RUWAIS LNG PROJECT
Vendor Performance Management (VPM) Requirements for Suppliers
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004
CONTRACTOR DOC. REF.
215122C-000-JSM-6004
REVISION: 1
PAGE 1 OF 30
ADNOC GAS
Vendor Performance Management (VPM) Requirements for Suppliers
COMPANY Contract No.
CON22-146 / 4700022871
JV TJN RUWAIS Contract No
215122C
Document Class
Class 2
Document Category (for Class 1)
OPERATING CENTER Contract No.
OPERATING CENTER Doc Ref.
215122C-001-000-JSM-6004
1
0B
0A
0
IFC - Issue for Construction
03-Dec-2024
A. Lucain
ICR - Issue for Client Review
01-Oct-2024
A. Lucain
Issue for Client Review
02-Aug-2024
A. Lucain
Issue for Client Review
07-Jun-2024
T.Braisaz
A. Elaghoury S. Wakayama F. Khan
A. Elaghoury S. Wakayama F. Khan
A. Elaghoury S. Wakayama F. Khan
S.Wakayama A.Alkhatib E.Magier
C. Louanchi
C. Louanchi
C. Louanchi
C. Louanchi
Rev
Revision Description
Date
Originator
Checker
Approver
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 2 OF 30
Table of Contents
1.0
INTRODUCTION… 5
1.1
1.2
1.3
Project Objective and Location … 5
Document Purpose … 5
Holds List… 6
2.0
REFERENCES… 6
2.1
2.2
Codes and Standards … 6
Specification and Philosophy… 6
3.0
ACRONYMS & DEFINITIONS … 7
3.1
3.2
3.2.1
3.2.2
3.2.3
Acronyms & Definitions … 7
Definitions … 8
Expediting Level …………………………………………………………………………………………8
Inspection Class Level ………………………………………………………………………………….8
Document Code…………………………………………………………………………………………..9
4.0 QUALITY CONCEPT … 9
5.0
6.0
HSES & ESG… 9
eVPM… 9
7.0 ORGANIZATION AND COMPETENCE… 10
8.0 WORK PROCESSES… 11
9.0
PLANNING/SCHEDULING … 11
10.0 SUPPLIER QUALITY CONTROL … 11
11.0 FABRICATION AND QUALITY CONTROL PLAN (SUPPLIER’s ITP) … 11
12.0 PROJECT QUALITY REQUIREMENTS and PLAN … 13
13.0 SUB-CONTRACTING … 13
14.0 MATERIAL IDENTIFICATION AND TRACEABILITY … 13
15.0 HAND OVER MEETING… 14
16.0 PRE-INSPECTION MEETING … 15
17.0 FABRICATION ACTIVITIES … 16
18.0 NOTIFICATION OF INSPECTION… 16
19.0 NON-CONFORMITIES… 17
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 3 OF 30
19.1 Internal NCR … 17
19.2 NCR Issued by CONTRACTOR… 17
19.3 SUPPLIER Punch List… 18
20.0 OUTSTANDING SUPPLIER PUNCH LIST… 18
21.0 OVERAGE SHORTAGE DAMAGE… 19
22.0 INSPECTION RELEASE NOTE… 19
23.0 MANUFACTURING DATA RECORD BOOK … 20
24.0 VPM DOCUMENTS TO BE ISSUED BY SUPPLIERS… 20
24.1 C1001 – Engineering, Procurement, Manufacturing and Test Schedule … 20
24.2 C1002 – Monthly Progress Report … 20
24.3 C1005 – Un-Prices Copy of Sub-Orders … 21
25.0 ATTACHMENTS … 21
Monthly Progress Report Template … 21
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 4 OF 30
Table of Changes compared to previous revision
(for Procedures and Job Specifications only)
Paragraph
Modification description
Remarks / Origin
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 5 OF 30
1.0
INTRODUCTION
1.1
Project Objective and Location
The ADNOC Ruwais LNG Project is a two train, near net-zero electrically driven LNG facility, targeting international markets. The feed gas for the project is supplied from the Habshan Gas Processing Plant via a new export gas pipeline. The plant will have two 4.8 MTPA (nominal capacity) electric driven LNG Trains with associated LNG storage/marine export facilities and utilities.
Figure 1 – Project Context
The ADNOC Ruwais LNG Project foresees the following main components at the facility:
Onshore LNG Liquefaction facilities for 2 x 4.8 MTPA electrically driven LNG Trains (9.6MTPA total)
Common facilities including inlet receiving facilities, LNG storage, BOG handling, flare, refrigerant storage and support buildings.
Utilities to support the facilities including import power from the national grid.
Marine facilities for LNG export and bunkering.
1.2
Document Purpose
The purpose of the present document is to describe all the main requirements to be followed by SUPPLIERS to fulfil Project’s VPM activities required during the contract execution.
This document is applicable to all equipment and materials included in the scope of the supply of the assigned Purchase Order only.
This document is applicable to the SUPPLIER and relevant sub-SUPPLIER(s), with the extent indicated.
This document is not applicable to all equipment and materials supplied by Construction Site and by Construction Subcontractors.
