RLNG-000-PM-SP-2302

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 1 OF 63

ADNOC GAS

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY Contract No.

4700022871

JV TJN RUWAIS Contract No

215122C

Document Class

Class 2

Document Category (for Class 1)

OPERATING CENTER Contract No.

OPERATING CENTER Doc Ref.

IFC – Issued for Construction 14-Feb-2025 D.Sivaprakasam

ICR - Issued for Client Review 20-Aug-2024 D.Sivaprakasam

A.De-Vandiere T.Sakamoto M.Vallivel

S.Deilles K.Fujii

ICR - Issued for Client Review 12-Jun-2024 D.Sivaprakasam

F.Peron

S.Deilles / A.De- Vandiere

Rev.

Revision Purpose

Date

Prepared by

Checked by

Approved by

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 2 OF 63

Table of Contents

Contents

Page

1.0

2.0 3.0 4.0

5.0

INTRODUCTION 1.1 PURPOSE REFERENCES DEFINITIONS/acronyms 4.1 4.2 VENDOR DOCUMENTS NUMBERING AND FORMAT

5 Project Objective and Location …5 5 5 6 Definitions … 6 Acronyms … 7 8

Vendor Document Numbering … 8 5.1 List of documents to be Submitted … 8 5.2 Revision Number … 8 5.3 Revision Purpose … 9 5.4 Document Revision Date … 9 5.5 Cancelled Documents … 9 5.6 File Naming Convention … 9 5.7 Document Format … 10 5.8 5.8.1 Language and units 10 5.8.2 PDF Files 10 5.8.3 Native Files 11 5.8.4 Document Templates 11 List of Documents … 11 5.9 5.9.1 Documents forecast list 11 5.9.2 List of VENDOR documents and drawings 12 5.9.3 Document Class 12 13 DOCUMENT TRANSMISSION FROM VENDOR TO CONTRACTOR 6.1 General … 13 Concerned Documents … 13 6.2 Access to GAIA … 13 6.3 6.3.1 Software Requirements 13 6.3.2 Address and Password 13 6.3.3 Access Troubleshooting Guidance 13 Documents Uploading … 13 6.4 Document Validation … 15 6.5 Saving Draft Option … 15 6.6 Document Modification … 15 6.7 Document Deletion … 15 6.8 Error Messages … 15 6.9 15 COMMENTS TRANSMISSION FROM CONTRACTOR TO VENDOR

6.0

7.0

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 3 OF 63

8.0

9.0 CONTACTS

Comments on Vendor Documents – Workflow with Steps … 18 7.1 VENDOR DOCUMENT WORKFLOWS 22 TYPE 1 - MR - VENDOR DOCUMENT WORKFLOW – POC REQUISITIONS … 22 8.1 8.2 TYPE 1 - MR - VENDOR DOCUMENT WORKFLOW – YOC REQUISITIONS … 24 8.2.1 FOR COMPANY REVIEW … 24 8.2.2 FOR COMPANY INFORMATION … 25 TYPE 1 - MR - VENDOR DOCUMENT WORKFLOW – ADOC REQUISITIONS … 26 8.3 8.4 TYPE 2 & 3 - MR - VENDOR DOCUMENT WORKFLOW (REQUISITION LEAD – POC) … 28 TYPE 2 & 3 - MR - VENDOR DOCUMENT WORKFLOW (REQUISITION LEAD – YOC) … 30 8.5 8.5.1 FOR COMPANY REVIEW … 30 TYPE 2 & 3 - MR - VENDOR DOCUMENT WORKFLOW (REQUISITION LEAD – ADOC (NMDC)) 8.6 … 32 34 9.1 General … 34 Vendor Contact … 34 9.2 Contractor Contact … 34 9.3 34 10.1 VENDOR’s Quality Objective … 34 10.2 Non-Conformities on Document Format … 34 35 APPENDIX 1 – LIST OF VENDOR DOCUMENTS FOR COMPANY REVIEW / COMPANY INFORMATION / NOT TO BE TRANSMITTED TO COMPANY … 36 APPENDIX 2 – VENDOR DOCUMENT ITEMS … 47 APPENDIX 4 – GAIA PRESENTATION FOR VENDORS … 49 APPENDIX 5 – GUIDELINES FOR VPM (EXPEDITING AND INSPECTION) DOCUMENTS … 56 APPENDIX 6 –VENDOR DOCUMENT COVER PAGE TEMPLATE … 57 APPENDIX 7 – DOCUMENT STATES IN GAIA … 60 APPENDIX 8 – GAIA TROUBLESHOOTING GUIDANCE … 61

10.0 QUALITY MANAGEMENT

11.0 KEY DATA AND DATES

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 4 OF 63

Table of Changes compared to previous revision (for Procedures and Job Specifications only)

Paragraph

Modification description

Remarks / Origin

7.1.1

7.1.2

Vendor Documents COMPANY

to be Reviewed by

Updated as per COMPANY Comments in Revision 0A

Vendor Information

Documents

for

COMPANY

Updated as per COMPANY Comments in Revision 0A

Appendix 1

List of Vendor Documents for COMPANY Review/Information/Not to be transmitted to COMPANY

Updated as per COMPANY Comments in Revision 0A

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 5 OF 63

1.0

INTRODUCTION

1.1 Project Objective and Location

The ADNOC Ruwais LNG Project is a two train, near net-zero electrically driven LNG facility, targeting international markets. The feed gas for the project is supplied from the Habshan Gas Processing Plant via a new export gas pipeline. The plant will have two 4.8 MTPA (nominal capacity) electric driven LNG Trains with associated LNG storage/marine export facilities and utilities.

The ADNOC Ruwais LNG Project foresees the following main components at the facility:

• Onshore LNG Liquefaction facilities for 2 x 4.8 MTPA electrically driven LNG Trains (9.6MTPA total)

• Common facilities including inlet receiving facilities, LNG storage, BOG handling, flare, refrigerant

storage and support buildings.

• Utilities to support the facilities including import power from the national grid.

• Marine facilities for LNG export and bunkering.

2.0 PURPOSE

The purpose of this document is to define the electronic communication and follow-up between CONTRACTOR and VENDOR to manage the documentation due by the VENDOR after placement of the Purchase Order. This document’s scope is to outline the requirements to be implemented by VENDOR for the supply of the documentation listed on “SR-Scope of supply” Part II on RUWAIS LNG EPC Project.

The required documentation is an integral part of the supply, and its omission shall be considered as a non-fulfilment of the Purchase Order.

3.0 REFERENCES

This section lists the documents that shall be referred to when using this document:

Project Documents:

Document Number RLNG-000-PM-PP-1102 RLNG-000-PM-PP-1105 RLNG-000-PM-SP-2303

Company Specifications:

Document Title

Document Identification and Numbering Procedure Document Management Procedure Final Vendor Documentation Requirements Specification

10F-04-00-0A-Annexure 10F-4 10F-01-00-0A-Annexure 10F-1 TE-PR-063

Document Control Procedure Reviews, Comments & Approvals Numbering of Engineering Drawings and Document Procedure

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 6 OF 63

4.0 DEFINITIONS/acronyms

4.1 Definitions

Abbreviation/Acronyms COMPANY

CONTRACTOR

EPC PROJECT Site Document

Document Reference

Document Series

GAIA

JDMS

JPLUSP

Information Items

Priority Documents

Meaning

Abu Dhabi National Oil Company (ADNOC) P.J.S.C. TJN Ruwais, Joint Venture of Technip Energies France -Abu Dhabi, JGC Corporation and National Marine Dredging Company (NMDC) Engineering, Procurement and Construction Ruwais LNG Project (EPC) Site means the location where the plant is to be constructed A general term for a vendor document or drawing required from VENDOR in the SR Part II It is either a drawing of size A1, A2, A3 or A4 in one or more sheets or a several A4 size sheets document, unless otherwise specified. It is submitted by VENDOR to TJN for review in Contractor EDMS and it is validated by TJN.

