REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

CT-EPC/017/SH/EPM/RPC-X/2023

TCM IDENTIFICATION CODE

4439-YZ-PC-000000116

SHEET 1 / 10

ISSUE 1

SPARE PARTS PHILOSOPHY

1

0

07/Nov/2024

26/July/2024

IFF – Issued for Final

V. Petrovic

F. Posocco

F. Ghibaudo

IFR - Issued for Review

V. Petrovic

F. Posocco

F. Ghibaudo

Issue

Date

Reason for Issue – Revision Description

Prepared

Checked

Approved

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent.

SPARE PARTS PHILOSOPHY

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

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CONTENTS

1

SCOPE AND PURPOSE … 3

2 REFERENCE DOCUMENTS … 3

3 DEFINITIONS … 3

4

IDENTIFICATION OF SPARE PARTS … 5

4.1 CRITICAL SPARE PARTS … 5 4.2 SPARE PARTS (2 YEARS) … 5 4.3 SPARE PARTS AND CONSUMABLES FOR CONSTRUCTION, COMMISSIONING, START-UP AND TEST RUN 5

5

VENDOR REQUIREMENTS FOR SPARE PARTS AND CONSUMABLES … 5

5.1 SPARE PARTS AND CONSUMABLES … 5 5.2 SPECIAL TOOLS … 6

6 GUARANTEE SPARE PARTS … 6

7

PROCUREMENT AND PACKING … 7

7.1 PROCUREMENT … 7 7.2 PACKING… 7

8

SPARE PARTS LIST AND INTERCHANGEABILITY RECORD - SPIR … 8

9 CONTRACTOR SPARE PARTS COORDINATION … 9

10

INSTRUCTION TO THE VENDORS FOR FILLING-IN OF SPIR FORM … 9

ATTACHMENTS: Att.1 – SPARE PARTS LIST AND INTERCHANGEABILITY RECORD (SPIR FORM)

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SPARE PARTS PHILOSOPHY

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

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SCOPE AND PURPOSE

The purpose of this philosophy is to define VENDOR’s responsibilities to provide spare parts and related documentation to LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE. It provides CONTRACTOR’s technical requirements for the works for spare parts according to contractual requirements. The present document is not concerned with any commercial aspects relevant to spare parts management within CONTRACTOR, COMPANY and VENDOR.

2

REFERENCE DOCUMENTS

CONTRACTOR DOCUMENTS:

COMPANY DOC NO

TCM DOC NO 4439-YZ-PC-000000111 4439-YZ-LE-000000001 4439-ZZ-PL-000000001

4439-FZ-SG-000000001

DOCUMENT TITLE Tag numbering procedure Equipment List Project Procurement Execution Plan General Specification Preservation

for Vendor

DOCUMENT TITLE Engineering, Procurement and Construction Contract (EPC) Annexe Technique Scope of Works Provisional List of Spare Parts (including Critical Spare Parts), Consumables, Chemicals Documents to be sent to the Contracting Authority

CONTRACTUAL DOCUMENTS: DOC NO CT-EPC/017/SH/EPM/RPC-X/2023

ANNEX I ANNEX II of Contract ANNEXE XII of Contract

ANNEX V of Contract

3

DEFINITIONS

CA/ COMPANY

SONATRACH DC-EPM

CONTRACTOR

TECNIMONT SPA

PROJECT

PO

MR

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR- ALKYL-BENZENE <> A SKIKDA ALGERIE. Purchase Order

Material Requisition

Critical Parts

Spare

are parts of assemblies or complete units, which are not expected to fail or to be replaced frequently in normal operation

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SPARE PARTS PHILOSOPHY

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

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Two Years Spare Parts

parts and assemblies normally consumed for the scheduled maintenance within the space of two years, due to overhauls or inspections, or wear, corrosion, erosion, or deterioration in normal service

Special Tools

are those special tools or special equipment required by Equipment Vendors either to put into service or carry out maintenance of said equipment until Provisional Acceptance.

SPIR

Spare Parts List and Interchangeability Record

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SPARE PARTS PHILOSOPHY

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4

IDENTIFICATION OF SPARE PARTS

Within the scope of this present Contract, the different spare parts, consumables and chemicals are defined as here following.

4.1 Critical Spare Parts

Critical Spare Parts are spare parts that may be required to replace parts of important equipment of the plant with the aim to ensure the good working of the same and that have manufacturing time longer than 6 months (ref clause 1.1.50 of Contract).

4.2 Spare Parts (2 years)

2 Years Spare Parts are the spare parts necessary to perform the proper preventive maintenance of the equipment or part of it that has an expected service lifetime of less than 2 years (ref. clause 1.1.51 of Contract).

4.3 Spare parts and consumables for construction, commissioning, start-up and test run

This includes all the spare parts and consumables that are necessary to perform properly the activities of installation, commissioning, start-up and test run of plant units until the Provisional Acceptance Certificate (ref. clause 5.2.5.1 of Contract).