This document shall be attached to all MR/PO released for the project execution.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 6 OF 30
1.3
Holds List
HOLD
DESCRIPTION
2.0
REFERENCES
2.1
Codes and Standards
[1]
ISO 29001: 2020
ISO 29001: 2020 Petroleum, Petrochemical, and Natural Gas industries- Sector- Specific Quality
[2]
[3]
[4]
ISO 9001:2015
Quality management systems– Requirements
ISO 10005:2018
Quality management — Guidelines for quality plans
ISO/IEC 17025:2017
General requirements calibration laboratories
for
the competence of
testing and
[5]
ISO 19011:2018
Guidelines for Auditing Management Systems
2.2
Specification and Philosophy
[6]
215122C-000-JSS-6300-0002
Specification for Welding and NDE of Pressure Vessels and Heat Exchangers, Piping System and Storage Tanks
[7]
359665-080-QA-PL-000004
Vendor(s) Manufacturing Quality Plans
[8]
[9]
RLNG-000-MT-SP-6310
Certification & marking of materials specification
DGS-0000-003
Minimum shop inspection and certification requirements
[10] AGES-SP-13-002
Procurement Inspection and Certification Requirement in Projects
[11] AGES-GL-13-001
Contractors QAQC Requirement
[12] 215122C-000-JSS-6300-0003
Positive Material Identification of Equipment and Piping
[13] AGES-SP-13-003
Certification & Marking of Shop and Field Piping Materials
[14] 215122C-000-JSM-6505-0002
Manufacturing Data Record Book Procedure
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 7 OF 30
[15] 215122C-000-PP-1102
Document Identification and Numbering Procedure
[16] [17]
AGES-SP-07-11 Annexure 10C-7
Preservation and Export Packing Specification Company Procurement Guidelines
3.0
ACRONYMS & DEFINITIONS
3.1
Acronyms & Definitions
ADOC
COMPANY
CONTRACTOR
PLANT
PROJECT
SITE
SUPPLIER
EPC
ESG
eVPM
Abu Dhabi Operating center - National Marine Dredging Company (NMDC Energy)
ABU DHABI NATIONAL OIL COMPANY (ADNOC) P.J.S.C.
TJN Ruwais, Joint Venture of Technip Energies France-Abu Dhabi, JGC Corporation and National Marine Dredging Company (NMDC Energy)
Means COMPANY’s proposed permanent facilities that are to include natural gas receiving facilities, LNG processing plant and export facilities for the Ruwais LNG Project
Means the Detailed Engineering, Procurement, Supply, Construction and Commissioning of the PLANT for the Ruwais LNG Project
SITE means the onshore location in Ruwais Refinery West, UAE, where the PLANT is to be constructed.
An external company’s responsible to supply Deliverables and perform Works to CONTRACTOR under an Agreement
Engineering Procurement Construction
Environmental Social Governance
IT Tool for VPM Processes
SUPPLIER’s ITP(FQCP)
Fabrication and Quality Control Plan
FAT
HOM
HSES
IRN
CIRN
ITP
LNG
MDRB
MR
Factory Acceptance Test
Hand Over Meeting
Health, Safety, Environment and Security
Inspection Release Note
Conditional Inspection Release Note
Inspection and Test Plan
Liquefied Natural Gas
Manufacturing Data Record Book
Material Requisition
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 8 OF 30
NC
NCR
NDE
OSD
OSPL
PIM
PO
POC
PQP
PQR
QMS
RCA
SPL
VPM
WB
WKF
WPS
YOC
Non-Conformity
Non-Conformity Report
Non-Destructive Examination
Over Shortage Damage (or IMSR Irregular Material Supply Report)
Outstanding SUPPLIER Punch List
Pre-Inspection Meeting
Purchase Order
Paris Operating Center - Technip Energies
Project Quality Plan
Procedure Qualification Record
Quality Management System
Root Cause Analysis
SUPPLIER Punch List
Vendor Performance Management
Welding Book
Welding Key Form
Welding Procedure Specification
Yokohama Operating center - JGC Corporation
3.2
Definitions
3.2.1
Expediting Level
It indicates the extent of the expediting activities to be performed for a specific Purchase Order; It can be customized, increased or decreased by CONTRACTOR at CONTRACTOR’s discretion and, in case, extended to sub-SUPPLIERS based on the status of Purchase Order. SUPPLIER has to grant access to fabrication premises to CONTRACTOR personnel for expediting purposes.
3.2.2
Inspection Class Level
It indicates the extent of the inspection activities to be performed for a specific Purchase Order, indicated by a number (from 1 to 4), according to the ITP, included in the PO. It can be customized, increased or decreased by CONTRACTOR at CONTRACTOR’s discretion and, in case, extended to sub-SUPPLIERS based on the status of Purchase Order.
Inspection Class Level is based on the Criticality rating of the equipment. Such information is indicated in the CONTRACTOR ITP attached to the MR.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 9 OF 30
3.2.3 Document Code
1
2
3
4
Rejected
Comments as noted
No Comments
Information Only
4.0
QUALITY CONCEPT
According to the Purchase Order and in line with CONTRACTOR policy, Quality shall be recognized as a “must” and cannot be subject to any compromise. SUPPLIER shall take all the proper work processes and resources to deliver the equipment in line with the required level of Quality.
SUPPLIER is responsible for the application of the concept and requirements indicated in the present procedure by the sub-SUPPLIER(s).
5.0
HSES & ESG
HSES and ESG are an absolute commitment for CONTRACTOR, its employees and all personnel working on behalf of CONTRACTOR. SUPPLIERS are expected to share above commitment. On this regard during each activity at SUPPLIER’s premises, CONTRACTOR personnel will be requested to fill a dedicated section of visit report relevant to HSES and ESG, to have evidence of SUPPLIER performances on these aspects.
6.0
eVPM
eVPM is the tool developed inside CONTRACTOR with the purpose to digitalize the VPM processes, gaining efficiency, focalizing on data sharing, quality improvement, traceability and reliability enhancement, CO2 impact and cost reduction in compliance with ESG roadmap.
The digitalization will focus on tasks which can be automated, the interfacing with other IT Tools (e.g. Materials Tracking, Documentation Management, ERP…) , data collection and replacement of anachronistic means.
The SUPPLIER would have to interface with this tool for the following modules:
Notification of Inspection
MDRB
SUPPLIER Punch List / Outstanding SUPPLIER Punch List
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 10 OF 30
Monthly Progress Report
SUPPLIER Qualification Processes
Operative instructions for each module will be provided to SUPPLIER.
7.0
ORGANIZATION AND COMPETENCE
Within its own organization, SUPPLIER shall define all the resources required for a correct PO execution.
SUPPLIER shall identify, as a minimum, the key persons enlisted below:
Project Manager
Project Engineer (if any)
Project Planner
Procurement Manager
QC Manager
QA Manager
Operation/Production Manager
HSE Manager
All SUPPLIER resources employed at SUPPLIER and sub-SUPPLIER’s premises shall have the technical competences and experiences suitable for the assigned task(s) and shall be English speakers. Unless otherwise required by CONTRACTOR, more than one task can be covered by the same person.
