REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

CT-EPC/017/SH/EPM/RPC-X/2023

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 1 / 22

ISSUE 1

VENDOR DOCUMENT MANAGEMENT PROCEDURE

1

0

11/July/2024

24/June/2024

IFF – Issued for Final

V.Petrovic

F. Posocco

F. Ghibaudo

IFR - Issued for Review

R. Montalbano

F. Posocco

F. Ghibaudo

Issue

Date

Reason for Issue – Revision Description

Prepared

Checked

Approved

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent.

VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 2 / 22

ISSUE 1

CONTENTS

1 2 3 4

5

6

SCOPE AND PURPOSE …3 REFERENCE DOCUMENTS …3 DEFINITIONS …3 VENDOR’S DOCUMENT SET-UP …4

4.1 4.2 4.3 4.4 4.5 4.6

DOCUMENTATION REQUIREMENTS …4 DOCUMENT CLASSIFICATION …4 VENDOR’S DOCUMENT LIST…5 INSTRUCTION FOR DOCUMENT PREPARATION…6 AS-BUILT…8 QUALITY REQUIREMENTS FOR DOCUMENT PREPARATION …8

VENDOR’S DOCUMENT TRANSMISSION…11

5.1

TRANSMISSION METHODS…11

REVIEW PROCESS OF VENDOR DOCUMENTATION…11

6.1 6.2 6.3 6.4 6.5 6.6

CONTRACTOR REVIEW WORKFLOW…11 ACCEPTANCE STATUS CODES AND CONSEQUENT VENDOR ACTIONS …11 OTHER ISSUES RELEVANT TO COMMENT WORKFLOW…13 RE-ISSUANCE OF VENDOR DOCUMENTS TO CONTRACTOR …13 DOCUMENT SUBMISSION TO CTC …13 SUBMISSION TO ARH…14

7

PREPARATION OF VENDOR DATA BOOK …14

7.1 7.2

PRESENTATION…14 CONTENT …15

8

PROCEDURE FOR REVIEW/COMMENTS OF VENDOR DATA BOOK …17

8.1 8.2 8.3 8.4 8.5

REVIEW OF VENDOR DATA BOOK …17 REVIEW OF PRELIMINARY VENDOR DATA BOOK …18 REVIEW OF VENDOR DATA BOOK AT VENDOR’S PREMISES…18 REVIEW OF EDITABLE/ELECTRONIC COPY OF VENDOR DATA BOOK …18 FINAL DISPATCH OF PAPER AND ELECTRONIC COPIES OF VENDOR DATA BOOK …19

9

TABLES FOR VENDOR REFERENCE …19

ATTACHMENTS: Att.1 – Vendor’s Document List Att.2 – External Access to Maire Tecnimont SharePoint Online Att.3 – Binders Templates Att.4 – Vendor Document Review and Re-Issuance Cycle Att.5 – Indexes of Vendor Data Book Att.6 – Examples

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VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 3 / 22

ISSUE 1

1

SCOPE AND PURPOSE

This procedure describes the management and review process of vendor documentation for the project REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE.

2

REFERENCE DOCUMENTS

CONTRACTOR DOCUMENTS :

TCM DOC NO 4439-YZ-PC-000000001 4439-PZ-PC-00000000X 4439-SZ-PM-000000005

4439-YZ-PC-000000011

4439-PZ-PW-000000001

3

DEFINITIONS

COMPANY DOC NO

DOCUMENT TITLE

Document Numbering procedure Document Control Procedure ARH DOSSIERS REQUIREMENTS FOR SUPPLIERS Document Drawings Format and Drafting procedure Project WBS structure

CA/COMPANY SONATRACH DC-EPM

CONTRACTOR TECNIMONT SPA

PROJECT

ARH

CTC

VDM

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR- ALKYL-BENZENE <> A SKIKDA ALGERIE. Autorité de régulation Hydrocarbure. / Algerian Authority regulation organism/organization. Organisme nationale de contrôle technique de la construction

Vendor Manual

MOM:

Minutes of Meeting

MR

SS

Material Requisition

Supply Specification

VDMS

Vendor Document Management System

PO

WR

VDL

IFI

Purchase Order

Work Requisition

Vendor Document List

Issued For Information

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 4 / 22

ISSUE 1

IFR

IFF

IFC

ASB

Issued For Review

Issued As Final

Issued For Construction

Asbuilt

4

VENDOR’S DOCUMENT SET-UP

4.1 Documentation requirements

The VENDOR shall keep as reference for the definition of its own DOCUMENTS the paragraphs and/or the table dedicated to “VENDOR DOCUMENTS” contained in the signed MR or SS enclosed to the PO, where the requirements relevant to the submission to CONTRACTOR (schedule, soft copies, class) are defined for each DOCUMENT and for the sets of FINAL DOCUMENTATION. Dossier for ARH shall be considered as per concerning procedures.

VENDOR shall also check the requirements relevant to documentation in all the other documents attached to the MR/SS.

4.2 Document Classification

All PROJECT Documentation, according to its typology, shall be attributed a category, which defines the COMPANY requirements about submission, review and approval, the code shall be indicated at least in the Deliverable List and shall be reported as attribute in the CONTRACTOR VDMS.

CONTRACTOR requirement about submission, review and approval, of vendor documentation shall be clearly indicated also in supply specification (refer to “contractor review code” column as per example of table below).