A unique and unchangeable document identification number given by VENDOR. VENDOR must indicate it on all documents, in the document title block. Company Document Reference will be the primary numbering system and Vendor Document Reference shall be the secondary numbering VENDOR documentation is organized in homogeneous sets as follows:

Engineering, construction, and start-up documents A series, e.g. A0001, A0101, etc.
Inspection documents B series, e.g. B1001, B1002, etc.
Expediting documents C series, e.g. C1001, C1002, etc.
Subcontractor documents D series

It the Electronic Document Management System (EDMS) used by CONTRACTOR. A delivery wizard is used by VENDOR to upload documents and to consult-up-to-date status of supplied and forecast documents.

It is the Electronic Document Management Systems (EDMS) used by CONTRACTOR (YOC) to manage Vendor Documents. CONTRACTOR (YOC) Correspondence and Document Delivery Platform for VENDOR Synonyms Document Codes/Document Items Special codes created by Technip Energies to group documents containing the same type of required information. They are defined in the SR Part II and in attachment 1. E.g. B1002 is used for Quality Control Plans. Priority documents are subject to penalization or term of payment. Priority documents can be recognized through the field Priority Indicator set to “Y” value in Information Item.

SR Part 1 and Part II

TAG

Scope of supply of the material Requisition. An attachment to the material requisition including Part I: equipment/bulk material supply and Part II: documents supply. A unique equipment identification number defined in the SR Part I. E.g. P-101 is used for a pump. (Equipment Items mentioned in this procedure are to be customized for each project)

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 7 OF 63

Abbreviation/Acronyms

Meaning

Tag must be defined in Document Titles of all documents relevant to the following engineering disciplines: Furnaces and Boilers, Pressure Vessels, Rotating Equipment, Package Equipment and Water Treatment. It is not applicable for piping itemized material, civil bulk material, electrical bulk material, instrument and electrical cables. E.g. General Arrangement Drawings P-101

VENDOR

A company having been awarded a purchase order for the design and the supply of materials and/or equipment.

MR Type 1 - Single Requisition

Single Requisition means the requisition for inquiry/purchase which covers only Equipment and/or Material of one Partner i.e. TEN, JGC or NMDC. The corresponding Engineering and Procurement activities related to this Single Requisition shall be handled by this Partner.

MR Type 2 - Multiple Requisition

MR Type Consolidated Requisition

Multiple Requisition means the requisition for inquiry/purchase which covers Equipment and/or Tagged Material of two or multiple Partners. One Partner will lead the MR and will issue the Main MR which include Secondary MR(s). The other Partner(s) not leading will issue Secondary MR(s) specific to their scope to the MR lead and will support Requisition Leader for pre-order and post order activities such as but not limited to: Requisition preparation, Clarifications, TBE, Vendor Documentation Review related to its own scope of works.

Consolidated Requisition means the requisition for inquiry/purchase which covers Equipment or Bulk Material (other than steel structure) of multiple Partners consolidated in one single Requisition. Designated Partner Requisition Leader is responsible to consolidate input data from the other Partner(s). The other Partner(s) not leading the MR will issue Equipment specific documents (such as Data Sheet, etc.…) only or Bulk Material BOM of its scope to this Partner Requisition Leader. The corresponding Procurement activities shall be handled by this Partner Requisition Leader.

4.2 Acronyms

Abbreviation / Acronyms

EDMS

II(s)

KOM LRE MDRB MDR MR

Meaning

Electronic Document Management System: GAIA (POC) and JDMS/JPLUSP (YOC) Information Item(s) A set of document items plus tag numbers if any. It represents the elementary needs in term of vendor documentation regardless of what the actual document(s) will be. E.g. B1002: P-101 P-102 means Quality Control Plan(s) for pumps P-101 and P-102. Kick-Off Meeting Lead Requisition Engineer Manufacturing Data Record Book Master Document Register Material requisition that includes:

Requisition for purchase listing:

• the documents relating to the scope of supply, • the applicable documents, with their reference number and revisions

Scope of supply.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 8 OF 63

Abbreviation / Acronyms

Meaning

PDF

PIM PO LRE VDC

VPM

Adobe® Portable Document Format. The main file shall be in this format to be uploaded by VENDOR in GAIA to validate the delivery. Pre-Inspection Meeting Purchase Order Lead Requisition Engineer Vendor Document Controller A contact person in TJN in charge of Document Control Vendor Performance Management (incharge of Expediting and Inspection/Quality Control)

5.0 VENDOR DOCUMENTS NUMBERING AND FORMAT

5.1 Vendor Document Numbering

VENDOR shall number each drawing/document using COMPANY document numbering system. Company Document Number shall be the primary numbering and Vendor Document Number shall be the Secondary numbering. All VENDOR drawings and documents shall be numbered as below:

➢ RLNG-V-XXXX-XXXX-YY(Y)-ZZZZ_R (For Example: RLNG-V-1010-0001-BH-0001)

Were

• RLNG – Project Name

•

V - Vendor

XXXX-XXXX – Contractor Requisition Number

YY(Y) – Vendor Code (For Example Baker Huges : BH) – Will be defined at the KOM with Vendor

ZZZZ – Serial Number

• R – Revision Number

NOTE: For YOC, Operating Centre document number shall also be assigned. Numbering rule shall be shared by YOC in SP-000-11360-0001_Instruction for Vendor and Sub-Contractor Documentation (YOC)”.

5.2 List of documents to be Submitted

The document requirements from VENDORS shall be in accordance with the detailed requirements listed in each Material Requisition / Purchase Order and shall depend on the type of equipment and or systems being procured. Refer Appendix 2 for Vendor Document Codes.

Please refer Section 5.8 for the details on list of documents to be submitted by the Vendor as per requirements specified in SR Part II.

the

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

Project NumberVendorRequisition NumberVendor CodeSerial NumberRevisionRLNGV XXXX-XXXXYY(Y)ZZZZRRUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 9 OF 63

5.3 Revision Number

Vendor shall follow Numerical Revision Numbering System starting with 0,1,2,3…

The first submission of vendor document shall start with Revision 0 and then shall continue by 1,2,3…

5.4 Revision Purpose

Revision Purpose

Description

For Review

For Construction

As Fabricated

First issuance starts with Rev 0 and continues with Rev. 1,2,3 etc., until Code 3

After Code 3 Review Revisions, the next revision – For Construction shall be used

After Code 3 of Construction Revisions, the next revision – As Fabricated shall be used

Note: PIDs shall go through one more revision which is Issued for Hazop after Issued for Review and before Issued for Construction:

5.5 Document Revision Date

The revision date appears on the document title block. Dates shall be indicated as follows:

DD-Mmm-YYYY where:

DD: the two digits of the day.

Mmm: the first 3 letters of the name of the month.

YYYY: the four digits of the year.

Ex: 25-Mar-2024

5.6 Cancelled Documents

When a document is no longer valid, because it is cancelled, VENDOR shall inform CONTRACTOR about the reason(s) for such a change.

I. CANCELLED DOCUMENT ALREADY ISSUED TO CONTRACTOR / COMPANY

When a document has already been issued to COMPANY, and requires to be Cancelled, VENDOR shall issue only the front page of the document in an upgraded revision and with the status “CANCELLED”. This front page shall display:

➢ in the “revision list” and the “title block” the revision purpose “CANCELLED”,

➢ in the footer of the cover page “revision purpose” the mention “CANCELLED”,

➢ across the front page a stamp with the mention “CANCELLED”. The title of the Cancelled

document shall be updated as follow: CANCELLED - Title.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 10 OF 63

II. CANCELLED DOCUMENT NEVER ISSUED TO COMPANY (VOID)

For a document that has never been issued, there is no requirement to issue the front page of the document. However, Vendor has to mark a strikethrough of the cancelled document reference and highlight in the forecast list (shall not just delete the document) and shall forward the same to CONTRACTOR DCC in order to remove the document reference from GAIA.