SUPPLIER’s resources assigned to NDE, Welding, Testing and other special processes shall be fully trained and shall have valid certification throughout PO execution, as per applicable international standards and project specifications (Refer to appendix J – AGES-GL-13-001).
When not defined in any project specification, all testing labs shall have established and shall maintain a management system based on ISO/IEC 17025.
CONTRACTOR reserves the right to audit the SUPPLIER at any time to verify if the organization and the resources assigned to the PO execution are suitable for the purposes.
Should organization or resources assigned be deemed insufficient, CONTRACTOR reserves the right to request SUPPLIER to recover the situation.
SUPPLIER shall provide all necessary equipment, access, and reference documentation/drawing to enable the carrying out of inspection.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 11 OF 30
8.0 WORK PROCESSES
Where necessary, according to its own QMS the SUPPLIER shall customize its own work processes to comply with the contractual requirements. If necessary, a specific procedure(s) customized for the on-going contract shall be issued and mentioned in the specific Project Quality Plan.
Work processes shall include all the necessary verification, validation, monitoring and inspection phases. As far as necessary and as indicated in the contractual requirements all the above-mentioned phases shall be duly recorded. Recording of each phase shall be done in accordance with the SUPPLIER’s work processes.
CONTRACTOR reserves the right to audit the SUPPLIER to verify that the work processes used are suitable for the contractual requirements.
9.0
PLANNING/SCHEDULING
As soon as PO has been awarded and anyway no later than 30 calendar days from PO date, SUPPLIER shall prepare and issue the Engineering, Procurement, Manufacturing and Test Schedule (as per SR Code C1001, see paragraph 24.1) and share on monthly basis a Monthly Progress Report (as per SR Code C1002, see paragraph 24.2). MPR cut-off date is the 20th of every month, SUPPLIER shall issue MPR within one week after cut-off date.
10.0 SUPPLIER QUALITY CONTROL
All equipment and materials purchased shall be monitored and measured to follow contractual requirements.
Quality Control activities shall be performed through all involved manufacturing stages, considering working process and planning.
Conformity or Non-Conformity of equipment(s) and materials with subsequent actions resulting from operation control has to be documented and recorded.
SUPPLIER shall establish and implement inspections and verifications necessary for ensuring that involved sub-SUPPLIERS, products/works meet contractual requirements.
Applicable procedures and instructions shall be approved before any manufacturing activity starts, as far as required by the PO.
11.0 FABRICATION AND QUALITY CONTROL PLAN (SUPPLIER’S ITP)
All the inspection and testing activities performed by the SUPPLIER for a standard manufacturing shall be reviewed and approved by ITP (FQCP), which shall be indicated COMPANY/CONTRACTOR.
the SUPPLIER’s
in
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 12 OF 30
SUPPLIER’s ITP(FQCP) shall list sequentially the main fabrication phases, inspection and testing activities, indicating any applicable documents, codes, procedures and specifications, percentage of tests to be done, type of records/certificates as well as the relevant acceptance criteria.
The SUPPLIER’s ITP (FQCP) shall detail the following areas in a matrix format:
Quality verification activity/stage
Reference document/Procedure or Method Statement to perform activity including specific reference to actual section/page
Acceptance criteria
Records produced
The ITP (FQCP) shall cover the major quality related activities in chronological order from initial drawings through manufacturing/construction, process controls, final testing, documentation and certification. Against each activity/stage, SUPPLIER’s ITP(FQCP) shall indicate the extent of the foreseen inspection activities (%) which will be considered by all the involved parties (i.e. COMPANY, CONTRACTOR, SUPPLIER, Third Party, etc.). The SUPPLIER’s own ITP (FQCP) format is preferred.
SUPPLIER shall ensure that all inspection requirements indicated in the contractual ITP, have been included in SUPPLIER’s ITP (FQCP). If missing, the relevant activities shall be added. For loose supplied items and spares, ITP of the original equipment shall be applicable.
Both the SUPPLIER quality control representative and CONTRACTOR Inspector will be requested to endorse the quality control activities by signing each step of the SUPPLIER’s ITP (FQCP), upon positive completion/verification of related inspection.
For Packaged items and skids, SUPPLIER shall ensure that all items covered in PO; along with each Sub- SUPPLIER name and location covered are included in the Master ITP along with Inspection interventions of all parties. Main Package SUPPLIER shall ensure that this master ITP is available at all Sub-SUPPLIER locations at the time of inspection and shall be the basis for all inspection interventions of CONTRACTOR and COMPANY.
For bulk commodities, “random batch” or “lot inspection” shall be defined as a minimum ten percent (10%) sample of the total quantity purchased on each order and not less than ten percent (10%) of each type and size. Samples shall be selected by statistical sampling method.
Note: Unless otherwise specified in the ITP, the sampling frequency/lot size for witness point (as a minimum) shall be carried out as per the following table (not applicable for hold points).
No. of items in group
2 to 4 5 to 8 9 to 12 12 to 40 Over 40
Number of items to be inspected
2
4
6
8
Min. 10%
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 13 OF 30
In addition to W/H points, for monitoring purpose, COMPANY /CONTRACTOR reserves the right to attend the inspections at the SUPPLIER to verify that the produced material meets the project specifications and all the contractual requirements.
SUPPLIER shall take care of all arrangements to make possible to perform Remote Inspection, as per contractual ITP.
12.0 PROJECT QUALITY REQUIREMENTS AND PLAN
SUPPLIER shall be able to demonstrate to adopt a Quality Management System aligned to the ISO 9001, or certified according to ISO 9001 or equivalent industry quality standard.
When required by the PO, SUPPLIER shall issue a detailed specific Project Quality Plan in compliance with ISO 10005, covering Quality Management requirements based on ISO 9001 and including controls to be performed at sub-SUPPLIERS for all equipment and/or materials.