The vendor document requirement list to be present in supply specification shall be mainly as per example below:

Example of vendor deliverable list

Pos.

description

Document category (*): For Approval (1) For Review (2) For information (3)

Contractor review code (**): For Approval (A) for Review (R) for (I)

information

For propos al

N° of copies

Req’ d Date

As buil t

L E U N A M

“

I

G N R E E N G N E

I

n

i

(

”

I

I

E R E N E G N

I ’

D

d e r i u q e R

X

3

2

3

A

A

R

2

Design Drawing & Documents Nozzle 1 orientation Process basis design Piping line and list Special

of

3

,

E G A T N O M

E D

L E U N A M

“

n

i

,

E G A K C O T S

) L A U N A M

d e r i u q e R

T E

I

N O T A R E P O

,

I

N O T A L L A T S N

I

,

E G A R O T S

(

,

I

N O T A L L A T S N

I

”

E C N A N E T N A M

I

,

Y L B M E S S A

Note

E C N A N E T N A M

I

D N A

I

N O T A R E P O

L E U N A M

“

n

i

) L A U N A M

d e r i u q e R

”

I

R U E S S N R U O F

I

N O T C E P S N

I ’

D

) L A U N A M N O T C E P S N

I

I

R O D N E V

(

H R A R E S S O D

I

n

i

d e r i u q e R

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 5 / 22

ISSUE 1

Note

H R A R E S S O D

I

n

i

d e r i u q e R

) L A U N A M N O T C E P S N

I

I

R O D N E V

(

For propos al

N° of copies

Req’ d Date

As buil t

L E U N A M

“

I

G N R E E N G N E

I

n

i

(

”

I

I

E R E N E G N

I ’

D

d e r i u q e R

,

E G A T N O M

E D

L E U N A M

“

n

i

,

E G A K C O T S

) L A U N A M

d e r i u q e R

T E

I

N O T A R E P O

,

I

N O T A L L A T S N

I

,

E G A R O T S

(

,

I

N O T A L L A T S N

I

”

E C N A N E T N A M

I

,

Y L B M E S S A

E C N A N E T N A M

I

D N A

I

N O T A R E P O

L E U N A M

“

n

i

) L A U N A M

d e r i u q e R

”

I

R U E S S N R U O F

I

N O T C E P S N

I ’

D

Pos.

description

Document category (*): For Approval (1) For Review (2) For information (3)

Contractor review code (**): For Approval (A) for Review (R) for (I)

information

R

R

Piping (SP) list Instrumentation

item

4

5

3

2

up

Instrument process hook drawing Control/Sh utdown Philosophy and block Logic Diagrams

Notes:

(*) Document Category:

Vendor to note that the reason for issue indicated in the template (title block) of the Vendor documentation is referred to the COMPANY requirement about document submission (e.g. “Document Category”).

(**) Contractor review code:

CONTRACTOR requirement about document submission (e.g. “Contractor review code”) in some cases may be different from COMPANY requirement (“Document Category”), hence the reason for issue indicated in the template (title block) of the Vendor documentation could create misunderstanding. For these cases, Vendor to note that CONTRACTOR requirement about document submission (e.g. “Contractor review code”) is the most stringent, hence the review cycle of the vendor document shall be as per “Contractor review code”. Consequently, Vendor document stages and revision indexes shall be implemented in compliance with above mentioned review cycle.

4.3

VENDOR’S Document List

The VENDOR shall transmit for approval, within 15 calendar days from PO date, a detailed Document List, as per Attachment 1, with indication of the references to the “VENDOR DOCUMENTS” listed in the signed MR or SS enclosed to the PO.

The document list, relevant to the whole MR, shall be arranged per item or per type of material (only for bulk materials). See in ATTACHMENT 1 the instructions for filling up the VENDOR’s Document List.

Document List shall be firstly filled up with all the data requested in the Section 1; the Section 2 shall be filled during Project Development, while the Section 3 of the list shall be filled in preparation of the final issue, included in the FINAL DOCUMENTATION.

VENDOR shall send the Document list duly updated together with each transmission of DOCUMENTS, clearly highlighting in the last column any addition / modification / deletion of DOCUMENTS.

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 6 / 22

ISSUE 1

4.4

INSTRUCTION FOR DOCUMENT PREPARATION

4.4.1 Production software

The software to be used including its version has to be in compliance with the table below:

Function

Drawings General Graphics Spreadsheets Text documents PDF

Software

Version / Release

AutoCAD Rel. 2022 Microsoft PowerPoint Office 365 Office 365 Microsoft Excel Office 365 Microsoft Word Rel. 9.0 or later Adobe Acrobat 2020 or above BlueBeam Revu

4.4.2 Language

French is the contractual language between TCM and the CLIENT.

Any document by Vendor that is necessary for the proper transportation, storage, installation, operation and maintenance of the relevant scope of supply shall be dual language (French and English).

Documents to be submitted to Algerian Authorities have to be issued in the language defined by 4439- SZ-PM-000000005 as from their first issue.

All translations have to perfectly match the original versions. Partial translations will be rejected.

An exception is made to the below mentioned documents, which can be written in English only:

Inspection certificates

• • Welding Procedure Specification (WPS) and Procedure Qualification Record (PQR) • Calculation Notes. • Data sheets (API motors type). • Material Certificates • Reports

4.4.3 Identification and numbering system – CONTRACTOR CODE

The CONTRACTOR CODE to be applied on the VENDOR DOCUMENT shall be in compliance with Tecnimont Standard TM061 and Tecnimont procedure PR-Q03. It is made by alphanumeric fields, separated by dashes, as indicated here below:

4439 - XX - VD - TTMMMPPPPPPNNN

Job

---

N°

---

Type

---

EC

Job: EC:

4439 The EC field shall be equal to the one of the relevant MR (for Vendors’ documents) or to the one of the relevant WR (for Construction Subcontractors’ documents) assigned by Contractor

Type: document type always equal to VD N°:

identification number, composed as follows:

TT is the VENDOR DOCUMENT Typology code (2 letters, see TABLE A) MMM is the Number of the relevant MR (or WS) (three numbers) assigned by Contractor

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VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 7 / 22

ISSUE 1

PPPPPP is an alphanumeric code (6 characters), identifying the item/material within the MR, for example the item code, or the position in the MR, or other; to be omitted for MR relevant to bulk materials (piping, electrical, etc). Refer note below. NNN is a serial number (3 digits). Refer note below.

