Targeted RFI Template — Safety Shower Projects

Project: {Quote Ref} | Customer/EPC: {EPC} | Date: {YYYY-MM-DD} To: {EPC Contact} Subject: Request for Information — {Project Name}

Intro

• Thank you for the opportunity. To ensure complete compliance and avoid downstream delays, please clarify the items below with direct references.

Items (one per bullet; keep concise)

• Topic: {Power Supply}
  • Observation: Offer shows {230/240 VAC 1Φ for immersion heater; 415 VAC 3Φ for chiller}. Project baseline indicates {Required_Power_Supply}.
  • Evidence: {Offer_Doc, page/line}; {Spec/Instrument Doc, page/note}.
  • Question: Please confirm the site distribution and intended feed (e.g., chiller‑feeds‑shower) or provide required adjustments.
• Topic: {Ingress Protection}
  • Observation: Lowest offered element IP{55}; instrumentation baseline IP{65}.
  • Evidence: {Offer_Doc, page/line}; {Spec note/page}.
  • Question: Please confirm acceptance or preferred upgrade.
• Topic: {Hazardous Area Class/T‑class}
  • Observation: {Unit/Variant} claims {IIB T?}; project indicates {IIC T3} for H₂ areas.
  • Evidence: {Offer_Doc, page/line}; {Datasheet note 7 page}.
  • Question: Please confirm classes for all electrics/instruments (switches, alarms, JBs) and provide certificates as needed.
• Topic: {EMC/Surge & Tests}
  • Observation: Explicit confirmation of IEC 61000/61326, IEC 62305, and FAT/SAT/IFAT/CIT/SIT not found.
  • Evidence: {Spec page/note}; {Offer reference}
  • Question: Please confirm compliance and test scope in the contract.
• Topic: {AVL/Sub‑vendors}
  • Observation: Offer requests flexibility; project requires AVL.
  • Evidence: {AVL section}; {Offer deviation}
  • Question: Please advise approved alternates or confirm AVL exceptions process.
• Topic: {Referenced Declaration/Register}
  • Observation: {Spec/Offer} references {type: certificate/declaration/register/test report}, but the file is not attached in the package.
  • Evidence: {Spec/Offer Doc, page/line}
  • Question: Please provide the referenced document(s) or confirm alternate evidence path.

Close

• We appreciate your guidance. Clarifications will ensure a complete and compliant proposal. Kindly advise at your earliest convenience.

Signature

• {Name, Title}