When required, SUPPLIER shall provide to CONTRACTOR, its own Quality Audit Plan, including the audits that the SUPPLIER will perform at Sub-Suppliers premises / scope of work.
CONTRACTOR and/or COMPANY have always the right to access Suppliers facilities and Management System information for audit or surveillance, related to the PO execution and compliance to requirements.
13.0 SUB-CONTRACTING
During inquiry phase, Sub-contracting activities shall be communicated to CONTRACTOR and list of Sub- SUPPLIERS identified in the Approved Vendor List (AVL). After PO issuance, subcontracted fabrication activities not identified during inquiry phase shall be notified to CONTRACTOR to obtain CONTRACTOR’s formal approval. If critical Sub-SUPPLIERS are engaged in special processes and/or exotic material manufacturing, CONTRACTOR may perform capability assessment audits before any approval. COMPANY /CONTRACTOR reserves the right to perform inspection & expediting visits in sub-SUPPLIER premises to monitor sub-contracted activities.
14.0 MATERIAL IDENTIFICATION AND TRACEABILITY
SUPPLIER shall maintain an identification process for all documents, materials, parts and components according to the contractual requirements and/or SUPPLIER’s procedures. For instance, IECEx Certificates and Testing Reports (Performance..) shall be submitted, as stated in the respective Specifications and/or Datasheets.
Dedicated restricted area for “not conform” materials shall be available to avoid any use of not authorized materials.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 14 OF 30
Note:
Type 3.1 For all pressure containing and load bearing materials, a minimum of EN10204:2004 3.1 (formally 3.1B) certification shall be required. All such certification shall be original or “red stamped verified” (Electronically is acceptable) copies by CONTRACTOR inspectors.
Type 3.2 For material covered under 3.2 certification, Supplier is responsible to ensure mechanical testing, traceability, witness by all required parties and verify other critical activities such as NDE, HIC/SSCC, Corrosion tests, PMI…etc . Contractor inspection representative can choose to attend such activities to verify their compliance. 3.2 certification shall be fully in supplier’s scope of work including testing and TPIA costs. Selected TPIA shall be part of the approved list of agencies included in the PO.
For stockiest Material, to meet critical project schedule for small quantities when it is only possible to obtain materials with a type 3.1 certification, the “Type 3.2 ‘intent’ may be proposed by SUPPLIER for review and approval of CONTRACTOR. Stock material approval is subject to additional requirements listed in SPECIFICATION FOR CERTIFICATION & MARKING OF MATERIALS n° RLNG-000-MT-SP- 6310
All material certificates shall be original or “Verified True Copy”. Digitized versions are acceptable, provided their traceability can be confirmed. Stockists are required to supply either the original documents or “Verified True Copies”.
15.0 HAND OVER MEETING
Whenever required by the assigned expediting level, VPM Team will organize the HOM, in cooperation with the involved Vendor Performance Coordinator, to be held at SUPPLIER or CONTRACTOR premises and will be attended by:
CONTRACTOR Vendor Performance Manager/Coordinator CONTRACTOR Lead Inspector COMPANY’s Representative (if foreseen) CONTRACTOR involved Engineering (if necessary) SUPPLIER Project Manager
The scope of the HOM (a dedicated agenda will be shared before the meeting), chaired by Lead Inspector (or Vendor Performance Manager/Coordinator if lead inspector is not nominated yet), is to carry out with the SUPPLIER an exhaustive PO implementation review, focused on engineering, procurement, manufacturing, inspection plan. The following documents will be reviewed:
PO and MR Exceptions & Deviations to the PO/MR, if any
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 15 OF 30
Engineering forecast list, with high attention to priority documents status, which may prevent manufacturing activity to start SUPPLIER sub-orders / sub-contracting plan, identifying and listing the main components that can be considered as critical for the fabrication and that may impact the delivery and quality of the material/equipment Detailed execution plan including but not limited to in-house activities, outsourced activities’ supervision and governance plan, split of activities among SUPPLIER’s branches SUPPLIER’s Overall Fabrication Schedule PO critical path
In general, the HOM shall be held 15 calendar days after PO acknowledge receipt. Anyway not later than 40 days after PO issuance.
16.0 PRE-INSPECTION MEETING
Whenever foreseen in the PO, Vendor Performance Coordinator will organize the PIM, in cooperation with involved CONTRACTOR Lead inspector, to be held at SUPPLIER premises or in main fabrication location(s) and will be attended by:
CONTRACTOR Vendor Performance Coordinator (if necessary) CONTRACTOR Lead Inspector COMPANY’s Representative (if foreseen) CONTRACTOR Vendor Performance Manager (if necessary) CONTRACTOR involved Engineering (as necessary) SUPPLIER Project Manager SUPPLIER QC Representative SUPPLIER Production Manager (if necessary)
The scope of PIM, chaired by CONTRACTOR Lead inspector, is to carry out with the SUPPLIER an exhaustive PO review, focused on shop inspection requirements and activities.
Following minimum documents shall be available at least in CODE 2 when the notification is issued (or at least 4 weeks prior PIM date, SUPPLIER’s re-confirmation has to be given 72 hours prior to actual activity):
Sub-SUPPLIER’s Lists Concession Requests, if any Inspection & Test Plan(s) – Manufacturer/SUPPLIER/ Sub-SUPPLIER Manufacturing Procedure Specification (MPS) (as applicable) Welding book (WPS/PQR/WPQ Records) and NDE Procedures including Personnel Qualification and certification General Arrangement Drawings
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 16 OF 30
Any additional documents as required for the respective equipment under the PO shall be agreed during KOM for the PO.
Following document shall be available:
Engineering, Procurement, Manufacturing and Test Schedule
Any exception to the above shall be approved by CONTRACTOR Vendor Performance Manager together with CONTRACTOR Project Team.
17.0 FABRICATION ACTIVITIES
Fabrication can start only when the PIM has been done, when requested by ITP, unless differently agreed with CONTRACTOR.
Without prejudice to SUPPLIER’s obligation under the PO, SUPPLIER can proceed with fabrication activities provided that applicable documentation for fabrication purposes is, at least, in CODE 2 and COMPANY /CONTRACTOR’s comments have been implemented.