Note: In case 2 digit serial number (NN) is consider for any of the MR, MR owner shall increase the alphanumeric code (PPPPPPP) by one digit to keep the overall count of Vendor document typology + number of relevant MR/WS + alphanumeric code + serial numbers to 14 characters i.e., TTMMMPPPPPPNNN or TTMMMPPPPPPPNN.

Detailed instructions for fields PPPPPPP and NN shall be defined by Contractor, who shall inform the VENDOR accordingly.

4.4.4 Sub-Vendor’s Documents Identification and Numbering System

When Vendor submits Sub-Vendor’s documents to CONTRACTOR, CONTRACTOR document numbers shall also be assigned to them in accordance with above paragraph.

4.4.5 Rule of indication for Reference Documents

Referenced document must be mentioned using CONTRACTOR CODE FIRST, and TITLE, eg: 4439-YZ-PC-000000003 “Vendor document management procedure”

4.4.6 Electronic document file naming

Files must be named as per CONTRACTOR syntax 000000003_IS0.docx)

requirements

(e.g. 4439-YZ-PC-

4.4.7 Documents and Drawing sizes

All PROJECT DOCUMENTATION shall be in accordance with International standard sizes:

Size A4 A3 A2 A1 A0

Dimension (mm) 210 x 297 297 x 420 420 x 594 594 x 841 841 x 1189

•

•

• •

A1 will be used for Plot Plans, P&ID, etc. A1 documents shall be created in order to remain legible if printed in A3 format. This will permit reproduction with standard photocopiers and computer printers whilst remaining readable. A3 will be used for standard diagrams and drawings. A3 documents shall be created in order to remain legible in A4 format. A4 will be used for all other documents. A0 size is allowed.

4.4.8 Documents/Drawings Project formats

For documents/Drawings Projects Formats refer to 4439-YZ-PC-000000011 Document Drawing format and Drafting Procedure.

4.4.9 Remarks for multi sheet documents

Each drawing sheet (size A1 to A2) shall be considered as a separate drawing and shall be assigned unique CONTRACTOR number.

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 8 / 22

ISSUE 1

Multiple sheets DOCUMENTS are allowed for A3 and A4 size drawings, and one CONTRACTOR number shall be assigned to the whole DOCUMENT. In case each drawing sheet is liable of separate revision (e.g. electrical and instrumentation schemes, material list, typical drawings), a table must be inserted in first or second sheet, showing the list of the following sheets with the issue status of them; such cover sheets shall be revised in case of any revision of any of the following sheets.

4.4.10 Measurement Units

Units of measurement shall be Metrics as defined in Basic Engineering Design Data except the following:

• • • • •

Pipe size (inches, nominal) Flange rating (pound per square inch) Wire size (Birmingham wire Gage) Anchor bolts (diameter in inches) Stud bolts (inches)

4.5 AS-BUILT

For Equipment or Factory Assembled Items Purchase Orders, upon completion of shop fabrication and inspection, As-built documents will be requested from Vendor once IFC/IFI revision is returned code A by Contractor (“As-built” documents shall contain all changes made during fabrication and inspection, if any, as well as CONTRACTOR’s comments given at the IFA/IFR/IFI/IFF/IFC stage).

This requirement is applicable to drawings (ref. to yellow highlight in table A) and diagrams (ref to green highlight in table A).

This information shall be mentioned on the VDL. ASB revisions will follow Contractor review cycle. ASB revisions shall be issued with native files to Contractor for review.

Formal As-Built release might be avoided by Vendor in particular cases upon agreement with Contractor. In such a case, IFC/IFF revisions will be considered as final revisions, therefore these shall be issued with native files.

ASB revisions – at least IFC stamped – will be inserted into Vendor Data Book. Vendor shall be responsible for the provision of As-built Documents showing any previously agreed changes, carried out to the equipment / materials supplied. This responsibility shall extend through the warranty period for any subsequent installation and commissioning work and subsequent hand-over to Plant Operations that may be carried out by or on behalf of Vendor. Revised documents / data shall be submitted with the same quantities, codes and sequences, as final drawings, and should be accompanied by a statement describing the reason for the change and the source of authority for the change.

4.6 Quality Requirements for DOCUMENT Preparation

4.6.1 Date and Names

Dates shall always indicated in the format: DD Mmm YYYY, e.g. 15 Jan 2023.

Personnel working on the DOCUMENT shall be identified with Name (at least first letter) and Surname.