5.7 File Naming Convention

The files are to be named with Company Document Reference (as detailed Section 5.1) which is the primary document numbering

5.8 Document Format

5.8.1 Language and units

All drawings and documents shall be written in ENGLISH.

All units and dimensions shall be in the metric system unless otherwise specified. Specifically piping and equipment nozzles connected to piping shall be expressed in inches.

The following Diacritical marks, Symbols and Special Characters are forbidden except the & \ symbol. However, the & symbol can be used in the title. [~ ” # % ’ & * : ; , < > ? \ { | }.]

5.8.2 PDF Files

VENDOR shall submit documents in PDF format, in accordance with the following requirements:

➢ All PDFs shall be created as a minimum with Adobe version 8.x

➢ Documentation submitted in PDF format by VENDOR shall be created (by electronic conversion) from the original document’s native format. Scanned documents will only be accepted where there is no access to the electronic native file, or where a signature has to be captured (e.g. signed certificates, signed front sheets).

➢ Scanned pages (for Certificates for example) shall be in OCR/tagged format to facilitate live searches

within the PDF document. Bookmarks are mandatory for Scanned documents.

➢ Documents that can only be scanned shall be scanned at a minimum of 300 Dots Per Inch (DPI)

➢ Each document shall comprise of one PDF file only and shall not have any embedded elements, attachments or links to external files. Where a document is composed of different files then a single PDF shall be submitted.

➢ PDF shall be created at the original size of the document to enable accurate printing at full size if

required.

➢ PDF shall be saved with an orientation that enables easy viewing on screen without rotating.

➢ TAG referencing shall also be clear.

➢ Opening options should be set by default to view ‘full page’ & ‘bookmarks’ if present.

➢ Bookmarks shall be available for documents with more than 100 pages

➢ All PDFs submitted shall have open security, i.e. they shall NOT be password protected.

➢ Only one main PDF file is allowed

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

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➢ Where VENDOR is submitting a sub-VENDOR’s project specific drawing or document to CONTRACTOR, it shall have been previously reviewed by VENDOR. Document shall be signed by VENDOR on the front sheet so that CONTRACTOR can see that the document has been reviewed internally by VENDOR.

➢ Drawing and Document sizes shall comply with ISO 216 (i.e. A1, A2, A3 & A4). Typically, documents

shall be A4 size and drawing sheets shall not exceed A1 in size.

➢ Documents and drawings of a size greater than A3 shall be produced so that they are legible when

printed at A3 size.

➢ Particular care shall be taken with documents in tabular format that extend to more than one page

wide and/or high to have column and row headings repeated on subsequent pages.

➢ A document having more than one sheet must be defined as only one electronic file under one common document reference in PDF format, with as many sheets as necessary merged in the file. The common document reference must appear on each page of the document.

➢ Colour views are prohibited.

➢ The title block must be placed in the bottom right-hand corner of drawings.

➢ It shall be at the correct size to allow an automatic folding after printing, in order to avoid the title

block being hidden inside.

➢ For JDMS, the maximum file size for a document is 1.2 GB.

5.8.3 Native Files

➢ VENDOR shall submit natives files for each new issue of the document.

➢ The VENDOR shall submit these native files without security, i.e. they shall not be password

protected.

➢ The VENDOR and CONTRACTOR have to agree on the file types prior to Contract/PO award.

➢ CONTRACTOR shall receive the following documents at a minimum: drawings, lists, data sheets, and registers. This list is not exhaustive and may be modified based on CONTRACTOR’s requirements.

➢ Any CAD file shall be a single file with all the elements contained in the file, with no reference files

or external data required.

5.8.4 Document Templates

CONTRACTOR and COMPANY shall provide Documents Templates for VENDOR’s mandatory use. Word, Excel, Drawing Border templates are attached in Appendix 6.

5.9 List of Documents

5.9.1 Documents forecast list

Forecast List shall list all the documents managed through CONTRACTOR EDMS,

➢ On receipt of PO award, VENDOR shall complete the forecast list to identify all the documents and planned first submission dates to meet the requirements specified within the SR Part II.

➢ VENDOR shall submit the forecast in native (Excel) format to the CONTRACTOR for review.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

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➢ The forecast list shall be reviewed and agreed by CONTRACTOR (LRE) during the Kick-Off

Meeting with VENDOR.

➢ For VPM documents, only the MDRB reference shall be indicated in the forecast list and recorded in the EDMS. Other documents such as Material Certificates, Testing Reports etc. will not be recorded in the EDMS but included in the MDRB.

➢ VENDOR shall submit for CONTRACTOR approval any subsequent changes to the forecast list

before being implemented.

➢ VENDOR shall issue regular updates at a frequency agreed with CONTRACTOR. All changes

shall be marked in yellow.

➢ CONTRACTOR will review the forecast list on a regular basis, as agreed with the VENDOR, for compliance with the requirements of this specification, including the document numbering, format and omissions; and will communicate its comments to VENDOR. Any identified non-conformance in document submission will also be communicated as such to VENDOR.

➢ VENDOR shall mark up as VOID on the forecast list a document that is no longer required and

that has never been issued.

➢ TAG number(s) must be defined for the requisitions relevant to the following engineering disciplines: Furnaces and Boilers, Pressure Vessels, Rotating Equipment, Package Equipment and Water Treatment.

5.9.2 List of VENDOR documents and drawings

The list of VENDORs documents and drawings (doc item A0001) shall list all the documents required in SR part II, including documents not managed in CONTRACTOR EDMS.

It shall be completed as per the template that will be provided by CONTRACTOR.

This document shall be the first document to be submitted for review through CONTRACTOR EDMS

VENDOR shall mark up as CANCELLED on the list a document that has been issued at is no longer required (refer to chapter 5.5)

least once and

Note: List of VENDOR documents and drawings shall be updated regularly or at least once a month.

5.9.3 Document Class

➢ Document Submission from VENDOR to CONTRACTOR :

Document Class

Description

Class 1 Class 2

For Review For Information

➢ Document

submission

from CONTRACTOR

to COMPANY

for Company

Review/Information:

Document Category A B

For Review For Information

Description

Document Submission not required to Company (However will be part of final documentation, if applicable)

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 13 OF 63

6.0 DOCUMENT TRANSMISSION FROM VENDOR TO CONTRACTOR

6.1 General

VENDOR shall submit documents through CONTRACTOR EDMS. No preliminary document shall be submitted on an informal basis, unless specifically requested.

VPM documents will not be delivered through CONTRACTOR EDMS. They shall be sent directly to the VPM team as indicated in Appendix 5. Except for VPM documents, documents exchange is managed by means of CONTRACTOR EDMS and documents sent by e-mail are not accepted.

CONTRACTOR EDMS (POC) (GAIA) Users’ Guide is available in Appendix 4 of this procedure. CONTRACTOR EDMS (YOC) (JDMS/JPLUSP) user guide will be shared with the successful vendor.

6.2 Concerned Documents

CONTRACTOR EDMS covers the exchanges of electronic files of VENDOR technical documents for review of A and B series required by the SR part II of the MR. Non-technical documents of C series must not be uploaded in CONTRACTOR EDMS, unless C1009 if required by the project. They must be submitted in accordance with the other instructions provided by the Procurement department during the kick-off meeting or apart.

6.3 Access to GAIA

6.3.1 Software Requirements

To have access to GAIA, VENDOR can use Microsoft Edge, Google Chrome or Firefox browsers.