Fabrication activities for which review of a dedicated document(s) is not applicable, can start without any additional authorization.
The SUPPLIER is responsible for the implementation and follow-up of his calibration system during fabrication. During Source Inspection, the CONTRACTOR Inspector will monitor the performance of the calibration control system on a random basis. These spot-checks will be restricted to those measuring and test devices as applicable for the manufacturing of purchased items.
18.0 NOTIFICATION OF INSPECTION
SUPPLIER shall give official notice of any inspection through eVPM NOI (Notification of Inspection) module, or any other mode at CONTRACTOR discretion agreed during KOM as per defined communication mode and requirements.
SUPPLIER shall provide to CONTRACTOR a two months look a-head ITP Inspection Schedule. The schedule shall itemize the items to be inspected/expected date of the inspection/location/ and the sub- SUPPLIERS names if any.
SUPPLIER shall issue the notification verifying the:
availability of documents and procedures necessary for the notified inspection approval status, at least in CODE 2, of applicable documents and procedures
For PIM & FAT, VENDOR shall provide during KOM an exhaustive list of PIM & FAT to be performed on the main and sub equipment. These activities shall be mentioned with forecasted dates in the schedule.
CONTRACTOR inspector will review the notification; if deemed unsatisfactory, it will be subject to rejection.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 17 OF 30
Unless otherwise specified, inspection notification shall be sent 17 (Seventeen) calendar days in advance.
For equipment and packages, SUPPLIER shall submit PIM and FAT notifications (4 weeks prior planned dates). In addition, for FAT activities, a readiness checklist will be provided by SUPPLIER to Contractor. SUPPLIER’s re-confirmation has to be given 72 hours prior to actual activity. Any possible time frame reduction will not be accepted, unless otherwise agreed with the Project Vendor Performance Manager for specific activities.
19.0 NON-CONFORMITIES
Non-Conformity (NC) is a non-fulfilment of a specific Project Requirement or applicable Documentation set forth in the PO.
Whenever the inspected equipment/material is not compliant with above requirements/docs, SUPPLIER (sub-SUPPLIER) and/or CONTRACTOR representative, will originate an NCR.
In case of high criticality NC, SUPPLIER shall perform Root Cause Analysis (RCA) and put in place corrections and corrective actions. CONTRACTOR reserves the right to investigate the issue with the Top- Set root cause analysis method (or equivalent) within SUPPLIER’s premises.
SUPPLIER shall maintain a register of all NCR raised and submitted to CONTRACTOR and update the status as the corrective action progresses. This shall be made available for review by if requested.
19.1
Internal NCR
All internal NCR issued by SUPPLIER and/or sub-SUPPLIER, shall be submitted for information to CONTRACTOR within 48 hours after NC detection.
All internal NCR shall be available also at SUPPLIER and/or sub-SUPPLIER’s premises for CONTRACTOR and COMPANY representatives’ review
CONTRACTOR and COMPANY reserve the right to raise its own NCR including the one detected by SUPPLIER and/or sub-SUPPLIER.
19.2 NCR Issued by CONTRACTOR
Once an NCR is issued by CONTRACTOR or COMPANY, SUPPLIER shall proceed as follows:
Submit proposed resolution within 24 hours for CONTRACTOR review/approval and corrective action in case of recurrent issue
Segregate NC material and assemblies in a designated and restricted rejection area until proper corrective action has been taken or otherwise disposed
Re-inspect repaired items, if requested, for NCR closure
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 18 OF 30
19.3
SUPPLIER Punch List
Pending fabrication activities which can be easily completed/fixed/repaired by the SUPPLIER at its workshop, without impacts on fabrication schedule and delivery, will be reported by CONTRACTOR inspector in the SUPPLIER Punch List (SPL) with the relevant completion dates.
SPL will be issued by CONTRACTOR inspector through eVPM SUPPLIER Punch List module and will be received by SUPPLIER in the tool.
Inside eVPM, the SUPPLIER will have to put an estimated closure date.
Depending on the task required, SPL can be closed through either CONTRACTOR inspector direct visit or remotely. SUPPLIER will provide in eVPM the documentation and evidence that SPL has been cleared and the closure date.
It is SUPPLIER responsibility to ensure the SPL closure within the given deadline.
20.0 OUTSTANDING SUPPLIER PUNCH LIST
Upon CONTRACTOR’s Project Manager decision, the equipment/materials can be released with SPL still open. In case the SPL mentions activities to be completed at site or after shipment, a dedicated OSPL document will be issued to trace the outstanding activities to be closed at a later stage.
OSPL will be issued through eVPM Outstanding SUPPLIER Punch List module and will be received by SUPPLIER in the tool.
Inside eVPM, the SUPPLIER will have to put the following inputs:
List of materials required to close each punch items Which party shall supply required materials (SUPPLIER, CONTRACTOR, etc.) Forecasted Delivery Date and Place for materials to be provided to close the punch item (in case it has to be provided by SUPPLIER) Possible requirements for SUPPLIER supervision or for special tool or for specific certification, when closure of punch item will happen at CONTRACTOR construction site
Before issuing the CIRN, the OSPL must have been signed, inside eVPM, by CONTRACTOR’s Site Manager (therefore endorsing Site’s ability to close the punch items and to record the OSPL as part of the Site punch items loaded in Construction IT tool).
Open NCR at the time of the CIRN, if any, shall also be part of the OSPL (NCR will remain open in the Quality Control IT tool, in parallel with OSPL and will be transferred to site Quality Control).
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
21.0 OVERAGE SHORTAGE DAMAGE
REVISION: 1
PAGE 19 OF 30
In case material delivered at site will be discovered to be not in compliance with contractual requirements in terms of quantity or will result to be damaged, then CONTRACTOR Site Material Management will open an OSD. SUPPLIER will be notified of the same and will promptly take care of integration or repair/rectification of affected items.