4.6.2 Description of issue

The Description of the each issue (to be indicated in the revision table) must clearly individuate the level of development / the intended use of the DOCUMENT in compliance with table below:

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VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 9 / 22

ISSUE 1

Reason for Issue Revision Description Revision number

IFA

IFR

IFI

IFC

IFF

CAN

SPD

ASB

Issued for Approval

0, 1, 2, 3, …

Issued for Review

0, 1, 2, 3, …

Issued for Information

0, 1, 2, 3, …

Issued for Construction

0, 1, 2, 3, …

Issued as Final

0, 1, 2, 3, …

Cancelled

0, 1, 2, 3, …

Superseded

0, 1, 2, 3, …

As Built

50, 51, …

Category 1 1

Stages IFA – Issued for Approval IFA – Issued for Approval

2 2

3 3

IFR – Issued for Review IFR – Issued for Review

IFI – Issued for Information IFI – Issued for Information

Rev. index Rev. 0 Rev. 1, 2, 3, etc. Rev. 0 Rev. 1, 2, 3, etc. Rev. 0 Rev. 1, 2, 3 etc.

All Category IFF – Issued as Final All Category IFF – Issued as Final

All Category IFC – Issued for Construction Rev. 1 Rev.2, All Category IFC - Issued for Construction etc. Rev 1 Rev 2, 3 etc. Rev. 50 Rev. 51, 52, etc.

All Category As-Built (ASB) All Category As-Built (ASB)

3

Note

Any other issues after incorporation of initial comments

Any other issues after incorporation of initial comments

Any other issues after incorporation of initial comments

Any other issues after initial “Issued for Construction”

Any other issues after initial “Issued as Final”

Any other issues after initial “As Built”

The VENDOR has the obligation to transmit without delay any revision of the DOCUMENTS, including those “as-built”, allowing the CONTRACTOR to upload them in the electronic document management system, so providing the Project Teams at Head Office and Site with updated information.

4.6.3 Document Checking

All VENDOR DOCUMENTS shall be prepared in compliance with VENDOR’s certified quality system, incorporating the requirements set-up in the MR.

Check of documentation during preparation shall be carried out according to quality procedure of the VENDOR, which shall be shown on request of CONTRACTOR’s Inspector or Auditor.

The VENDOR shall also check with same criteria the DOCUMENTS issued by his Sub-vendors before sending them to CONTRACTOR.

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VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

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SHEET 10 / 22

ISSUE 1

4.6.4 “HOLDS” Management

When details of a DOCUMENT have not been finalized, but issue is required for other purposes, the area of the DOCUMENT not finalized shall be clearly identified as “HOLD”.

4.6.5 Revision of Documents

When any revision is made, the revised portion of a document and drawing shall be clearly identified in accordance with the following manners. And old revision marks or indications shall be removed upon further revision.

For Documents prepared in MS Word Format

The revised portion, line or paragraph, shall be identified with a line on left side of the text modified.

For documents prepared in MS Excel Format

Changes shall be highlighted by placing the appropriate revision number in the revision column adjacent to the updated data

For drawings extracted from the Project designated software, such as SmartPlant P&ID, E3D, etc.

The specific revision marks or indications provided in the respective seed files shall be applied.

For CAD drawings

The implemented modifications on the relevant drawings must be clearly identified by clouds and marked with a triangle with the revision letter. Example of rev B: B

For multiple sheets documents

Cover sheet and index sheets of the multi-sheets documents will be always revised, with indication of individual sheet revision. And revision of multiple sheets documents shall in principal be issued in total, i.e. including pages which are not changed.

4.6.6 Document Filling /Archiving

The VENDOR has the responsibility to file and archive orderly the Project DOCUMENTS in accordance with the relevant documented procedures set-up in its certified quality system.

The VENDOR shall keep in his file for 10 years at least the originals of DOCUMENTS issued, including all the FINAL DOCUMENTATION.

5

VENDOR’S DOCUMENT TRANSMISSION

5.1

Transmission methods

Vendor shall use CONTRACTOR’s Vendor Document Management (VDM) System for exchange of electronic documentation with CONTRACTOR.

Kindly refer Vendor Manual (Attachment-6) for details regarding the Vendor Document Management system to be followed.

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VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 11 / 22

ISSUE 1

6

REVIEW PROCESS OF VENDOR DOCUMENTATION

6.1 CONTRACTOR review workflow

CONTRACTOR and COMPANY, within the stipulated period, shall Comment, Approve, or Reject VENDOR’s documentation. The stipulated period is 15 working days unless a different period is specified in Supply Specification. The CONTRACTOR shall attach the commented DOCUMENTS to a transmittal, indicating Communications or Comments (if any) and the Acceptance Status Code for each DOCUMENT reviewed. Transmittals and Commented documents are sent to the VENDOR usually in electronic form only.

Acceptance of DOCUMENTS (without any comment) has to be communicated in any case to the VENDOR by transmittal. VENDOR is requested to acknowledge by e-mail the receipt of such transmittals/email.

6.2 Acceptance Status Codes and consequent VENDOR actions

The vendor document review will contain the following levels coding:

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VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 12 / 22

ISSUE 1

Code A

Code AC

Codes

Meaning

Action

Accepted

further comments. Work

No may proceed

Accepted with Resubmit

comments,

resubmit

The VENDOR shall revise the DOCUMENT according to the CONTRACTOR comments and shall it within 10 working days after receipt of the comments and in the meanwhile can the consequent activities.

proceed

with

Code CR

Commented – Resubmit for Acceptance

The VENDOR shall revise the DOCUMENT according to the CONTRACTOR comments and shall resubmit it

within 10 working days after receipt of the comments but must DOCUMENT acceptance to proceed with the consequent activities

wait

Code NA

Not accepted, Resubmit

serious

The DOCUMENT is rejected, due to or incompleteness, the VENDOR shall revise

error then

to

and/or complete it and submit it again the CONTRACTOR within 10 working days from the rejection. VENDOR date of the cannot activities defined

proceed with

Code INF

Not Reviewed – for information only

in the DOCUMENT itself. If the rejected, its is DOCUMENT be not shall transmission considered as fulfilment of contractual obligations

The DOCUMENT has not been it has been reviewed since considered for information only. Any data/information contained the document has been in full considered responsibility of the vendor.

under

CONTRACTOR shall also indicate one of the following Acceptance Status Codes in the Acceptance Status box (here below) present on each reviewed DOCUMENT:

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VENDOR DOCUMENT MANAGEMENT PROCEDURE

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

4439-YZ-PC-000000103

SHEET 13 / 22

ISSUE 1

Acceptance status code

Eng.