6.3.2 Address and Password

The Internet address of GAIA is :

https://gaia- tpplm.apps.technipenergies.com/LascomPLMSSO/LoginSSO.aspx?SystemName=GAIA_TPPLM_PROD

CONTRACTOR will provide VENDOR with the user ID a few days after the Purchase Order is released.

VENDOR will be able to set up his own password with Forgot password feature.

Please refer to Appendix 4 (GAIA Presentation for VENDORS) for illustrations.

6.3.3 Access Troubleshooting Guidance

Appendix 8 Troubleshooting Guidance is to be consulted in case VENDOR cannot access GAIA.

Note: Similar instruction for JPLUSP will be provided to successful VENDOR.

6.4 Documents Uploading

6.4.1 Filling the form

VENDOR fills out Delivery form to upload documents. Refer to Appendix 4 GAIA Presentation for VENDORS.

From VENDOR layout accessible from the menu, VENDOR selects documents reference in state forecast, refused or issued. He clicks on send menu then Deliver Documents, the Delivery window opens.

A new revision of documents in different state than the ones mentioned above cannot be recorded until the current one is returned to VENDOR. RI can be contacted in this case with a request either to review

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 14 OF 63

the document before the due date or to return it not reviewed in Code 1 with a remark “Not reviewed. New revision is to be submitted by VENDOR”.

If the reference is not listed, VENDOR must contact the VDC.

6.4.2

Instructions

VENDOR can add information for the LRE about the delivery.

6.4.3 Transmission

VENDOR fills in the transmittal number in Reference if needed. It is a free text and can be left empty. The Date is filled in by default by the one of the days (the actual transmission date can be changed if necessary).

6.4.4 Document Reference

Reference will be filled in automatically.

6.4.5 Document Revision

VENDOR uses the drop-down list to select the corresponding revision number.

6.4.6 Revision Purpose

VENDOR uses the drop-down list to select the corresponding revision purpose.

6.4.7 Revision Date

VENDOR clicks on the calendar icon to select the revision date of the document.

6.4.8 Title

Title will be filled in automatically.

6.4.9 Scope of Work Matching (Information Items)

The Information Items correspond to the Document Items + the Document Tags.

If not filled in by default, VENDOR selects the Information Item(s) relevant to the information contained in the document in the drop-down list.

Then, if not filled in by default, VENDOR selects relevant Tag(s) from the displayed list. Only Tag(s) already linked to selected Information Items will be displayed.

In case several Information Items are applicable, all of them can be selected.

In case several Tags are applicable, all of them can be selected.

VENDOR must fill in both fields which are mandatory.

VENDOR is responsible for checking and correctly defining all Information Requirements relevant to documents. Otherwise not defined Information Requirements will be regarded as never received and reminders will be sent to VENDOR.

In case some Information Item or Tag are not available in GAIA or if any doubt, VENDOR must contact VDC.

6.4.10 Files

VENDOR clicks on Files and uploads the corresponding files properly named (at least one PDF is mandatory).

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 15 OF 63

6.5 Document Validation

Once the form is filled out and at least a PDF file is attached, VENDOR clicks on Start. If everything is done correctly, the window closes, and the state of the document is Work in Progress. After validating a document VENDOR will not be able to make any further changes. In case a mistake is made VENDOR must immediately contact VDC or LRE before the document is processed by TJN.

6.6

Saving Draft Option

The VENDOR Delivery form enables VENDOR to save a delivery as a draft by clicking on Save. Then, to continue the action, VENDOR goes in Mailbox in the menu. Saved delivery packages are named IC and will be in draft. He clicks on the corresponding IC, the form opens again, and VENDOR can add information and makes changes. Then VENDOR clicks on Start to validate the delivery.

6.7

Document Modification

Once a document is transmitted for review, it is impossible to change its Reference and/or Revision Number in GAIA. In case a mistake is made, VENDOR must immediately contact VDC or LRE. The document will be returned to VENDOR in Code 1 and VENDOR will have to change its revision index and to re-upload the document under a new revision.

6.8

Document Deletion

VENDOR cannot delete a document, once it is validated. In case a mistake is made, VENDOR must immediately contact VDC or LRE.

6.9

Error Messages

Typical error messages are described in Appendix 8 Troubleshooting Guidance. In case VENDOR gets other types of error messages he shall capture a copy of the screen showing the error message and send it attached to an email to VDC.

7.0 COMMENTS TRANSMISSION FROM CONTRACTOR TO VENDOR

Documents “for review” shall be received in CONTRACTOR by the dates specified in the Part II of the SR.

All documents must be submitted by VENDOR by due dates and finally reviewed by CONTRACTOR and COMPANY, as applicable, before the date of equipment and/or material delivery. CONTRACTOR shall review and transmit the Consolidated Comments within 15 working days.

Each next revision of a vendor document must be submitted within 10 working days after the receipt of comments.

All documents must be submitted by VENDOR by due dates and finally reviewed by CONTRACTOR and COMPANY, as applicable, before the date of equipment and/or material delivery. (Refer to Appendix 1 for List of Vendor Documents for Company Review and for Company Information)

For the priority documents, non-observance of delivery dates and information required (code 1) may entail penalization (refer to Purchase Order and to the Notes in Part II of the SR).

Furthermore, for documents required for erection and installation (all A5XXX series in the SR part II), one copy shall be delivered in the packages with the equipment or material. The LRE is in charge of the consolidation of CONTRACTOR and COMPANY Comments and of allocating a CONTRACTOR’s review Code on the commented document.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 16 OF 63

In order to optimize the engineering work (both the CONTRACTOR’s in-housework and the VENDOR’s work) all parties have to consider a single turnover of drawings (i.e. submission by VENDOR for review, return to VENDOR with comments, the document being considered final after comments have been incorporated).

Vendor shall provide their comments directly file. The comments on VENDOR’s documents shall in no way relieve VENDOR from liability, especially concerning the design of the material/equipment or facilities.

in the PDF

Review Code Label

Review Code Definition

Code 1 - Revise and Resubmit

Code 2 - To be issued as final provided are incorporated

comments

Is used when a document is not acceptable in its submitted version and the VENDOR is required to make significant modifications and / or to provide data that is not yet included in the document, and to re-submit it for review. If the documents indicate non-compliance with contractual requirements which are stipulated in the Scope of Work and its associated specifications / codes, nonconformity shall be indicated by the Requisition Leader. Documents in code 1 with nonconformity shall be submitted again as soon as possible. Code 1 may also apply to documents which, for reasons not relating to nonconformities, have to be submitted again before being accepted as released for construction (e.g. VENDOR did not have the requisite input data: “Hold” point is identified, or Key Interface Data is missing or erroneous).

Is used for usual engineering comments. The documents reviewed/commented shall be transmitted to the VENDOR with an electronic notification/transmittal letter indicating the deadline for returning the documents. The Inspection and Quality Control disciplines are authorized to carry-on out shop acceptance on the basis of drawings and documents annotated with code 2, provided that comments are implemented before inspection.

Code 3 - No Comment - Final Issue

Is used for certified documents finally reviewed without comments by CONTRACTOR or documents not to CONTRACTOR for review (e.g. document issued for information). APPROVAL shall in no way be construed as relieving VENDOR of any of his obligations, responsibilities or liabilities under the Purchase Order or in accordance with APPLICABLE LAWS

submitted

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 17 OF 63

Review Code Label

Review Code Definition

Code 4 – For Information only

Is used for documents issued by VENDOR for CONTRACTOR information

All comments must be incorporated into documentation by the VENDOR in order to receive final approval. Any comments not incorporated by VENDOR shall only be after written agreement with CONTRACTOR/COMPANY waiving the requirement for the comments to be incorporated in the document.