22.0 MATERIAL CERTIFICATE SUMMARY
Suppliers are required to provide a Material Certificate Summary (MCS) for all bulk materials and any other specified items. The MCS must include the following information for each item and position:
Released Quantity
Heat Number
Certificate Number
The MCS must be attached to the Inspection Release Note (IRN) and submitted to CONTRACTOR using the provided sheet.
23.0 INSPECTION RELEASE NOTE
IRN will be prepared and issued by CONTRACTOR inspector during final inspection activities.
SUPPLIER shall prepare and provide ‘dispatch dossier’ along with the released materials at the time of issue of IRN. The dossier shall contain Material test certificates summary, NDT completion summary, Heat treatment reports, Pressure test reports corrosion test summary, FAT reports, Painting reports, ASME data reports, NCR close out summary, Punch list close out summary
For Packaged or Skid items inspected at Sub-SUPPLIER’s locations for delivery at Site, CONTRACTOR shall issue IRN for each Sub-SUPPLIER items covered in the Master ITP approved by CONTRACTOR. The extent shall be agreed during PIM and specified in approved Master ITP.
CONTRACTOR/SUPPLIER proposal for IRN exemption for the equipment manufacturing at Sub-SUPPLIER works shall be approved by COMPANY and shall be described in Master ITP.
IRN shall not be issued if the NCR and/or SPL have not been closed and/or OSPL have not been accepted and PO requirements have been met (including documentation requested for review available in CODE 3 – e.g. Inspection records and Certificates dully signed), unless otherwise authorized by the CONTRACTOR Project Team. If the CONTRACTOR Project Manager instructs the material release with an OSPL (or with any other exception to the above), the CIRN shall be issued reporting this instruction in the remarks.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
24.0 MANUFACTURING DATA RECORD BOOK
REVISION: 1
PAGE 20 OF 30
SUPPLIER shall prepare the MDRB as per MDRB Procedure attached to the PO. MDRB shall be available for CONTRACTOR inspector review inside eVPM. This will include to provide test certificates to CONTRACTOR Lead Inspector inside eVPM.
.
25.0 VPM DOCUMENTS TO BE ISSUED BY SUPPLIERS
The following VPM documents shall be issued on monthly basis according to the PO requirements and handled through the document management IT-tool.
25.1 C1001 – Engineering, Procurement, Manufacturing and Test Schedule
To be issued at PO’s early stage and regularly updated to indicate how engineering, procurement, manufacturing and testing activities are planned/scheduled as requested in a sequential way showing, at least, the tasks for the following activities:
Engineering
Procurement
Manufacturing and fabrication
Testing
Shipping preparation and shipment
Level of detail shall be defined to allow a correct identification of any potential critical activity, that could lead to an impact on final delivery. Critical activities shall be clearly indicated, together with the expected duration.
In case of re-scheduling, the original schedule shall be kept as a baseline, to allow the comparison between the contractual schedule and the re-schedule.
The schedule shall have a dedicated columns with the indication of the actual percentage progress versus the expected percentage progress for each activity.
The schedule can be uploaded by SUPPLIER as attachment of the Monthly Progress Report in eVPM
25.2 C1002 – Monthly Progress Report
SUPPLIER shall prepare the MPR (Monthly Progress Report) directly into eVPM module or compile, then upload a standard format provided by CONTRACTOR within one week after cut-off date (20th of every month). (See Attachment)
It shall contain, at least, the following points:
General highlights on the Supply
Highlights of any issue and its relevant area of concern
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 21 OF 30
Highlights of any topic related with contractual delivery date fulfillment
Engineering progress and status
Procurement progress and status
Fabrication progress and status
Pictures at various stages of manufacturing
25.3 C1005 – Un-Prices Copy of Sub-Orders
SUPPLIER shall submit to CONTRACTOR all un-priced copies of Sub-Orders together with all technical attachments, including relevant copies duly acknowledged by sub-SUPPLIERS.
26.0 ATTACHMENTS
Monthly Progress Report Template
MONTHLY PROGRESS REPORT OF THE SUPPLY Cut-off Date: the 20th of every month
General Information
Item Type: XXX SUPPLIER: XXX Purchase Order N°: XXX MR N°: XXX Purchase Order Details: (main sub-SUPPLIERS orders) Supply Description: XXX
Client: XXX Workshop location: XXX
-
Highlights Status:
1.1 Technical Area of Concerns and Mitigation Actions Issue
Action by
Mitigation
1.2 Contractual Area of Concerns and Mitigation Actions Issue
Action by
Mitigation
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 22 OF 30
1.3 Miscellaneous Area of Concerns and Mitigation Actions Issue
Action by
Mitigation
Comment
Comment
1.4 Key Progress: Progress % Engineering Sub-Order Placement Material Availability Fabrication Inspection Transport 1.5 Key Dates:
Milestone
Dates F
A
P
KOM PIM Vendor’s ITP Welding Book IRN 2. HSE & Sustainability Highlights:
Specific Actions or Metrics
Engineering Status: (Refer to attached document if necessary)
3.1 Documentation and Certifications
Document Type
Rev
Issuance Date
Status
Issue/Mitigation
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 23 OF 30
3.2 Deviation Requests List & Status
Topic
Action by
Issue/Mitigation
Procurement Status: (Refer to attached document if necessary)
4.1 Material Procurement Status & Schedule Material (raw)
Sourcing Date
Delivery
Control
Date
Date
Delay/Issue
4.2 Sub-SUPPLIER Order Status Updates Sub-Order (Services & Sub-components)
SUPPLIER’s Name
Status
Comment
Fabrication Status: (Refer to attached document for Schedule and Progress details)
5.1 Fabrication Progress
Tag
Equipment
Manuf. Stage
Start Date
Progress %
Issue/Mitigation
5.2 Welding Progress
Tag/Item
Start Date
Progress %
Issue/Mitigation
5.3 Assembly and Integration Progress
Activity
Start Date
Progress %
Issue/Mitigation
5.4 Surface Treatment and Painting Progress
Activity
Start Date
Progress %
Issue/Mitigation
5.5 Visuals Photo
Item
Comment
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 24 OF 30
5.6 PO/MR Quantity Ordered and Completed (for Bulk, details can be attached) Item Description
Qty Completed
Qty Ordered
Delivery Dates
Forecast.