Dept.

Date

Comment status code: A – Accepted AC – Accepted with Comment, Resubmit

CR–Commented-Resubmit for Acceptance NA – Not accepted, Resubmit INF – Not reviewed, for information only

IMPORTANT: CONTRACTOR acceptance of this Document does not relieve the VENDOR from full compliance with contractual obligation

6.3 Other issues relevant to comment workflow

• When some CONTRACTOR’s information is not yet defined at the time of DOCUMENT

review (for instance the orientation of nozzles), the CONTRACTOR shall clearly indicate it as a “HOLD” in the commented DOCUMENT. The VENDOR shall revise the DOCUMENT at the receipt of the “HOLD” information.

•

•

•

•

Contractor’s comments on submitted Vendor’s documents are not to be considered as authorization to change the scope of work. After receiving the CONTRACTOR comments the VENDOR must carefully analyze them. In case comments have significant impacts on contractual obligations (such as technical guarantees, delivery terms, etc.), the VENDOR must inform immediately in writing the CONTRACTOR SPECIALIST to due clarifications and agreement before proceeding with such work.

In case the VENDORS’ DOCUMENTS are found by CONTRACTOR not compliant with contractual requirements even at the second review, VENDOR may be requested to attend a meeting at CONTRACTOR’s office for definition of pending points.

In case the VENDOR modifies DOCUMENTS already “Accepted”, CONTRACTOR has the right to back charge the VENDOR of the ensuing costs, if any, e.g. for revising design documents.

The CONTRACTOR’s acceptance of VENDORS’ DOCUMENTS does not relieve the VENDOR from full compliance with contractual obligation, technical mistakes or inconsistencies, nor from his whole liability, and permission to proceed does not constitute acceptance or approval of design details, calculations, analyses, test methods or materials developed or selected by the VENDOR.

6.4 Re-issuance of Vendor Documents to CONTRACTOR

Refer to attachment 4.

6.5 Document submission to CTC

Some vendor documents shall be submitted to CTC’s approval by Contractor.

CTC’s Comments, even received after the completion periods between Vendors and Contractor, will have to be taken into account by the Vendor, which will be obliged to re-issued a new revision of the document.

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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When issuing the documents in numerical revision the Vendor shall take into account possible comments and indicate in the title block in description area the CTC’s report number with the mention like “Document issued for construction” - Approval dated by CTC.

6.6

Submission to ARH

Refer to instructions 4439-SZ-PM-000000005 ARH DOSSIERS REQUIREMENTS FOR SUPPLIERS.

When an ARH dossier is necessary, the vendor shall identify the doc in its VDL (both preliminary and final).

7

PREPARATION OF VENDOR DATA BOOK

This chapter is a description of Vendor Data Book preparation requirements to Vendor and checking points to be done by Contractor.

« Preliminary Vendor data-book » means an editable/electronic file of each data-book identified by an alphabetic revision (A, B, C…) in IFR status, for review by the Contractor.

« Final Vendor data-book » means an editable/electronic file of each data-book identified by a numerical revision (0, 1, 2…) in IFC status for review and approval by the Contractor.

Submission of Preliminary Vendor data-book is allowed once:

•

•

•

The Final data-book INDEX is reviewed without comment and returned code A by the Contractor All Vendor Data Book’s documents are reviewed without comments (code A) in their ultimate issue status (IFC/IFF or ASB) After the Final Inspection, FAT and delivery of I.R.N for the “Manuel d’Inspection Fournisseur” (Vendor Inspection Manual)

On Vendor’s request, the TCM Discipline Leader will send the “Register” report from VDL, which lists the status of each document of the PO.

When Contractor’s review is closed, the VDB front sheet is returned with a punch list to Vendor. Contractor has to reserve its right not to return the paper copy to Vendor.

7.1

Presentation

7.1.1 Binders

Vendor shall provide Vendor Data Book in .pdf files ready to be printed out hard copy by Contractor.

Vendor Data Book shall consist of the following volumes (Title shall be both in English & French): Green for the “MANUEL D’INGENIERIE” (ENGINEERING MANUAL) – VOLUME 1 • Red for the “MANUEL DE STOCKAGE, MONTAGE, INSTALLATION, OPERATION ET • MAINTENANCE” INSTALLATION, OPERATION AND MAINTENANCE MANUAL) – VOLUME 2 Blue for the “MANUEL D’INSPECTION FOURNISSEUR” (VENDOR INSPECTION MANUAL) – VOLUME 3

(STORAGE, ASSEMBLY,

•

In addition to Vendor Data Book volumes listed here above, Vendor shall prepare the FINAL / TECHNICAL ARH DOSSIER as per instructions provided in 4439-SZ-PM-000000005 ARH DOSSIERS REQUIREMENTS FOR SUPPLIERS, if applicable.

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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The ARH dossier must be systematically stand alone.

Cover sheet and spine model for binders and model for CD Rom will be as per Attachment 3. Each volume shall include a volume index.