Documents reviewed and stamped by CONTRACTOR will be notified to VENDOR’s contact e-mail address. This automatic email notification includes a link to the commented document.

VENDOR can access directly to the documents in CONTRACTOR EDMS.

VPM documents already signed by VENDOR and reviewed/endorsed/stamped by CONTRACTOR’s inspector will be considered as Final and will not be returned to VENDOR with Code 1/ Code 2 / Code 3 / Code 4.

VENDOR can create filters in GAIA in order to receive reminders through filters subscription (notification on a specific search/filter) in case there is any delay in submitting priority documents and/or resubmitting documents stamped in Code 1.

NOTE: All CONTRACTOR OC’s shall follow the same Code Stamp definitions, however, each OC shall create and manage their own stamp based on the OC’s Quality Systems.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. CONTRACTOR DOC. REF.

RLNG-000-PM-SP-2302 215122C-000-JSM-2302

7.1

Comments on Vendor Documents – Workflow with Steps

7.1.1 Vendor Documents to be Reviewed by COMPANY

REVISION: 1

PAGE 18 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302 215122C-000-JSM-2302 CONTRACTOR DOC. REF.

REVISION: 1

PAGE 19 OF 63

General

Step #1

Time for review is given for information and Guideline / target to return comments to Vendor within 15 working days. VENDOR Document is submitted to CONTRACTOR for review CONTRACTOR to comment the document in red lining and transfer to COMPANY COMPANY to review and comment if any

Step #2

Step #3

CONTRACTOR to review COMPANY ‘s comments any , C OMPANY’s comment are discussed with COMPANY if CONTRACTOR transfer commented document to VENDOR All COMPANY comments will be transmitted to VENDOR. No COMPANY comments will be removed However, CONTRACTOR to clearly indicate the COMPANY Comment which are closed and not to be considered by VENDOR : “Closed by Contractor – Not to be Considered by Vendor” and to answer comments using the .pdf text box of the comments.

In case of Code 3 (no comment), VENDOR to issue the next rev. with “IFC - Issued for Construction”. In case of Code 1 or 2, VENDOR to review comments and to answer them in the .pdf text box of the commented document (picture to be added) if any, comments are reviewed between VENDOR, CONTRACTOR and COMPANY VENDOR to update and to revise document VENDOR to transfer revised document + answer to comment on previous revision to CONTRACTOR Answer to comments are formalized on the previous revision of the documents by directly answering within text box created for the comment itself.

CONTRACTOR to review and comment the new revision of document as well as the answer to comment given by Vendor on previous revision of document (formalized on the previous revision of document) CONTRACTOR to transfer new revision of document + previous revision of document with the comments and the answers to COMPANY COMPANY to review and comment if any CONTRACTOR to review COMPANY ‘s comments if any, COMPANY’s comment are discussed with COMPANY CONTRACTOR transfer commented document to VENDOR All COMPANY comments will be transmitted to VENDOR. No COMPANY comments will be removed However, CONTRACTOR to clearly indicate the COMPANY Comment which are closed and not to be considered by VENDOR : “Closed by Contractor – Not to be Considered by Vendor ” and to answer comments using the .pdf text box of the comments.

Step #4

In case of Code 3 (no comment), the next revision to be issued by VENDOR “AS FABRICATED”. In case of Code 1 or 2, cycle resumes to step #2

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. CONTRACTOR DOC. REF.

RLNG-000-PM-SP-2302 215122C-000-JSM-2302

REVISION: 1

PAGE 20 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 21 OF 63

General

Step #1

Step #2

Step #3

Time for review is given for information and Guideline / target to return comments to Vendor within 15 working days.

VENDOR Document is submitted to CONTRACTOR for review CONTRACTOR to comment the document in red lining and send it back to Vendor for implementation + to COMPANY for information.

COMPANY comments will be submitted to VENDOR together with the ones from CONTRACTOR or in a second set of comments depending on the timing. In case COMPANY would like to comment, comments should be received within 5 working days not to disturb too much VENDOR production.

In case of Code 3 (no comment), VENDOR to issue the next rev. with “IFC - Issued for Construction”. In case of Code 1 or 2, VENDOR to review comments and to answer them in the .pdf text box of the commented document (picture to be added) if any, comments are reviewed between VENDOR, CONTRACTOR and COMPANY VENDOR to update and to revise document VENDOR to transfer revised document + answer to comment on previous revision to CONTRACTOR Answer to comments is formalized on the previous revision of the documents by directly answering within .pdf text box created for the comment itself.

CONTRACTOR to review and comment the new revision of document as well as the answer to comment given by Vendor on previous revision of document (formalized on the previous revision of document) CONTRACTOR to transfer new revision of document + previous revision of document with the comments and the answers to COMPANY for information CONTRACTOR to send it back its comments to Vendor for implementation In case COMPANY has some comments the “for Review” workflow applies COMPANY comments will be submitted to VENDOR together with the ones from CONTRACTOR or in a second set of comments depending on the timing.

Step #4

In case of Code 3 (no comment), the next revision to be issued by VENDOR “As Fabricated”. In case of Code 1 or 2, cycle resumes to step #2.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 22 OF 63

8.0 VENDOR DOCUMENT WORKFLOWS

8.1

TYPE 1 - MR - VENDOR DOCUMENT WORKFLOW – POC REQUISITIONS

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 23 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 24 OF 63

8.2

TYPE 1 - MR - VENDOR DOCUMENT WORKFLOW – YOC REQUISITIONS

8.2.1 FOR COMPANY REVIEW

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

8.2.2 FOR COMPANY INFORMATION

REVISION: 1

PAGE 25 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 26 OF 63

8.3

TYPE 1 - MR - VENDOR DOCUMENT WORKFLOW – ADOC REQUISITIONS

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 27 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 28 OF 63

8.4

TYPE 2 & 3 - MR - VENDOR DOCUMENT WORKFLOW (REQUISITION LEAD – POC)

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 29 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 30 OF 63

8.5

TYPE 2 & 3 - MR - VENDOR DOCUMENT WORKFLOW (REQUISITION LEAD – YOC)

8.5.1 FOR COMPANY REVIEW

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

8.5.2 FOR COMPANY INFORMATION

REVISION: 1

PAGE 31 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 32 OF 63

8.6

TYPE 2 & 3 - MR - VENDOR DOCUMENT WORKFLOW (REQUISITION LEAD – ADOC (NMDC))

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 33 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 34 OF 63

9.0 CONTACTS

9.1 General

Contact’s names shall be defined before placement of the Purchase Order.

9.2 Vendor Contact

The VENDOR shall ensure that there is always one person, to do the following actions:

receive documents reviewed by CONTRACTOR and is responsible for the internal dispatch.
receive reminders about delays if any and will be responsible for taking any remedial actions and for

replying.

receive emails concerning non‑conformities if any and is responsible for replying.
participate to the kick-off meeting. If not, other VENDOR participants must communicate to him/her the minutes of the kick-off meeting and provide to CONTRACTOR the name of VENDOR contact.
study the present requirements before uploading documents in order to satisfy all the CONTRACTOR’s requirements defined in it.

In case VENDOR delegates documents management responsibility to another contact person during the life of the project, VENDOR shall provide this person with necessary training so that the quality of documents and documents transmission remains conform to all the CONTRACTOR’s requirements defined in this procedure.

9.3 Contractor Contact

All technical questions shall be addressed to the LRE.

All questions about the document format and CONTRACTOR EDMS shall be sent to CONTRACTOR’s Vendor Document Control mailbox: ruwaislngepcvendordcc@ten.com

For JPLUSP : ruwaisdcc@jgc.com

All questions concerning non-technical documents of C series must be addressed to CONTRACTOR Expeditor in charge.