Act.
Cont ract.
-
QC Status:
6.1 Inspection and Testing Highlight
Issue
Mitigation
6.2 Factory Acceptance Test (if applicable)/Final Inspection Description
Status
Comment
6.3 Punch List Status (Refer to attach document if necessary) List Number
Status
Forecasted Closure Date
6.4 Non-Conformances (Refer to attach document if necessary) NCR Number
Status
Forecasted Closure Date
6.5 Inspection Look Ahead (X week/month min.) Refer to the attached document § x
- Workload Status: (Refer to attach document if necessary) 7.1 Work force Role
Number (Current Month) Number (Next
Month)
Issue/Mitigation
7.2 Equipment/Tools/Facilities Availability Type
Need
Availability
Issue/Mitigation
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 25 OF 30
7.3 Overall Facility Workload Dedicated graph to be attached 8. Ex-Proof Equipment/PED Directive/Other Specific Certification Status (When applicable): 8.6 Ex-proof Equipment Register Status
Issue
Mitigation
8.2 Ex-proof Certificate Status
8.3 Verifications Status
8.4 Ex-proof Labeling Status
8.5 Employee Certification Status
- Attachment: Unpriced PO Evidence of Declarations Pictures …
SECTION DEFINITION
-
Highlights Status:
1.1 1.2 1.3
Issue
Mitigation
Issue
Mitigation
Issue
Mitigation
Issue
Mitigation
Focus on Engineering and Manufacturing issues Focus on issue related to the contractual terms application of the PO Focus on Climate/Geopolitical/Pandemic/Other possible impacts
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 26 OF 30
1.4
1.5
- HSE & Sustainability Highlights
Engineering Status:
Procurement Status:
Fabrication Status:
3.1
3.2 4. 4.1
4.2
5.1
5.2 5.3 5.4
5.5
5.6
T.EN rules for progress calculation to be shared with SUPPLIERS in order to align with SMAT needs. Charts or graphs can be attached to provide a quick overview of the progress, delays, or other key information related to material procurement and fabrication. “P” for Planned, “F” for Forecasted and “A” for Actual. If several PIM/ITP/WB are anticipated, all have to be listed. For multiple IRNs, then indicate only the first and the last. If actions have been highlighted in the HSE/ESG questionnaire fill-in during the commercial step (ITB phase) then these can be tracked in this section. Report performance in terms of health, safety, and environment (HSE) management. This can include metrics such as the number of incidents, accidents, near-misses, as well as the SUPPLIER’s response and corrective actions taken. For training initiatives highlights the number of employees trained, the topics covered. Highlight sustainability initiatives, such as energy efficiency, waste reduction, water conservation, and social responsibility. This can include the SUPPLIER’s goals, progress, and challenges in implementing sustainability practices.
Monitor the status of the blocking document for Manufacturing starting or Inspection performance. Ensure that all necessary documentation is completed and available. Status shall be “Not started”, “Commented”, “Rejected”, “Approved” or “Final”. Attachment already shared with T.EN Engineering
If the purchase order includes the raw material procurement, track the status of material sourcing, delivery, and verification (control) against the specified standards. Note any delays or issues related to material availability. Overall Schedule shall be attached. TEN template to be used. Regularly update the report with the latest progress updates for each purchase order related to site services and assembled sub-components. Status could be indicated using labels such as “On Schedule “, ”Delayed” or ”Completed”.
Monitor the progress of item manufacturing (S-Curves…). Define key milestones in the fabrication process and track their completion. This could be indicated using status labels such as “On Schedule “,” Delayed“ ”Partially Delivered“ or ”Completed”. Fabrication Start Date: Specify the date when the fabrication process for each item begins. To monitor the timeline and identifying any potential delays. Progress: Record the completion % of each item. Track the progress and ensure timely production. Schedule shall be attached. Track the main welding activities progress for each item. Track the progress of assembling of the various components of the item. Document the progress of surface treatment, cleaning, and painting/coating of the item. Monitor adherence to specified surface preparation and coating application procedures. Consider including photographs of the fabricated items at different stages of the process. Visual documentation can provide a clearer understanding of the progress and the quality of workmanship. For the PO/MR, indicates the number of items ordered and track the actual number of items received for each order. Dates: “Contractual/Forecasted/Actual”. For Bulk materials, overall table can be attached.
-
QC Status:
6.1
6.2
To document the main issues identified during inspections and tests conducted during the fabrication process. Highlights status achieved during the FAT or final inspection. Status is “Satisfactory”, “Not Satisfactory”, “Delayed” or “On track”. Comment column to be used if “delayed or not satisfactory”.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 27 OF 30
6.3
6.4
6.5
- Workload Status: 7.1
7.2
7.3 8. Ex-Proof Equipment Status 8.1
8.2
8.3
8.4
8.5
- Attachment
Follow-up table with the overall status of each SPL Lists. Status is “Open”, “Closed”, “Under CTR review”, “Under Vendor review”. Detailed SPL items can be attached if necessary. If any non-conformances are identified and open by CTR during the inspection, note the current status “Open”, “Closed”, “Under CPY review”, “Under CTR review”, “Under Vendor review”. The internal NCR list shall be provided for information and attached. Indicates, all confirmed or forecasted dates, for the reference period, related to “W” and “H” points on the ITP steps. Attachment to be tailored by Project
Keep track of the workforce involved in the PO fabrication process, including the number of personnel, their roles, and any changes in the workforce. Monitor the availability and utilization of resources such as equipment, tools, and facility types. The overall workshop workload shall be included as an attachment.