7.1.2 Filing By Type

Each PART (PART I …), each chapter (1, 2, 3 …) and sub-chapter (1.1, 1.2, 1.3 …) shall be divided and identified by a divider bearing the title of the corresponding section.

The Vendor, if necessary, shall adjust the split per volume.

7.1.3 Front Page Identification

Each document included in the Vendor Data Book shall have a front page (using the Contractual form as per 4439-YZ-PC-0000000011, identified as minimum by the following references:

• • • •

Number of the page / total number of pages (per document), Contractor Purchase Order number, PO description, name of Vendor PO Item number (or Tag number).

CONTRACTOR title block – coversheet duly completed with the CONTRACTOR return code “A” (approved) & signature.

7.2 Content

7.2.1 “MANUEL D’INGENIERIE” (ENGINEERING MANUAL)

The compilation of VENDOR’s drawings and data will be made by VENDOR in accordance with CONTRACTOR requirements. It shall provide sufficient information about design data and technical information of the supplied equipments.

The Engineering Data Book “As-Built” duly approved shall be available AT DAY OF FINAL INSPECTION and the required editable/electronic files shall be provided in accordance with contractual date of requisition.

In case of package or complex equipment, each part will include the required documents of each equipment and material.

7.2.2 “MANUEL DE STOCKAGE, MONTAGE, INSTALLATION, OPERATION ET

MAINTENANCE” (STORAGE, ASSEMBLY, INSTALLATION, OPERATION AND MAINTENANCE MANUAL)

The Storage, Assembly, Installation, Operation Manual and the Maintenance Manual (two separate manuals) shall give sufficient information to allow plant operators to install, to start-up, to operate, to monitor under normal conditions, and to shut-down the equipment efficiently and safely.

These manuals will be based on recognized international standards and codes.

They shall also warn the plant operators against any actions having serious consequences as far as health, safety and performance are concerned, and give sufficient information for actions to be taken in cases of emergency.

The Storage, Assembly, Installation, Operation Manual and the Maintenance Manual duly approved shall be available AT DAY OF FINAL INSPECTION and the required editable/electronic files shall be

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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provided in accordance with contractual date of requisition.

7.2.2.1 Storage. Erection and installation instructions

Storage & Erection store/install/erect the equipment.

instructions shall

include all procedures and drawings necessary

to

A detailed schedule shall be prepared beginning with handling & lifting drawings, erection sequence, inspection, tests, cleaning and flushing, alignment and running in of pumps and compressors, burner checks, instrument calibrations, electrical continuity checks, filling of lube and circulating systems, etc. to actual start-up. The manual shall include simplified sketches and diagrams showing procedural steps and references to more detailed literature on drawings.

Operating instructions shall include:

• Simplified flow diagrams of equipment and instructions required for starting and stopping

equipment.

• Descriptions of how the equipment operates, as well as normal operating conditions to be

expected, alarm conditions and abnormal operating parameters.

Caution notes as to dangerous or critical situations which may occur due to poor operating procedures or malfunction of equipment.

• Trouble-shooting check lists and guides.

• Shut-down under normal and emergency conditions and prepared for maintenance. This chapter will include the specific operations concerning activities during first start up, as well as the activities for preparation of the first start up.

• Safety alarms and shut-down.

7.2.2.2 Presentation of the operation instructions

The data and the specifications will be collected and presented as follows :

1. Data and technical specification
2. Operational information
3. Technical descriptions

7.2.2.3 Maintenance instructions

The maintenance instructions must transmit clearly to all staff members on different levels required and sufficient information in order to ensure correct and effective maintenance of all equipment, systems or unit under safe conditions. It will be based on recognized international standards or codes. The Contractor advices the Operating Company which standard or code should be proposed before start of the establishment of the Manual. Maintenance instruction shall clearly specify the VENDOR recommendations for the equipment maintenance. It shall include as a minimum

a. Pictures and diagrams showing means of assembly and disassembly for all components, b. Description of calibration, repair, adjustment procedures, c. Expanded views with parts lists of each item of assembled equipment, d. Normal routine preventative maintenance procedures and scheduling, e. List of special tools, f. Spare Part List

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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g. List of lubrification sheets

7.2.3 “MANUEL D’INSPECTION FOURNISSEUR” (VENDOR INSPECTION MANUAL)

The Vendor Inspection Manual covers all aspects related to mill materials, fabrication, construction and certification aspects of the equipment ordered.

The content of the Vendor Inspection Manual will vary dependent upon the type, size and complexity of the equipment but it shall contain all documentation referenced in the Inspection Test Plan and all records of testing required by the Purchase Order/Material Requisition and listed in the Vendor Document List.

The Vendor Inspection Manual duly approved shall be available AT DAY OF SHIPMENT and the required editable/electronic files shall be provided in accordance with contractual date of requisition.

The Vendor Inspection Manual shall be prepared with following index and include both numbering Contractor & Company:

Refer to Attachment 6.

7.2.4 ARH Dossier

Preparation and compilation of ARH dossier is subject to a specific instruction.

Refer to 4439-SZ-PM-000000005 ARH/DGM DOSSIERS REQUIREMENTS FOR SUPPLIERS

8

PROCEDURE FOR REVIEW/COMMENTS OF VENDOR DATA BOOK

The Vendor shall start preparation and compilation of Vendor Data Book at day of PO award. It will allow a continuous monitoring of design, engineering, manufacturing, maintenance and local regulation operations.

Vendor shall be responsible for ensuring that the provision of quality assurance and quality control by any Sub vendor satisfies the quality and the certification requirements of the order.