5

VENDOR REQUIREMENTS FOR SPARE PARTS AND CONSUMABLES

5.1 Spare Parts and consumables

With regard to its scope of supply, VENDOR shall produce a detailed list of spare parts consisting of:

a) Critical Spare Parts as defined in paragraph 4.1 b) 2 Years Spare Parts as defined in paragraph 4.2 c) Spare parts and consumables for construction, commissioning, start-up and test run as

defined in paragraph 4.3.

The recommended typology and quantities of these spare parts and consumables shall be defined by VENDOR based on its own experience and expertise.

The basis for the selection of spare parts is the VENDOR’s recommendation by means of the SPIR. For that purpose, the SPIR template available in Attachment 1 shall be used for recording and identifying of interchangeable parts and calculating the quantity of the spare parts. The selection requirements for spare parts has to include the following guidelines, but not limited to:

a. Key operation and safety functions of the equipment,

b. expected delivery time and transportation time to Site of items not stocked,

c. Possibility of damage during installation and commissioning,

d. Expected normal wear and tear during first years of operation,

e. Service interval stated by Manufacturers maintenance policy,

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f. Possible repair/exchange items,

g. When spare parts need to be tested/inspected together with the equipment, it shall be

assured that they are available at the workshop during the equipment testing/inspection.

h. To assist in reducing excessive stock, repair kits typically used for repairs shall be

considered. Each repair kit shall be provided with a part number and sub-assembly and all repair kit components shall be given part numbers. Low-value items, such as small O- rings, small diaphragms, electronic components, gaskets, fuses, signal lamps, etc., not included in the repair kits, shall be ordered in standard commercial package quantities, e.g., 10, 25, etc.

i. CONTRACTOR may authorize VENDOR to use the Catalogue references for any identical

equipment/spare listed.

Consideration shall also be given to order complete instrument and electrical assemblies, such as controllers, recorders, amplifiers, transmitters, printed circuit boards, (blank) orifice plates, thermocouple assemblies, terminal blocks, compression fittings, etc. Recommended quantities for ordering are approximately 5% of quantities installed, unless specified otherwise. Critical and Two Years Spare Parts cannot be used for Construction, Pre-commissioning, Commissioning and Start-up activities.

In the identification of the Critical Spare Parts, VENDOR shall consider also any redundancy within its scope of supply. This means that any item that is 2x100% redundancy in the package architecture (e.g. n. 2 pumps 100%) won’t be considered as “critical” since its failure can be mitigated by the available spare item without any impact. VENDOR proposals spare parts shall include all the necessary supporting technical documents and drawings. VENDOR shall provide, as specified in MR, the spare parts list together with all the technical information by filling in all the fields of the Spare Parts List and Interchangeability Record (SPIR) form enclosed in Attachment 1. SPIR form duly filled in by VENDOR shall be reviewed and agreed by CONTRACTOR before submission to COMPANY for final approval. To that end, VENDOR shall prepare the complete and consolidated list of Critical Spare parts during technical alignment phase. Same list shall be then reported within the SPIR form during execution phase.

5.2 Special Tools

VENDOR shall propose the special tools or special equipment (if any) required to carry out the installation, commissioning, start up, operation and periodic maintenance of the equipment part of its scope of supply. Based on the Special Tool list provided by VENDOR, CONTRACTOR shall give confirmation of which items to be included in purchase order.

6

GUARANTEE SPARE PARTS

VENDOR shall assume responsibility and guarantee the availability of spare parts for its equipment for a period of ten (10) years from the equipment delivery date or as required by COMPANY.

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

SPARE PARTS PHILOSOPHY

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If any parts become obsolete, VENDOR shall guarantee equivalent and suitable parts consistent with the original equipment purchased.

7

PROCUREMENT AND PACKING

7.1 Procurement

Based on the data filled in SPIR by VENDOR as per previous section 5, CONTRACTOR will give feedback to VENDOR about the typologies and quantities of spare parts to be included in PO. Approved SPIR, resulted from the final feedback by CONTRACTOR about the typologies and quantities of spare parts, shall be included in PO, after joint assessment by COMPANY and CONTRACTOR, pursuant to Contract requirements.

7.2 Packing

7.2.1 Critical Spare Parts

Critical Spare Parts shall be packed separately from the main equipment and packing container shall be clearly marked “Critical SPARE PARTS”. Bill of material shall be enclosed, and a copy securely attached to the packing case.

7.2.2 Two Years Spare Parts

Two Years Spare Parts shall be packed separately from the main equipment and packing container shall be clearly marked “Two years SPARE PARTS”. Bill of material shall be enclosed, and a copy securely attached to the packing case.