10.0 QUALITY MANAGEMENT

10.1 VENDOR’s Quality Objective

VENDOR shall present his quality objectives during the kick-off meeting, regarding documents follow-up, submission delays, electronic communication and the quality of electronic attachments.

E.g.: less than 2% of non-conformities on electronic attachment and on documents uploading in the CONTRACTOR EDMS, all documents in Code 3 by the delivery date, etc.

VENDOR is responsible for organizing the effective system of document quality control and continuous Improvement.

In case VENDOR submits documents received from his SUB-VENDOR to CONTRACTOR, VENDOR shall process them before submission in order to provide documentation in conformity with all CONTRACTOR’s requirements defined in this procedure.

10.2 Non-Conformities on Document Format

Non-conformities on document format are either the errors found in the document card (information registered in CONTRACTOR EDMS by VENDOR) or in the attached files. DCC will reject all documents

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 35 OF 63

with non-conformities and send a notification to the VENDOR. The VENDOR must immediately do the necessary modifications and re-upload the document under the same revision into the CONTRACTOR EDMS.

DCC will collect the number and types of non-conformities during the project execution to evaluate the VENDOR.

It shall be noted that DCC cannot delete a document revision once it is registered for review in CONTRACTOR EDMS (status is displayed in CONTRACTOR EDMS) and/or once it is returned to VENDOR. Non-conformities in attached files and non-conformities in document card:

Non-conformities in attached files

Non-conformities in document form

wrong requisition or purchase order number in the title block of the document

document uploaded under wrong requisition and/or purchase order number

wrong document reference in the title block

document registered under wrong reference

document reference modified without advising

document registered under wrong revision

wrong revision index in the title block

error on tag number

wrong/missing tag number in the title block (when applicable)

error on tag number/missing document title in EDMS (when applicable)

tag number

error on information item

wrong document attached

error on Information Item (II)

error in the filenames syntax

illegible or protected document

pages to be rotated

wrong electronic format of the attachment

non-contractual title block: missing logo, wrong format, etc

11.0 KEY DATA AND DATES

Referring to Material Requisition, there are key data with frozen dates that must be met by VENDOR. Submission of key data should not be compromised by the delay of some documents due to unavailability of all document information.

In such cases, the Vendor has to share the expected data before freezing date through a document.

The objective is submission of key data identified in the Material Requisition by the frozen date.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 36 OF 63

APPENDIX 1 – LIST OF VENDOR DOCUMENTS FOR COMPANY REVIEW / COMPANY

INFORMATION / NOT TO BE TRANSMITTED TO COMPANY

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

1 2

A0001 A0101

A0102 3 A0103 4 A0103A 5 A0103B 6 A0104 7 A0105 8 9 A0106 10 A0107 11 A0108 12 A0110 13 A0111 14 A0113 15 A0114 16 A0115 17 A0116 18 A0117 19 A0118 20 A0120 21 A0121 22 A0122 23 A0123 24 A0124 25 A0125 26 A0126 27 A0127 28 A0128 29 A0129 30 A0201

31 A0301 32 A0401

33 A0401A

List of VENDOR’s Documents and Drawings Process Description Process and Utility Flow Diagrams with Heat and Material Balance Piping & Instrument Diagrams HVAC Schematics and Flow Diagrams Hydraulic Schematics and Flow Diagrams Equipment List Noise Data Sheet External Painting / Coating Procedure Insulation Procedure Weight Data Sheet Vibration Data Sheet List of Piping Interface Connections Pipe Coating Procedure Internal Coating/Lining Procedure Metallization Procedure NOT USED NOT USED NOT USED Design Basis Design Report Training Program Material Selection Report Material Selection Diagram Process Data Freezing Tag Register Equipment Register Document to Asset Register Equipment Property Card Plot Plan and Elevation Chemical, Catalyst, Resin Specification and Consumption VENDOR Engineering Data-Book Index of VENDOR Engineering Data- Book

X X

X X X X

X X

X X X

X X

X X X

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 37 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

34 A0402 35 A1001 36 A1002 37 A1003

38 A1004

39 A1005 40 A1006 41 A1007 42 A1009

43 A1010

44 A1011 45 A1012

46 A1013 47 A1014 48 A1015 49 A1016 50 A1017

51 A1101

52 A1102 53 A1103

54 A1104

55 A1105

56 A1106

57 A1107 58 A1108 59 A1109 60 A1110 61 A1111 62 A1112 63 A1113

NOT USED Equipment Datasheet Performance Curves Calculation Notes Anti Surge Calculation Sheet (with Anti Surge Valve Sizing) Performance Curves of Auxiliaries Equipment Auxiliaries Data Sheets Lateral Critical Speed Analysis Torsional Critical Speed Analysis Blades Campbell Diagrams

and Goodman

Itemized

Crosshead Load Reversal Diagrams Including Effect of Valve Failure Thermal Rating for Heat Exchangers System Mechanical and Acoustical Pulsation Study Utility Balance Completed Lubricant Charts CFD Analysis Reports Pressure Drop Calculation Note Cross Sectional and Assembly Drawings (with Part List) Drawings of Auxiliaries and Equipment Supplied Loose Pressure Vessel Fabrication Drawings Tank Roof, Shell, Bottom Fabrication Drawing Piping, Insulation, Ladder and Platform Support Drawing Mechanical Seal or Packing Drawings (with Material List) Plate material list) Developed Plate Layout Drawings Detailed Drawings Trays & Internal Support Drawing Trays & Internal Construction Drawing Nameplate Drawing Heat Exchanger Construction Drawing

arrangement

drawings

(with

X X

X X X X

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 38 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

64 A1114 65 A1115 66 A1116 67 A1117 68 A1202 69 A1301 70 A1302 71 A1303 72 A1304 73 A1305

74 A1307

75 A1308

76 A1309 77 A1311 78 A1312 79 A1313 80 A1314 81 A2001

82 A2002 83 A2003 84 A2004 85 A2005 86 A2006 87 A2007 88 A2008 89 A2009 90 A2010

91 A2011 92 A2012 93 A2013 94 A2014 95 A2101 96 A2102 97 A2103

Liquid Seal General Arrangement Drawing Shop Drawings Mechanical Seal Barrier Fluid List Coupling Drawings (with Material List) Torqueing and Tightening Specification Flare Radiation Isopleths Flare Noise Map Casing Temperature Calculation Note Pressure Part Calculation Note Burners Capacity Curve Technical Documentation According to Applicable Regulation Hazard Analysis According to Applicable Regulation Insulating & Refractory Materials Application Procedure Flare Radiation Report FMECA Report RAM Report Ex Register General Arrangement Drawings Outline Drawings for off Base Equipment (Oil Console etc.) Flushing Auxiliaries Piping Drawings Piping Layouts and Drawings Isometric Sketches Foundation Layout and Loading Plan Structural Steel Drawing Stair, Ladders and Platform Drawing Steel Stack Drawing Template Drawing Civil Work Guide Drawings (Base Frame and Cable Holes) Lifting Apparatus Drawing VENDOR 3D model Piping Data Freezing Line List Piping Classes Hydraulic Component Description

X X

X X X

X X X X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

X X

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 39 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

X X

X X X X

X X

98 A2201 99 A2202 100 A2203 101 A2204

102 A2301 103 A2303 104 A2304 105 A2305

106 A2401

107 A2402 108 A2404 109 A2501 110 A2601 111 A3001 112 A3002

113 A3003 114 A3101

115 A3102

116 A3104

117 A3105

118 A3106

119 A3201

120 A3204

121 A3207

Structural Steel Calculation Note Piping Stress Calculation Note Stack Calculation Note Piping Thickness Calculation Note