8.1 Review of Vendor Data Book

Vendor Data Book Index shall be transmitted in accordance with contractual date of the requisition, for review of the concerned discipline.

For Review, index shall be prepared with the external cover sheet(s) of the VDB, spine cover sheet(s), internal front page(s) duly completed and Index of each volume.

Typical index are given in Attachment 6 of this specification and the Vendor is requested to issue its own Vendor Data Book Index, based on this Typical.

The Vendor Data Book Index will be recorded in the Vendor documents Management System and reviewed by relevant discipline. The Vendor Data Book Index duly commented or reviewed without comments will be returned to Vendor, with duly completed Vendor Data Book Comment Sheet, either in Code A (reviewed without comments) , CA (reviewed with comments) and NA (rejected).

In case of code NA, Vendor Data Book Index is rejected, means that VENDOR is required to resubmit Vendor Data Book Index after modification.

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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8.2 Review of Preliminary Vendor Data Book

For equipment with Quality Category CQ1 and CQ2, one complete documentation review of Vendor Data Book will be done at Vendor’s premises.

For each level of inspection and once the Vendor Data Book Index is reviewed without comments and no later than 6 weeks before final inspection, VENDOR shall supply CONTRACTOR with one editable/electronic copy of the Preliminary Vendor Data Book for review. If some documents commented, Vendor shall draw up list of outstanding documents.

The Preliminary Vendor Data Book will be recorded in the Engineering Document Management System and reviewed by relevant discipline. The Preliminary Vendor Data Book will be checked by Contractor and will be returned to Vendor with comments.

In case of code NA, Vendor Data Book is not accepted means that VENDOR is required to resubmit the Vendor Data Book after modification.

8.3 Review of Vendor Data Book at Vendor’s Premises

At time of Intermediate or Final Inspection or upon request of Inspector, VENDOR DATA BOOK will be reviewed by Contractor.

The inspector nominated by CONTRACTOR will review during inspection status of Vendor Data Book and Vendor shall make available Vendor Data Book, duly prepared.

Upon request of Contractor, additional review of VDB could be achieved by Inspector.

At day of Final Inspection, the assigned Inspector will review the VDB updated according to the Vendor Data Book comments. Inspection Release Note will be issued by Inspector once Inspection will be found satisfactory: inspections of goods are found satisfactory and documentation review is found satisfactory. VENDOR will then transmit the Inspection Release Note to Contractor.

If Vendor Data Book is not prepared, compiled as requested, Inspector will not issue the Inspection Release Note and Vendor will be requested a recovery plan within 8 days after breach notification.

8.4 Review of editable/electronic copy of vendor data book

Native files are requested for:

• Drawings • Datasheet Lists. • • OPERATION MANUAL & MAINTENANCE MANUAL • Spare parts lists

The architecture of electronic copies shall strictly follow the VDB index, based on signets (bookmarks) or files architecture.

One general scan without any files or signets will be automatically rejected.

Editable/electronic files will also include additional files (in native format).

• VDB index

Spine and front page of VDB for each data book

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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8.5

Final Dispatch of paper and electronic copies of vendor data book

Vendor Data Book shall be provided by Vendor in 10 nos. paper hard copies and 3 nos. electronic copies in the form of hard disk drives. Both hard and electronic copies shall be delivered to construction site by Vendor. Electronic soft copies shall be properly formatted and filed to be ready to be printed out as hard copies. Electronic soft copies will be made once all comments on Vendor Data Book comment sheet have been closed by Vendor and reviewed without comments by Contractor, and all documentation successfully completed.

Vendor will then provide the final editable/electronic files as per Contract requirements and Post Order Manager instructions. Dispatch of the editable/electronic files shall be done in accordance with the contractual date of the requisition. Vendor is responsible to respect the allowed duration time.

9

TABLES FOR VENDOR REFERENCE

Below tables are provided for vendor reference:

• TABLE A – TECNIMONT VENDOR DOCUMENTS TYPOLOGY

TABLE A – TECNIMONT VENDOR DOCUMENTS TYPOLOGY

CLASS CODE VENDOR DOCUMENTS TYPOLOGY

P

PROJECT MANAGEMENT / PLANNING / PROCUREMENT DOCUMENTS / QUALITY ASSURANCE / HSE ASSURANCE

PL

PP

PS

PQ

Document List; Document Issuing Plan

Manufacturing schedule; Fabrication Plan; Progress Reports

List of Subvendors/Subcontractors; List of Suborders; Copy of suborders

Quality Assurance Documents (Quality Plan, Site Quality Plan, Organization Chart, Audit plans)

PH

HSE Assurance Documents (HSE Plan, Site HSE Plan)

Q

QUALITY CONTROL/INSPECTION & TESTING

QC

QS

QP

Inspection & Test Plan (Quality Control Plan)

Site (Construction) Inspection & Test Plan

Inspection and Testing procedures (functional, performance, material, pressure (hydraulic) tests)

F

B

QT

Factory Acceptance Test Procedures / Site Acceptance Test Procedures

FABRICATION & WELDING

FW Welding Books: Welding Process Specifications (WPS), Welding Process Qualifications (PQR), Welding maps; Welding Certificates; Welding Repair Procedures; NDE Procedures; Heat Treatment Procedures

FO

FP

BC

Description of the fabrication cycle, Other Manufacturing Procedures (casting, etc.)

