than EU or U.S.)

○ Fall under export control measures imposed by [country] under [applicable law xxxx]; or

○ Do not fall under export controls measures imposed by the [country of export] of the equipment/product/technology.

HS code of equipment/product:

[signature/name]

[title]

[date]

[on Company’s letterhead]

Export Controls Certificate (simplified)

Contract/Purchase Order [PO or contract #]

We [name of supplier] certify that following equipment/product/technology/software [description and reference] provided under the referenced Contract/Purchase Order [PO or contract #]:

○ Are not subject to the export restrictions of EU Regulation 821/2021 setting up a Union regime for the control of exports, brokering, technical assistance, transit and transfer of dual-use items and not subject to any other European Union, or European Union member state export restrictions.

○ Do not fall under export controls measures imposed by the United States of America.

○ Do not fall under export controls measures imposed by the [country of export] of the equipment/product/technology.

No export licence is required to export the above mentioned equipment/product/technology to [country of destination].

HS code of equipment/product:

[signature/name]

[title]

[date]

Project: Q-32859 - NMDC - Ruwais Folder: PO_TEMPLATE_Ruwais_rev._10