7.2.3 Spare parts for construction, commissioning and start up

Spare parts for construction, commissioning and start-up shall be packed separately from the main equipment and other spares. The packaging container shall have clear marking “SPARE PARTS for commissioning”. Bill of material to be enclosed and its copy to be attached to the shipping box.

7.2.4 Special Tools

Special Tools shall be packed separately from the main equipment and packing container shall be clearly marked “SPECIAL TOOLS”. Bill of material shall be enclosed, and a copy securely attached to the packing case.

7.2.5 Spare Parts Labeling Method

Critical Spare Parts, Construction and Commissioning Spare Parts, Two Years Spare Parts, Special Tools, shall be individually labeled with the CONTRACTOR (SAP) Material Number by one of the following methods:

a) An aluminum label imprinted with lettering approximately 6mm (1/4 in) high and secured

to the part with S.S. wire.

b)

Inscribing with an electric spark, engraving pencil.

c) Mark large items with non-fading moisture resistant marking ink, figures/letters to be at

least 25mm (1 in) high. Ink shall be Pannier Yellow Industrial or equal.

d)

Items such as ball bearings which in actual storage will remain in their packing, may be

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SPARE PARTS PHILOSOPHY

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labelled with an adhesive label firmly attached to the outside of the carton.

e) Other methods which are standard industrial practice may be used, in addition to the CONTRACTOR’s requirements. Stamping directly onto spare parts will not be allowed.

7.2.6 Content of Spare Part Label

The following shall appear on each spare part label where applicable:

•

•

•

•

•

•

•

•

•

•

•

•

Equipment Manufacturer’s Name

Spare Part Description

CONTRACTOR’s Relevant Material Number (SAP Material Number)

Quantity of Item

Equipment Manufacturer’s Part Number

Drawing Number

Position Number

Original Manufacturer’s Name

Original Manufacturer’s Part Number

Spare Parts Purchase Order Number

Equipment or Main Assembly Description

Tag Number of Parent Equipment, where applicable

7.2.7 Preservation and Storage

VENDOR shall implement (as a minimum) the requirements of preservation and storage applicable to spare parts and special tools stated in GENERAL SPECIFICATION FOR VENDOR PRESERVATION doc. 4439-FZ-SG-000000001. Also, any additional requirements from Vendor based on its own experience, if any, shall be taken into consideration.

8

SPARE PARTS LIST AND INTERCHANGEABILITY RECORD - SPIR

The Spare Parts List and Interchangeability Record SPIR template enclosed in Attachment 1 shall be used by VENDORs for entry of all required spares information. CONTRACTOR shall review and approve the details of all the VENDOR’s Critical Spare Parts, Construction and Pre-Commissioning Spare Parts, Two Years Operation Spare Parts, Special Tools, prior to forwarding to COMPANY for approval.

VENDOR shall list in one common SPIR all the Critical Spares, Construction and Pre-Commissioning Spare Parts, Two Years Operation Spare Parts.

VENDOR shall submit to CONTRACTOR the SPIR form, including, as minimum, the following details:

•

•

Sectional or other drawings or catalogue data showing all parts quoted;

All documents required as detailed in relevant PO or MR

It is VENDOR’s obligation to assure that the information reported in the SPIR is correct, comprehensive and accurate.

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

SPARE PARTS PHILOSOPHY

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

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9

CONTRACTOR SPARE PARTS COORDINATION

CONTRACTOR Spare Parts Coordinator (SPC) shall be responsible for coordinating Project Spare Parts management activities according to the Project Procurement Execution Plan doc. 4439-ZZ- PL-000000001. Based on Project need, the role of Spare Parts Coordinator might be performed by Project Procurement Coordinator.

10

INSTRUCTION TO THE VENDORS FOR FILLING-IN OF SPIR FORM

Following are the instructions for VENDORS for the filling-in of the spare parts interchangeability record and for the spare parts labelling. The filling in of SPIR form has to the provided NOT IN HANDWRITING. VENDOR shall fill in the labels in English using capital letters, in a readable manner. The label must be secured to the Spare Part using an appropriate string. Each label shall identify one type of Spare Part only. The SPIR form duly filled in will be returned both in acrobat and excel format by email. The below points, that are directly referred to the same number in the SPIR form, have to be mandatory filled in by VENDOR, with the exception of the ones under CONTRACTOR’s duty. Detailed instruction as to how to fill in SPIR – please refer to Attachment 1 hereof.

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SPARE PARTS PHILOSOPHY

REALISATION EN EPC D’INSTALLATIONS DE PRODUCTION DE LINEAR-ALKYL-BENZENE <> A SKIKDA ALGERIE

TCM IDENTIFICATION CODE

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ISSUE 1

ATTACHMENT 1

SPARE PARTS LIST AND INTERCHANGEABILITY RECORD (SPIR FORM)

This document is property of Tecnimont S.p.A. and cannot be used by others for any purpose, without prior written consent

Project: Q-32976 - Tecnmont SKIKDA Folder: Reference Documents