Coating and Painting Procedures

BASIC AND PROCESS DATA / PERFORMANCE DESIGN DATA

Heat/Material Balance; Thermal Calculations; Utilities calculation/consumption; Effluent/Waste List; Functional sizing calculations; Process Calculations, Performance Curves; Reliability & Availability Analysis

BO

Description of working; Cause/effect diagrams

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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CLASS CODE VENDOR DOCUMENTS TYPOLOGY

BD

Process Flow Diagrams; Piping & Instrument Diagrams; Machinery Circuits diagrams (lubrication / hydraulic / pneumatic)

BUILDING

Building Architecture

Building HVAC

Building Electrical

Building Instrumentation

Building Plumbing

Building Telecom

Building Equipment

Building Fire and Gas

Building HSE

GENERAL CONFIGURATION - EQUIPMENT LIST/DATA SHEETS

Equipment List; Auxiliary and other Components lists

Equipment Data Sheets/Specifications

Fire Fighting Equipment Data Sheets and Drawings

BB

BH

BN

BJ

BU

BT

BQ

BK

BS

GE

GS

GH

GP

Spare Parts Lists, SPIR forms, Spare Parts Drawings (precomm / comm / capital / operation spare parts)

GL

GT

LG

Lubricants Lists and Quantities (Schedules), Lubricant Specifications

List of special tools (erection, testing, operation)

LAYOUTS / GENERAL ARRANGEMENTS / FOUNDATION DATA

Equipment layout, General Arrangements (with data for foundations); Plot plans, Layouts and requirements for UG services (sewers, piping / cable routing), Instrument/Electrical location layouts

LF

Foundations (or Process concrete structures) / Supports Calculations & Design

HSE DESIGN

HG Material Safety Data Sheets

HN

HF

SC

SD

SS

RC

RD

Noise Source Data Sheets

Sources or Areas of Release Data Sheets, Hazardous Areas Classification Drawings

MECHANICAL DESIGN (STATIC COMPONENTS)

Mechanical Calculations (Design/Code)

Vessels / Tanks / other Pressure Equipment Drawings - Nozzle Orientation

Auxiliary Steel Structures Specifications & Drawings

MECHANICAL DESIGN (ROTATING COMPONENTS)

Mechanical Calculations (rotating elements, vibrations, etc)

Machinery / Rotating Equipment Drawings

RM Other Mechanical Equipment Drawings incl. Component Cross-sectional Drawings

PIPING DESIGN

Piping Calculations (design, stress)

Piping Arrangement/Layouts, Piping Isometrics, Tie-in drawings

Piping Components General Specifications / Classes; Supports Specifications & Drawings

PC

PD

PG

INSTRUMENTATION / AUTOMATION & PROCESS CONTROL DESIGN

IC

Instrumental Calculations (instrument sizing, SIL, etc)

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

G

L

H

S

R

P

I

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CLASS CODE VENDOR DOCUMENTS TYPOLOGY

IS

IL

IP

IV

Instrument Data Sheets & Specifications

Instrument list, I/O lists, Alarm and trip lists

Instrumentation / Instrumental Panels Construction Drawings

Instrumental component drawings (instrumentation, valves, etc)

IW Instrumental wiring diagrams: Interconnection diagrams, DCS/PLC interfacing diagrams

ID

Logic Diagrams, Loop Diagrams, Description of operating sequences, Lists of alarm and interlocks

E

ELECTRICAL DESIGN

EC

EU

ES

EE

EL

ED

AC

AE

AS

AJ

A

Electrical Calculations; Electrical Curves

List of Electric Users / Electrical Consumptions

Motors, Switchgears, Variable Speed Drivers, other Electrical Equipment Data Sheets / Specifications

Motors, Switchgears, Variable Speed Drivers, other Electrical Equipment Drawings

List of cables (Electrical/Instrumental)

Electric operating diagrams, one-line and interconnection diagrams, typical wiring diagrams, electric tracing diagrams

CIVIL DESIGN / STEEL STRUCTURES DESIGN

Steel Structures Calculation reports

Steel Structures Assembly Drawings

Steel Structures Shop Drawings

Steel Structures Joint Detail Drawings

AM Steel Structures Mark Lists

AA

Steel Structures Accounting

D

TRANSPORTATION, STORAGE, PRESERVATION & SITE INSTALLATION

DP

DT

DS

DI

DB

DL

OI

OP

Packing Lists

Shipping and Handling Instructions / Transportation drawings

Storage and Preservation Instructions / Drawings

Installation, Field Assembling, Precommissioning Instructions/Drawings

DESIGN FINAL DOCUMENTATION

MANUFACTURER DATA BOOK - or any subtype of

MANUFACTURER DATA BOOK – Index of Contents

OPERATION AND MAINTENANCE

Operating Instructions (Start-up and Operation)

Maintenance Instructions / Procedures

OM Installation, Operation and Maintenance Manual (IOM) - or any subtype of

OL

Installation, Operation and Maintenance Manual (IOM) – Index of Contents

CERTIFICATION OF MANUFACTURING/ERECTION

Certification Dossier (Collection of Certification for Equipment/Materials)

Certification dossier - index of content

CONSTRUCTION PLANS, SPECIFICATIONS, SCHEDULES & FINAL DOSSIER

Site Construction Procedures (HSE / Quality / Other)

Temporary Facilities Layouts and Drawings

Construction Execution Plans

MB

ML

CP

CT

CE

O

M

C

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

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CLASS CODE VENDOR DOCUMENTS TYPOLOGY

CS

CG

Construction Schedules

Construction General Specifications

CM Method Statements

CJ

CA

CD

Job Safety & Environmental Analysis

MAR (Material Approval Requests)

Field Inspection & Certification Dossier (Collection of Certification for Site Erection / Construction)

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

Project: Q-32976 - Tecnmont SKIKDA Folder: Reference Documents