Piping Interconnecting Drawing at Battery Limits (Including Nozzle Loads) Outlet Manifold Drawing Decoking Lines Layout Burner Piping Layout Civil Works and Foundation Drawing (with Material List) Civil Works and Foundation Calculation Note Civil Works / Structural Data Freezing Hydraulic Profile of Basins and Pits Dimensional Data for Piping (DDP) Instrument’s and I/O Lists List of Instrument Cables List of junction boxes, control boxes, cabinets and panels Instrument Data Sheets Instrument Calculation Sheets (Valves, Actuators, Flow Measuring Devices, Thermowells)

Safety Devices,

Calculation Sheets of Communication Network and Controllers Load Calculation Sheets for Intrinsically Safe Loops Instrument Calibration/Setting Data Sheets, Calibration Curves, Calibration Procedure Instrumentation Outline Dimensional Drawing (with Weight Indication) and Cross Sectional Assembly Drawings (Including Electrical Connections) Arrangement Drawings for Operator Consoles and Desks, System Cabinets, Control Boxes, Cabinet and Panels Corrosion Monitoring Outline Dimensional Drawing and Cross-Sectional Assembly Drawing

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 40 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

122 A3301

123 A3302 124 A3303 125 A3305

126 A3401

127 A3403

128 A3404 129 A3406 130 A3407 131 A3408 132 A3409 133 A3410

134 A3501

135 A3503

136 A3505

137 A3506 138 A3507 139 A3508 140 A3509

141 A3601 142 A3602 143 A3701 144 A3702

145 A3801

146 A3802

Electrical Power Consumption for Instruments, Instrument Air Consumption, Heat Dissipation Data Sheets Electrical Power Supply for Instruments Distribution Diagram Interconnection Block Diagrams Instrumentation Earthing Diagram

Instrumentation and Control Equipment Manufacturer Documentation Junction Boxes, Cabinets and Panels Wiring Diagrams Instruments, Junction Boxes, Control Boxes, Cabinets and Panel Location Drawings Instrument Hook-up Drawings Loop Wiring Diagrams System Cards I/O Assignment Sampling System Diagram Instrumentation Hardware Data Freezing Control and Safety Systems Description, Operating Principles, Functional Design Specification

Software Specification, Configuration Documentation and Manuals Control and Logic Diagrams (Interlock and Safety), Sequence Diagrams, Cause and Effect Charts HMI Graphic Displays (Color Hard Copy), Reports Printout Software Database Exchange Table System Architecture Diagram Instrumentation Software Data Freezing Instrument and Control Special Cables Definition Instrument Cables Drum Schedule Noise coverage study SIL Data

Digital Functional Design Specification

Integration and Cyber-Security

Computer Systems Attached Devices Asset Inventory

and Network

X X

X X X X

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 41 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

147 A3803

148 A3804 149 A3805 150 A3806

151 A4001 152 A4002

153 A4003

154 A4101 155 A4102 156 A4103

157 A4104 158 A4105 159 A4106

160 A4107

161 A4108 162 A4109 163 A4110 164 A4111

165 A4201

166 A4202

167 A4203 168 A4204 169 A4205

170 A4206 171 A4207 172 A4208 173 A4209

174 A4210

Integration and Cyber-Security

Cyber-Security Network Diagrams Digital procedures Cyber-Security Incident Response Plan Cyber-Security Disaster Recovery Plan

(Switchgears, Cables,

Electrical Consumers List Power Supply Requirements (Normal-Emergency-UPS) Electrical Cables List Electrical Bill of Materials Supplied as Loose Data Sheets Transformers, etc) Electric Motor Data Sheets Weight/Centre of Gravity Data Sheet Torque Versus Speed / Current / Power Factor Curves Protective Relay Coordination Study Photometric Curves Loading Performance Curves Conditions) One Line Diagrams (with Component Data) Electrical Logic Diagrams Schematic Diagrams Electrical Calculation Notes Electrical Equipment Outline Dimensional Drawings (with Static and Dynamic Loads Indication)

(Site

Corrosion monitoring and Cathodic Protection Layout and Typical Details Electrical Tracing Layout and Typical Details Front View and Typical Section Drawings Electrical Equipment Name Plate Electrical Terminal Box Detail Drawing with Termination Details Electric Motor Drawings Rotor Drawing for Torsional Analysis Electrical Terminal Block Diagrams Electrical Drawings

Consumers

Installation

X X X

X X

X X X

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 42 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

175 A4211

176 A4212 177 A4213 178 A4214 179 A4215 180 A4216

181 A4217 182 A4218

183 A4221 184 A4223 185 A4224 186 A4227 187 A4228 188 A4301 189 A4303 190 A4304

191 A4305 192 A4306 193 A4312 194 A4313 195 A4314 196 A4315 197 A4316 198 A4317

199 A4318 200 A4319 201 A4320 202 A4321

203 A5001

204 A5002 205 A5005

(Internal

Electrical Wiring Drawings and/or Inter-panel) Electrical multi-cable transit layout and details Earthing/Lightning Drawings Lighting and small power Drawings Cable Cross Section Drawings Bulletins and Catalogues Electrical Cables Description with Terminal Identification Transformer/Bus Duct Flange Drawing Bus Duct Arrangement Drawing with Supporting Details Battery Sizing Calculation Note Installation Drawing of Battery Racks Electrical Cable Tray Routing Electrical Cable Schedule Aircraft Warning System Table of Data Exchange Data for Harmonic Analysis Heat Dissipation and Power Supply Consumption Data for Stability Study System Block Diagram Functional Analysis I/O List and I/O Cards Assignation List General HMI Definition Detailed Views & Mimic Diagrams System Data Table Description, System Operation & Maintenance Reliability Study List of System Hardware Components Electrical Data Freezing

Installation,

Special Precautions for Handling Prior and During Erection/Installation Recommendations Preservation Erection/Installation Site Quality Control Plan (QCP)

for Storage and After

Prior

and

X X X

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 43 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

206 A5006

207 A5007

208 A5008

209 A5010

210 A5013

211 A5014

212 A5015 213 A5016

214 A5017 215 A5019 216 A5020 217 A5023 218 A5024

219 A5025 220 A5026 221 A5027 222 A6001

223 A6002 224 A6003 225 A6004 226 B1001 227 B1002 228 B1002A

229 B1003 230 B1004

231 B1102 232 B1103

Consumables

List for Erection/Installation, Commissioning and Start-up for List Erection/Installation, Commissioning and Start-up

Spare

Parts

List of Special Tools and Means for Erection/Installation and Assembly Procedure for Erection and Installation of the Equipment Welding Procedure Specification for Field Welds Procedure of Preparation of Equipment for Commissioning Installation, Start-up and Commissioning Manuals Maintenance procedure Trouble Shooting Check List and Diagrams Procedure for Test-run List of Special Tools for Maintenance Constructability Study Technical Deviations Requests List Operating Instructions according to Local Regulation List of spare parts for Two years operation Operating procedure HSE Plan Human Factor Engineering Checklist Escape Route Drawing Vent list to safe location Job Quality Assurance Plan Fabrication Quality Control Plan Painting Quality Control Plan Index of VENDOR Manufacturing Record Book VENDOR Manufacturing Record Book IFAT (Integrated Factory Acceptance Test) Report Testing and Control Procedures

(HFE)

X X

X X X

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 44 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

