Evidence Pack Checklist — Template
Purpose
- Track evidence items that support matrix High‑Risk rows when vendor/third‑party documents are provided at submittals.
- Every Partially Compliant row must reference at least one Evidence Pack item by filename.
Table
| Item_ID | Type (EMC/Ex/ATEX/IECEx/Spec Extract/Other) | Filename | Source/Vendor | Standard(s) Covered | Applies to Req_ID(s) | Status (Pending/Parked/Attached) | Notes |
|---|---|---|---|---|---|---|---|
| EP-001 | EMC | {Vendor_EMC_Declaration.pdf} | {Vendor} | IEC 61000‑6‑2/‑6‑4; IEC 61326; NAMUR NE 21 | R‑0006; R‑0007 | Pending | If unavailable, set Missing_Source: true and link RFI‑EMC |
| EP-002 | IECEx | {Chiller_IECEx_Certificate.pdf} | {Vendor} | IECEx | R‑0001 (H₂ IIC) | Pending | IIC variant if mandated |
| EP-003 | Spec Extract | {AGES-SP-07-004_A-22_Extract.pdf} | ADNOC/Project | Painting A‑22 | R‑0015 | Pending | |
| — | Certificate/Declaration/Register | {Generic_Declaration.pdf} | {Vendor/Body} | {Std(s)} | {Req_IDs} | Pending | Referenced‑only is not acceptable; attach file or raise RFI |
Usage
- Attach PDFs alongside manifests and update Status to Attached when included in the packet.
- If filenames are known but not yet attached, set Status to Parked.
- Mirror filenames and status in Attachments Manifest and write Item_ID into CSV Decision_Notes for corresponding rows.
- Do not mark a requirement as evidenced by a referenced document unless the actual file is attached; otherwise raise an RFI and keep Missing_Source: true.