Indicate the status of the register that lists all the Ex-proof equipment, their associated certificates, and other relevant details. List the details of the Ex-proof certificates for the equipment, such as certificate numbers, issuance dates, expiration dates, and the certification authority that issued the certificates. Focus on Installed Components (Check Sheet) and Certificates. Document the status of the verification process (findings and corrective actions) to ensure that the equipment meets the required Ex-proof standards and regulations. This may involve reviewing technical specifications, conducting Ex-proof inspections by regulatory authorities, performing necessary tests. Monitor the labeling of the equipment with Ex-proof markings or labels as per the certification requirements. Ensure that the labels are legible and clearly indicate the Ex- proof classification. Report evidence of ex-proof training or certification of assigned employee and eventual newcomer during the execution. SUPPLIER can attach his own format for details (e.g. Engineering status, Procurement status, Fabrication schedule, QC and Workload status…).
ADDITIONAL REQUIREMENTS PER ITEM COMMODITY
PVHE & FE
o Section 3: shall indicate if evidence of material certificates, welder certificates, and other required
certifications have been provided or are still pending.
o Section 5: shall include activities such as plate cutting, forming, welding, surface treatment, painting, and final assembly. Assembly of key components: monitor the alignment, fit-up, and welding of these components. For Heat Exchangers (HE) main components are tube bundles, shells, baffles, headers, and other structural elements. For tube bundles, shall include the cutting, rolling, and welding of tubes, tube sheets, and support structures.
o Section 6: shall include non-destructive testing (NDT), pressure testing, dimensional checks, material verification, and any other relevant specific quality checks. For HE, shall include leak test.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 28 OF 30
ROTATING (Marine Loading Arm, Diesel Engine, LNG Liquid Turbine, etc…)
o Section 0: e.g., pumps, compressors, turbines
o Section 5: shall include assembly, machining, balancing, and testing processes. For pumps, shall include details for housing fabrication, impeller casting and assembly. For Compressors (Centrifugal or Reciprocating), casing/body, impeller, shaft, diaphragms, piston/cylinder and crankshaft. For Turbines (Gas/Steam), casing, rotor, nozzle or blade.
o Section 6: shall include functional testing, performance testing, vibration analysis.
STEEL STRUCTURE
o Section 3: shall include Field Design Change Follow-up
o Section 4: monitor progress at DP level (dedicated excel table). Include the bolting procurement plan
for coming months.
o Section 5: for coming months, DP to be delivered during next period; total tonnage of PO / Engineering GAD first submission provided / Engineering GAD first code 2 / Material Ordered / Material Availability at workshop / Fabrication progress / Inspection progress (under IRN). monitor progress at DP level (dedicated excel table).
o Section 6: shall include the total production capacity of the factory (tonnage) / Total production capacity dedicated to the PO. Highlight the Engineering manpower (qty of engineers dedicated to the PO); Fabrication (qty of staff at specialty level (welder, helper, etc.).
PACKAGE
o Section 5: highlight fabrication of structural components, skids, piping, and other package elements. The “Assembly” section will track manufactured components assembly, equipment installation, bulk (valves, and instruments) installation, electrical component wired and panel installation.
ELECTRICAL & INSTRUMENTATION
o Section 0: For electrical, e.g., transformers, switchgear, motors. For instrumentation, e.g. Pressure transmitters, flow meters, control valves. For ICSS (Integrated Control and Safety Systems) System shall include the list of ICSS system components, such as Distributed Control System (DCS), Safety Instrumented System (SIS), Human-Machine Interface (HMI), communication networks, and any other relevant components.
o Section 3: For instrumentation, including Calibration certificates for items procured & manufactured. For ICSS, keep track of the progress of critical documentation (e.g. on the critical path), including
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 29 OF 30
equipment datasheets, installation and test procedures, software configuration documentation, and any other required certifications.
o Section 4: Identify and procure necessary components for the transformer rectifier and control panels, such as transformers, rectifiers, control relays, meters, switches, and other electrical devices (Cabinet…).
o Section 5: shall include assembly, wiring, testing, and programming processes. For Electrical Equipment such as transformer rectifier and control panel enclosures, will include sheet metal fabrication, machining, and assembly of components. Progress of wiring and termination of power cables, control cables, and communication cables within the transformer rectifier and control panels. Finally, indicate the progress to install and connect electrical components within the transformer rectifier and control panels, including transformers, rectifiers, relays, meters, switches, fuses, and circuit breakers.
For ICSS, add a specific section “Software development & configuration” to document the progress, including programming, logic development, graphics/human machine interface development, parameter setting (safety functions…). Track the progress of integrating various components and interfacing them with other systems or equipment, such as field instruments, motors, and other control devices.
For Cables, dedicated table shall be attached.
o Section 6: shall consider functional testing, performance verification, electrical testing, and certification against specified standards. For instrumented valves, shall include the installation of instrumentation components (e.g., positioners, actuators, limit switches), and conduct testing to ensure proper functioning and performance of these special components. For ICSS software, simulation issues to be highlighted.
BULK PIPING (Piping/Fitting/Flange)
o Section 5: dedicated table for bulk items to be attached. track the progress of activities such as pipe cutting, beveling, flange facing, and fitting preparation. Track the fabrication progress of supports for the piping system. Document the manufacturing and installation of pipe supports, including their design compliance.
o Section 6: shall consider non-destructive tests such as radiographic testing (RT), ultrasonic testing
(UT), magnetic particle testing (MT), and dye penetrant testing (PT).
BULK Valves
o Section 0: e.g., gate valve, ball valve, globe valve…, size, pressure class, materials of construction.
o Section 5: shall include casting, forging, machining, heat treatment and fitting/assembly processes
of valve bodies. Track the fabrication stages for each valve order.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
RUWAIS LNG PROJECT
VENDOR PERFORMANCE MANAGEMENT (VPM) REQUIREMENTS FOR SUPPLIERS
COMPANY DOCUMENT REF. RLNG-000-PM-SP-6004 215122C-000-JSM-6004 CONTRACTOR DOC. REF.
REVISION: 1
PAGE 30 OF 30
o Section 6: Such as pressure testing, leak testing and functional testing.
The terms of Contract / Agreement No: CON22-146 shall apply for any disclosure of this document to any third party.
Project: Q-32859 - NMDC - Ruwais Folder: RFQ Files