233 B1104 234 B1105 235 B1106

236 B1107 237 B1108 238 B1109 239 B1201 240 B1202

241 B1203 242 B1204 243 B1206 244 B1207

245 B1209 246 B1210 247 B1211

248 B1219 249 B1220 250 B1221 251 B1223 252 B1224 253 B1225 254 B1226 255 B1227 256 B1228 257 B1231 258 B1232

259 B1304 260 B1401 261 B1402 262 B1403 263 B1404 264 B1410 265 B2000

test

leak

for Main Sub-

Factory Acceptance Tests Procedure (FAT) Test and Control Report Site Acceptance Tests Procedure (SAT) Hydraulic, pneumatic and procedure Hardness and PMI procedure Weighing Procedure PWHT Procedure NDT Procedure Material Specification orders Welders Qualification Certificates NDT Operators Certificates NDT Records Hydraulic and Others Shop Tests Records Material Certificates Heat Treatment Records Certificates Declaration of Conformity according to Regulation NOT USED Material Safety Data Sheet Ex Certificates PED Certificates Torquing Records PMI, hardness reports Third-party certificate Preservation dossier Ex competency certificate Ex Inspection check sheets Welding Book (Welding Map, Welding Procedure Specification, Procedure Qualification Report) Cyber-Security Testing Procedure Cyber-Security FAT Report Cyber-Security IFAT Report Cyber-Security SAT Report Initial Verification Certificate Dispatch Dossier

X X

X X X X

X X X

X X X X X X X X X

X X X X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 45 OF 63

S. No.

Document Code

Document Title

For COMPANY Review (Category A)*

For COMPANY Information (Category B)**

Not Transmitted to COMPANY (Category C)***

266 B2000A 267 B2003

Index of Dispatch Dossier Manufacturing Procedures

X X

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

NOTE: A Series TECHNICAL B Series VPM (QUALITY CONTROL SURVELIENCE)

NOTE 1*:

REVISION: 1

PAGE 46 OF 63

Vendor to note that this list is indicative and is subject to change based on Company comments on “List of VENDOR’s Documents and Drawings”. The Vendor shall be responsible to incorporate any such changes.

NOTE 2**:

Vendor to note that, Company reserves the right to comment on all Vendor documents including “For COMPANY Information”. The Vendor shall be responsible to incorporate any such comments received from Company.

NOTE 3***:

Submission not required to Company.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 47 OF 63

APPENDIX 2 – VENDOR DOCUMENT ITEMS

Attached as a PDF

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 48 OF 63

APPENDIX 3 – FORECAST LIST TEMPLATE

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

APPENDIX 4 – GAIA PRESENTATION FOR VENDORS

REVISION: 1

PAGE 49 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 50 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 51 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 52 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 53 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 54 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 55 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 56 OF 63

APPENDIX 5 – GUIDELINES FOR VPM (EXPEDITING AND INSPECTION) DOCUMENTS

A-1 Scope

All VPM documents shall be reviewed by VPM Coordinator and/or Expeditor/Inspector. Some documents are to be recorded by VENDOR in EDMS and shall be identified by VPM Coordinator, during the Forecast list review (refer to A-3 below). The other documents shall be sent directly by VENDOR to VPM Coordinator.

For VPM Quality Control documents, refer to “Manufacturing Data Record Book Procedure”- RLNG-000-PM-SP- 6005.

A-2 Progressive issuance

VENDOR shall issue the Manufacturing Data Record Book in accordance with “Manufacturing Data Record Book Procedure”

A-3 Review of the Forecast list

VPM list of documents (template referenced in annex 3) should be integrated in the Forecast List and may be completed or amended during the fabrication phase. The Forecast List will be reviewed by VPM Coordinator in collaboration with the Lead Requisition Engineering, ideally before KOM organization.

A-4 Front Sheet

VENDOR shall prepare front Sheet for VPM documents. Front sheet is used to support document numbering, information and status.

VPM documents are issued for review.

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 57 OF 63

APPENDIX 6 –VENDOR DOCUMENT COVER PAGE TEMPLATE

WORD FORMAT

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 58 OF 63

EXCEL FORMAT

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. CONTRACTOR DOC. REF.

RLNG-000-PM-SP-2302 215122C-000-JSM-2302

DRAWING BORDER FORMAT

REVISION: 1

PAGE 59 OF 63

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF. RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 60 OF 63

APPENDIX 7 – DOCUMENT STATES IN GAIA

Forecast

Refused

A forecast document not yet uploaded by the VENDOR.

A new version should be submitted by the VENDOR

Work in Progress

A newly uploaded document before being processed by Technip Energies

New Iteration in progress Documents being reviewed by Technip Energies

Issued

Code 1

Code 2

Code 3

Code 4

History

Void

Document reviewed and sent to VENDOR with one of the below codes

Revise and resubmit.

Documents in Code 1 are rejected and considered as never received. They must be revised and resubmitted immediately.

To be issued as final providing that comments are incorporated.

Documents in Code 2 must be reissued by VENDOR by due dates.

No Comment – Final Issue.

Documents in Code 3 are accepted as final issue. These documents must be stamped Certified As-Built in the final Vendor Data Book.

For Information

Previous revision of an issued document

Issued document is cancelled

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

APPENDIX 8 – GAIA TROUBLESHOOTING GUIDANCE

VENDOR DELIVERY WARNING MESSAGES

REVISION: 1

PAGE 61 OF 63

In case VENDOR gets other types of error messages not described in the tables below he shall capture a copy of the screen showing the error message and send it attached to an email to VDC.

Message

Reasons

Solutions

The following document(s) cannot be sent. Please verify their State, presence of Files/Official PDF, Key Doc. pre-requisites and redo your selection. :

A revision of the document is already the system for review. A new one cannot be recorded.

inside

Fields are mandatory following [REFERENCE] – [missing value]

documents

for

the :

the

VENDOR forgot to select a revision value as: revision the number, purpose, the revision date, the title, the information item or the tag

A new revision can be uploaded as soon as Issued state is reached. VENDOR shall wait for Technip Energies comments or contact the Requisition Issuer.

RI can be contacted with a request either to review the document before the due date or to return it not reviewed in Code 1 with a remark Not reviewed. New revision is to be submitted by VENDOR.

VENDOR must select the revision number, the revision purpose, the revision date, the title, the information item or the tag.

You have to attach at least 1 file for each document

No file is attached.

VENDOR must attach an electronic file in PDF format.

You have to attach at least 1 official file for each document

The file attached is not in PDF file.

VENDOR must attach at least one electronic file in PDF format.

Upgrade Revision are identical for the documents: [REFERENCE]

following

VENDOR tries to deliver the same revision of a document

VENDOR must upgrade the revision

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

REVISION: 1

PAGE 62 OF 63

The following document(s) are in a non-archived package. your redo Please selection: [REFERENCE]

The document is already in a IC package (submitted to Incoming check). It is not possible to deliver a document already delivered

VENDOR has saved the delivery package (by clicking on Save button in the form). The document is already in a Incoming IC package (submitted check). It is not possible to finalize the delivery from the layout.

VENDOR shall wait for Technip Energies comments or contact the Requisition Issuer.

VENDOR must retrieve the Draft package that has been saved. It is available in the menu Mailbox. VENDOR must click on the IC link as following:

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

RUWAIS LNG PROJECT

INSTRUCTIONS CONCERNING VENDOR DOCUMENTS MANAGEMENT AND REVIEW

COMPANY DOCUMENT REF.

RLNG-000-PM-SP-2302

CONTRACTOR DOC. REF.

215122C-000-JSM-2302

GAIA ACCESS ERROR MESSAGES

REVISION: 1

PAGE 63 OF 63

Message

Reasons

Solutions

This message can appear for a variety of reasons:

No Internet connection is available on VENDOR side
This message can indicate a temporary problem.

VENDOR shall contact Vendor Document Controller or as in most cases he shall wait till the next day. In any case if the problem persists more than one day VENDOR shall contact VDC.

VENDOR must contact his IT department to fix those problems.

The below-illustrated message can appear for a variety of reasons:

ID and password are

erroneous.

VENDOR must check the values entered and retry. If the problem persists VENDOR shall contact VDC.

ID and/or Password are / is not good or do not match

The terms of Contract / Agreement No: CON22 146 shall apply for any disclosure of this document to any third party.

Project: Q-32859 - NMDC - Ruwais Folder: RFQ Files

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